Carnegie Mellon University Student Veterans and Family Association Budget

FY2015 (July 1, 2014 - June 30, 2015)

The CMU Student Veterans and Family Association (SVFA) is a collection of affiliates of Carnegie Mellon University who share a common thread of military service as well as those who support veterans within the campus community. The purpose of the CMU SVFA is to facilitate the development of relationships, to serve as an information bridge between veterans and members of the campus population, and to infuse the Carnegie Mellon University faculty, staff, and students, with a sense of dedication to service, internally and across the greater Pittsburgh region.

JFC Rep: Jalen Poteat (jalenw)

Summary

Requested
Expenditures $3,950.00
Capital $0.00
Revenue ($300.00)
Final $3,650.00
Recommended
Expenditures $3,110.00
Capital $0.00
Revenue ($2,110.00)
Final $1,000.00
Final
Expenditures $3,110.00
Capital $0.00
Revenue ($2,110.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $1,000.00
FY15 Starting Balance $1,000.00

Income and Revenue

Object Code Requested Recommended Final Description
Revenue-Membership Dues (-) $200.00 $200.00 $200.00

Membership dues of $10 per member, from each of current 20 members.

Revenue-Fundraising Income (-) $100.00 $100.00 $100.00

Anticipated revenue gained from fundraising activities during the 2014-2015 Fiscal Year.

Ops-Event Supplies (+) $200.00 $200.00 $200.00

Reflects the cost of two Giant Eagle sheet cakes, plates, forks, and napkins for Marine Corps Birthday/Veterans' Day celebration.

Break it down into materials

Ops-Event Supplies (+) $350.00 $350.00 $350.00

Cost for concessions for the annual Army/Air Force vs. Navy/Marine Corps charity football game. Proceeds from concessions will be donated to a local charity.

Ops-Advertising and Publicity (+) $250.00 $100.00 $100.00

This will be used to establish marketing materials to include posters, giveaways for activities fair and other items to increase the visibility of our group across campus.

JFC funds general club promotion at $100.

Ops-Advertising and Publicity (+) $150.00 $150.00 $150.00

This is to purchase one (1) banner with our group logo and name, and one (1) small vinyl tent for shelter from rain/shade while conducting service activities.

Food-Catering (+) $450.00 $400.00 $400.00

Catering costs for drinks and food ordered through CMU catering services for two (2) speaker events. This cost is with an anticipated attendance of 40-50 people, costing $225 per event.

The JFC will fund $100 per semester for food for rush/recruitment, $200 per semester for food at events, $5 per person per semester for food for general body meetings, and $15 per person per event for food at a cultural event, at a cap to 2 events.

Ops-Gifts and Prizes (+) $500.00 $0.00 $0.00

This will be allocated to a separate fund used to create a war veterans memorial on campus. The intention is to allocate $500 per year until the fund has collected/generated enough revenue to establish the memorial. This will be a lasting contribution to the campus community.

Ops-Event Supplies (+) $500.00 $500.00 $500.00

Approximate cost for materials for beautification project on CMU campus and for Pittsburgh community service project. $250 is budgeted for each event to include gardening supplies, trash collection supplies, water coolers for hydration, cups for water, first aid kits.

Travel-Gas (+) $100.00 $100.00 $100.00

Reimbursement for portion of the cost of automobile travel and parking for two (2) guest speakers per year (one per semester) to talk to the CMU Campus community about policy/veterans related issues.

Food-Refreshments for General Body Meetings (+) $200.00 $200.00 $200.00

This will cover the cost of non-alcoholic beverages and food for general body meetings.

Ops-Event Supplies (+) $75.00 $75.00 $75.00

Cost to print promotional materials for two (2) guest speaker events per year, as well as to promote the birthday/veterans' day celebration. $25.00 per event.

Equip-Clothing (+) $250.00 $250.00 $250.00

This is the cost to print group t-shirts for the purposes of uniformity and recognition while engaging in service activities. These shirts will be sold to members of the group with the potential of generating revenue to offset the cost of shirts in following fiscal years.

Ops-Gifts and Prizes (+) $200.00 $60.00 $60.00

This is to cover the cost of a thank you gift for two (2) guest speakers annually. Each honorarium will cost approximately $100.

Ops-Advertising and Publicity (+) $500.00 $500.00 $500.00

This is to cover the cost of the die and casting of military challenge coins with our logo. The cost of each coin will be approximately $3.00 to produce, which we will sell for $10.00 per coin. This will generate approximately $700 of revenue to be used in the next year. This will be our biggest fundraiser. Challenge coins are a large part of military culture and will be well received by military members on campus and in the community. The additional budgeted cost is to establish a custom die cast with the company.

Ops-Event Supplies (+) $225.00 $225.00 $225.00

Cost to establish an award for a CMU student or organization (not necessarily a veteran and the SVFA will not be permitted to receive this award) who has devoted themselves to serving the community. This will cover the cost of a Perpetual Award plaque (approx. $195) that will hang in the UC (with permission yet to be granted) and a small plaque for the recipient or group.

Revenue-Fundraising Income (-) $0.00 $250.00 $250.00

Expect to break even on tshirt sales

Revenue-Fundraising Income (-) $0.00 $1,560.00 $1,560.00

As a new organization, in order to prove stability, it is recommended that you do not receive more than $1,000 during their first fiscal year.

