Asian Students Association Budget
FY2013 (July 1 2012 - June 30, 2013)
The Asian Students Association serves as the largest Asian culture affinity group at Carnegie Mellon. We welcome students of all races and nationalities, as we aim to spread awareness of Asian culture for the benefit of the student community through cultural and service activities.
JFC Rep: My Le (mle)
Summary
| Requested | |
|---|---|
| Expenditures | $16,687.00 |
| Capital | $0.00 |
| Revenue | ($11,848.50) |
| Final | $4,838.50 |
| Recommended | |
|---|---|
| Expenditures | $15,987.00 |
| Capital | $0.00 |
| Revenue | ($14,107.50) |
| Final | $1,879.50 |
| Final | |
|---|---|
| Expenditures | $15,987.00 |
| Capital | $0.00 |
| Revenue | ($14,107.50) |
| Debt | ($0.00) |
| Rollover | ($400.00) |
| Total Subsidy | $1,879.50 |
| FY13 Starting Balance | $2,279.50 |
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Events and Activities (-) | $2,908.50 | $2,858.50 | $2,858.50 |
booth |
| Events and Activities (-) | $4,000.00 | $6,100.00 | $6,100.00 |
revenue from club parties break even on club parties |
| Events and Activities (-) | $1,000.00 | $1,000.00 | $1,000.00 |
revenue from Carnival party |
| Other Sales (-) | $1,000.00 | $1,000.00 | $1,000.00 |
revenue from food sales |
| External Services (-) | $2,940.00 | $2,940.00 | $2,940.00 |
revenue from ski trip ($70/person ~42 people) |
| Other Sales (-) | $0.00 | $209.00 | $209.00 |
Late Submission Penalty 10% |
| Sub-Total | -$11,848.50 | -$14,107.50 | -$14,107.50 |
Office Supplies
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Office Supplies (+) | $100.00 | $50.00 | $50.00 |
pens, markers, staples, tape |
| Sub-Total | $100.00 | $50.00 | $50.00 |
Instructional Supplies
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Other Supplies (+) | $200.00 | $200.00 | $200.00 |
chickenwire rolls x 10 |
| Other Supplies (+) | $60.00 | $60.00 | $60.00 |
motors |
| Other Supplies (+) | $100.00 | $100.00 | $100.00 |
duct tape x 10 |
| Other Supplies (+) | $75.00 | $75.00 | $75.00 |
lights |
| Other Supplies (+) | $1,000.00 | $1,000.00 | $1,000.00 |
wood (new wood was purchased to replace unusable, warped wood) |
| Capital Equipment (+) | $120.00 | $120.00 | $120.00 |
minor saw (stolen last year) |
| Other Supplies (+) | $875.00 | $875.00 | $875.00 |
paint (35 gals x $25/gal) |
| Other Supplies (+) | $240.00 | $240.00 | $240.00 |
felt (4 rolls x $60/roll) |
| Other Supplies (+) | $280.00 | $280.00 | $280.00 |
primer buckets x 4 |
| Other Supplies (+) | $50.00 | $50.00 | $50.00 |
paint rollers |
| Office Supplies (+) | $36.00 | $36.00 | $36.00 |
elmer's glue |
| Office Supplies (+) | $30.00 | $30.00 | $30.00 |
masking tape |
| Other Supplies (+) | $30.00 | $30.00 | $30.00 |
flour |
| Capital Equipment (+) | $30.00 | $30.00 | $30.00 |
chickenwire cutters x 3 |
| Office Supplies (+) | $16.00 | $16.00 | $16.00 |
hot glue sticks |
| Other Supplies (+) | $175.00 | $175.00 | $175.00 |
plaster x 5 |
| Other Supplies (+) | $50.00 | $50.00 | $50.00 |
nails (2000 screws) |
| Rental-Equipment (+) | $300.00 | $200.00 | $200.00 |
UHAUL |
| Capital Equipment (+) | $700.00 | $700.00 | $700.00 |
drills, circ. saw, jig saw (4 year old tools had to be replaced) |
| Other Supplies (+) | $65.00 | $65.00 | $65.00 |
paint brushes |
