Computer Club Budget
FY2014 (July 1, 2013 - June 30, 2014)
The computer club offers the opportunity to tinker with unique hardware, promote open source development and advocacy, and hack on interesting programming projects, all while offering a variety of useful services to the campus community. Among other services, we run the contributed webserver (supporting CGI scripts and SQL database access), a USENET server, and an open source FTP mirror. We have our own machine room and a well-developed infrastructure for which we are always seeking new ideas for expansion. We hold weekly meetings. See our website for this semester's times.
JFC Rep: Pralav Bhansali (pbhansal)
Summary
| Requested | |
|---|---|
| Expenditures | $6,311.00 |
| Capital | $1,000.00 |
| Revenue | ($2,875.00) |
| Final | $3,436.00 |
| Recommended | |
|---|---|
| Expenditures | $5,086.00 |
| Capital | $250.00 |
| Revenue | ($2,975.00) |
| Final | $2,111.00 |
| Final | |
|---|---|
| Expenditures | $5,686.00 |
| Capital | $1,000.00 |
| Revenue | ($2,975.00) |
| Debt | ($0.00) |
| Rollover | ($220.53) |
| Total Subsidy | $2,711.00 |
| FY14 Starting Balance | $2,931.53 |
Debt/Rollover Explanation:
Remaining revenue (FY2013 revenue expectations were exceeded).
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Revenue-Donations/Other Income (-) | $1,000.00 | $1,000.00 | $1,000.00 |
Donations from club members and alumni based on past numbers. Approx. Pay for maintenance/upkeep |
| Sub-Total | -$1,000.00 | -$1,000.00 | -$1,000.00 |
Maintenance/Upkeep of Infrastructure
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Equipment Repair (+) | $250.00 | $250.00 | $250.00 |
Hardware Failure Pre-Allocation. Computer Club experiences various failures of our server equipment each year. These repairs are necessary to continue providing our services to campus. all maintenance covered by revenue…if your repair bills exceed revenue, seek special allocation |
| Ops-Equipment Repair (+) | $150.00 | $150.00 | $150.00 |
Repairs for Future Donated Machines. Donated machines sometimes arrive with missing/broken parts which must be replaced before we can use them. ($100 wont cover it) |
| Equip-Non-Capital Equipment (+) | $250.00 | $250.00 | $250.00 |
Hard Disk Replacements. We experience approximately half a dozen disk failures annually and need to replace these disks to keep our servers running. |
| Equip-Non-Capital Equipment (+) | $250.00 | $250.00 | $250.00 |
RAM Replacements. Computer Club requires backup RAM for our servers in the case of failure in order to continue providing our services. |
| Equip-Non-Capital Equipment (+) | $95.00 | $95.00 | $95.00 |
Rackmounting Hardware. Rails, screws, and shelves required to install our servers in racks. |
| Capital Expense Fund (+) | $1,000.00 | $250.00 | $1,000.00 |
New KVM. Keyboard/Video/Mouse switches allow the club to manage servers which cannot be controlled over the network due to crashes or security concerns. The keyboard is unusable on one of our existing KVMs so we need to replace it. Find a cheaper KVM, but we agree this is good for y'all; granted during 2nd round appeals |
| Sub-Total | $995.00 | $995.00 | $995.00 |
Service Enhancements
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equip-Non-Capital Equipment (+) | $800.00 | $800.00 | $800.00 |
RAM Upgrades for CCVM Hosts. These servers have far less RAM than is expected by modern users, and trying to host a large number of virtual machines makes this problem much worse. Large upgrades are needed for this project to continue. The CCVM project provides customizable hosting for student projects that are not feasible on the Contributed web server due to complexity or scale. |
| Equip-Non-Capital Equipment (+) | $250.00 | $250.00 | $250.00 |
CPU Upgrades for CCVM Host. Hosting a large number of virtual machines puts a lot of load on the CPU. We plan on installing a second CPU in each of the machines, doubling our capacity. The CCVM project provides customizable hosting for student projects that are not feasible on the Contributed webserver due to complexity or scale. |
| Equip-Non-Capital Equipment (+) | $400.00 | $0.00 | $400.00 |
RAM Upgrades for Club Machines. We are typically able to get enough RAM by consolidating parts from excess donated machines, but have recently fallen short, resulting in an overall RAM shortage. Upgrade servers this year, club machines in future |
| Equip-Non-Capital Equipment (+) | $200.00 | $0.00 | $200.00 |
