Cosplay@CMU Budget

FY2015 (July 1, 2014 - June 30, 2015)

Cosplay@CMU aims to unite students who are interested in the art of "cosplay" (costume-play), which involves the representation of fictional characters through the creation and donning of costumes. We seek to promote a greater awareness of cosplay as an art form, as well as to inspire and enable others to create.

JFC Rep: Jalen Poteat (jalenw)

Summary

Requested
Expenditures $2,875.00
Capital $595.00
Revenue ($1,150.00)
Final $1,725.00
Recommended
Expenditures $1,925.00
Capital $395.00
Revenue ($1,150.00)
Final $775.00
Final
Expenditures $1,925.00
Capital $395.00
Revenue ($1,150.00)
Debt ($0.00)
Rollover ($381.00)
Total Subsidy $775.00
FY15 Starting Balance $1,156.00

Debt/Rollover Explanation:

Income and Revenue

Object Code Requested Recommended Final Description
Revenue-Membership Dues (-) $150.00 $150.00 $150.00

Voluntary fees ($5/year) by members for access to club materials and equipment.

Covers 41% of Refreshments for Events

Revenue-Fundraising Income (-) $150.00 $150.00 $150.00

Valentine's Day bake sale (sweets, baked goods, etc.).

Covers 41% of Refreshments for Events

Revenue-Fundraising Income (-) $350.00 $350.00 $350.00

Handmade gift sales (hats, accessories, etc) for the holiday season.

$60 to cover remaining 18% of Refreshments for Events

Revenue-Fundraising Income (-) $200.00 $200.00 $200.00

Sales from Fall cafe event (food, drink, games).

Revenue-Fundraising Income (-) $300.00 $300.00 $300.00

Sales from Spring cafe event (food, drink, games).

Revenue-Membership Dues (-) $0.00 $0.00 $0.00

None

“The JFC will fund $100 per semester for food for rush/recruitment, $200 per semester for food at events, $5 per person per semester for food for general body meetings, and $15 per person per event for food at a cultural event, at a cap to 2 events.”

Revenue-Fundraising Income (-) $0.00 $0.00 $0.00

None

As a new organization, in order to prove stability, it is recommended that you do not receive more than $1,000 during their first fiscal year.

Sub-Total -$1,150.00 -$1,150.00 -$1,150.00

General Expenses

Object Code Requested Recommended Final Description
Capital Expense Fund (+) $50.00 $50.00 $50.00

Sewing portable storage box for supplies (needles, scissors, measuring tape, pins.), and thread storage box that will be available to paying members at each meeting.

Capital Expense Fund (+) $50.00 $50.00 $50.00

Fabric scissors, rotary cutters, pins, needles, bobbins available to paying members at each meeting.

Travel-Gas (+) $40.00 $40.00 $40.00

Gas for trips (2-3 times per semester) to local fabric store for members' projects.

Ops-General Supplies (+) $50.00 $50.00 $50.00

Muslin fabric for drafting and planning costume patterns.

Capital Expense Fund (+) $400.00 $200.00 $200.00

Sewing machines (2 @ $200)

Ops-Advertising and Publicity (+) $40.00 $40.00 $40.00

Activities Fair flyers, posters, and chalk for each semester.

Capital Expense Fund (+) $95.00 $95.00 $95.00

Igloo Glide 110 Quart Cooler to store food and drinks during cafe events and fundraisers

Sub-Total $130.00 $130.00 $130.00

Fall Cafe

Object Code Requested Recommended Final Description
Ops-Decorations (+) $70.00 $70.00 $70.00

Themed decorations (table cloths, colored plates/napkins/etc, fabrics to decorate chairs and walls, etc).

Food-Refreshments for Events (+) $200.00 $200.00 $200.00

Ingredients for Japanese-style cafe foods for 70-100 people (baking and dessert ingredients, rice, vegetables, meat, drinks).

Ops-Advertising and Publicity (+) $40.00 $40.00 $40.00

Posters and flyers for event.

Ops-AB Tech (+) $15.00 $15.00 $15.00

Sound equipment for music to support cafe theme and atmosphere.

Ops-Gifts and Prizes (+) $90.00 $90.00 $90.00

Prizes for games ($80) and printing of photos from photo booth (4x6 prints @ $0.15 = $10).

Food Recruitment (+) $30.00 $30.00 $30.00

Promotional food samples during tabling.

Sub-Total $445.00 $445.00 $445.00

Spring Cafe

Object Code Requested Recommended Final Description
Ops-Event Supplies (+) $250.00 $250.00 $250.00

Fabric for costumes that servers will wear.

