TEDxCMU Budget
FY2013 (July 1 2012 - June 30, 2013)
TEDxCMU is a conference at Carnegie Mellon University that brings together some of the world’s most bold and innovative thinkers to give the talk of their lives.
JFC Rep: Nicholai Guzman (ndeguzma)
Summary
Requested | |
---|---|
Expenditures | $15,110.00 |
Capital | $0.00 |
Revenue | ($14,300.00) |
Final | $810.00 |
Recommended | |
---|---|
Expenditures | $14,510.00 |
Capital | $0.00 |
Revenue | ($14,300.00) |
Final | $210.00 |
Final | |
---|---|
Expenditures | $14,760.00 |
Capital | $0.00 |
Revenue | ($14,300.00) |
Debt | ($1,724.81) |
Rollover | ($0.00) |
Total Subsidy | $460.00 |
FY13 Starting Balance | -$1,264.81 |
Income and Revenue
Object Code | Requested | Recommended | Final | Description |
---|---|---|---|---|
Donations/Contributions (-) | $4,000.00 | $4,000.00 | $4,000.00 |
Approximately $5k of sponsorships of TEDxCMU are from non-CMU affiliated organizations/corporations |
Agency Funding (-) | $8,000.00 | $8,000.00 | $8,000.00 |
Approximate amount of funding from CMU-affiliated organizations (i.e. Student Senate, Heinz College, etc.) senate is not supposed to be included in your budget, this is unrealistic, should decrease this expectation; we suggest selling tickets |
Events and Activities (-) | $300.00 | $300.00 | $300.00 |
Members pay for their own meals for the pre-conference dinner that the team has with speakers each year |
Other Sales (-) | $0.00 | $0.00 | $0.00 |
sell tickets |
Sub-Total | -$12,300.00 | -$12,300.00 | -$12,300.00 |
Speaker Honorarium Expenses
Object Code | Requested | Recommended | Final | Description |
---|---|---|---|---|
Airfare Domestic (+) | $3,000.00 | $3,000.00 | $3,000.00 |
We reimburse speakers/performers up to $300 for domestic flights and there are usually 10 speakers each year who require reimbursements (10*$300=3000) |
Lodging Domestic (+) | $1,500.00 | $1,500.00 | $1,500.00 |
We pay for all of the lodging expenses for the night before the TEDxCMU conference for all speakers who require it (10speakers * $150 on average) |
Meals Domestic (+) | $960.00 | $960.00 | $960.00 |
We reimburse up to $80 for meals prior to the conference ($80*12 speakers/performers total) |
Events and Activities (-) | $2,000.00 | $2,000.00 | $2,000.00 |
We charge attendees $10 for the official mid-day conference lunch where attendees have an opportunity to speak with all the speakers with a catered lunch. |
Sub-Total | $3,460.00 | $3,460.00 | $3,460.00 |
Logistics Expenses
Object Code | Requested | Recommended | Final | Description |
---|---|---|---|---|
Printing & Publishing External (+) | $900.00 | $900.00 | $900.00 |
A participant package is made/printed for all 450 attendees each year to guide them through the conference experience. Packages contain information about speakers as well as the organization and event. |
Student Employment (+) | $700.00 | $700.00 | $700.00 |
For cmuTV. Rates vary each year but have generally been approximately $600. cmuTV is responsible for all official filming, livestream, and publication of TEDxCMU talks. |
Student Employment (+) | $400.00 | $400.00 | $400.00 |
For abTech. Rates also vary for this each year. Stage/auditorium equipment and technology is entirely done by abTech. |
Campus Dining Services (+) | $6,000.00 | $6,000.00 | $6,000.00 |
We provide lunch at the conference for a $10 fee to attendees that is catered by a university-approved caterer. This is one of the only opportunities for speakers to interact with attendees. |
Campus Security (+) | $600.00 | $600.00 | $600.00 |
We hire security for the conference especially during registration to ensure that the 450 attendees are checked in and guided into the venue without chaos. |
Sub-Total | $8,600.00 | $8,600.00 | $8,600.00 |
Marketing Expenses
Object Code | Requested | Recommended | Final | Description |
---|---|---|---|---|
Printing & Publishing External (+) | $700.00 | $100.00 | $350.00 |
The fliers and banners we use for publicity are all printed by FedEx Kinko's. We do 3-4 rounds of marketing fliers each year for the Student Speaker Competition, ticket applications, conference date release. appeal granted in part, giving you $350 for printing, flyers, and programs |
Printing & Publishing External (+) | $350.00 | $350.00 | $350.00 |
Stage decorations and printing for the actual day of the conference are printed by Kinkos as well. |
Sub-Total | $1,050.00 | $450.00 | $700.00 |
By Object Code
Object Code | Requested | Recommended | Final | Description |
---|---|---|---|---|
Agency Funding (-) | $8,000.00 | $8,000.00 | $8,000.00 | Approximate amount of funding from CMU-affiliated organizations (i.e. Student Senate, Heinz College, etc.) |
Airfare Domestic (+) | $3,000.00 | $3,000.00 | $3,000.00 | We reimburse speakers/performers up to $300 for domestic flights and there are usually 10 speakers each year who require reimbursements (10*$300=3000) |
Campus Dining Services (+) | $6,000.00 | $6,000.00 | $6,000.00 | We provide lunch at the conference for a $10 fee to attendees that is catered by a university-approved caterer. This is one of the only opportunities for speakers to interact with attendees. |
Campus Security (+) | $600.00 | $600.00 | $600.00 | We hire security for the conference especially during registration to ensure that the 450 attendees are checked in and guided into the venue without chaos. |
Donations/Contributions (-) | $4,000.00 | $4,000.00 | $4,000.00 | Approximately $5k of sponsorships of TEDxCMU are from non-CMU affiliated organizations/corporations |
Events and Activities (-) | $300.00 | $300.00 | $300.00 | Members pay for their own meals for the pre-conference dinner that the team has with speakers each year |
Events and Activities (-) | $2,000.00 | $2,000.00 | $2,000.00 | We charge attendees $10 for the official mid-day conference lunch where attendees have an opportunity to speak with all the speakers with a catered lunch. |
Lodging Domestic (+) | $1,500.00 | $1,500.00 | $1,500.00 | We pay for all of the lodging expenses for the night before the TEDxCMU conference for all speakers who require it (10speakers * $150 on average) |
Meals Domestic (+) | $960.00 | $960.00 | $960.00 | We reimburse up to $80 for meals prior to the conference ($80*12 speakers/performers total) |
Other Sales (-) | $0.00 | $0.00 | $0.00 | |
Printing & Publishing External (+) | $900.00 | $900.00 | $900.00 | A participant package is made/printed for all 450 attendees each year to guide them through the conference experience. Packages contain information about speakers as well as the organization and event. |
Printing & Publishing External (+) | $700.00 | $100.00 | $350.00 | The fliers and banners we use for publicity are all printed by FedEx Kinko's. We do 3-4 rounds of marketing fliers each year for the Student Speaker Competition, ticket applications, conference date release. |
Printing & Publishing External (+) | $350.00 | $350.00 | $350.00 | Stage decorations and printing for the actual day of the conference are printed by Kinkos as well. |
Student Employment (+) | $700.00 | $700.00 | $700.00 | For cmuTV. Rates vary each year but have generally been approximately $600. cmuTV is responsible for all official filming, livestream, and publication of TEDxCMU talks. |
Student Employment (+) | $400.00 | $400.00 | $400.00 | For abTech. Rates also vary for this each year. Stage/auditorium equipment and technology is entirely done by abTech. |
By Ocode
Requested | |
---|---|
Agency Funding | $8,000.00 |
Airfare Domestic | $3,000.00 |
Campus Dining Services | $6,000.00 |
Campus Security | $600.00 |
Donations/Contributions | $4,000.00 |
Events and Activities | $2,300.00 |
Lodging Domestic | $1,500.00 |
Meals Domestic | $960.00 |
Other Sales | $0.00 |
Printing & Publishing External | $1,950.00 |
Student Employment | $1,100.00 |
Recommended | |
---|---|
Agency Funding | $8,000.00 |
Airfare Domestic | $3,000.00 |
Campus Dining Services | $6,000.00 |
Campus Security | $600.00 |
Donations/Contributions | $4,000.00 |
Events and Activities | $2,300.00 |
Lodging Domestic | $1,500.00 |
Meals Domestic | $960.00 |
Other Sales | $0.00 |
Printing & Publishing External | $1,350.00 |
Student Employment | $1,100.00 |
Final | |
---|---|
Agency Funding | $8,000.00 |
Airfare Domestic | $3,000.00 |
Campus Dining Services | $6,000.00 |
Campus Security | $600.00 |
Donations/Contributions | $4,000.00 |
Events and Activities | $2,300.00 |
Lodging Domestic | $1,500.00 |
Meals Domestic | $960.00 |
Other Sales | $0.00 |
Printing & Publishing External | $1,600.00 |
Student Employment | $1,100.00 |
Summary
Requested | |
---|---|
Expenditures | $15,110.00 |
Capital | $0.00 |
Revenue | ($14,300.00) |
Final | $810.00 |
Recommended | |
---|---|
Expenditures | $14,510.00 |
Capital | $0.00 |
Revenue | ($14,300.00) |
Final | $210.00 |
Final | |
---|---|
Expenditures | $14,760.00 |
Capital | $0.00 |
Revenue | ($14,300.00) |
Debt | ($1,724.81) |
Rollover | ($0.00) |
Total Subsidy | $460.00 |
FY13 Starting Balance | -$1,264.81 |