TEDxCMU Budget
FY2014 (July 1, 2013 - June 30, 2014)
TEDxCMU is a conference at Carnegie Mellon University that brings together some of the world’s most bold and innovative thinkers to give the talk of their lives.
JFC Rep: Bat Man (pmasters)
Summary
| Requested | |
|---|---|
| Expenditures | $15,710.00 |
| Capital | $0.00 |
| Revenue | ($14,750.00) |
| Final | $960.00 |
| Recommended | |
|---|---|
| Expenditures | $11,920.00 |
| Capital | $0.00 |
| Revenue | ($10,950.00) |
| Final | $970.00 |
| Final | |
|---|---|
| Expenditures | $11,970.00 |
| Capital | $0.00 |
| Revenue | ($10,950.00) |
| Debt | ($0.00) |
| Rollover | ($1,632.41) |
| Total Subsidy | $1,020.00 |
| FY14 Starting Balance | $2,652.41 |
Debt/Rollover Explanation:
Amount left over from awards/grants/other (non-JFC funds).
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Revenue-Outside Funding (-) | $4,250.00 | $4,250.00 | $4,250.00 |
Funding from non-Carnegie Mellon resources, i.e., corporate grants. |
| Revenue-Fundraising Income (-) | $7,500.00 | $3,000.00 | $3,000.00 |
Funding from Carnegie Mellon resources, i.e., Heinz College, Campus Affairs, Tepper, etc. Cut back on costs and rely less on mid year funding sources for this event |
| Revenue-Rental and Sales Income (-) | $3,000.00 | $3,000.00 | $3,000.00 |
Revenue including all T-shirt and conference lunch sale from attendees. |
| Revenue-Donations/Other Income (-) | $0.00 | $700.00 | $700.00 |
Charge members for T-Shirts |
| Sub-Total | -$14,750.00 | -$10,950.00 | -$10,950.00 |
Speaker Honorarium Expenses
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Program Expenses (+) | $3,000.00 | $3,000.00 | $3,000.00 |
We reimburse our speakers up to $300 for domestic flights. There are usually 10 speakers each year who require reimbursements (10 speakers*$300=3000). |
| Ops-Program Expenses (+) | $1,500.00 | $1,500.00 | $1,500.00 |
We reimburse all lodging expenses for speakers the night before the conference (10 speakers*$150=$1500). |
| Ops-Program Expenses (+) | $960.00 | $0.00 | $0.00 |
We reimburse up to $80 for all speaker meals prior to the conference, including the pre-conference dinner with our team ($80*12 speakers). Don't fund personal meals |
| Sub-Total | $5,460.00 | $4,500.00 | $4,500.00 |
Logistics Expenses
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $900.00 | $900.00 | $900.00 |
A participant package is made/printed for all 450 attendees. Packages contain information about speakers as well as the organization and event. |
| Ops-CMUTV (+) | $1,100.00 | $1,100.00 | $1,100.00 |
For cmuTV, which is responsible for all official filming, livestream, and publication of TEDxCMU talks. |
| Ops-AB Tech (+) | $400.00 | $250.00 | $300.00 |
For abTech, which is responsible for auditorium equipment and technology. Based on new AB Tech pricing; adjusted based on AB Tech request. |
| Ops-Program Expenses (+) | $600.00 | $600.00 | $600.00 |
We hire security for the conference especially during registration to ensure that the 450 attendees are checked in and guided into the venue without chaos. |
| Equip-Uniforms (+) | $1,200.00 | $1,200.00 | $1,200.00 |
T-shirts for team members and attendees (attendees must purchase). |
| Food-Meals for Members (+) | $5,000.00 | $2,500.00 | $2,500.00 |
All catering expenses for conference (usually through campus dining services). Will not fund that much for lunch |
| Sub-Total | $9,200.00 | $6,550.00 | $6,600.00 |
Marketing Expenses
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Advertising and Publicity (+) | $700.00 | $620.00 | $620.00 |
The fliers and banners we use for publicity are all printed by FedEx Kinko's. We do 3-4 rounds of marketing fliers each year for the Student Speaker Competition, ticket applications, conference date release. Per our metric |
| Ops-Decorations (+) | $350.00 | $250.00 | $250.00 |
Stage decorations and printing for the actual day of the conference are printed by Kinkos as well. |
| Sub-Total | $1,050.00 | $870.00 | $870.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equip-Uniforms (+) | $1,200.00 | $1,200.00 | $1,200.00 | T-shirts for team members and attendees (attendees must purchase). |
| Food-Meals for Members (+) | $5,000.00 | $2,500.00 | $2,500.00 | All catering expenses for conference (usually through campus dining services). |