Food-Refreshments for Events (+) $400.00 $400.00 $400.00

Ingredients for Japanese-style foods for 150+ people (baking and dessert ingredients, rice, meat, vegetables, meat, drinks).

Ops-Decorations (+) $100.00 $100.00 $100.00

Themed decorations (table cloths, colored plates/napkins/etc, fabrics to decorate chairs and walls, etc).

Ops-AB Tech (+) $15.00 $15.00 $15.00

Sound equipment for music to support cafe theme and atmosphere.

Ops-CMUTV (+) $75.00 $75.00 $75.00

Projector and screen rental for music videos that support cafe theme.

Ops-Advertising and Publicity (+) $40.00 $40.00 $40.00

Posters and flyers for event.

Ops-Gifts and Prizes (+) $90.00 $90.00 $90.00

Prizes for games ($80) and printing of photos from photo booth (4x6 prints @ $0.15 = $10).

Food Recruitment (+) $30.00 $30.00 $30.00

Promotional food samples during tabling.

Sub-Total $1,000.00 $1,000.00 $1,000.00

Travel

Object Code Requested Recommended Final Description
Travel-Gas (+) $100.00 $100.00 $100.00

Gas for travel to major anime conventions in Western PA and nearby states.

Ops-Registration and Tournaments (+) $350.00 $0.00 $0.00

Registration for local convention (10 @ $35) to host club event such as maid cafe or panel.

Travel-Hotel and Lodging (+) $600.00 $0.00 $0.00

Hotel for Tekko convention in Pittsburgh in April 4-6 (2 rooms, 2 nights @ $150/night). Allows for more involvement in the convention experience.

Sub-Total $1,050.00 $100.00 $100.00

Fundraising

Object Code Requested Recommended Final Description
Food-Refreshments for Events (+) $100.00 $100.00 $100.00

Ingredients for Valentine's Day baked goods and drinks fundraiser.

Ops-Event Supplies (+) $150.00 $150.00 $150.00

Materials for handmade fundraiser (fleece hats, accessories, etc.)

Sub-Total $250.00 $250.00 $250.00

By Object Code

Object Code Requested Recommended Final Description
Capital Expense Fund (+) $50.00 $50.00 $50.00 Sewing portable storage box for supplies (needles, scissors, measuring tape, pins.), and thread storage box that will be available to paying members at each meeting.
Capital Expense Fund (+) $50.00 $50.00 $50.00 Fabric scissors, rotary cutters, pins, needles, bobbins available to paying members at each meeting.
Capital Expense Fund (+) $400.00 $200.00 $200.00 Sewing machines (2 @ $200)
Capital Expense Fund (+) $95.00 $95.00 $95.00 Igloo Glide 110 Quart Cooler to store food and drinks during cafe events and fundraisers
Food Recruitment (+) $30.00 $30.00 $30.00 Promotional food samples during tabling.
Food Recruitment (+) $30.00 $30.00 $30.00 Promotional food samples during tabling.
Food-Refreshments for Events (+) $200.00 $200.00 $200.00 Ingredients for Japanese-style cafe foods for 70-100 people (baking and dessert ingredients, rice, vegetables, meat, drinks).
Food-Refreshments for Events (+) $400.00 $400.00 $400.00 Ingredients for Japanese-style foods for 150+ people (baking and dessert ingredients, rice, meat, vegetables, meat, drinks).
Food-Refreshments for Events (+) $100.00 $100.00 $100.00 Ingredients for Valentine's Day baked goods and drinks fundraiser.
Ops-AB Tech (+) $15.00 $15.00 $15.00 Sound equipment for music to support cafe theme and atmosphere.
Ops-AB Tech (+) $15.00 $15.00 $15.00 Sound equipment for music to support cafe theme and atmosphere.
Ops-Advertising and Publicity (+) $40.00 $40.00 $40.00 Posters and flyers for event.
Ops-Advertising and Publicity (+) $40.00 $40.00 $40.00 Activities Fair flyers, posters, and chalk for each semester.
Ops-Advertising and Publicity (+) $40.00 $40.00 $40.00 Posters and flyers for event.
Ops-CMUTV (+) $75.00 $75.00 $75.00 Projector and screen rental for music videos that support cafe theme.
Ops-Decorations (+) $70.00 $70.00 $70.00 Themed decorations (table cloths, colored plates/napkins/etc, fabrics to decorate chairs and walls, etc).
Ops-Decorations (+) $100.00 $100.00 $100.00 Themed decorations (table cloths, colored plates/napkins/etc, fabrics to decorate chairs and walls, etc).
Ops-Event Supplies (+) $250.00 $250.00 $250.00 Fabric for costumes that servers will wear.
Ops-Event Supplies (+) $150.00 $150.00 $150.00 Materials for handmade fundraiser (fleece hats, accessories, etc.)
Ops-General Supplies (+) $50.00 $50.00 $50.00 Muslin fabric for drafting and planning costume patterns.
Ops-Gifts and Prizes (+) $90.00 $90.00 $90.00 Prizes for games ($80) and printing of photos from photo booth (4x6 prints @ $0.15 = $10).
Ops-Gifts and Prizes (+) $90.00 $90.00 $90.00 Prizes for games ($80) and printing of photos from photo booth (4x6 prints @ $0.15 = $10).
Ops-Registration and Tournaments (+) $350.00 $0.00 $0.00 Registration for local convention (10 @ $35) to host club event such as maid cafe or panel.
Revenue-Fundraising Income (-) $150.00 $150.00 $150.00 Valentine's Day bake sale (sweets, baked goods, etc.).
Revenue-Fundraising Income (-) $350.00 $350.00 $350.00 Handmade gift sales (hats, accessories, etc) for the holiday season.
Revenue-Fundraising Income (-) $200.00 $200.00 $200.00 Sales from Fall cafe event (food, drink, games).
Revenue-Fundraising Income (-) $300.00 $300.00 $300.00 Sales from Spring cafe event (food, drink, games).
Revenue-Fundraising Income (-) $0.00 $0.00 $0.00 None
Revenue-Membership Dues (-) $150.00 $150.00 $150.00 Voluntary fees ($5/year) by members for access to club materials and equipment.
Revenue-Membership Dues (-) $0.00 $0.00 $0.00 None
Travel-Gas (+) $40.00 $40.00 $40.00 Gas for trips (2-3 times per semester) to local fabric store for members' projects.
Travel-Gas (+) $100.00 $100.00 $100.00 Gas for travel to major anime conventions in Western PA and nearby states.
Travel-Hotel and Lodging (+) $600.00 $0.00 $0.00 Hotel for Tekko convention in Pittsburgh in April 4-6 (2 rooms, 2 nights @ $150/night). Allows for more involvement in the convention experience.