Sub-Total $3,650.00 $1,000.00 $1,000.00

By Object Code

Object Code Requested Recommended Final Description
Equip-Clothing (+) $250.00 $250.00 $250.00 This is the cost to print group t-shirts for the purposes of uniformity and recognition while engaging in service activities. These shirts will be sold to members of the group with the potential of generating revenue to offset the cost of shirts in following fiscal years.
Food-Catering (+) $450.00 $400.00 $400.00 Catering costs for drinks and food ordered through CMU catering services for two (2) speaker events. This cost is with an anticipated attendance of 40-50 people, costing $225 per event.
Food-Refreshments for General Body Meetings (+) $200.00 $200.00 $200.00 This will cover the cost of non-alcoholic beverages and food for general body meetings.
Ops-Advertising and Publicity (+) $250.00 $100.00 $100.00 This will be used to establish marketing materials to include posters, giveaways for activities fair and other items to increase the visibility of our group across campus.
Ops-Advertising and Publicity (+) $150.00 $150.00 $150.00 This is to purchase one (1) banner with our group logo and name, and one (1) small vinyl tent for shelter from rain/shade while conducting service activities.
Ops-Advertising and Publicity (+) $500.00 $500.00 $500.00 This is to cover the cost of the die and casting of military challenge coins with our logo. The cost of each coin will be approximately $3.00 to produce, which we will sell for $10.00 per coin. This will generate approximately $700 of revenue to be used in the next year. This will be our biggest fundraiser. Challenge coins are a large part of military culture and will be well received by military members on campus and in the community. The additional budgeted cost is to establish a custom die cast with the company.
Ops-Event Supplies (+) $200.00 $200.00 $200.00 Reflects the cost of two Giant Eagle sheet cakes, plates, forks, and napkins for Marine Corps Birthday/Veterans' Day celebration.
Ops-Event Supplies (+) $350.00 $350.00 $350.00 Cost for concessions for the annual Army/Air Force vs. Navy/Marine Corps charity football game. Proceeds from concessions will be donated to a local charity.
Ops-Event Supplies (+) $500.00 $500.00 $500.00 Approximate cost for materials for beautification project on CMU campus and for Pittsburgh community service project. $250 is budgeted for each event to include gardening supplies, trash collection supplies, water coolers for hydration, cups for water, first aid kits.
Ops-Event Supplies (+) $75.00 $75.00 $75.00 Cost to print promotional materials for two (2) guest speaker events per year, as well as to promote the birthday/veterans' day celebration. $25.00 per event.
Ops-Event Supplies (+) $225.00 $225.00 $225.00 Cost to establish an award for a CMU student or organization (not necessarily a veteran and the SVFA will not be permitted to receive this award) who has devoted themselves to serving the community. This will cover the cost of a Perpetual Award plaque (approx. $195) that will hang in the UC (with permission yet to be granted) and a small plaque for the recipient or group.
Ops-Gifts and Prizes (+) $500.00 $0.00 $0.00 This will be allocated to a separate fund used to create a war veterans memorial on campus. The intention is to allocate $500 per year until the fund has collected/generated enough revenue to establish the memorial. This will be a lasting contribution to the campus community.
Ops-Gifts and Prizes (+) $200.00 $60.00 $60.00 This is to cover the cost of a thank you gift for two (2) guest speakers annually. Each honorarium will cost approximately $100.
Revenue-Fundraising Income (-) $100.00 $100.00 $100.00 Anticipated revenue gained from fundraising activities during the 2014-2015 Fiscal Year.
Revenue-Fundraising Income (-) $0.00 $250.00 $250.00
Revenue-Fundraising Income (-) $0.00 $1,560.00 $1,560.00
Revenue-Membership Dues (-) $200.00 $200.00 $200.00 Membership dues of $10 per member, from each of current 20 members.
Travel-Gas (+) $100.00 $100.00 $100.00 Reimbursement for portion of the cost of automobile travel and parking for two (2) guest speakers per year (one per semester) to talk to the CMU Campus community about policy/veterans related issues.

By Ocode

Requested
Equip-Clothing $250.00
Food-Catering $450.00
Food-Refreshments for General Body Meetings $200.00
Ops-Advertising and Publicity $900.00
Ops-Event Supplies $1,350.00
Ops-Gifts and Prizes $700.00
Revenue-Fundraising Income $100.00
Revenue-Membership Dues $200.00
Travel-Gas $100.00
Recommended
Equip-Clothing $250.00
Food-Catering $400.00
Food-Refreshments for General Body Meetings $200.00
Ops-Advertising and Publicity $750.00
Ops-Event Supplies $1,350.00
Ops-Gifts and Prizes $60.00
Revenue-Fundraising Income $1,910.00
Revenue-Membership Dues $200.00
Travel-Gas $100.00
Final
Equip-Clothing $250.00
Food-Catering $400.00
Food-Refreshments for General Body Meetings $200.00
Ops-Advertising and Publicity $750.00
Ops-Event Supplies $1,350.00
Ops-Gifts and Prizes $60.00
Revenue-Fundraising Income $1,910.00
Revenue-Membership Dues $200.00
Travel-Gas $100.00

Summary

Requested
Expenditures $3,950.00
Capital $0.00
Revenue ($300.00)
Final $3,650.00
Recommended
Expenditures $3,110.00
Capital $0.00
Revenue ($2,110.00)
Final $1,000.00
Final
Expenditures $3,110.00
Capital $0.00
Revenue ($2,110.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $1,000.00
FY15 Starting Balance $1,000.00