CPU Upgrades for Club Machines. Existing club infrastructure has become outdated and insufficient to maintain current services as demand for them grows. Particularly the Contributed Webserver, which provides web hosting to all andrew users, has not been upgraded since its initial deployment seven years ago. |
| Sub-Total | $1,650.00 | $1,050.00 | $1,650.00 |
Retrocomputing
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equip-Non-Capital Equipment (+) | $250.00 | $0.00 | $0.00 |
Amstrad CPC, a very popular British home computer from the 1980s, for the club's ongoing retrocomputing education and restoration effort. After restoration, will be used for demonstrations, seminars, and demo showings. Very uncommon in the US but now a customary element of European retrocomputing culture and historical walkthroughs. |
| Equip-Non-Capital Equipment (+) | $100.00 | $0.00 | $0.00 |
Original Nintendo Gameboy and flash cartridge, a very popular handheld game console from the 1980s, also for the club's ongoing retrocomputing education and restoration effort. After restoration, will be used for demonstrations, seminars, and demo showings. Flash cartridge is to load homebrew demos for viewings. Plan to also use for video conversion development project capture LCD image and display on classroom projector using custom circuitry. |
| Equip-Non-Capital Equipment (+) | $50.00 | $0.00 | $0.00 |
Atari 2600 Programmable Cartridge. Important for loading custom software onto an existing Atari 2600 owned by the club. |
| Equip-Non-Capital Equipment (+) | $125.00 | $0.00 | $0.00 |
Commodore 64 Floppy Drive Emulator. This is necessary for increasing reliability of the club's Commodore 64 and preventing data loss due to degrading floppy disks. |
| Ops-Equipment Repair (+) | $150.00 | $150.00 | $150.00 |
Repairs are necessary to keep aging equipment in working order and continue the club's mission to preserve historic computers. Will give you the infrastructure to support this, but look for donated equipment |
| Equip-Non-Capital Equipment (+) | $250.00 | $250.00 | $250.00 |
A/V Converter Hardware. In order to run as much of the event on original hardware as possible, we need converters to communicate with projectors and modern external displays. |
| Sub-Total | $925.00 | $400.00 | $400.00 |
Events
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Revenue-Outside Funding (-) | $300.00 | $300.00 | $300.00 |
Corporate Donations through the School of Computer Science for CS-related events. |
| Food-Refreshments for Events (+) | $150.00 | $150.00 | $150.00 |
Food for Fall Semester Movie Night. Computer Club hosts movie events to attract members and advertise our services to the campus community. |
| Food-Refreshments for Events (+) | $150.00 | $150.00 | $150.00 |
Food for Spring Semester Movie Night. Computer Club hosts movie events to attract members and advertise our services to the campus community. |
| Ops-Advertising and Publicity (+) | $50.00 | $50.00 | $50.00 |
Advertising for events held throughout the year. |
| Equip-Clothing (+) | $250.00 | $250.00 | $250.00 |
T-Shirt Printing. |
| Revenue-Rental and Sales Income (-) | $150.00 | $250.00 | $250.00 |
Sales of club T-Shirts JFC will not cover personal clothing, therefore revenue increased to cover cost of t-shirt sales. |
| Sub-Total | $150.00 | $50.00 | $50.00 |
Demosplash
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Refreshments for Events (+) | $400.00 | $400.00 | $400.00 |
Meals and snacks for Demosplash attendees. All outside funding |
| Ops-Rental Equipment (+) | $200.00 | $200.00 | $200.00 |
AB Tech Equipment Rental. Sound and lighting equipment for events and the event livestream. All outside funding |
| Ops-Advertising and Publicity (+) | $50.00 | $50.00 | $50.00 |
Advertising and signs for Demosplash. All outside funding |
| Ops-Gifts and Prizes (+) | $250.00 | $250.00 | $250.00 |
Awards for competitions during Demosplash. Offering prizes incentivizes participation by the demoscene community and raises the profile of Demosplash. This item is paid for through registrations and donations, not JFC funding. All outside funding |
| Ops-Event Supplies (+) | $75.00 | $75.00 | $75.00 |
Guest Badges. Badges ensure those attending Demosplash have registered, and help identify attendees to staff and other guests during the event. All outside funding |
| Ops-Gifts and Prizes (+) | $150.00 | $150.00 | $150.00 |
Guest Speakers. This represents the cost of merchandise (free T-shirt) and food for guest speakers, to encourage them to attend, raising the profile of our event. This item is paid for through registrations and donations, not JFC funding. All outside funding |
| Equip-Clothing (+) | $300.00 | $300.00 | $300.00 |
T-Shirt Printing. All outside funding |
| Revenue-Outside Funding (-) | $1,025.00 | $1,025.00 | $1,025.00 |
Corporate Donations obtained through the School of Computer Science for funding this event. pay for 100% of event |
| Revenue-Rental and Sales Income (-) | $400.00 | $400.00 | $400.00 |
Demosplash registrations from non-CMU attendees. CMU students, faculty and staff are not charged for admission. Pay for 100% of event |
| Sub-Total | $0.00 | $0.00 | $0.00 |
Telecom
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Telecommunications (+) | $216.00 | $216.00 | $216.00 |
Emergency Telephone. The Computer Club Machine Room is equipped with a Halon fire extinguishing system and a security door. In the event that someone is inside the room when this system triggers and is unable to get out, they will need to hold down the manual shutoff and call for help. Cellular reception in the Cyert basement is unreliable in the event of such an emergency. |
| Ops-Telecommunications (+) | $250.00 | $250.00 | $250.00 |
Machine Room Data Lines (2). These are the club's connections to the campus network, without which we cannot operate any of our services. This seems rediculous…contact SBVPF if you want help fighting this stupid cost |
| Sub-Total | $466.00 | $466.00 | $466.00 |
Storage Costs
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Rental Facilities (+) | $150.00 | $150.00 | $150.00 |
Off-Site Storage. The machine room has become crowded with our archives of computing manuals and equipment. The club maintains these archives as part of our mission to preserve elements of computing history, but they are impeding the functioning of our machine room, particularly as we expand our service offerings. We would like to store these materials at the CMU Central Receiving off-site storage location. Will give storage for the donated equipment y'all can find |
| Equip-Non-Capital Equipment (+) | $100.00 | $0.00 | $0.00 |
Storage Equipment for Machine Room. Small drawer and shelf units for the machine room to organize spare parts, cables, and increasing work space in the machine room for repairs and new machines. Request from UCAB |
| Sub-Total | $250.00 | $150.00 | $150.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Expense Fund (+) | $1,000.00 | $250.00 | $1,000.00 | New KVM. Keyboard/Video/Mouse switches allow the club to manage servers which cannot be controlled over the network due to crashes or security concerns. The keyboard is unusable on one of our existing KVMs so we need to replace it. |
| Equip-Clothing (+) | $250.00 | $250.00 | $250.00 | T-Shirt Printing. |
| Equip-Clothing (+) | $300.00 | $300.00 | $300.00 | T-Shirt Printing. |
| Equip-Non-Capital Equipment (+) | $250.00 | $250.00 | $250.00 | Hard Disk Replacements. We experience approximately half a dozen disk failures annually and need to replace these disks to keep our servers running. |
| Equip-Non-Capital Equipment (+) | $250.00 | $250.00 | $250.00 | RAM Replacements. Computer Club requires backup RAM for our servers in the case of failure in order to continue providing our services. |
| Equip-Non-Capital Equipment (+) | $95.00 | $95.00 | $95.00 | Rackmounting Hardware. Rails, screws, and shelves required to install our servers in racks. |
| Equip-Non-Capital Equipment (+) | $800.00 | $800.00 | $800.00 | RAM Upgrades for CCVM Hosts. These servers have far less RAM than is expected by modern users, and trying to host a large number of virtual machines makes this problem much worse. Large upgrades are needed for this project to continue. The CCVM project provides customizable hosting for student projects that are not feasible on the Contributed web server due to complexity or scale. |
| Equip-Non-Capital Equipment (+) | $250.00 | $250.00 | $250.00 | CPU Upgrades for CCVM Host. Hosting a large number of virtual machines puts a lot of load on the CPU. We plan on installing a second CPU in each of the machines, doubling our capacity. The CCVM project provides customizable hosting for student projects that are not feasible on the Contributed webserver due to complexity or scale. |
| Equip-Non-Capital Equipment (+) | $400.00 | $0.00 | $400.00 | RAM Upgrades for Club Machines. We are typically able to get enough RAM by consolidating parts from excess donated machines, but have recently fallen short, resulting in an overall RAM shortage. |
| Equip-Non-Capital Equipment (+) | $250.00 | $0.00 | $0.00 | Amstrad CPC, a very popular British home computer from the 1980s, for the club's ongoing retrocomputing education and restoration effort. After restoration, will be used for demonstrations, seminars, and demo showings. Very uncommon in the US but now a customary element of European retrocomputing culture and historical walkthroughs. |
| Equip-Non-Capital Equipment (+) | $100.00 | $0.00 | $0.00 | Original Nintendo Gameboy and flash cartridge, a very popular handheld game console from the 1980s, also for the club's ongoing retrocomputing education and restoration effort. After restoration, will be used for demonstrations, seminars, and demo showings. Flash cartridge is to load homebrew demos for viewings. Plan to also use for video conversion development project capture LCD image and display on classroom projector using custom circuitry. |
| Equip-Non-Capital Equipment (+) | $50.00 | $0.00 | $0.00 | Atari 2600 Programmable Cartridge. Important for loading custom software onto an existing Atari 2600 owned by the club. |
| Equip-Non-Capital Equipment (+) | $125.00 | $0.00 | $0.00 | Commodore 64 Floppy Drive Emulator. This is necessary for increasing reliability of the club's Commodore 64 and preventing data loss due to degrading floppy disks. |
| Equip-Non-Capital Equipment (+) | $100.00 | $0.00 | $0.00 | Storage Equipment for Machine Room. Small drawer and shelf units for the machine room to organize spare parts, cables, and increasing work space in the machine room for repairs and new machines. |
| Equip-Non-Capital Equipment (+) | $200.00 | $0.00 | $200.00 | CPU Upgrades for Club Machines. Existing club infrastructure has become outdated and insufficient to maintain current services as demand for them grows. Particularly the Contributed Webserver, which provides web hosting to all andrew users, has not been upgraded since its initial deployment seven years ago. |
| Equip-Non-Capital Equipment (+) | $250.00 | $250.00 | $250.00 | A/V Converter Hardware. In order to run as much of the event on original hardware as possible, we need converters to communicate with projectors and modern external displays. |
| Food-Refreshments for Events (+) | $150.00 | $150.00 | $150.00 | Food for Fall Semester Movie Night. Computer Club hosts movie events to attract members and advertise our services to the campus community. |
| Food-Refreshments for Events (+) | $150.00 | $150.00 | $150.00 | Food for Spring Semester Movie Night. Computer Club hosts movie events to attract members and advertise our services to the campus community. |
| Food-Refreshments for Events (+) | $400.00 | $400.00 | $400.00 | Meals and snacks for Demosplash attendees. |
| Ops-Advertising and Publicity (+) | $50.00 | $50.00 | $50.00 | Advertising for events held throughout the year. |
| Ops-Advertising and Publicity (+) | $50.00 | $50.00 | $50.00 | Advertising and signs for Demosplash. |
| Ops-Equipment Repair (+) | $250.00 | $250.00 | $250.00 | Hardware Failure Pre-Allocation. Computer Club experiences various failures of our server equipment each year. These repairs are necessary to continue providing our services to campus. |
| Ops-Equipment Repair (+) | $150.00 | $150.00 | $150.00 | Repairs for Future Donated Machines. Donated machines sometimes arrive with missing/broken parts which must be replaced before we can use them. ($100 wont cover it) |
| Ops-Equipment Repair (+) | $150.00 | $150.00 | $150.00 | Repairs are necessary to keep aging equipment in working order and continue the club's mission to preserve historic computers. |
| Ops-Event Supplies (+) | $75.00 | $75.00 | $75.00 | Guest Badges. Badges ensure those attending Demosplash have registered, and help identify attendees to staff and other guests during the event. |
| Ops-Gifts and Prizes (+) | $250.00 | $250.00 | $250.00 | Awards for competitions during Demosplash. Offering prizes incentivizes participation by the demoscene community and raises the profile of Demosplash. This item is paid for through registrations and donations, not JFC funding. |