By Ocode

Requested
Capital Expense Fund $595.00
Food Recruitment $60.00
Food-Refreshments for Events $700.00
Ops-AB Tech $30.00
Ops-Advertising and Publicity $120.00
Ops-CMUTV $75.00
Ops-Decorations $170.00
Ops-Event Supplies $400.00
Ops-General Supplies $50.00
Ops-Gifts and Prizes $180.00
Ops-Registration and Tournaments $350.00
Revenue-Fundraising Income $1,000.00
Revenue-Membership Dues $150.00
Travel-Gas $140.00
Travel-Hotel and Lodging $600.00
Recommended
Capital Expense Fund $395.00
Food Recruitment $60.00
Food-Refreshments for Events $700.00
Ops-AB Tech $30.00
Ops-Advertising and Publicity $120.00
Ops-CMUTV $75.00
Ops-Decorations $170.00
Ops-Event Supplies $400.00
Ops-General Supplies $50.00
Ops-Gifts and Prizes $180.00
Ops-Registration and Tournaments $0.00
Revenue-Fundraising Income $1,000.00
Revenue-Membership Dues $150.00
Travel-Gas $140.00
Travel-Hotel and Lodging $0.00
Final
Capital Expense Fund $395.00
Food Recruitment $60.00
Food-Refreshments for Events $700.00
Ops-AB Tech $30.00
Ops-Advertising and Publicity $120.00
Ops-CMUTV $75.00
Ops-Decorations $170.00
Ops-Event Supplies $400.00
Ops-General Supplies $50.00
Ops-Gifts and Prizes $180.00
Ops-Registration and Tournaments $0.00
Revenue-Fundraising Income $1,000.00
Revenue-Membership Dues $150.00
Travel-Gas $140.00
Travel-Hotel and Lodging $0.00

Summary

Requested
Expenditures $2,875.00
Capital $595.00
Revenue ($1,150.00)
Final $1,725.00
Recommended
Expenditures $1,925.00
Capital $395.00
Revenue ($1,150.00)
Final $775.00
Final
Expenditures $1,925.00
Capital $395.00
Revenue ($1,150.00)
Debt ($0.00)
Rollover ($381.00)
Total Subsidy $775.00
FY15 Starting Balance $1,156.00

Debt/Rollover Explanation: