Bhangra in the Burgh Budget

FY2015 (July 1, 2014 - June 30, 2015)

The Bhangra in the Burgh Executive Committee of Carnegie Mellon University is proud to present our fifth annual bhangra competition on November 5th, 2011 at Soldiers and Sailors Memorial. Bhangra in the Burgh brings together the top bhangra teams from across the nation to compete on one stage in a night of music, dance, and South Asian culture. Since the competition started in 2007, it has only continued to grow in popularity and acclaim. The competition, now deemed the largest student run event in Pittsburgh, has attracted a sold out crowd of 2,500 people for the past four years so it is no doubt that the art of bhangra is truly a sight to see. The Bhangra in the Burgh organization uses the competition as a vehicle to raise money every year for a local charity, this year to the St. Jude Children's Research Hospital. We have raised over $42,000 over a period of four years and we hope to go to unprecedented heights this year. Be a part of the excitement and join us for the 5th Bhangra in the Burgh!

JFC Rep: Nkinde Mwakatapanya (nmwakata)

Summary

Requested
Expenditures $25,205.00
Capital $0.00
Revenue ($19,453.00)
Final $5,752.00
Recommended
Expenditures $25,205.00
Capital $0.00
Revenue ($19,453.00)
Final $5,752.00
Final
Expenditures $25,205.00
Capital $0.00
Revenue ($19,453.00)
Debt ($0.00)
Rollover ($9,170.89)
Total Subsidy $5,752.00
FY15 Starting Balance $14,922.89

Debt/Rollover Explanation:

Income and Revenue

Object Code Requested Recommended Final Description
Revenue-Donations/Other Income (-) $3,000.00 $3,000.00 $3,000.00

Application and Registration fee for competing teams and applicants for Bhangra in the Burgh.

Revenue-Rental and Sales Income (-) $750.00 $750.00 $750.00

Revenue from staff T-shirts - $5 per shirt for 150 shirts

Revenue-Rental and Sales Income (-) $6,370.00 $6,370.00 $6,370.00

Online Ticket Sales (4 ticketing denominations: $50 (VIP), $30 (preferred), $20 (general admission), $10 (student))

Revenue-Rental and Sales Income (-) $3,965.00 $3,965.00 $3,965.00

Tickets Sales on the Day of Bhangra in the Burgh 7 (4 ticketing denominations: $50 (VIP), $30 (preferred), $20 (general admission), $10 (student))

Revenue-Rental and Sales Income (-) $4,443.00 $4,443.00 $4,443.00

Tickets sold at Carnegie Mellon University and University of Pittsburgh - same denominations as above.

Revenue-Rental and Sales Income (-) $925.00 $925.00 $925.00

Samosa and Water sales during Intermission of the show ($1 each).

Sub-Total -$19,453.00 -$19,453.00 -$19,453.00

Late Night Event

Object Code Requested Recommended Final Description
Food-Refreshments for Events (+) $200.00 $200.00 $200.00

Samosas and chaat, given for free, for Late Night event to promote the Bhangra In The Burgh Event.

Sub-Total $200.00 $200.00 $200.00

Expenditures

Object Code Requested Recommended Final Description
Ops-Gifts and Prizes (+) $550.00 $550.00 $550.00

Welcome baskets for all teams on arrival for the 8 competing teams. (expenses include: basket, sponsorship t-shirts (line item listed below), snacks, first aid kits and other supplies)

Ops-Gifts and Prizes (+) $150.00 $150.00 $150.00

Trophies for teams: First, Second and Third.

Ops-Event Supplies (+) $100.00 $100.00 $100.00

Team Dinner: plates, silverware, napkins, ladles, cups. (Approx. 200 attended)

Ops-Decorations (+) $250.00 $250.00 $250.00

Team Dinner Decorations (Approx. 200 attended)

Food-Catering (+) $1,900.00 $1,900.00 $1,900.00

Team Dinner Food (Approx. 200 attended)

Ops-Charges, Fees and Fines (+) $275.00 $275.00 $275.00

Team Dinner Equipment and Space Rental (UC Charge for outside catering: $125 and Media Tech for audio : $150)

Food-Refreshments for Events (+) $750.00 $750.00 $750.00

Samosas (900) for sale during intermission ($550) and water for sale and given to teams for free during practice, dress rehearsal and after performances ($200)

Travel-Rental Car (+) $680.00 $680.00 $680.00

Cars to pick up judges to and from the airport. Also required to do weekend-of-event logistics and material transportation. ( 1 rental Car: $530, 2 personal cars - gas reimbursements: $150)

Travel-Other (+) $1,000.00 $1,000.00 $1,000.00

Bus rental to transport teams. Teams are appx. 16 people each, and need to be transported from the airport to competition location and hotels.

Ops-Non-Promotional Paper, Printing, and Pub. (+) $1,400.00 $1,400.00 $1,400.00

1000 Program Booklets for the show at $1.40 each. This includes the sponsorship information.

Ops-Professional Services and Performers (+) $1,800.00 $1,800.00 $1,800.00

Professionals MC For Bhangra in the Burg (1300 MC payment and $500 for housing and lodging)

Travel-Airfare Domestic (+) $1,400.00 $1,400.00 $1,400.00

Travel for 5 VIP judges

Travel-Hotel and Lodging (+) $1,500.00 $1,500.00 $1,500.00

Judges Housing: 5 judges - 2 nights

Equip-Clothing (+) $1,700.00 $1,700.00 $1,700.00

Sponsorship T-Shirts for BIB 7 Given to all team members in welcome baskets. Standard among Bhangra competitions. (160 shirts)

Equip-Uniforms (+) $1,200.00 $1,200.00 $1,200.00

Staff T-shits (150 shirts at $8 each)

Ops-Rental Facilities (+) $4,800.00 $4,800.00 $4,800.00

Soldiers and Sailors Venue Rental

Ops-AB Tech (+) $3,500.00 $3,500.00 $3,500.00

AB Tech Rental and Event Services

Ops-Professional Services and Performers (+) $850.00 $850.00 $850.00

Chujko Brothers - Required by Soldiers and Sailors

Ops-General Supplies (+) $100.00 $100.00 $100.00

Ticketing queue signs - necessary for crowd control,

Ops-General Supplies (+) $250.00 $250.00 $250.00

Materials for Day of Operations: tape, paper, lights, batteries etc

Ops-Advertising and Publicity (+) $500.00 $500.00 $500.00

Printing for official Bhangra in the Burgh Fliers for publicity purposes.

Ops-Advertising and Publicity (+) $100.00 $100.00 $100.00

Printing of Bhangra in the Burgh Banner

Ops-Charges, Fees and Fines (+) $150.00 $150.00 $150.00

Website Charges due to higher traffic

Ops-Non-Promotional Paper, Printing, and Pub. (+) $100.00 $100.00 $100.00

Printing Materials for Staff and team folders (rules, directions, day of schedule, contacts, maps, etc)

Sub-Total $25,005.00 $25,005.00 $25,005.00

By Object Code

Object Code Requested Recommended Final Description
Equip-Clothing (+) $1,700.00 $1,700.00 $1,700.00 Sponsorship T-Shirts for BIB 7 Given to all team members in welcome baskets. Standard among Bhangra competitions. (160 shirts)
Equip-Uniforms (+) $1,200.00 $1,200.00 $1,200.00 Staff T-shits (150 shirts at $8 each)
Food-Catering (+) $1,900.00 $1,900.00 $1,900.00 Team Dinner Food (Approx. 200 attended)
Food-Refreshments for Events (+) $200.00 $200.00 $200.00 Samosas and chaat, given for free, for Late Night event to promote the Bhangra In The Burgh Event.
Food-Refreshments for Events (+) $750.00 $750.00 $750.00 Samosas (900) for sale during intermission ($550) and water for sale and given to teams for free during practice, dress rehearsal and after performances ($200)
Ops-AB Tech (+) $3,500.00 $3,500.00 $3,500.00 AB Tech Rental and Event Services
Ops-Advertising and Publicity (+) $500.00 $500.00 $500.00 Printing for official Bhangra in the Burgh Fliers for publicity purposes.
Ops-Advertising and Publicity (+) $100.00 $100.00 $100.00 Printing of Bhangra in the Burgh Banner
Ops-Charges, Fees and Fines (+) $275.00 $275.00 $275.00 Team Dinner Equipment and Space Rental (UC Charge for outside catering: $125 and Media Tech for audio : $150)
Ops-Charges, Fees and Fines (+) $150.00 $150.00 $150.00 Website Charges due to higher traffic
Ops-Decorations (+) $250.00 $250.00 $250.00 Team Dinner Decorations (Approx. 200 attended)
Ops-Event Supplies (+) $100.00 $100.00 $100.00 Team Dinner: plates, silverware, napkins, ladles, cups. (Approx. 200 attended)
Ops-General Supplies (+) $100.00 $100.00 $100.00 Ticketing queue signs - necessary for crowd control,
Ops-General Supplies (+) $250.00 $250.00 $250.00 Materials for Day of Operations: tape, paper, lights, batteries etc
Ops-Gifts and Prizes (+) $550.00 $550.00 $550.00 Welcome baskets for all teams on arrival for the 8 competing teams. (expenses include: basket, sponsorship t-shirts (line item listed below), snacks, first aid kits and other supplies)
Ops-Gifts and Prizes (+) $150.00 $150.00 $150.00 Trophies for teams: First, Second and Third.
Ops-Non-Promotional Paper, Printing, and Pub. (+) $1,400.00 $1,400.00 $1,400.00 1000 Program Booklets for the show at $1.40 each. This includes the sponsorship information.
Ops-Non-Promotional Paper, Printing, and Pub. (+) $100.00 $100.00 $100.00 Printing Materials for Staff and team folders (rules, directions, day of schedule, contacts, maps, etc)
Ops-Professional Services and Performers (+) $1,800.00 $1,800.00 $1,800.00 Professionals MC For Bhangra in the Burg (1300 MC payment and $500 for housing and lodging)
Ops-Professional Services and Performers (+) $850.00 $850.00 $850.00 Chujko Brothers - Required by Soldiers and Sailors
Ops-Rental Facilities (+) $4,800.00 $4,800.00 $4,800.00 Soldiers and Sailors Venue Rental
Revenue-Donations/Other Income (-) $3,000.00 $3,000.00 $3,000.00 Application and Registration fee for competing teams and applicants for Bhangra in the Burgh.
Revenue-Rental and Sales Income (-) $750.00 $750.00 $750.00 Revenue from staff T-shirts - $5 per shirt for 150 shirts
Revenue-Rental and Sales Income (-) $6,370.00 $6,370.00 $6,370.00 Online Ticket Sales (4 ticketing denominations: $50 (VIP), $30 (preferred), $20 (general admission), $10 (student))
Revenue-Rental and Sales Income (-) $3,965.00 $3,965.00 $3,965.00 Tickets Sales on the Day of Bhangra in the Burgh 7 (4 ticketing denominations: $50 (VIP), $30 (preferred), $20 (general admission), $10 (student))
Revenue-Rental and Sales Income (-) $4,443.00 $4,443.00 $4,443.00 Tickets sold at Carnegie Mellon University and University of Pittsburgh - same denominations as above.
Revenue-Rental and Sales Income (-) $925.00 $925.00 $925.00 Samosa and Water sales during Intermission of the show ($1 each).
Travel-Airfare Domestic (+) $1,400.00 $1,400.00 $1,400.00 Travel for 5 VIP judges
Travel-Hotel and Lodging (+) $1,500.00 $1,500.00 $1,500.00 Judges Housing: 5 judges - 2 nights
Travel-Other (+) $1,000.00 $1,000.00 $1,000.00 Bus rental to transport teams. Teams are appx. 16 people each, and need to be transported from the airport to competition location and hotels.
Travel-Rental Car (+) $680.00 $680.00 $680.00 Cars to pick up judges to and from the airport. Also required to do weekend-of-event logistics and material transportation. ( 1 rental Car: $530, 2 personal cars - gas reimbursements: $150)

By Ocode

Requested
Equip-Clothing $1,700.00
Equip-Uniforms $1,200.00
Food-Catering $1,900.00
Food-Refreshments for Events $950.00
Ops-AB Tech $3,500.00
Ops-Advertising and Publicity $600.00
Ops-Charges, Fees and Fines $425.00
Ops-Decorations $250.00
Ops-Event Supplies $100.00
Ops-General Supplies $350.00
Ops-Gifts and Prizes $700.00
Ops-Non-Promotional Paper, Printing, and Pub. $1,500.00
Ops-Professional Services and Performers $2,650.00
Ops-Rental Facilities $4,800.00
Revenue-Donations/Other Income $3,000.00
Revenue-Rental and Sales Income $16,453.00
Travel-Airfare Domestic $1,400.00
Travel-Hotel and Lodging $1,500.00
Travel-Other $1,000.00
Travel-Rental Car $680.00
Recommended
Equip-Clothing $1,700.00
Equip-Uniforms $1,200.00
Food-Catering $1,900.00
Food-Refreshments for Events $950.00
Ops-AB Tech $3,500.00
Ops-Advertising and Publicity $600.00
Ops-Charges, Fees and Fines $425.00
Ops-Decorations $250.00
Ops-Event Supplies $100.00
Ops-General Supplies $350.00
Ops-Gifts and Prizes $700.00
Ops-Non-Promotional Paper, Printing, and Pub. $1,500.00
Ops-Professional Services and Performers $2,650.00
Ops-Rental Facilities $4,800.00
Revenue-Donations/Other Income $3,000.00
Revenue-Rental and Sales Income $16,453.00
Travel-Airfare Domestic $1,400.00
Travel-Hotel and Lodging $1,500.00
Travel-Other $1,000.00
Travel-Rental Car $680.00
Final
Equip-Clothing $1,700.00
Equip-Uniforms $1,200.00
Food-Catering $1,900.00
Food-Refreshments for Events $950.00
Ops-AB Tech $3,500.00
Ops-Advertising and Publicity $600.00
Ops-Charges, Fees and Fines $425.00
Ops-Decorations $250.00
Ops-Event Supplies $100.00
Ops-General Supplies $350.00
Ops-Gifts and Prizes $700.00
Ops-Non-Promotional Paper, Printing, and Pub. $1,500.00
Ops-Professional Services and Performers $2,650.00
Ops-Rental Facilities $4,800.00
Revenue-Donations/Other Income $3,000.00
Revenue-Rental and Sales Income $16,453.00
Travel-Airfare Domestic $1,400.00
Travel-Hotel and Lodging $1,500.00
Travel-Other $1,000.00
Travel-Rental Car $680.00

Summary

Requested
Expenditures $25,205.00
Capital $0.00
Revenue ($19,453.00)
Final $5,752.00
Recommended
Expenditures $25,205.00
Capital $0.00
Revenue ($19,453.00)
Final $5,752.00
Final
Expenditures $25,205.00
Capital $0.00
Revenue ($19,453.00)
Debt ($0.00)
Rollover ($9,170.89)
Total Subsidy $5,752.00
FY15 Starting Balance $14,922.89

Debt/Rollover Explanation: