Asian Students Association Budget

FY2015 (July 1, 2014 - June 30, 2015)

The Asian Students Association serves as the largest Asian culture affinity group at Carnegie Mellon. We welcome students of all races and nationalities, as we aim to spread awareness of Asian culture for the benefit of the student community through cultural and service activities.

JFC Rep: Jalen Poteat (jalenw)

Summary

Requested
Expenditures $14,970.00
Capital $0.00
Revenue ($10,550.00)
Final $4,420.00
Recommended
Expenditures $14,970.00
Capital $0.00
Revenue ($10,600.00)
Final $4,370.00
Final
Expenditures $14,970.00
Capital $0.00
Revenue ($10,600.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $4,370.00
FY15 Starting Balance $4,370.00

Income and Revenue

Object Code Requested Recommended Final Description
Revenue-Fundraising Income (-) $4,000.00 $4,000.00 $4,000.00

Revenue from club parties (Black & White, Carnival, Valentine's Day, OLDP)

covers club party venue costs

Revenue-Donations/Other Income (-) $2,300.00 $2,300.00 $2,300.00

ASA Skip trip fees for ~60 people Includes ski/snowboard rentals, food, transportation, and lodging

covers all of ski trip expenses

Revenue-Fundraising Income (-) $1,000.00 $1,000.00 $1,000.00

Revenue from food sales/tabling throughout the year(cake pops, cupcakes, steak pops, candy grams)

Revenue-Donations/Other Income (-) $900.00 $900.00 $900.00

Revenue from ASA Banquet; charge ~$30 per member

covers banquet expenses

Revenue-Fundraising Income (-) $500.00 $500.00 $500.00

Revenue from Charity Auction w/LiNK Revenue fromt ticket sales to cover meal expenses

covers date auction expenses

Revenue-Fundraising Income (-) $750.00 $800.00 $800.00

ASA T-shirt/Sweatshirt revenue ~15 per shirt * ~50 people

coveres tshirt costs (breakeven on your tshirts)

Revenue-Fundraising Income (-) $1,000.00 $1,000.00 $1,000.00

Revenue from Carnival club party

Revenue-Fundraising Income (-) $100.00 $100.00 $100.00

Revenue from Hunger Banquet ticket sales $100 (charged $2 for each person)

covers hunger banquet expenses

Sub-Total -$10,550.00 -$10,600.00 -$10,600.00

Event Expenditures

Object Code Requested Recommended Final Description
Ops-Professional Services and Performers (+) $800.00 $800.00 $800.00

DJ, Security

Ops-Rental Facilities (+) $4,000.00 $4,000.00 $4,000.00

Venue for hosted club parties

covered by revenue from club parties

Ops-Program Expenses (+) $1,500.00 $1,500.00 $1,500.00

Bus services to club parties

Ops-Advertising and Publicity (+) $250.00 $250.00 $250.00

Club party flyers and posters

Ops-Advertising and Publicity (+) $50.00 $50.00 $50.00

Flyers and posters to smaller campus wide events such as Charity Auction with LiNK, Sports tournaments, Hunger Banquet, and other events hosted by ASA

Sub-Total $6,600.00 $6,600.00 $6,600.00

ASA Ski Trip

Object Code Requested Recommended Final Description
Ops-Rental Equipment (+) $900.00 $900.00 $900.00

~10 ski = 200 ~10 snowboard = 250 ~20 lift passes = 450

covered by revenue

Ops-Rental Facilities (+) $700.00 $700.00 $700.00

ASA Ski Trip Lodging

covered by revenue

Travel-Professional Vehicle Services (+) $500.00 $500.00 $500.00

ASA Ski trip bus service

covered by revenue

Food-Meals for Members (+) $200.00 $200.00 $200.00

Food costs for about 60 people for 2 meals

covered by revenue

Sub-Total $2,300.00 $2,300.00 $2,300.00

Cultural Event Expenses

Object Code Requested Recommended Final Description
Ops-Event Supplies (+) $125.00 $125.00 $125.00

Buying materials and supplies to make steakpops at ARCC's ONiB (One Night in Beijing)

Ops-Event Supplies (+) $150.00 $150.00 $150.00

Buying materials and supplies to host ASA's annual cultural events such as culture night, waving flags, festival of lights

Ops-General Supplies (+) $125.00 $125.00 $125.00

Cooking utensils for fundraising and hosting cultural events

Food-Refreshments for General Body Meetings (+) $300.00 $300.00 $300.00

Additional food expenses to promote Asian awareness (i.e. Scallion pancakes, dumplings) for 2 General Body Meetings that are hosted once a semester. Approximately for 50+ people each meeting

Ops-Event Supplies (+) $45.00 $45.00 $45.00

Transportation to volunteer with UPitt Asian Studies Center to teach and promote Asian Culture (rented zip cars)

Ops-AB Tech (+) $200.00 $200.00 $200.00

Movie Nights (Asian movies), 4 hosted in the year, $50 expenses for every movie night for media tech

Ops-Rental Equipment (+) $100.00 $100.00 $100.00

Use of multimedia in UC Connan($50 for speakers/projectors, $50 for 2 microphones) Mainly for large scale cultural events such as festival of lights

Equip-Clothing (+) $450.00 $450.00 $450.00

Supplies for ISU and ASA's second annual Late Night "Waving Flags" event (Raffle prizes and food supplies)

Sub-Total $1,495.00 $1,495.00 $1,495.00

ASA Banquet

Object Code Requested Recommended Final Description
Ops-Rental Facilities (+) $250.00 $250.00 $250.00

Venue Rental

covered by revenue

Ops-Program Expenses (+) $500.00 $500.00 $500.00

Bus Services (2 Buses for 50 people)

covered by revenue

Sub-Total $750.00 $750.00 $750.00

Date Auction Fundraiser with LiNK

Object Code Requested Recommended Final Description
Ops-Rental Equipment (+) $100.00 $100.00 $100.00

Multimedia rentals (Microphones, speakers, projector, screen)

covered by revenue

Food-Refreshments for Events (+) $250.00 $250.00 $250.00

Refreshments and food

covered by revenue

Ops-Event Supplies (+) $75.00 $75.00 $75.00

Raffle prizes

covered by revenue

Sub-Total $425.00 $425.00 $425.00

Meeting & Membership Expenses

Object Code Requested Recommended Final Description
Equip-Clothing (+) $800.00 $800.00 $800.00

T-shirt printing and shipping (~50 shirts/sweaters)

covered by revenue

Sub-Total $800.00 $800.00 $800.00

Hunger Banquet

Object Code Requested Recommended Final Description
Food-Refreshments for Events (+) $100.00 $100.00 $100.00

$100 for food (bread, pasta, pasta sauce, vegetables, etc. -ingredients to make food as part of the event for people who attend it)

covered by revenue

Sub-Total $100.00 $100.00 $100.00

Booth

Object Code Requested Recommended Final Description
Ops-Program Expenses (+) $2,500.00 $2,500.00 $2,500.00

Full booth flat fee

Sub-Total $2,500.00 $2,500.00 $2,500.00

By Object Code

Object Code Requested Recommended Final Description
Equip-Clothing (+) $800.00 $800.00 $800.00 T-shirt printing and shipping (~50 shirts/sweaters)
Equip-Clothing (+) $450.00 $450.00 $450.00 Supplies for ISU and ASA's second annual Late Night "Waving Flags" event (Raffle prizes and food supplies)
Food-Meals for Members (+) $200.00 $200.00 $200.00 Food costs for about 60 people for 2 meals
Food-Refreshments for Events (+) $250.00 $250.00 $250.00 Refreshments and food
Food-Refreshments for Events (+) $100.00 $100.00 $100.00 $100 for food (bread, pasta, pasta sauce, vegetables, etc. -ingredients to make food as part of the event for people who attend it)
Food-Refreshments for General Body Meetings (+) $300.00 $300.00 $300.00 Additional food expenses to promote Asian awareness (i.e. Scallion pancakes, dumplings) for 2 General Body Meetings that are hosted once a semester. Approximately for 50+ people each meeting
Ops-AB Tech (+) $200.00 $200.00 $200.00 Movie Nights (Asian movies), 4 hosted in the year, $50 expenses for every movie night for media tech
Ops-Advertising and Publicity (+) $250.00 $250.00 $250.00 Club party flyers and posters
Ops-Advertising and Publicity (+) $50.00 $50.00 $50.00 Flyers and posters to smaller campus wide events such as Charity Auction with LiNK, Sports tournaments, Hunger Banquet, and other events hosted by ASA
Ops-Event Supplies (+) $125.00 $125.00 $125.00 Buying materials and supplies to make steakpops at ARCC's ONiB (One Night in Beijing)
Ops-Event Supplies (+) $150.00 $150.00 $150.00 Buying materials and supplies to host ASA's annual cultural events such as culture night, waving flags, festival of lights
Ops-Event Supplies (+) $45.00 $45.00 $45.00 Transportation to volunteer with UPitt Asian Studies Center to teach and promote Asian Culture (rented zip cars)
Ops-Event Supplies (+) $75.00 $75.00 $75.00 Raffle prizes
Ops-General Supplies (+) $125.00 $125.00 $125.00 Cooking utensils for fundraising and hosting cultural events
Ops-Professional Services and Performers (+) $800.00 $800.00 $800.00 DJ, Security
Ops-Program Expenses (+) $1,500.00 $1,500.00 $1,500.00 Bus services to club parties
Ops-Program Expenses (+) $500.00 $500.00 $500.00 Bus Services (2 Buses for 50 people)
Ops-Program Expenses (+) $2,500.00 $2,500.00 $2,500.00 Full booth flat fee
Ops-Rental Equipment (+) $900.00 $900.00 $900.00 ~10 ski = 200 ~10 snowboard = 250 ~20 lift passes = 450
Ops-Rental Equipment (+) $100.00 $100.00 $100.00 Multimedia rentals (Microphones, speakers, projector, screen)
Ops-Rental Equipment (+) $100.00 $100.00 $100.00 Use of multimedia in UC Connan($50 for speakers/projectors, $50 for 2 microphones) Mainly for large scale cultural events such as festival of lights
Ops-Rental Facilities (+) $4,000.00 $4,000.00 $4,000.00 Venue for hosted club parties
Ops-Rental Facilities (+) $700.00 $700.00 $700.00 ASA Ski Trip Lodging
Ops-Rental Facilities (+) $250.00 $250.00 $250.00 Venue Rental
Revenue-Donations/Other Income (-) $2,300.00 $2,300.00 $2,300.00 ASA Skip trip fees for ~60 people Includes ski/snowboard rentals, food, transportation, and lodging
Revenue-Donations/Other Income (-) $900.00 $900.00 $900.00 Revenue from ASA Banquet; charge ~$30 per member
Revenue-Fundraising Income (-) $4,000.00 $4,000.00 $4,000.00 Revenue from club parties (Black & White, Carnival, Valentine's Day, OLDP)
Revenue-Fundraising Income (-) $1,000.00 $1,000.00 $1,000.00 Revenue from food sales/tabling throughout the year(cake pops, cupcakes, steak pops, candy grams)
Revenue-Fundraising Income (-) $500.00 $500.00 $500.00 Revenue from Charity Auction w/LiNK Revenue fromt ticket sales to cover meal expenses
Revenue-Fundraising Income (-) $750.00 $800.00 $800.00 ASA T-shirt/Sweatshirt revenue ~15 per shirt * ~50 people
Revenue-Fundraising Income (-) $1,000.00 $1,000.00 $1,000.00 Revenue from Carnival club party
Revenue-Fundraising Income (-) $100.00 $100.00 $100.00 Revenue from Hunger Banquet ticket sales $100 (charged $2 for each person)
Travel-Professional Vehicle Services (+) $500.00 $500.00 $500.00 ASA Ski trip bus service

By Ocode

Requested
Equip-Clothing $1,250.00
Food-Meals for Members $200.00
Food-Refreshments for Events $350.00
Food-Refreshments for General Body Meetings $300.00
Ops-AB Tech $200.00
Ops-Advertising and Publicity $300.00
Ops-Event Supplies $395.00
Ops-General Supplies $125.00
Ops-Professional Services and Performers $800.00
Ops-Program Expenses $4,500.00
Ops-Rental Equipment $1,100.00
Ops-Rental Facilities $4,950.00
Revenue-Donations/Other Income $3,200.00
Revenue-Fundraising Income $7,350.00
Travel-Professional Vehicle Services $500.00
Recommended
Equip-Clothing $1,250.00
Food-Meals for Members $200.00
Food-Refreshments for Events $350.00
Food-Refreshments for General Body Meetings $300.00
Ops-AB Tech $200.00
Ops-Advertising and Publicity $300.00
Ops-Event Supplies $395.00
Ops-General Supplies $125.00
Ops-Professional Services and Performers $800.00
Ops-Program Expenses $4,500.00
Ops-Rental Equipment $1,100.00
Ops-Rental Facilities $4,950.00
Revenue-Donations/Other Income $3,200.00
Revenue-Fundraising Income $7,400.00
Travel-Professional Vehicle Services $500.00
Final
Equip-Clothing $1,250.00
Food-Meals for Members $200.00
Food-Refreshments for Events $350.00
Food-Refreshments for General Body Meetings $300.00
Ops-AB Tech $200.00
Ops-Advertising and Publicity $300.00
Ops-Event Supplies $395.00
Ops-General Supplies $125.00
Ops-Professional Services and Performers $800.00
Ops-Program Expenses $4,500.00
Ops-Rental Equipment $1,100.00
Ops-Rental Facilities $4,950.00
Revenue-Donations/Other Income $3,200.00
Revenue-Fundraising Income $7,400.00
Travel-Professional Vehicle Services $500.00

Summary

Requested
Expenditures $14,970.00
Capital $0.00
Revenue ($10,550.00)
Final $4,420.00
Recommended
Expenditures $14,970.00
Capital $0.00
Revenue ($10,600.00)
Final $4,370.00
Final
Expenditures $14,970.00
Capital $0.00
Revenue ($10,600.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $4,370.00
FY15 Starting Balance $4,370.00