| Paper Supplies (+) | $150.00 | $150.00 | $150.00 |
paper mache |
| Office Supplies (+) | $80.00 | $80.00 | $80.00 |
hot glue gun |
| Other Supplies (+) | $150.00 | $150.00 | $150.00 |
Plastic, Foam, PVC pipes, ropes, |
| Other Supplies (+) | $200.00 | $200.00 | $200.00 |
Safety Equipment (Goggles, masks, gloves, etc) |
| Gifts Unallowable (+) | $480.00 | $480.00 | $480.00 |
games & prizes |
| Paper Supplies (+) | $50.00 | $50.00 | $50.00 |
colored paper |
| Other Supplies (+) | $175.00 | $175.00 | $175.00 |
Miscellaneous (such as materials for Tweety's cage and feathers, water tower construction) |
| Sub-Total | $5,717.00 | $5,617.00 | $5,617.00 |
Individual Club Parties (3 per year)
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Advertising Public Relations (+) | $200.00 | $200.00 | $200.00 |
fliers |
| Travel Local (+) | $1,100.00 | $1,100.00 | $1,100.00 |
buses |
| Rental-Facilities (+) | $4,000.00 | $4,000.00 | $4,000.00 |
venue for hosted club parties |
| Professional Services (+) | $800.00 | $800.00 | $800.00 |
DJ |
| Sub-Total | $6,100.00 | $6,100.00 | $6,100.00 |
Co-Hosted Club Parties
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Advertising Public Relations (+) | $375.00 | $50.00 | $50.00 |
flyers (gloss-coated, regular) |
| Sub-Total | $375.00 | $50.00 | $50.00 |
CMU's Got Talent
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Professional Services (+) | $150.00 | $150.00 | $150.00 |
AB Tech |
| Advertising Public Relations (+) | $25.00 | $25.00 | $25.00 |
fliers |
| Sub-Total | $175.00 | $175.00 | $175.00 |
Food Fundraiser
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Refreshments (+) | $125.00 | $125.00 | $125.00 |
ONiB (korean ricecakes) |
| Refreshments (+) | $125.00 | $125.00 | $125.00 |
ARCC Night Market |
| Refreshments (+) | $150.00 | $150.00 | $150.00 |
Relay for Life (korean ricecakes and hot chocolate) |
| Refreshments (+) | $150.00 | $150.00 | $150.00 |
All you can eat PHO |
| Refreshments (+) | $100.00 | $100.00 | $100.00 |
Cake Pops |
| Advertising Public Relations (+) | $100.00 | $25.00 | $25.00 |
Fliers |
| Other Supplies (+) | $125.00 | $125.00 | $125.00 |
Utensils/cooking supplies |
| Sub-Total | $875.00 | $800.00 | $800.00 |
Ski Trip Fundraiser
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Lodging Domestic (+) | $700.00 | $700.00 | $700.00 |
lodging and food |
| Rental-Equipment (+) | $1,600.00 | $1,600.00 | $1,600.00 |
rental equipment |
| Travel Local (+) | $500.00 | $500.00 | $500.00 |
cost of transportation |
| Sub-Total | $2,800.00 | $2,800.00 | $2,800.00 |
Cultural Awareness Events
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Refreshments (+) | $300.00 | $150.00 | $150.00 |
Additional food expenses to promote asian awareness (such as scallion pancakes, dumplings, etc) fund 2 GBMs, one per semester, $75 each |
| Copying and Reproduction External (+) | $45.00 | $45.00 | $45.00 |
3 Move Night $15/movie |
| Travel Local (+) | $200.00 | $200.00 | $200.00 |
Transportation for Volunteer with Upitt Asian Studies Center to teach and promote Asian Culture (link:http://www.ucis.pitt.edu/asc/outreach/volunteer.html) |
| Sub-Total | $545.00 | $395.00 | $395.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Advertising Public Relations (+) | $200.00 | $200.00 | $200.00 | fliers |
| Advertising Public Relations (+) | $375.00 | $50.00 | $50.00 | flyers (gloss-coated, regular) |
| Advertising Public Relations (+) | $25.00 | $25.00 | $25.00 | fliers |
| Advertising Public Relations (+) | $100.00 | $25.00 | $25.00 | Fliers |
| Capital Equipment (+) | $120.00 | $120.00 | $120.00 | minor saw (stolen last year) |
| Capital Equipment (+) | $30.00 | $30.00 | $30.00 | chickenwire cutters x 3 |
| Capital Equipment (+) | $700.00 | $700.00 | $700.00 | drills, circ. saw, jig saw (4 year old tools had to be replaced) |
| Copying and Reproduction External (+) | $45.00 | $45.00 | $45.00 | 3 Move Night $15/movie |
| Events and Activities (-) | $2,908.50 | $2,858.50 | $2,858.50 | booth |
| Events and Activities (-) | $4,000.00 | $6,100.00 | $6,100.00 | revenue from club parties |
| Events and Activities (-) | $1,000.00 | $1,000.00 | $1,000.00 | revenue from Carnival party |
| External Services (-) | $2,940.00 | $2,940.00 | $2,940.00 | revenue from ski trip ($70/person ~42 people) |
| Gifts Unallowable (+) | $480.00 | $480.00 | $480.00 | games & prizes |
| Lodging Domestic (+) | $700.00 | $700.00 | $700.00 | lodging and food |
| Office Supplies (+) | $100.00 | $50.00 | $50.00 | pens, markers, staples, tape |
| Office Supplies (+) | $36.00 | $36.00 | $36.00 | elmer's glue |
| Office Supplies (+) | $30.00 | $30.00 | $30.00 | masking tape |
| Office Supplies (+) | $16.00 | $16.00 | $16.00 | hot glue sticks |
| Office Supplies (+) | $80.00 | $80.00 | $80.00 | hot glue gun |
| Other Sales (-) | $1,000.00 | $1,000.00 | $1,000.00 | revenue from food sales |
| Other Sales (-) | $0.00 | $209.00 | $209.00 | |
| Other Supplies (+) | $200.00 | $200.00 | $200.00 | chickenwire rolls x 10 |
| Other Supplies (+) | $60.00 | $60.00 | $60.00 | motors |
| Other Supplies (+) | $100.00 | $100.00 | $100.00 | duct tape x 10 |
| Other Supplies (+) | $75.00 | $75.00 | $75.00 | lights |
| Other Supplies (+) | $1,000.00 | $1,000.00 | $1,000.00 | wood (new wood was purchased to replace unusable, warped wood) |
| Other Supplies (+) | $875.00 | $875.00 | $875.00 | paint (35 gals x $25/gal) |
| Other Supplies (+) | $240.00 | $240.00 | $240.00 | felt (4 rolls x $60/roll) |
| Other Supplies (+) | $280.00 | $280.00 | $280.00 | primer buckets x 4 |
| Other Supplies (+) | $50.00 | $50.00 | $50.00 | paint rollers |
| Other Supplies (+) | $30.00 | $30.00 | $30.00 | flour |
| Other Supplies (+) | $175.00 | $175.00 | $175.00 | plaster x 5 |
| Other Supplies (+) | $50.00 | $50.00 | $50.00 | nails (2000 screws) |
| Other Supplies (+) | $65.00 | $65.00 | $65.00 | paint brushes |
| Other Supplies (+) | $150.00 | $150.00 | $150.00 | Plastic, Foam, PVC pipes, ropes, |
| Other Supplies (+) | $200.00 | $200.00 | $200.00 | Safety Equipment (Goggles, masks, gloves, etc) |
| Other Supplies (+) | $175.00 | $175.00 | $175.00 | Miscellaneous (such as materials for Tweety's cage and feathers, water tower construction) |
| Other Supplies (+) | $125.00 | $125.00 | $125.00 | Utensils/cooking supplies |
| Paper Supplies (+) | $150.00 | $150.00 | $150.00 | paper mache |
| Paper Supplies (+) | $50.00 | $50.00 | $50.00 | colored paper |
| Professional Services (+) | $800.00 | $800.00 | $800.00 | DJ |
| Professional Services (+) | $150.00 | $150.00 | $150.00 | AB Tech |
| Refreshments (+) | $125.00 | $125.00 | $125.00 | ONiB (korean ricecakes) |
| Refreshments (+) | $125.00 | $125.00 | $125.00 | ARCC Night Market |
| Refreshments (+) | $150.00 | $150.00 | $150.00 | Relay for Life (korean ricecakes and hot chocolate) |
| Refreshments (+) | $150.00 | $150.00 | $150.00 | All you can eat PHO |
| Refreshments (+) | $100.00 | $100.00 | $100.00 | Cake Pops |
| Refreshments (+) | $300.00 | $150.00 | $150.00 | Additional food expenses to promote asian awareness (such as scallion pancakes, dumplings, etc) |
| Rental-Equipment (+) | $300.00 | $200.00 | $200.00 | UHAUL |
| Rental-Equipment (+) | $1,600.00 | $1,600.00 | $1,600.00 | rental equipment |
| Rental-Facilities (+) | $4,000.00 | $4,000.00 | $4,000.00 | venue for hosted club parties |
| Travel Local (+) | $1,100.00 | $1,100.00 | $1,100.00 | buses |
| Travel Local (+) | $500.00 | $500.00 | $500.00 | cost of transportation |
| Travel Local (+) | $200.00 | $200.00 | $200.00 | Transportation for Volunteer with Upitt Asian Studies Center to teach and promote Asian Culture (link:http://www.ucis.pitt.edu/asc/outreach/volunteer.html) |
By Ocode
| Requested | |
|---|---|
| Advertising Public Relations | $700.00 |
| Capital Equipment | $850.00 |
| Copying and Reproduction External | $45.00 |
| Events and Activities | $7,908.50 |
| External Services | $2,940.00 |
| Gifts Unallowable | $480.00 |
| Lodging Domestic | $700.00 |
| Office Supplies | $262.00 |
| Other Sales | $1,000.00 |
| Other Supplies | $3,850.00 |
| Paper Supplies | $200.00 |
| Professional Services | $950.00 |
| Refreshments | $950.00 |
| Rental-Equipment | $1,900.00 |
| Rental-Facilities | $4,000.00 |
| Travel Local | $1,800.00 |
| Recommended | |
|---|---|
| Advertising Public Relations | $300.00 |
| Capital Equipment | $850.00 |
| Copying and Reproduction External | $45.00 |
| Events and Activities | $9,958.50 |
| External Services | $2,940.00 |
| Gifts Unallowable | $480.00 |
| Lodging Domestic | $700.00 |
| Office Supplies | $212.00 |
| Other Sales | $1,209.00 |
| Other Supplies | $3,850.00 |
| Paper Supplies | $200.00 |
| Professional Services | $950.00 |
| Refreshments | $800.00 |
| Rental-Equipment | $1,800.00 |
| Rental-Facilities | $4,000.00 |
| Travel Local | $1,800.00 |
| Final | |
|---|---|
| Advertising Public Relations | $300.00 |
| Capital Equipment | $850.00 |
| Copying and Reproduction External | $45.00 |
| Events and Activities | $9,958.50 |
| External Services | $2,940.00 |
| Gifts Unallowable | $480.00 |
| Lodging Domestic | $700.00 |
| Office Supplies | $212.00 |
| Other Sales | $1,209.00 |
| Other Supplies | $3,850.00 |
| Paper Supplies | $200.00 |
| Professional Services | $950.00 |
| Refreshments | $800.00 |
| Rental-Equipment | $1,800.00 |
| Rental-Facilities | $4,000.00 |
| Travel Local | $1,800.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $16,687.00 |
| Capital | $0.00 |
| Revenue | ($11,848.50) |
| Final | $4,838.50 |
| Recommended | |
|---|---|
| Expenditures | $15,987.00 |
| Capital | $0.00 |
| Revenue | ($14,107.50) |
| Final | $1,879.50 |
| Final | |
|---|---|
| Expenditures | $15,987.00 |
| Capital | $0.00 |
| Revenue | ($14,107.50) |
| Debt | ($0.00) |
| Rollover | ($400.00) |
| Total Subsidy | $1,879.50 |
| FY13 Starting Balance | $2,279.50 |