TEDxCMU Budget

FY2013 (July 1 2012 - June 30, 2013)

TEDxCMU is a conference at Carnegie Mellon University that brings together some of the world’s most bold and innovative thinkers to give the talk of their lives.

JFC Rep: Nicholai Guzman (ndeguzma)

Summary

Requested
Expenditures $15,110.00
Capital $0.00
Revenue ($14,300.00)
Final $810.00
Recommended
Expenditures $14,510.00
Capital $0.00
Revenue ($14,300.00)
Final $210.00
Final
Expenditures $14,760.00
Capital $0.00
Revenue ($14,300.00)
Debt ($1,724.81)
Rollover ($0.00)
Total Subsidy $460.00
FY13 Starting Balance -$1,264.81

Income and Revenue

Object Code Requested Recommended Final Description
Donations/Contributions (-) $4,000.00 $4,000.00 $4,000.00

Approximately $5k of sponsorships of TEDxCMU are from non-CMU affiliated organizations/corporations

Agency Funding (-) $8,000.00 $8,000.00 $8,000.00

Approximate amount of funding from CMU-affiliated organizations (i.e. Student Senate, Heinz College, etc.)

senate is not supposed to be included in your budget, this is unrealistic, should decrease this expectation; we suggest selling tickets

Events and Activities (-) $300.00 $300.00 $300.00

Members pay for their own meals for the pre-conference dinner that the team has with speakers each year

Other Sales (-) $0.00 $0.00 $0.00

sell tickets

Sub-Total -$12,300.00 -$12,300.00 -$12,300.00

Speaker Honorarium Expenses

Object Code Requested Recommended Final Description
Airfare Domestic (+) $3,000.00 $3,000.00 $3,000.00

We reimburse speakers/performers up to $300 for domestic flights and there are usually 10 speakers each year who require reimbursements (10*$300=3000)

Lodging Domestic (+) $1,500.00 $1,500.00 $1,500.00

We pay for all of the lodging expenses for the night before the TEDxCMU conference for all speakers who require it (10speakers * $150 on average)

Meals Domestic (+) $960.00 $960.00 $960.00

We reimburse up to $80 for meals prior to the conference ($80*12 speakers/performers total)

Events and Activities (-) $2,000.00 $2,000.00 $2,000.00

We charge attendees $10 for the official mid-day conference lunch where attendees have an opportunity to speak with all the speakers with a catered lunch.

Sub-Total $3,460.00 $3,460.00 $3,460.00

Logistics Expenses

Object Code Requested Recommended Final Description
Printing & Publishing External (+) $900.00 $900.00 $900.00

A participant package is made/printed for all 450 attendees each year to guide them through the conference experience. Packages contain information about speakers as well as the organization and event.

Student Employment (+) $700.00 $700.00 $700.00

For cmuTV. Rates vary each year but have generally been approximately $600. cmuTV is responsible for all official filming, livestream, and publication of TEDxCMU talks.

Student Employment (+) $400.00 $400.00 $400.00

For abTech. Rates also vary for this each year. Stage/auditorium equipment and technology is entirely done by abTech.

Campus Dining Services (+) $6,000.00 $6,000.00 $6,000.00

We provide lunch at the conference for a $10 fee to attendees that is catered by a university-approved caterer. This is one of the only opportunities for speakers to interact with attendees.

Campus Security (+) $600.00 $600.00 $600.00

We hire security for the conference especially during registration to ensure that the 450 attendees are checked in and guided into the venue without chaos.

Sub-Total $8,600.00 $8,600.00 $8,600.00

Marketing Expenses

Object Code Requested Recommended Final Description
Printing & Publishing External (+) $700.00 $100.00 $350.00

The fliers and banners we use for publicity are all printed by FedEx Kinko's. We do 3-4 rounds of marketing fliers each year for the Student Speaker Competition, ticket applications, conference date release.

appeal granted in part, giving you $350 for printing, flyers, and programs

Printing & Publishing External (+) $350.00 $350.00 $350.00

Stage decorations and printing for the actual day of the conference are printed by Kinkos as well.

Sub-Total $1,050.00 $450.00 $700.00

By Object Code

Object Code Requested Recommended Final Description
Agency Funding (-) $8,000.00 $8,000.00 $8,000.00 Approximate amount of funding from CMU-affiliated organizations (i.e. Student Senate, Heinz College, etc.)
Airfare Domestic (+) $3,000.00 $3,000.00 $3,000.00 We reimburse speakers/performers up to $300 for domestic flights and there are usually 10 speakers each year who require reimbursements (10*$300=3000)
Campus Dining Services (+) $6,000.00 $6,000.00 $6,000.00 We provide lunch at the conference for a $10 fee to attendees that is catered by a university-approved caterer. This is one of the only opportunities for speakers to interact with attendees.
Campus Security (+) $600.00 $600.00 $600.00 We hire security for the conference especially during registration to ensure that the 450 attendees are checked in and guided into the venue without chaos.
Donations/Contributions (-) $4,000.00 $4,000.00 $4,000.00 Approximately $5k of sponsorships of TEDxCMU are from non-CMU affiliated organizations/corporations
Events and Activities (-) $300.00 $300.00 $300.00 Members pay for their own meals for the pre-conference dinner that the team has with speakers each year
Events and Activities (-) $2,000.00 $2,000.00 $2,000.00 We charge attendees $10 for the official mid-day conference lunch where attendees have an opportunity to speak with all the speakers with a catered lunch.
Lodging Domestic (+) $1,500.00 $1,500.00 $1,500.00 We pay for all of the lodging expenses for the night before the TEDxCMU conference for all speakers who require it (10speakers * $150 on average)
Meals Domestic (+) $960.00 $960.00 $960.00 We reimburse up to $80 for meals prior to the conference ($80*12 speakers/performers total)
Other Sales (-) $0.00 $0.00 $0.00
Printing & Publishing External (+) $900.00 $900.00 $900.00 A participant package is made/printed for all 450 attendees each year to guide them through the conference experience. Packages contain information about speakers as well as the organization and event.
Printing & Publishing External (+) $700.00 $100.00 $350.00 The fliers and banners we use for publicity are all printed by FedEx Kinko's. We do 3-4 rounds of marketing fliers each year for the Student Speaker Competition, ticket applications, conference date release.
Printing & Publishing External (+) $350.00 $350.00 $350.00 Stage decorations and printing for the actual day of the conference are printed by Kinkos as well.
Student Employment (+) $700.00 $700.00 $700.00 For cmuTV. Rates vary each year but have generally been approximately $600. cmuTV is responsible for all official filming, livestream, and publication of TEDxCMU talks.
Student Employment (+) $400.00 $400.00 $400.00 For abTech. Rates also vary for this each year. Stage/auditorium equipment and technology is entirely done by abTech.

By Ocode

Requested
Agency Funding $8,000.00
Airfare Domestic $3,000.00
Campus Dining Services $6,000.00
Campus Security $600.00
Donations/Contributions $4,000.00
Events and Activities $2,300.00
Lodging Domestic $1,500.00
Meals Domestic $960.00
Other Sales $0.00
Printing & Publishing External $1,950.00
Student Employment $1,100.00
Recommended
Agency Funding $8,000.00
Airfare Domestic $3,000.00
Campus Dining Services $6,000.00
Campus Security $600.00
Donations/Contributions $4,000.00
Events and Activities $2,300.00
Lodging Domestic $1,500.00
Meals Domestic $960.00
Other Sales $0.00
Printing & Publishing External $1,350.00
Student Employment $1,100.00
Final
Agency Funding $8,000.00
Airfare Domestic $3,000.00
Campus Dining Services $6,000.00
Campus Security $600.00
Donations/Contributions $4,000.00
Events and Activities $2,300.00
Lodging Domestic $1,500.00
Meals Domestic $960.00
Other Sales $0.00
Printing & Publishing External $1,600.00
Student Employment $1,100.00

Summary

Requested
Expenditures $15,110.00
Capital $0.00
Revenue ($14,300.00)
Final $810.00
Recommended
Expenditures $14,510.00
Capital $0.00
Revenue ($14,300.00)
Final $210.00
Final
Expenditures $14,760.00
Capital $0.00
Revenue ($14,300.00)
Debt ($1,724.81)
Rollover ($0.00)
Total Subsidy $460.00
FY13 Starting Balance -$1,264.81