| Ops-Gifts and Prizes (+) | $150.00 | $150.00 | $150.00 | Guest Speakers. This represents the cost of merchandise (free T-shirt) and food for guest speakers, to encourage them to attend, raising the profile of our event. This item is paid for through registrations and donations, not JFC funding. |
| Ops-Rental Equipment (+) | $200.00 | $200.00 | $200.00 | AB Tech Equipment Rental. Sound and lighting equipment for events and the event livestream. |
| Ops-Rental Facilities (+) | $150.00 | $150.00 | $150.00 | Off-Site Storage. The machine room has become crowded with our archives of computing manuals and equipment. The club maintains these archives as part of our mission to preserve elements of computing history, but they are impeding the functioning of our machine room, particularly as we expand our service offerings. We would like to store these materials at the CMU Central Receiving off-site storage location. |
| Ops-Telecommunications (+) | $216.00 | $216.00 | $216.00 | Emergency Telephone. The Computer Club Machine Room is equipped with a Halon fire extinguishing system and a security door. In the event that someone is inside the room when this system triggers and is unable to get out, they will need to hold down the manual shutoff and call for help. Cellular reception in the Cyert basement is unreliable in the event of such an emergency. |
| Ops-Telecommunications (+) | $250.00 | $250.00 | $250.00 | Machine Room Data Lines (2). These are the club's connections to the campus network, without which we cannot operate any of our services. |
| Revenue-Donations/Other Income (-) | $1,000.00 | $1,000.00 | $1,000.00 | Donations from club members and alumni based on past numbers. Approx. |
| Revenue-Outside Funding (-) | $300.00 | $300.00 | $300.00 | Corporate Donations through the School of Computer Science for CS-related events. |
| Revenue-Outside Funding (-) | $1,025.00 | $1,025.00 | $1,025.00 | Corporate Donations obtained through the School of Computer Science for funding this event. |
| Revenue-Rental and Sales Income (-) | $150.00 | $250.00 | $250.00 | Sales of club T-Shirts |
| Revenue-Rental and Sales Income (-) | $400.00 | $400.00 | $400.00 | Demosplash registrations from non-CMU attendees. CMU students, faculty and staff are not charged for admission. |
By Ocode
| Requested | |
|---|---|
| Capital Expense Fund | $1,000.00 |
| Equip-Clothing | $550.00 |
| Equip-Non-Capital Equipment | $3,120.00 |
| Food-Refreshments for Events | $700.00 |
| Ops-Advertising and Publicity | $100.00 |
| Ops-Equipment Repair | $550.00 |
| Ops-Event Supplies | $75.00 |
| Ops-Gifts and Prizes | $400.00 |
| Ops-Rental Equipment | $200.00 |
| Ops-Rental Facilities | $150.00 |
| Ops-Telecommunications | $466.00 |
| Revenue-Donations/Other Income | $1,000.00 |
| Revenue-Outside Funding | $1,325.00 |
| Revenue-Rental and Sales Income | $550.00 |
| Recommended | |
|---|---|
| Capital Expense Fund | $250.00 |
| Equip-Clothing | $550.00 |
| Equip-Non-Capital Equipment | $1,895.00 |
| Food-Refreshments for Events | $700.00 |
| Ops-Advertising and Publicity | $100.00 |
| Ops-Equipment Repair | $550.00 |
| Ops-Event Supplies | $75.00 |
| Ops-Gifts and Prizes | $400.00 |
| Ops-Rental Equipment | $200.00 |
| Ops-Rental Facilities | $150.00 |
| Ops-Telecommunications | $466.00 |
| Revenue-Donations/Other Income | $1,000.00 |
| Revenue-Outside Funding | $1,325.00 |
| Revenue-Rental and Sales Income | $650.00 |
| Final | |
|---|---|
| Capital Expense Fund | $1,000.00 |
| Equip-Clothing | $550.00 |
| Equip-Non-Capital Equipment | $2,495.00 |
| Food-Refreshments for Events | $700.00 |
| Ops-Advertising and Publicity | $100.00 |
| Ops-Equipment Repair | $550.00 |
| Ops-Event Supplies | $75.00 |
| Ops-Gifts and Prizes | $400.00 |
| Ops-Rental Equipment | $200.00 |
| Ops-Rental Facilities | $150.00 |
| Ops-Telecommunications | $466.00 |
| Revenue-Donations/Other Income | $1,000.00 |
| Revenue-Outside Funding | $1,325.00 |
| Revenue-Rental and Sales Income | $650.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $6,311.00 |
| Capital | $1,000.00 |
| Revenue | ($2,875.00) |
| Final | $3,436.00 |
| Recommended | |
|---|---|
| Expenditures | $5,086.00 |
| Capital | $250.00 |
| Revenue | ($2,975.00) |
| Final | $2,111.00 |
| Final | |
|---|---|
| Expenditures | $5,686.00 |
| Capital | $1,000.00 |
| Revenue | ($2,975.00) |
| Debt | ($0.00) |
| Rollover | ($220.53) |
| Total Subsidy | $2,711.00 |
| FY14 Starting Balance | $2,931.53 |
Debt/Rollover Explanation:
Remaining revenue (FY2013 revenue expectations were exceeded).