Baseball Club Budget

FY2014 (July 1, 2013 - June 30, 2014)

The Carnegie Mellon Baseball Club is a University-funded, student-run organization dedicated to promoting competitive baseball on campus.

JFC Rep: Jonathan Mark (jemark)

Summary

Requested
Expenditures $34,550.00
Capital $0.00
Revenue ($7,000.00)
Final $27,550.00
Recommended
Expenditures $15,860.00
Capital $0.00
Revenue ($7,000.00)
Final $8,860.00
Final
Expenditures $19,510.00
Capital $0.00
Revenue ($7,000.00)
Debt ($1,373.32)
Rollover ($0.00)
Total Subsidy $12,510.00
FY14 Starting Balance $11,136.68

Debt/Rollover Explanation:

Income and Revenue

Object Code Requested Recommended Final Description
Revenue-Membership Dues (-) $4,000.00 $4,000.00 $4,000.00

$100 * 20 players * 2 semesters. Covers uniform costs,

Cover 90% of uniform costs

Revenue-Donations/Other Income (-) $1,000.00 $1,000.00 $1,000.00

Expected donations from alumni

Cover cost of renting practice field

Revenue-Fundraising Income (-) $500.00 $500.00 $500.00

Fundraising from the Hall of Fame dinner, which honors past players. Held during Carnival.

Cover cost of hotel lodging in Flordia

Revenue-Donations/Other Income (-) $1,000.00 $1,000.00 $1,000.00

We are trying to put together an instructional baseball clinic for children in the Pittsburgh area. Players would work at the camp to earn money for the team.

Cover cost of hotel lodging in Flordia

Revenue-Fundraising Income (-) $500.00 $500.00 $500.00

This is for players working football games for funding. Note that this is not guaranteed, and is only as needed.

Cover cost of hotel lodging in Flordia

Sub-Total -$7,000.00 -$7,000.00 -$7,000.00

Consulting

Object Code Requested Recommended Final Description
Salary-Instructors and Coaching (+) $10,000.00 $0.00 $0.00

Head Coach Claudio Reilsono is a very experienced, smart, capable, and genuine head coach, whom all the players love to play for. He teaches the players how to play the game the right way, and helps all become better players and people.

Will be paid by Athletics

Salary-Instructors and Coaching (+) $3,000.00 $0.00 $0.00

Assistant coach Rege Kiliany knows almost everything there is to know about baseball, and has decades of experience as a coach. All the players love to play for him as well. He was not payed this past season because of budget cuts, but he was in years past. He continued to take time out of his very busy schedule to coach part-time, despite not being payed, out of good faith. It would be criminal to once again not pay him next season.

Will be paid by athletics

Salary-Consulting Services (+) $8,000.00 $3,600.00 $5,600.00

NCBA umpire fees. $200 per umpire * 20 games * 2 umpires per game. The rate has increased each of the past 3 years. This is a forecasted expenditure. The current rate is $180 per game.

You did not pay out more than 1800 in FY12 for umpires. Will assume 10 games at $180

Ops-Registration and Tournaments (+) $1,500.00 $1,490.00 $1,500.00

NCBA (National Club Baseball Association) membership cost. The NCBA schedules our conference games and runs the spring training that we attend in Florida.

Based on actual cost; appeal granted based on new information

Sub-Total $22,500.00 $5,090.00 $7,100.00

Field and Facilities

Object Code Requested Recommended Final Description
Ops-Rental Facilities (+) $1,000.00 $1,000.00 $1,000.00

This is the cost of renting the practice field in Highland Park (Kelly Field). There is no on-campus baseball field that we can use.

Covered 100% from revenue

Ops-Rental Facilities (+) $4,500.00 $2,250.00 $3,150.00

This is the cost of renting the field for games, again we have no on-campus baseball field. 20 games * $225 per game.

Appeal granted based on 14 home games for next year

Ops-General Supplies (+) $1,000.00 $0.00 $0.00

Unforeseen costs, such as the new net in Skibo Gym this season. Contingency.

Don't do contingency

Sub-Total $6,500.00 $3,250.00 $4,150.00

Equipment

Object Code Requested Recommended Final Description
Ops-General Supplies (+) $250.00 $250.00 $250.00

Practice baseballs. We need 6 dozen for the entire season (Spring and Fall). The total cost is $250 ($125 for a bucket of 3 dozen). Need to be replaced yearly.

Ops-General Supplies (+) $500.00 $0.00 $500.00

This is for 2 new baseball bats for the entire team to use. Wear and tear expense.

Bought you all new baseball bats last year; appeal granted after learning about wear and tear on bats

Ops-General Supplies (+) $100.00 $50.00 $50.00

Scorecards and scorebooks for the entire season (Fall and Spring).

Based on actual cost

Equip-Uniforms (+) $1,100.00 $4,400.00 $4,400.00

$200 each for uniforms (pants, jersey, hat) * (20 players + 2 coaches) * .25 (student activities pays for 25% of uniform cost every 3 years. it has been at least 4 years, since nobody on the team knew we could ever get new uniforms).

90% covered by team dues

Sub-Total $1,950.00 $4,700.00 $5,200.00

Spring Training

Object Code Requested Recommended Final Description
Travel-Hotel and Lodging (+) $2,000.00 $1,260.00 $1,500.00

This is the cost of lodging for 20 players plus 1 coach in Florida for 3 nights. Note, we can only stay in 5 specific NCBA-approved hotels. The average cost of which would be about $650 per night for either 3 eight-person rooms, or 10 two-person rooms, plus one for the coach.

Assume 70 per room * 5 rooms *3 nights; appeal granted based on 100 per room

Ops-Registration and Tournaments (+) $800.00 $760.00 $760.00

This is the cost of registration for the spring training tournament in Florida.

Based on actual cost

Travel-Rental Car (+) $800.00 $800.00 $800.00

$100 * 2 minivans * 4 days in Florida. Note, we make players pay their own way down to Florida, so players cover their own transportation down, but too few players would be able to go if we had to cover the cost of rental cars as well.

Revenue-Donations/Other Income (-) $0.00 $0.00 $0.00

The JFC will fund hotels 80%, capped at $150 per room per night per four people, 50% of transportation, and up to $500 per person traveling for the year.