| Ops-AB Tech (+) | $400.00 | $250.00 | $300.00 | For abTech, which is responsible for auditorium equipment and technology. |
| Ops-Advertising and Publicity (+) | $700.00 | $620.00 | $620.00 | The fliers and banners we use for publicity are all printed by FedEx Kinko's. We do 3-4 rounds of marketing fliers each year for the Student Speaker Competition, ticket applications, conference date release. |
| Ops-CMUTV (+) | $1,100.00 | $1,100.00 | $1,100.00 | For cmuTV, which is responsible for all official filming, livestream, and publication of TEDxCMU talks. |
| Ops-Decorations (+) | $350.00 | $250.00 | $250.00 | Stage decorations and printing for the actual day of the conference are printed by Kinkos as well. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $900.00 | $900.00 | $900.00 | A participant package is made/printed for all 450 attendees. Packages contain information about speakers as well as the organization and event. |
| Ops-Program Expenses (+) | $3,000.00 | $3,000.00 | $3,000.00 | We reimburse our speakers up to $300 for domestic flights. There are usually 10 speakers each year who require reimbursements (10 speakers*$300=3000). |
| Ops-Program Expenses (+) | $1,500.00 | $1,500.00 | $1,500.00 | We reimburse all lodging expenses for speakers the night before the conference (10 speakers*$150=$1500). |
| Ops-Program Expenses (+) | $960.00 | $0.00 | $0.00 | We reimburse up to $80 for all speaker meals prior to the conference, including the pre-conference dinner with our team ($80*12 speakers). |
| Ops-Program Expenses (+) | $600.00 | $600.00 | $600.00 | We hire security for the conference especially during registration to ensure that the 450 attendees are checked in and guided into the venue without chaos. |
| Revenue-Donations/Other Income (-) | $0.00 | $700.00 | $700.00 | |
| Revenue-Fundraising Income (-) | $7,500.00 | $3,000.00 | $3,000.00 | Funding from Carnegie Mellon resources, i.e., Heinz College, Campus Affairs, Tepper, etc. |
| Revenue-Outside Funding (-) | $4,250.00 | $4,250.00 | $4,250.00 | Funding from non-Carnegie Mellon resources, i.e., corporate grants. |
| Revenue-Rental and Sales Income (-) | $3,000.00 | $3,000.00 | $3,000.00 | Revenue including all T-shirt and conference lunch sale from attendees. |
By Ocode
| Requested | |
|---|---|
| Equip-Uniforms | $1,200.00 |
| Food-Meals for Members | $5,000.00 |
| Ops-AB Tech | $400.00 |
| Ops-Advertising and Publicity | $700.00 |
| Ops-CMUTV | $1,100.00 |
| Ops-Decorations | $350.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $900.00 |
| Ops-Program Expenses | $6,060.00 |
| Revenue-Donations/Other Income | $0.00 |
| Revenue-Fundraising Income | $7,500.00 |
| Revenue-Outside Funding | $4,250.00 |
| Revenue-Rental and Sales Income | $3,000.00 |
| Recommended | |
|---|---|
| Equip-Uniforms | $1,200.00 |
| Food-Meals for Members | $2,500.00 |
| Ops-AB Tech | $250.00 |
| Ops-Advertising and Publicity | $620.00 |
| Ops-CMUTV | $1,100.00 |
| Ops-Decorations | $250.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $900.00 |
| Ops-Program Expenses | $5,100.00 |
| Revenue-Donations/Other Income | $700.00 |
| Revenue-Fundraising Income | $3,000.00 |
| Revenue-Outside Funding | $4,250.00 |
| Revenue-Rental and Sales Income | $3,000.00 |
| Final | |
|---|---|
| Equip-Uniforms | $1,200.00 |
| Food-Meals for Members | $2,500.00 |
| Ops-AB Tech | $300.00 |
| Ops-Advertising and Publicity | $620.00 |
| Ops-CMUTV | $1,100.00 |
| Ops-Decorations | $250.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $900.00 |
| Ops-Program Expenses | $5,100.00 |
| Revenue-Donations/Other Income | $700.00 |
| Revenue-Fundraising Income | $3,000.00 |
| Revenue-Outside Funding | $4,250.00 |
| Revenue-Rental and Sales Income | $3,000.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $15,710.00 |
| Capital | $0.00 |
| Revenue | ($14,750.00) |
| Final | $960.00 |
| Recommended | |
|---|---|
| Expenditures | $11,920.00 |
| Capital | $0.00 |
| Revenue | ($10,950.00) |
| Final | $970.00 |
| Final | |
|---|---|
| Expenditures | $11,970.00 |
| Capital | $0.00 |
| Revenue | ($10,950.00) |
| Debt | ($0.00) |
| Rollover | ($1,632.41) |
| Total Subsidy | $1,020.00 |
| FY14 Starting Balance | $2,652.41 |
Debt/Rollover Explanation:
Amount left over from awards/grants/other (non-JFC funds).