Budaya (Malaysian Students Organization) Budget

FY2014 (July 1, 2013 - June 30, 2014)

The Malaysian Cultural Organization, Budaya, is a student organization established to promote Malaysian culture and heritage to the general community of Carnegie Mellon and Pittsburgh. Apart from propagating and introducing the richness of Malaysian culture, we also aim to foster closer relationships among our members, and to maintain a close network of it's members with news of Malaysia.

JFC Rep: Andrew Minton (aminton)

Summary

Requested
Expenditures $4,250.00
Capital $200.00
Revenue ($670.00)
Final $3,580.00
Recommended
Expenditures $3,580.00
Capital $200.00
Revenue ($1,420.00)
Final $2,160.00
Final
Expenditures $3,580.00
Capital $200.00
Revenue ($1,420.00)
Debt ($10.93)
Rollover ($0.00)
Total Subsidy $2,160.00
FY14 Starting Balance $2,149.07

Debt/Rollover Explanation:

Income and Revenue

Object Code Requested Recommended Final Description
Revenue-Fundraising Income (-) $500.00 $500.00 $500.00

Revenue from selling food during Malaysian Food Festival. This is to cover some of the costs of advertising, preparing and serving food as well as cleaning up.

Revenue-Membership Dues (-) $70.00 $70.00 $70.00

Annual membership fees for current and new members. Open to any CMU students interested in experiencing Malaysian cultures. May change slightly depending on the number of new members we get in the coming semesters.

Revenue-Donations/Other Income (-) $100.00 $0.00 $0.00

Fundings received from UC late night events.

Late night funding is uncertain from year to year and so the JFC does not account for this when calculating your revenue expectation. Having said this, you should still seek this funding.

Revenue-Donations/Other Income (-) $0.00 $850.00 $850.00

“The JFC will fund $100 per semester for food for rush/recruitment, $2 per person per semester for meeting food, $200 per semester for food at events, and will not fund personal meals. The remaining costs must be covered by fundrasing. We are not counting your Food festival in this amount, as the JFC is intrigued by your organization's trajectory, and would like to see you grow. Make us proud"

Sub-Total -$670.00 -$1,420.00 -$1,420.00

Malaysian Food Festival

Object Code Requested Recommended Final Description
Ops-Advertising and Publicity (+) $100.00 $100.00 $100.00

We realized that massive advertising campaign is needed due to the lack of publicity for the Malaysian Food Festival last year. We decided to carry out more chalking as well as having posters in more areas around campus. As a result, we would need a lot of colored chalks as well as funds for colored and non-colored posters.

Food-Refreshments for Events (+) $1,000.00 $1,000.00 $1,000.00

Committee members have decided to make the upcoming Malaysian Food Festival the biggest event for Budaya. As a result, we will be preparing more Malaysian dishes and drinks this year. Instead of 10 dishes as in the previous year, we will be preparing approximately 15 dishes for this year's event. Raw material such as chicken, meat and rice constitute the biggest expenses.

The JFC wants to see this be a BIG event, so make sure you publicize this well, and get the word out there!!!

Equip-Non-Capital Equipment (+) $200.00 $200.00 $200.00

These are mostly utensils such as forks, spoons, plates, gloves, napkins and bowls. In addition, we will need a lot of charcoal for the preparation of our satay dish.

Capital Expense Fund (+) $200.00 $200.00 $200.00

We will need new barbeque grills for our satay dish. One of our old toaster has broken down so we will be looking into buying a new one. A new ice blender is also needed since we will be making an ice dessert for this year's event.

Sub-Total $1,300.00 $1,300.00 $1,300.00

Thanksgiving dinner

Object Code Requested Recommended Final Description
Food-Refreshments for Events (+) $700.00 $700.00 $700.00

Annual Thanksgiving dinner for Budaya members as well as any CMU students and faculty staying in CMU over Thanksgiving. Second biggest event for fall semester after Malaysian Food Festival. We will be looking into preparing 4-5 turkeys as usual as well as a variety of other traditional thanksgiving dishes. We also plan to incorporate some Malaysian dishes into the dinner so that any non-Malaysians who attend the dinner have the opportunity to sample some Malaysian cuisines.

