Budaya (Malaysian Students Organization) Budget

FY2011 (July 1, 2010 - June 30, 2011)

The Malaysian Cultural Organization, Budaya, is a student organization established to promote Malaysian culture and heritage to the general community of Carnegie Mellon and Pittsburgh. Apart from propagating and introducing the richness of Malaysian culture, we also aim to foster closer relationships among our members, and to maintain a close network of it's members with news of Malaysia.

JFC Rep:

Summary

Requested
Expenditures $4,535.00
Capital $0.00
Revenue ($1,700.00)
Final $2,835.00
Recommended
Expenditures $3,305.00
Capital $0.00
Revenue ($2,350.00)
Final $955.00
Final
Expenditures $3,335.00
Capital $0.00
Revenue ($2,000.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $1,335.00
FY11 Starting Balance $1,335.00

Revenue

Object Code Requested Recommended Final Description
Agency Funding (-) $200.00 $200.00 $200.00

DOSA sponsorship for international student events

Events and Activities (-) $700.00 $900.00 $900.00

Sale of foods and drinks in Malaysian Food Festival(Fall)

should be able to break even on food sales

Events and Activities (-) $100.00 $100.00 $100.00

Sale of foods and drinks in ARCC Cultural Night/ARCC One night in Beijing

Events and Activities (-) $50.00 $50.00 $50.00

Sale of foods and drinks in Malaysian Fall Movie Night

Events and Activities (-) $50.00 $50.00 $50.00

Sale of foods and drinks in Malaysian Spring Movie Night

Agency Funding (-) $250.00 $200.00 $200.00

UC Late Night event for VSA, ISU Joint Lunar New Year Celebration

cut to $200 since VSA is asking for this too so we are splitting it 50-50

Events and Activities (-) $150.00 $250.00 $250.00

Miscellanous fundraising sale for foods and drinks

should be able to make a larger profit on all fundraisers

Membership and Dues (-) $200.00 $600.00 $250.00

Expected dues from club members, open for all students interested in knowing further about Malaysian culture. Allow them to join in Budaya social events

appealed -- 25 members at $10 each

Sub-Total -$1,700.00 -$2,350.00 -$2,000.00

Malaysian Food Festival

Object Code Requested Recommended Final Description
Refreshments (+) $900.00 $900.00 $900.00

Food ingredients/Raw materials

Advertising Public Relations (+) $50.00 $50.00 $50.00

Event promotion - Posters and Flyers

Non-capital Equipment (+) $100.00 $100.00 $100.00

Eating utensils, gloves, charcoal, and miscellaneous

Non-capital Equipment (+) $150.00 $150.00 $150.00

gas canisters and stoves

Sub-Total $1,200.00 $1,200.00 $1,200.00

Thanksgiving Dinner/Black Friday Grove City Shopping Trip [OPEN]

Object Code Requested Recommended Final Description
Refreshments (+) $450.00 $450.00 $450.00

Thanksgiving Dinner food ingredients and drinks (Open for all students staying over CMU during Thanksgiving Break)

Non-capital Equipment (+) $50.00 $50.00 $50.00

Eating utensils, gloves, and miscellaneous

Travel Local (+) $325.00 $325.00 $325.00

Black Friday Grove City trip bus rental (open for all students staying over Thanksgiving Break), Another 50%($325) will be covered by charging, fundraising etc

Advertising Public Relations (+) $20.00 $20.00 $20.00

Event Promotion: Flyers and Posters

Sub-Total $845.00 $845.00 $845.00

ARCC Cultural Night

Object Code Requested Recommended Final Description
Refreshments (+) $50.00 $50.00 $50.00

Food ingredients for fundraising food stalls

Sub-Total $50.00 $50.00 $50.00

Hari Raya (Eid ul-Fitr) Open House Dinner

Object Code Requested Recommended Final Description
Refreshments (+) $250.00 $250.00 $250.00

Food ingredients/Drinks

Non-capital Equipment (+) $50.00 $50.00 $50.00

Eating utensils, gloves, and miscellaneous

Advertising Public Relations (+) $20.00 $20.00 $20.00

Event Promotion: Flyers and Posters

Sub-Total $320.00 $320.00 $320.00

ARCC One Night In Beijing

Object Code Requested Recommended Final Description
Refreshments (+) $50.00 $50.00 $50.00

Food ingredients for fundraising food stalls

Sub-Total $50.00 $50.00 $50.00

VSA, ISU Joint Lunar New Year Celebration (UC Late Night)

Object Code Requested Recommended Final Description
Non-capital Equipment (+) $250.00 $200.00 $200.00

Costumes, props, posters, flyers, and foodstuff (Covered by Expected revenue from UC Late Night stated in Revenue area)

cut to match revenue

Sub-Total $250.00 $200.00 $200.00

Chinese New Year Open Potluck

Object Code Requested Recommended Final Description
Refreshments (+) $200.00 $0.00 $0.00

Food ingredients for main Chinese dish, posters, and flyers

cut since you are already doing a Chinese New Year event

Sub-Total $200.00 $0.00 $0.00

Malaysian Fall Movie Night

Object Code Requested Recommended Final Description
Patent and Copyright Fees (+) $150.00 $10.00 $25.00

Rights to show film

appealed -- purchase movie, stay with the club

Other Supplies (+) $30.00 $30.00 $30.00

Food ingredients to prepare Malaysian Cuisine for fundraising sales

Sub-Total $180.00 $40.00 $55.00

Malaysian Spring Movie Night

Object Code Requested Recommended Final Description
Patent and Copyright Fees (+) $150.00 $10.00 $25.00

Rights to show film

same as above

Other Supplies (+) $30.00 $30.00 $30.00

Food ingredients to prepare Malaysian Cuisine for fundraising sales

Sub-Total $180.00 $40.00 $55.00

Budaya Fall BBQ

Object Code Requested Recommended Final Description
Refreshments (+) $200.00 $0.00 $0.00

Foodstuffs, posters, and flyers

cut one barbeque, one is enough

Sub-Total $200.00 $0.00 $0.00

Budaya Spring BBQ

Object Code Requested Recommended Final Description
Refreshments (+) $200.00 $200.00 $200.00

Foodstuffs, posters, and flyers

Sub-Total $200.00 $200.00 $200.00

Budaya Annual General Meeting

Object Code Requested Recommended Final Description
Refreshments (+) $150.00 $150.00 $150.00

Refreshment, open for all students interested in the organization

Sub-Total $150.00 $150.00 $150.00

Budaya Graduation Dinner

Object Code Requested Recommended Final Description
Refreshments (+) $250.00 $0.00 $0.00

A social event to help bond the Malaysians before the seniors graduate, funded from various fundraising events and membership dues

cut, exclusive event

Sub-Total $250.00 $0.00 $0.00

Budaya Fall Freshman Welcome Social Event

Object Code Requested Recommended Final Description
Refreshments (+) $250.00 $0.00 $0.00

A social event to welcome the new freshmen to settle in to a new environment and get to know their upperclassmen better, funded from various fundraising events and membership dues

we are cutting all freshman dinners

Sub-Total $250.00 $0.00 $0.00

Uncategorized Items

Object Code Requested Recommended Final Description
Computing Supplies (+) $50.00 $50.00 $50.00

Domain Name

Office Supplies (+) $30.00 $30.00 $30.00

Files and Administrative Documents

Copying and Reproduction External (+) $30.00 $30.00 $30.00

Photocopying of receipts and administrative documents

Refreshments (+) $100.00 $100.00 $100.00

Miscellanous food ingredients and drinks to set up multiple fundraising events throughout the academic year

Sub-Total $210.00 $210.00 $210.00

By Object Code

Object Code Requested Recommended Final Description
Advertising Public Relations (+) $50.00 $50.00 $50.00 Event promotion - Posters and Flyers
Advertising Public Relations (+) $20.00 $20.00 $20.00 Event Promotion: Flyers and Posters
Advertising Public Relations (+) $20.00 $20.00 $20.00 Event Promotion: Flyers and Posters
Agency Funding (-) $200.00 $200.00 $200.00 DOSA sponsorship for international student events
Agency Funding (-) $250.00 $200.00 $200.00 UC Late Night event for VSA, ISU Joint Lunar New Year Celebration
Computing Supplies (+) $50.00 $50.00 $50.00 Domain Name
Copying and Reproduction External (+) $30.00 $30.00 $30.00 Photocopying of receipts and administrative documents
Events and Activities (-) $700.00 $900.00 $900.00 Sale of foods and drinks in Malaysian Food Festival(Fall)
Events and Activities (-) $100.00 $100.00 $100.00 Sale of foods and drinks in ARCC Cultural Night/ARCC One night in Beijing
Events and Activities (-) $50.00 $50.00 $50.00 Sale of foods and drinks in Malaysian Fall Movie Night
Events and Activities (-) $50.00 $50.00 $50.00 Sale of foods and drinks in Malaysian Spring Movie Night
Events and Activities (-) $150.00 $250.00 $250.00 Miscellanous fundraising sale for foods and drinks
Membership and Dues (-) $200.00 $600.00 $250.00 Expected dues from club members, open for all students interested in knowing further about Malaysian culture. Allow them to join in Budaya social events
Non-capital Equipment (+) $100.00 $100.00 $100.00 Eating utensils, gloves, charcoal, and miscellaneous
Non-capital Equipment (+) $50.00 $50.00 $50.00 Eating utensils, gloves, and miscellaneous
Non-capital Equipment (+) $50.00 $50.00 $50.00 Eating utensils, gloves, and miscellaneous
Non-capital Equipment (+) $250.00 $200.00 $200.00 Costumes, props, posters, flyers, and foodstuff (Covered by Expected revenue from UC Late Night stated in Revenue area)
Non-capital Equipment (+) $150.00 $150.00 $150.00 gas canisters and stoves
Office Supplies (+) $30.00 $30.00 $30.00 Files and Administrative Documents
Other Supplies (+) $30.00 $30.00 $30.00 Food ingredients to prepare Malaysian Cuisine for fundraising sales
Other Supplies (+) $30.00 $30.00 $30.00 Food ingredients to prepare Malaysian Cuisine for fundraising sales
Patent and Copyright Fees (+) $150.00 $10.00 $25.00 Rights to show film
Patent and Copyright Fees (+) $150.00 $10.00 $25.00 Rights to show film
Refreshments (+) $900.00 $900.00 $900.00 Food ingredients/Raw materials
Refreshments (+) $450.00 $450.00 $450.00 Thanksgiving Dinner food ingredients and drinks (Open for all students staying over CMU during Thanksgiving Break)
Refreshments (+) $250.00 $250.00 $250.00 Food ingredients/Drinks
Refreshments (+) $50.00 $50.00 $50.00 Food ingredients for fundraising food stalls
Refreshments (+) $50.00 $50.00 $50.00 Food ingredients for fundraising food stalls
Refreshments (+) $200.00 $0.00 $0.00 Food ingredients for main Chinese dish, posters, and flyers
Refreshments (+) $200.00 $0.00 $0.00 Foodstuffs, posters, and flyers
Refreshments (+) $200.00 $200.00 $200.00 Foodstuffs, posters, and flyers
Refreshments (+) $150.00 $150.00 $150.00 Refreshment, open for all students interested in the organization
Refreshments (+) $100.00 $100.00 $100.00 Miscellanous food ingredients and drinks to set up multiple fundraising events throughout the academic year
Refreshments (+) $250.00 $0.00 $0.00 A social event to help bond the Malaysians before the seniors graduate, funded from various fundraising events and membership dues
Refreshments (+) $250.00 $0.00 $0.00 A social event to welcome the new freshmen to settle in to a new environment and get to know their upperclassmen better, funded from various fundraising events and membership dues
Travel Local (+) $325.00 $325.00 $325.00 Black Friday Grove City trip bus rental (open for all students staying over Thanksgiving Break), Another 50%($325) will be covered by charging, fundraising etc

By Ocode

Requested
Advertising Public Relations $90.00
Agency Funding $450.00
Computing Supplies $50.00
Copying and Reproduction External $30.00
Events and Activities $1,050.00
Membership and Dues $200.00
Non-capital Equipment $600.00
Office Supplies $30.00
Other Supplies $60.00
Patent and Copyright Fees $300.00
Refreshments $3,050.00
Travel Local $325.00
Recommended
Advertising Public Relations $90.00
Agency Funding $400.00
Computing Supplies $50.00
Copying and Reproduction External $30.00
Events and Activities $1,350.00
Membership and Dues $600.00
Non-capital Equipment $550.00
Office Supplies $30.00
Other Supplies $60.00
Patent and Copyright Fees $20.00
Refreshments $2,150.00
Travel Local $325.00
Final
Advertising Public Relations $90.00
Agency Funding $400.00
Computing Supplies $50.00
Copying and Reproduction External $30.00
Events and Activities $1,350.00
Membership and Dues $250.00
Non-capital Equipment $550.00
Office Supplies $30.00
Other Supplies $60.00
Patent and Copyright Fees $50.00
Refreshments $2,150.00
Travel Local $325.00

Summary

Requested
Expenditures $4,535.00
Capital $0.00
Revenue ($1,700.00)
Final $2,835.00
Recommended
Expenditures $3,305.00
Capital $0.00
Revenue ($2,350.00)
Final $955.00
Final
Expenditures $3,335.00
Capital $0.00
Revenue ($2,000.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $1,335.00
FY11 Starting Balance $1,335.00