Sub-Total $3,600.00 $2,820.00 $3,060.00

By Object Code

Object Code Requested Recommended Final Description
Equip-Uniforms (+) $1,100.00 $4,400.00 $4,400.00 $200 each for uniforms (pants, jersey, hat) * (20 players + 2 coaches) * .25 (student activities pays for 25% of uniform cost every 3 years. it has been at least 4 years, since nobody on the team knew we could ever get new uniforms).
Ops-General Supplies (+) $250.00 $250.00 $250.00 Practice baseballs. We need 6 dozen for the entire season (Spring and Fall). The total cost is $250 ($125 for a bucket of 3 dozen). Need to be replaced yearly.
Ops-General Supplies (+) $500.00 $0.00 $500.00 This is for 2 new baseball bats for the entire team to use. Wear and tear expense.
Ops-General Supplies (+) $100.00 $50.00 $50.00 Scorecards and scorebooks for the entire season (Fall and Spring).
Ops-General Supplies (+) $1,000.00 $0.00 $0.00 Unforeseen costs, such as the new net in Skibo Gym this season. Contingency.
Ops-Registration and Tournaments (+) $1,500.00 $1,490.00 $1,500.00 NCBA (National Club Baseball Association) membership cost. The NCBA schedules our conference games and runs the spring training that we attend in Florida.
Ops-Registration and Tournaments (+) $800.00 $760.00 $760.00 This is the cost of registration for the spring training tournament in Florida.
Ops-Rental Facilities (+) $1,000.00 $1,000.00 $1,000.00 This is the cost of renting the practice field in Highland Park (Kelly Field). There is no on-campus baseball field that we can use.
Ops-Rental Facilities (+) $4,500.00 $2,250.00 $3,150.00 This is the cost of renting the field for games, again we have no on-campus baseball field. 20 games * $225 per game.
Revenue-Donations/Other Income (-) $1,000.00 $1,000.00 $1,000.00 Expected donations from alumni
Revenue-Donations/Other Income (-) $1,000.00 $1,000.00 $1,000.00 We are trying to put together an instructional baseball clinic for children in the Pittsburgh area. Players would work at the camp to earn money for the team.
Revenue-Donations/Other Income (-) $0.00 $0.00 $0.00
Revenue-Fundraising Income (-) $500.00 $500.00 $500.00 Fundraising from the Hall of Fame dinner, which honors past players. Held during Carnival.
Revenue-Fundraising Income (-) $500.00 $500.00 $500.00 This is for players working football games for funding. Note that this is not guaranteed, and is only as needed.
Revenue-Membership Dues (-) $4,000.00 $4,000.00 $4,000.00 $100 * 20 players * 2 semesters. Covers uniform costs,
Salary-Consulting Services (+) $8,000.00 $3,600.00 $5,600.00 NCBA umpire fees. $200 per umpire * 20 games * 2 umpires per game. The rate has increased each of the past 3 years. This is a forecasted expenditure. The current rate is $180 per game.
Salary-Instructors and Coaching (+) $10,000.00 $0.00 $0.00 Head Coach Claudio Reilsono is a very experienced, smart, capable, and genuine head coach, whom all the players love to play for. He teaches the players how to play the game the right way, and helps all become better players and people.
Salary-Instructors and Coaching (+) $3,000.00 $0.00 $0.00 Assistant coach Rege Kiliany knows almost everything there is to know about baseball, and has decades of experience as a coach. All the players love to play for him as well. He was not payed this past season because of budget cuts, but he was in years past. He continued to take time out of his very busy schedule to coach part-time, despite not being payed, out of good faith. It would be criminal to once again not pay him next season.
Travel-Hotel and Lodging (+) $2,000.00 $1,260.00 $1,500.00 This is the cost of lodging for 20 players plus 1 coach in Florida for 3 nights. Note, we can only stay in 5 specific NCBA-approved hotels. The average cost of which would be about $650 per night for either 3 eight-person rooms, or 10 two-person rooms, plus one for the coach.
Travel-Rental Car (+) $800.00 $800.00 $800.00 $100 * 2 minivans * 4 days in Florida. Note, we make players pay their own way down to Florida, so players cover their own transportation down, but too few players would be able to go if we had to cover the cost of rental cars as well.

By Ocode

Requested
Equip-Uniforms $1,100.00
Ops-General Supplies $1,850.00
Ops-Registration and Tournaments $2,300.00
Ops-Rental Facilities $5,500.00
Revenue-Donations/Other Income $2,000.00
Revenue-Fundraising Income $1,000.00
Revenue-Membership Dues $4,000.00
Salary-Consulting Services $8,000.00
Salary-Instructors and Coaching $13,000.00
Travel-Hotel and Lodging $2,000.00
Travel-Rental Car $800.00
Recommended
Equip-Uniforms $4,400.00
Ops-General Supplies $300.00
Ops-Registration and Tournaments $2,250.00
Ops-Rental Facilities $3,250.00
Revenue-Donations/Other Income $2,000.00
Revenue-Fundraising Income $1,000.00
Revenue-Membership Dues $4,000.00
Salary-Consulting Services $3,600.00
Salary-Instructors and Coaching $0.00
Travel-Hotel and Lodging $1,260.00
Travel-Rental Car $800.00
Final
Equip-Uniforms $4,400.00
Ops-General Supplies $800.00
Ops-Registration and Tournaments $2,260.00
Ops-Rental Facilities $4,150.00
Revenue-Donations/Other Income $2,000.00
Revenue-Fundraising Income $1,000.00
Revenue-Membership Dues $4,000.00
Salary-Consulting Services $5,600.00
Salary-Instructors and Coaching $0.00
Travel-Hotel and Lodging $1,500.00
Travel-Rental Car $800.00

Summary

Requested
Expenditures $34,550.00
Capital $0.00
Revenue ($7,000.00)
Final $27,550.00
Recommended
Expenditures $15,860.00
Capital $0.00
Revenue ($7,000.00)
Final $8,860.00
Final
Expenditures $19,510.00
Capital $0.00
Revenue ($7,000.00)
Debt ($1,373.32)
Rollover ($0.00)
Total Subsidy $12,510.00
FY14 Starting Balance $11,136.68

Debt/Rollover Explanation: