Bhangra in the Burgh Budget
FY2014 (July 1, 2013 - June 30, 2014)
The Bhangra in the Burgh Executive Committee of Carnegie Mellon University is proud to present our fifth annual bhangra competition on November 5th, 2011 at Soldiers and Sailors Memorial. Bhangra in the Burgh brings together the top bhangra teams from across the nation to compete on one stage in a night of music, dance, and South Asian culture. Since the competition started in 2007, it has only continued to grow in popularity and acclaim. The competition, now deemed the largest student run event in Pittsburgh, has attracted a sold out crowd of 2,500 people for the past four years so it is no doubt that the art of bhangra is truly a sight to see. The Bhangra in the Burgh organization uses the competition as a vehicle to raise money every year for a local charity, this year to the St. Jude Children's Research Hospital. We have raised over $42,000 over a period of four years and we hope to go to unprecedented heights this year. Be a part of the excitement and join us for the 5th Bhangra in the Burgh!
JFC Rep: Brian Alderman (balderma)
Summary
| Requested | |
|---|---|
| Expenditures | $26,700.00 |
| Capital | $0.00 |
| Revenue | ($19,000.00) |
| Final | $7,700.00 |
| Recommended | |
|---|---|
| Expenditures | $24,770.00 |
| Capital | $0.00 |
| Revenue | ($20,675.00) |
| Final | $4,095.00 |
| Final | |
|---|---|
| Expenditures | $25,670.00 |
| Capital | $0.00 |
| Revenue | ($20,675.00) |
| Debt | ($0.00) |
| Rollover | ($9,738.97) |
| Total Subsidy | $4,995.00 |
| FY14 Starting Balance | $14,733.97 |
Debt/Rollover Explanation:
To be used for grant.
Promotional Late Night
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Refreshments for Events (+) | $200.00 | $200.00 | $200.00 |
Samosas (given away free) for Late Night event to promote the Bhangra In The Burgh Event. |
| Sub-Total | $200.00 | $200.00 | $200.00 |
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Revenue-Donations/Other Income (-) | $2,000.00 | $2,000.00 | $2,000.00 |
Registration Fee for Competing Teams ($250 per team, on average 8 teams participating) $1300 allocated to cover cost of team t-shirts, $550 allocated to cover cost of welcome baskets, $150 allocated to cover 1/4 cost of venue tech personel (Chujko) |
| Revenue-Rental and Sales Income (-) | $500.00 | $825.00 | $825.00 |
Staff T-shirt Revenue ($5 per shirt, 100 shirts) JFC subsidizes 75% of uniforms. |
| Revenue-Rental and Sales Income (-) | $6,100.00 | $6,100.00 | $6,100.00 |
Online Ticketing Revenue (4 ticketing denominations, $50 (VIP), $30 (preferred), $20 (general admission), $10 (student)). Based on previous sales (specific breakdown is detailed through EventBrite). $450 allocated to cover 3/4 cost of venue personnel (Chujko), $2400 allocated to cover ABTech costs, $1000 allocated to cover cost of MC, $500 allocated to cover CMUtv costs, $1750 for program printing expenses |
| Revenue-Rental and Sales Income (-) | $2,100.00 | $2,100.00 | $2,100.00 |
Tickets Sold to SDC- 260 tickets at $8 each $350 allocated to program printing expenses, $1000 allocated to cover bus rental for group shuttling, $400 to cover remaining Samosa expense, $350 to cover 26.92% of judges lodging cost. |
| Revenue-Rental and Sales Income (-) | $1,000.00 | $1,000.00 | $1,000.00 |
Samosa and Water sales during Intermission of the show ($1 each). Appx 60% Samosa and 40% Water sales. Revenue allocated to cover 2/3 of cost of samosas and water. |
| Revenue-Rental and Sales Income (-) | $6,300.00 | $6,300.00 | $6,300.00 |
Other ticketing revenue- from campus tabling, day of sales, etc. Same tiers as above. Based on previous year ticket sales. $4300 allocated to cover cost of venue rental, $1300 to cover judge travel expenses,$200 to cover remaining part of CMUtv expense, $500 to cover more judge lodging expenses |
| Revenue-Rental and Sales Income (-) | $1,000.00 | $1,000.00 | $1,000.00 |
Tickets sold at the UC Info Desk- same tiers as above. $200 allocated to cover cost of food for promotional late night event, $700 allocated for various event expenses (Trophies, team folders, signage, day of printed material, wristbands), $100 allocated for 1/5 remaining Samosa expense |
| Revenue-Donations/Other Income (-) | $0.00 | $1,350.00 | $1,350.00 |
The JFC will fund $100 per semester for food for rush/recuritment, $2 per person per semester for meeting food, $200 per semester for food at events, and will not fund personal meals. |
| Sub-Total | -$19,000.00 | -$20,675.00 | -$20,675.00 |
Expenses
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Expense Fund (+) | $0.00 | $0.00 | $0.00 |
Sample Line Item |
| Sub-Total | $0.00 | $0.00 | $0.00 |
Expenditures
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-General Supplies (+) | $550.00 | $550.00 | $550.00 |
Items for welcome baskets for all teams on arrival. 8 teams. Contents of baskets include: Sponsorship team t-shirts (another line item below), snacks, first aide kits, other team supplies. |
| Ops-Gifts and Prizes (+) | $250.00 | $250.00 | $250.00 |
Trophies for First, Second, and Third Place. |
| Ops-Decorations (+) | $200.00 | $200.00 | $200.00 |
Decorations for Team Dinner. Appx. 165 people in attendance |
| Ops-Advertising and Publicity (+) | $500.00 | $250.00 | $250.00 |
Printing official flyers for publicity purposes. JFC funds $250 for large event promotion per instance |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $100.00 | $100.00 | $100.00 |
Printing materials for team folders (rules, directions, day-of schedule, contacts etc...) |
| Equip-Clothing (+) | $1,300.00 | $1,300.00 | $1,300.00 |
Sponsorship T-shirts for BIB6. Given to all team members in welcome baskets. Standard among Bhangra competitions. (140 shirts) |
| Ops-Event Supplies (+) | $100.00 | $100.00 | $100.00 |
Ticketing queue signs- necessary for crowd control. |
| Ops-Advertising and Publicity (+) | $200.00 | $200.00 | $200.00 |
Printing of Doherty Banner |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $2,100.00 | $2,100.00 | $2,100.00 |
1500 Program Booklets for the show @ $1.40 each. Includes sponsorship information. |
| Equip-Uniforms (+) | $1,100.00 | $1,100.00 | $1,100.00 |
Staff T-Shirts (100 shirts at $11 each) |
| Ops-Event Supplies (+) | $200.00 | $200.00 | $200.00 |
Material for the day of operations. Tape, paper, etc. |
| Ops-General Supplies (+) | $50.00 | $50.00 | $50.00 |
Wristbands for participants to enter and exit. Required for crowd control. |
| Food-Refreshments for Events (+) | $1,500.00 | $1,500.00 | $1,500.00 |
Samosas and Water for the intermission (purchased from Oakland restaurant). $1350 for samosas and $150 for water. Also included are complementary waters for the teams. |
| Ops-Program Expenses (+) | $1,000.00 | $1,000.00 | $1,000.00 |
Bus rental to transport teams. Teams are appx. 16 people each, and need to be transported from the airport to competition location and hotels. 2 Busses were needed last year to accomodate this. |
| Ops-Program Expenses (+) | $500.00 | $0.00 | $0.00 |
Rental cars to pick up judges to and from the airport. Also required to do weekend-of-event logistics and material transportation. Use your own cars and pick them up |
| Ops-Charges, Fees and Fines (+) | $250.00 | $120.00 | $120.00 |
FMS charge to put up banner JFC funds $120 per instance of hanging Doherty banner (If they try to charge you more, ask Student Activities to fight for this lower amount). |
| Ops-Advertising and Publicity (+) | $250.00 | $0.00 | $0.00 |
Payment for video Trailer/advertisement for the show Not mission critical |
| Ops-Professional Services and Performers (+) | $3,000.00 | $3,000.00 | $3,000.00 |
Payment for professional event MC. |
| Ops-Program Expenses (+) | $1,500.00 | $1,500.00 | $1,500.00 |
Lodging for VIP judges. 5 judges, 2 night. |
| Ops-Program Expenses (+) | $1,300.00 | $1,300.00 | $1,300.00 |
Travel for 5 VIP Judges. |
| Ops-Rental Facilities (+) | $4,300.00 | $4,300.00 | $4,300.00 |
Soldiers and Sailors Venue Rental |
| Ops-AB Tech (+) | $2,400.00 | $2,400.00 | $3,300.00 |
ABTech Rental and event services Adjusted based on AB Tech request. |
| Ops-CMUTV (+) | $500.00 | $700.00 | $700.00 |
CMU Tv Filming and Publishing DVDs (50). DVD's are sent out to the participating teams and given to sponsors. $700 is the amount CMUtv has budgeted for this event. |
| Ops-Rental Equipment (+) | $1,000.00 | $0.00 | $0.00 |
Tables needed to sell tickets and food at Soldiers and Sailors. Rented from Soldiers and Sailors. Actual costs match the above rentals, with this rental cost included in those numbers. |
| Food-Meals for Members (+) | $1,750.00 | $1,750.00 | $1,750.00 |
Food for Team Dinner (165 people in attendance) |
| Ops-Professional Services and Performers (+) | $600.00 | $600.00 | $600.00 |
Chujko personnel required by venue. |
| Sub-Total | $26,500.00 | $24,570.00 | $25,470.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Expense Fund (+) | $0.00 | $0.00 | $0.00 | Sample Line Item |
| Equip-Clothing (+) | $1,300.00 | $1,300.00 | $1,300.00 | Sponsorship T-shirts for BIB6. Given to all team members in welcome baskets. Standard among Bhangra competitions. (140 shirts) |
| Equip-Uniforms (+) | $1,100.00 | $1,100.00 | $1,100.00 | Staff T-Shirts (100 shirts at $11 each) |
| Food-Meals for Members (+) | $1,750.00 | $1,750.00 | $1,750.00 | Food for Team Dinner (165 people in attendance) |
| Food-Refreshments for Events (+) | $1,500.00 | $1,500.00 | $1,500.00 | Samosas and Water for the intermission (purchased from Oakland restaurant). $1350 for samosas and $150 for water. Also included are complementary waters for the teams. |
| Food-Refreshments for Events (+) | $200.00 | $200.00 | $200.00 | Samosas (given away free) for Late Night event to promote the Bhangra In The Burgh Event. |
| Ops-AB Tech (+) | $2,400.00 | $2,400.00 | $3,300.00 | ABTech Rental and event services |
| Ops-Advertising and Publicity (+) | $500.00 | $250.00 | $250.00 | Printing official flyers for publicity purposes. |
| Ops-Advertising and Publicity (+) | $200.00 | $200.00 | $200.00 | Printing of Doherty Banner |
| Ops-Advertising and Publicity (+) | $250.00 | $0.00 | $0.00 | Payment for video Trailer/advertisement for the show |
| Ops-CMUTV (+) | $500.00 | $700.00 | $700.00 | CMU Tv Filming and Publishing DVDs (50). DVD's are sent out to the participating teams and given to sponsors. |
| Ops-Charges, Fees and Fines (+) | $250.00 | $120.00 | $120.00 | FMS charge to put up banner |
| Ops-Decorations (+) | $200.00 | $200.00 | $200.00 | Decorations for Team Dinner. Appx. 165 people in attendance |
| Ops-Event Supplies (+) | $100.00 | $100.00 | $100.00 | Ticketing queue signs- necessary for crowd control. |
| Ops-Event Supplies (+) | $200.00 | $200.00 | $200.00 | Material for the day of operations. Tape, paper, etc. |
| Ops-General Supplies (+) | $550.00 | $550.00 | $550.00 | Items for welcome baskets for all teams on arrival. 8 teams. Contents of baskets include: Sponsorship team t-shirts (another line item below), snacks, first aide kits, other team supplies. |
| Ops-General Supplies (+) | $50.00 | $50.00 | $50.00 | Wristbands for participants to enter and exit. Required for crowd control. |
| Ops-Gifts and Prizes (+) | $250.00 | $250.00 | $250.00 | Trophies for First, Second, and Third Place. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $100.00 | $100.00 | $100.00 | Printing materials for team folders (rules, directions, day-of schedule, contacts etc...) |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $2,100.00 | $2,100.00 | $2,100.00 | 1500 Program Booklets for the show @ $1.40 each. Includes sponsorship information. |
| Ops-Professional Services and Performers (+) | $3,000.00 | $3,000.00 | $3,000.00 | Payment for professional event MC. |
| Ops-Professional Services and Performers (+) | $600.00 | $600.00 | $600.00 | Chujko personnel required by venue. |
| Ops-Program Expenses (+) | $1,000.00 | $1,000.00 | $1,000.00 | Bus rental to transport teams. Teams are appx. 16 people each, and need to be transported from the airport to competition location and hotels. 2 Busses were needed last year to accomodate this. |
| Ops-Program Expenses (+) | $500.00 | $0.00 | $0.00 | Rental cars to pick up judges to and from the airport. Also required to do weekend-of-event logistics and material transportation. |
| Ops-Program Expenses (+) | $1,500.00 | $1,500.00 | $1,500.00 | Lodging for VIP judges. 5 judges, 2 night. |
| Ops-Program Expenses (+) | $1,300.00 | $1,300.00 | $1,300.00 | Travel for 5 VIP Judges. |
| Ops-Rental Equipment (+) | $1,000.00 | $0.00 | $0.00 | Tables needed to sell tickets and food at Soldiers and Sailors. Rented from Soldiers and Sailors. |
| Ops-Rental Facilities (+) | $4,300.00 | $4,300.00 | $4,300.00 | Soldiers and Sailors Venue Rental |
| Revenue-Donations/Other Income (-) | $2,000.00 | $2,000.00 | $2,000.00 | Registration Fee for Competing Teams ($250 per team, on average 8 teams participating) |
| Revenue-Donations/Other Income (-) | $0.00 | $1,350.00 | $1,350.00 | |
| Revenue-Rental and Sales Income (-) | $500.00 | $825.00 | $825.00 | Staff T-shirt Revenue ($5 per shirt, 100 shirts) |
| Revenue-Rental and Sales Income (-) | $6,100.00 | $6,100.00 | $6,100.00 | Online Ticketing Revenue (4 ticketing denominations, $50 (VIP), $30 (preferred), $20 (general admission), $10 (student)). Based on previous sales (specific breakdown is detailed through EventBrite). |
| Revenue-Rental and Sales Income (-) | $2,100.00 | $2,100.00 | $2,100.00 | Tickets Sold to SDC- 260 tickets at $8 each |
| Revenue-Rental and Sales Income (-) | $1,000.00 | $1,000.00 | $1,000.00 | Samosa and Water sales during Intermission of the show ($1 each). Appx 60% Samosa and 40% Water sales. |
| Revenue-Rental and Sales Income (-) | $6,300.00 | $6,300.00 | $6,300.00 | Other ticketing revenue- from campus tabling, day of sales, etc. Same tiers as above. Based on previous year ticket sales. |
| Revenue-Rental and Sales Income (-) | $1,000.00 | $1,000.00 | $1,000.00 | Tickets sold at the UC Info Desk- same tiers as above. |
By Ocode
| Requested | |
|---|---|
| Capital Expense Fund | $0.00 |
| Equip-Clothing | $1,300.00 |
| Equip-Uniforms | $1,100.00 |
| Food-Meals for Members | $1,750.00 |
| Food-Refreshments for Events | $1,700.00 |
| Ops-AB Tech | $2,400.00 |
| Ops-Advertising and Publicity | $950.00 |
| Ops-CMUTV | $500.00 |
| Ops-Charges, Fees and Fines | $250.00 |
| Ops-Decorations | $200.00 |
| Ops-Event Supplies | $300.00 |
| Ops-General Supplies | $600.00 |
| Ops-Gifts and Prizes | $250.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $2,200.00 |
| Ops-Professional Services and Performers | $3,600.00 |
| Ops-Program Expenses | $4,300.00 |
| Ops-Rental Equipment | $1,000.00 |
| Ops-Rental Facilities | $4,300.00 |
| Revenue-Donations/Other Income | $2,000.00 |
| Revenue-Rental and Sales Income | $17,000.00 |
| Recommended | |
|---|---|
| Capital Expense Fund | $0.00 |
| Equip-Clothing | $1,300.00 |
| Equip-Uniforms | $1,100.00 |
| Food-Meals for Members | $1,750.00 |
| Food-Refreshments for Events | $1,700.00 |
| Ops-AB Tech | $2,400.00 |
| Ops-Advertising and Publicity | $450.00 |
| Ops-CMUTV | $700.00 |
| Ops-Charges, Fees and Fines | $120.00 |
| Ops-Decorations | $200.00 |
| Ops-Event Supplies | $300.00 |
| Ops-General Supplies | $600.00 |
| Ops-Gifts and Prizes | $250.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $2,200.00 |
| Ops-Professional Services and Performers | $3,600.00 |
| Ops-Program Expenses | $3,800.00 |
| Ops-Rental Equipment | $0.00 |
| Ops-Rental Facilities | $4,300.00 |
| Revenue-Donations/Other Income | $3,350.00 |
| Revenue-Rental and Sales Income | $17,325.00 |
| Final | |
|---|---|
| Capital Expense Fund | $0.00 |
| Equip-Clothing | $1,300.00 |
| Equip-Uniforms | $1,100.00 |
| Food-Meals for Members | $1,750.00 |
| Food-Refreshments for Events | $1,700.00 |
| Ops-AB Tech | $3,300.00 |
| Ops-Advertising and Publicity | $450.00 |
| Ops-CMUTV | $700.00 |
| Ops-Charges, Fees and Fines | $120.00 |
| Ops-Decorations | $200.00 |
| Ops-Event Supplies | $300.00 |
| Ops-General Supplies | $600.00 |
| Ops-Gifts and Prizes | $250.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $2,200.00 |
| Ops-Professional Services and Performers | $3,600.00 |
| Ops-Program Expenses | $3,800.00 |
| Ops-Rental Equipment | $0.00 |
| Ops-Rental Facilities | $4,300.00 |
| Revenue-Donations/Other Income | $3,350.00 |
| Revenue-Rental and Sales Income | $17,325.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $26,700.00 |
| Capital | $0.00 |
| Revenue | ($19,000.00) |
| Final | $7,700.00 |
| Recommended | |
|---|---|
| Expenditures | $24,770.00 |
| Capital | $0.00 |
| Revenue | ($20,675.00) |
| Final | $4,095.00 |
| Final | |
|---|---|
| Expenditures | $25,670.00 |
| Capital | $0.00 |
| Revenue | ($20,675.00) |
| Debt | ($0.00) |
| Rollover | ($9,738.97) |
| Total Subsidy | $4,995.00 |
| FY14 Starting Balance | $14,733.97 |
Debt/Rollover Explanation:
To be used for grant.