Equip-Non-Capital Equipment (+) $50.00 $50.00 $50.00

Utensils such as fork, spoons, plates, cups, aluminum trays, plastic wraps and napkins.

Ops-Advertising and Publicity (+) $20.00 $20.00 $20.00

Advertising for this event include posters around campus and chalking. May need to purchase new chalks and other equipments if there is none left over from Malaysian Food Festival.

Sub-Total $770.00 $770.00 $770.00

Chinese New Year dinner

Object Code Requested Recommended Final Description
Food-Refreshments for Events (+) $500.00 $500.00 $500.00

A spring-semester dinner to celebrate one of the biggest events in Chinese culture. Since Chinese makes up more than a third of Malaysian population, Chinese New Year is one the biggest cultural celebration in Malaysia besides Hari Raya. Most of the expenses involve raw material such as chicken, meat, fish and rice in order to prepare authentic Chinese-Malaysian dishes. Open to all CMU population who wishes to learn more about the Chinese culture especially in the bigger context of the Malaysian culture.

Equip-Non-Capital Equipment (+) $80.00 $80.00 $80.00

Disposable utensils such as fork, spoons, plates, cups, aluminum trays, plastic wraps and napkins.

Ops-Advertising and Publicity (+) $20.00 $20.00 $20.00

Advertising cost includes chalks, colored and non-colored posters as well as other equipments such as markers and cardboards.

Sub-Total $600.00 $600.00 $600.00

Hari Raya (Eid-ul Fitr)

Object Code Requested Recommended Final Description
Food-Refreshments for Events (+) $500.00 $500.00 $500.00

Our biggest event for spring semester. Hari Raya is the biggest cultural event in Malaysia and continues to be celebrated by Malaysians abroad. Most of the expenses are for the traditional Hari Raya dinner which will include several traditional Malay dishes such as rendang, curry, ketupat, satay, nasi lemak, lemang, ayam goreng and ayam masak merah. In addition to food, we will be preparing several traditional Malay drinks such as teh tarik, bandung, teh ais and limau sirap.

Ops-Advertising and Publicity (+) $20.00 $20.00 $20.00

Mainly paper supplies for brochures and posters. May need to buy some more chalks if there is none left over from Chinese New Year.

Equip-Non-Capital Equipment (+) $50.00 $50.00 $50.00

Disposable utensils such as fork, spoons, plates, cups, aluminum trays, plastic wraps and napkins.

Sub-Total $570.00 $570.00 $570.00

Malaysian Fall Movie Night

Object Code Requested Recommended Final Description
Ops-Patent and Copyright (+) $80.00 $20.00 $20.00

Cost and shipping fees to purchase Malaysian movies that showcase everyday life of Malaysians.

At this point the JFC is unwilling to fund $80 for a movie night as we believe it is too expensive and can easily be done for cheaper. If you have evidence (ie reciepts) which suggest that this event does cost $80 you may bring them in and appeal.

Sub-Total $80.00 $20.00 $20.00

Malaysian Spring Movie Night

Object Code Requested Recommended Final Description
Ops-Patent and Copyright (+) $80.00 $20.00 $20.00

Cost and shipping fees to purchase Malaysian movies that showcase everyday life of Malaysians.

see above comment

Sub-Total $80.00 $20.00 $20.00

Budaya Fall General meeting

Object Code Requested Recommended Final Description
Food-Refreshments for General Body Meetings (+) $100.00 $100.00 $100.00

Food and drinks for old members as well as new members. Will be preparing some Malaysian dishes which serve as an introduction to the rich and diverse Malaysian culture.

Sub-Total $100.00 $100.00 $100.00

Budaya Spring General meeting

Object Code Requested Recommended Final Description
Food-Refreshments for General Body Meetings (+) $100.00 $100.00 $100.00

Food and drinks for old members as well as new members. Will be preparing some Malaysian dishes which serve as an introduction to the rich and diverse Malaysian culture.

Sub-Total $100.00 $100.00 $100.00

Budaya Fall BBQ

Object Code Requested Recommended Final Description
Food Recruitment (+) $200.00 $100.00 $100.00

Refreshments for those attending while getting to know more about Budaya and the Malaysian culture. This is usually held together with the Malaysian Independence day which falls on Aug 31.

The JFC will only fund up to $100 for recruitment events per semester

Sub-Total $200.00 $100.00 $100.00

Traditional Game Night

Object Code Requested Recommended Final Description
Food-Refreshments for Events (+) $250.00 $0.00 $0.00

Malaysian food and drinks for CMU population who attend the traditional game night.

Equip-Non-Capital Equipment (+) $200.00 $0.00 $0.00

Need to purchase new traditional games from Malaysia since the some of the old ones are missing/broken. Specifically, we need to purchase new gasings, bola takraw, and congkak boards.

We believe you recieved funding for board games last year and so we will not fund new ones. The old games should still be good.

Sub-Total $450.00 $0.00 $0.00

By Object Code

Object Code Requested Recommended Final Description
Capital Expense Fund (+) $200.00 $200.00 $200.00 We will need new barbeque grills for our satay dish. One of our old toaster has broken down so we will be looking into buying a new one. A new ice blender is also needed since we will be making an ice dessert for this year's event.
Equip-Non-Capital Equipment (+) $200.00 $200.00 $200.00 These are mostly utensils such as forks, spoons, plates, gloves, napkins and bowls. In addition, we will need a lot of charcoal for the preparation of our satay dish.
Equip-Non-Capital Equipment (+) $50.00 $50.00 $50.00 Utensils such as fork, spoons, plates, cups, aluminum trays, plastic wraps and napkins.
Equip-Non-Capital Equipment (+) $80.00 $80.00 $80.00 Disposable utensils such as fork, spoons, plates, cups, aluminum trays, plastic wraps and napkins.
Equip-Non-Capital Equipment (+) $50.00 $50.00 $50.00 Disposable utensils such as fork, spoons, plates, cups, aluminum trays, plastic wraps and napkins.
Equip-Non-Capital Equipment (+) $200.00 $0.00 $0.00 Need to purchase new traditional games from Malaysia since the some of the old ones are missing/broken. Specifically, we need to purchase new gasings, bola takraw, and congkak boards.
Food Recruitment (+) $200.00 $100.00 $100.00 Refreshments for those attending while getting to know more about Budaya and the Malaysian culture. This is usually held together with the Malaysian Independence day which falls on Aug 31.
Food-Refreshments for Events (+) $1,000.00 $1,000.00 $1,000.00 Committee members have decided to make the upcoming Malaysian Food Festival the biggest event for Budaya. As a result, we will be preparing more Malaysian dishes and drinks this year. Instead of 10 dishes as in the previous year, we will be preparing approximately 15 dishes for this year's event. Raw material such as chicken, meat and rice constitute the biggest expenses.
Food-Refreshments for Events (+) $700.00 $700.00 $700.00 Annual Thanksgiving dinner for Budaya members as well as any CMU students and faculty staying in CMU over Thanksgiving. Second biggest event for fall semester after Malaysian Food Festival. We will be looking into preparing 4-5 turkeys as usual as well as a variety of other traditional thanksgiving dishes. We also plan to incorporate some Malaysian dishes into the dinner so that any non-Malaysians who attend the dinner have the opportunity to sample some Malaysian cuisines.
Food-Refreshments for Events (+) $500.00 $500.00 $500.00 A spring-semester dinner to celebrate one of the biggest events in Chinese culture. Since Chinese makes up more than a third of Malaysian population, Chinese New Year is one the biggest cultural celebration in Malaysia besides Hari Raya. Most of the expenses involve raw material such as chicken, meat, fish and rice in order to prepare authentic Chinese-Malaysian dishes. Open to all CMU population who wishes to learn more about the Chinese culture especially in the bigger context of the Malaysian culture.
Food-Refreshments for Events (+) $500.00 $500.00 $500.00 Our biggest event for spring semester. Hari Raya is the biggest cultural event in Malaysia and continues to be celebrated by Malaysians abroad. Most of the expenses are for the traditional Hari Raya dinner which will include several traditional Malay dishes such as rendang, curry, ketupat, satay, nasi lemak, lemang, ayam goreng and ayam masak merah. In addition to food, we will be preparing several traditional Malay drinks such as teh tarik, bandung, teh ais and limau sirap.
Food-Refreshments for Events (+) $250.00 $0.00 $0.00 Malaysian food and drinks for CMU population who attend the traditional game night.
Food-Refreshments for General Body Meetings (+) $100.00 $100.00 $100.00 Food and drinks for old members as well as new members. Will be preparing some Malaysian dishes which serve as an introduction to the rich and diverse Malaysian culture.
Food-Refreshments for General Body Meetings (+) $100.00 $100.00 $100.00 Food and drinks for old members as well as new members. Will be preparing some Malaysian dishes which serve as an introduction to the rich and diverse Malaysian culture.
Ops-Advertising and Publicity (+) $100.00 $100.00 $100.00 We realized that massive advertising campaign is needed due to the lack of publicity for the Malaysian Food Festival last year. We decided to carry out more chalking as well as having posters in more areas around campus. As a result, we would need a lot of colored chalks as well as funds for colored and non-colored posters.
Ops-Advertising and Publicity (+) $20.00 $20.00 $20.00 Advertising for this event include posters around campus and chalking. May need to purchase new chalks and other equipments if there is none left over from Malaysian Food Festival.
Ops-Advertising and Publicity (+) $20.00 $20.00 $20.00 Advertising cost includes chalks, colored and non-colored posters as well as other equipments such as markers and cardboards.
Ops-Advertising and Publicity (+) $20.00 $20.00 $20.00 Mainly paper supplies for brochures and posters. May need to buy some more chalks if there is none left over from Chinese New Year.
Ops-Patent and Copyright (+) $80.00 $20.00 $20.00 Cost and shipping fees to purchase Malaysian movies that showcase everyday life of Malaysians.
Ops-Patent and Copyright (+) $80.00 $20.00 $20.00 Cost and shipping fees to purchase Malaysian movies that showcase everyday life of Malaysians.
Revenue-Donations/Other Income (-) $100.00 $0.00 $0.00 Fundings received from UC late night events.
Revenue-Donations/Other Income (-) $0.00 $850.00 $850.00
Revenue-Fundraising Income (-) $500.00 $500.00 $500.00 Revenue from selling food during Malaysian Food Festival. This is to cover some of the costs of advertising, preparing and serving food as well as cleaning up.
Revenue-Membership Dues (-) $70.00 $70.00 $70.00 Annual membership fees for current and new members. Open to any CMU students interested in experiencing Malaysian cultures. May change slightly depending on the number of new members we get in the coming semesters.

By Ocode

Requested
Capital Expense Fund $200.00
Equip-Non-Capital Equipment $580.00
Food Recruitment $200.00
Food-Refreshments for Events $2,950.00
Food-Refreshments for General Body Meetings $200.00
Ops-Advertising and Publicity $160.00
Ops-Patent and Copyright $160.00
Revenue-Donations/Other Income $100.00
Revenue-Fundraising Income $500.00
Revenue-Membership Dues $70.00
Recommended
Capital Expense Fund $200.00
Equip-Non-Capital Equipment $380.00
Food Recruitment $100.00
Food-Refreshments for Events $2,700.00
Food-Refreshments for General Body Meetings $200.00
Ops-Advertising and Publicity $160.00
Ops-Patent and Copyright $40.00
Revenue-Donations/Other Income $850.00
Revenue-Fundraising Income $500.00
Revenue-Membership Dues $70.00
Final
Capital Expense Fund $200.00
Equip-Non-Capital Equipment $380.00
Food Recruitment $100.00
Food-Refreshments for Events $2,700.00
Food-Refreshments for General Body Meetings $200.00
Ops-Advertising and Publicity $160.00
Ops-Patent and Copyright $40.00
Revenue-Donations/Other Income $850.00
Revenue-Fundraising Income $500.00
Revenue-Membership Dues $70.00

Summary

Requested
Expenditures $4,250.00
Capital $200.00
Revenue ($670.00)
Final $3,580.00
Recommended
Expenditures $3,580.00
Capital $200.00
Revenue ($1,420.00)
Final $2,160.00
Final
Expenditures $3,580.00
Capital $200.00
Revenue ($1,420.00)
Debt ($10.93)
Rollover ($0.00)
Total Subsidy $2,160.00
FY14 Starting Balance $2,149.07

Debt/Rollover Explanation: