TEDxCMU Budget
FY2015 (July 1, 2014 - June 30, 2015)
TEDxCMU is a conference at Carnegie Mellon University that brings together some of the world’s most bold and innovative thinkers to give the talk of their lives.
JFC Rep: Divya Krishnan (divyak)
Summary
| Requested | |
|---|---|
| Expenditures | $12,450.00 |
| Capital | $0.00 |
| Revenue | ($12,450.00) |
| Final | $0.00 |
| Recommended | |
|---|---|
| Expenditures | $12,450.00 |
| Capital | $0.00 |
| Revenue | ($12,450.00) |
| Final | $0.00 |
| Final | |
|---|---|
| Expenditures | $12,450.00 |
| Capital | $0.00 |
| Revenue | ($12,450.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $0.00 |
| FY15 Starting Balance | $0.00 |
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Revenue-Outside Funding (-) | $4,250.00 | $4,250.00 | $4,250.00 |
Funding from non-Carnegie Mellon resources, i.e corporate grants Allocate $2000 of your revenue to cover airfare and hotel costs for your speakers. The JFC will fund hotels and travel with a cap at $150 per hotel room per night per four people, and a total cap of $250 per person traveling for the year. |
| Revenue-Fundraising Income (-) | $7,500.00 | $7,500.00 | $7,500.00 |
Funding from Carnegie Mellon resources, i.e Campus Affairs, President's Office, Tepper, College Departments |
| Revenue-Donations/Other Income (-) | $700.00 | $700.00 | $700.00 |
T-Shirt Sales |
| Revenue-Fundraising Income (-) | $0.00 | $0.00 | $0.00 |
Utilize the above revenue to cover $2300 of these catering costs. The JFC will fund $100 per semester for food for rush/recruitment, $200 per semester for food at events, $5 per person per semester for food for general body meetings, and $15 per person per event for food at a cultural event, at a cap to 2 events. |
| Sub-Total | -$12,450.00 | -$12,450.00 | -$12,450.00 |
Speaker Honorarium Expenses
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Travel-Airfare Domestic (+) | $3,000.00 | $3,000.00 | $3,000.00 |
We reimburse our speakers up to $300 for domestic flights. There are usually 10 speakers each year who require reimbursements (10 speakers*$300=3000). Cover partially with revenue. |
| Ops-Program Expenses (+) | $300.00 | $300.00 | $300.00 |
Providing transportation to and from hotel and lodging to event Changed o-code to Ops-Program Expenses from Transportation in accordance with JFC metrics regarding speaker transportation. |
| Travel-Hotel and Lodging (+) | $1,500.00 | $1,500.00 | $1,500.00 |
We reimburse all lodging expenses for speakers the night before the conference (10 speakers*$150=$1500). Cover partially with revenue. |
| Sub-Total | $4,800.00 | $4,800.00 | $4,800.00 |
Logistics Expenses
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $900.00 | $900.00 | $900.00 |
A participant package is made/printed for all 450 attendees. Packages contain information about speakers as well as the organization and event. |
| Ops-CMUTV (+) | $1,100.00 | $1,100.00 | $1,100.00 |
For cmuTV, which is responsible for all official filming, livestream, and publication of TEDxCMU talks. |
| Ops-AB Tech (+) | $300.00 | $300.00 | $300.00 |
For abTech, which is responsible for auditorium equipment and technology. |
| Ops-Program Expenses (+) | $600.00 | $600.00 | $600.00 |
We hire security for the conference especially during registration to ensure that the 450 attendees are checked in and guided into the venue without chaos. |
| Food-Catering (+) | $2,500.00 | $2,500.00 | $2,500.00 |
All catering expenses for conference (usually through campus dining services). Changed o-code to Food-Catering from Food-Meals for Members to more accurately reflect the expenditure. |
| Equip-Clothing (+) | $1,200.00 | $1,200.00 | $1,200.00 |
T-shirts for team members and attendees (attendees must purchase). |
| Sub-Total | $6,600.00 | $6,600.00 | $6,600.00 |
Marketing Expeneses
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Advertising and Publicity (+) | $700.00 | $700.00 | $700.00 |
The fliers and banners we use for publicity are all printed by FedEx Kinko's. We do 3-4 rounds of marketing fliers each year for the Student Speaker Competition, ticket applications, conference date release. |
| Ops-Decorations (+) | $350.00 | $350.00 | $350.00 |
Stage decorations and printing for the actual day of the conference are printed by Kinkos as well. |
| Sub-Total | $1,050.00 | $1,050.00 | $1,050.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equip-Clothing (+) | $1,200.00 | $1,200.00 | $1,200.00 | T-shirts for team members and attendees (attendees must purchase). |
| Food-Catering (+) | $2,500.00 | $2,500.00 | $2,500.00 | All catering expenses for conference (usually through campus dining services). |
| Ops-AB Tech (+) | $300.00 | $300.00 | $300.00 | For abTech, which is responsible for auditorium equipment and technology. |
| Ops-Advertising and Publicity (+) | $700.00 | $700.00 | $700.00 | The fliers and banners we use for publicity are all printed by FedEx Kinko's. We do 3-4 rounds of marketing fliers each year for the Student Speaker Competition, ticket applications, conference date release. |
| Ops-CMUTV (+) | $1,100.00 | $1,100.00 | $1,100.00 | For cmuTV, which is responsible for all official filming, livestream, and publication of TEDxCMU talks. |
| Ops-Decorations (+) | $350.00 | $350.00 | $350.00 | Stage decorations and printing for the actual day of the conference are printed by Kinkos as well. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $900.00 | $900.00 | $900.00 | A participant package is made/printed for all 450 attendees. Packages contain information about speakers as well as the organization and event. |
| Ops-Program Expenses (+) | $300.00 | $300.00 | $300.00 | Providing transportation to and from hotel and lodging to event |
| Ops-Program Expenses (+) | $600.00 | $600.00 | $600.00 | We hire security for the conference especially during registration to ensure that the 450 attendees are checked in and guided into the venue without chaos. |
| Revenue-Donations/Other Income (-) | $700.00 | $700.00 | $700.00 | T-Shirt Sales |
| Revenue-Fundraising Income (-) | $7,500.00 | $7,500.00 | $7,500.00 | Funding from Carnegie Mellon resources, i.e Campus Affairs, President's Office, Tepper, College Departments |
| Revenue-Fundraising Income (-) | $0.00 | $0.00 | $0.00 | |
| Revenue-Outside Funding (-) | $4,250.00 | $4,250.00 | $4,250.00 | Funding from non-Carnegie Mellon resources, i.e corporate grants |
| Travel-Airfare Domestic (+) | $3,000.00 | $3,000.00 | $3,000.00 | We reimburse our speakers up to $300 for domestic flights. There are usually 10 speakers each year who require reimbursements (10 speakers*$300=3000). |
| Travel-Hotel and Lodging (+) | $1,500.00 | $1,500.00 | $1,500.00 | We reimburse all lodging expenses for speakers the night before the conference (10 speakers*$150=$1500). |
By Ocode
| Requested | |
|---|---|
| Equip-Clothing | $1,200.00 |
| Food-Catering | $2,500.00 |
| Ops-AB Tech | $300.00 |
| Ops-Advertising and Publicity | $700.00 |
| Ops-CMUTV | $1,100.00 |
| Ops-Decorations | $350.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $900.00 |
| Ops-Program Expenses | $900.00 |
| Revenue-Donations/Other Income | $700.00 |
| Revenue-Fundraising Income | $7,500.00 |
| Revenue-Outside Funding | $4,250.00 |
| Travel-Airfare Domestic | $3,000.00 |
| Travel-Hotel and Lodging | $1,500.00 |
| Recommended | |
|---|---|
| Equip-Clothing | $1,200.00 |
| Food-Catering | $2,500.00 |
| Ops-AB Tech | $300.00 |
| Ops-Advertising and Publicity | $700.00 |
| Ops-CMUTV | $1,100.00 |
| Ops-Decorations | $350.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $900.00 |
| Ops-Program Expenses | $900.00 |
| Revenue-Donations/Other Income | $700.00 |
| Revenue-Fundraising Income | $7,500.00 |
| Revenue-Outside Funding | $4,250.00 |
| Travel-Airfare Domestic | $3,000.00 |
| Travel-Hotel and Lodging | $1,500.00 |
| Final | |
|---|---|
| Equip-Clothing | $1,200.00 |
| Food-Catering | $2,500.00 |
| Ops-AB Tech | $300.00 |
| Ops-Advertising and Publicity | $700.00 |
| Ops-CMUTV | $1,100.00 |
| Ops-Decorations | $350.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $900.00 |
| Ops-Program Expenses | $900.00 |
| Revenue-Donations/Other Income | $700.00 |
| Revenue-Fundraising Income | $7,500.00 |
| Revenue-Outside Funding | $4,250.00 |
| Travel-Airfare Domestic | $3,000.00 |
| Travel-Hotel and Lodging | $1,500.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $12,450.00 |
| Capital | $0.00 |
| Revenue | ($12,450.00) |
| Final | $0.00 |
| Recommended | |
|---|---|
| Expenditures | $12,450.00 |
| Capital | $0.00 |
| Revenue | ($12,450.00) |
| Final | $0.00 |
| Final | |
|---|---|
| Expenditures | $12,450.00 |
| Capital | $0.00 |
| Revenue | ($12,450.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $0.00 |
| FY15 Starting Balance | $0.00 |