1000plus Budget
FY2015 (July 1, 2014 - June 30, 2015)
1000plus is a Carnegie Mellon Day of Service. year on the last Saturday in March we organize a campus-wide service event with the goal of involving as many members of the campus community as possible.
JFC Rep: Landon He (kuangrah)
Summary
| Requested | |
|---|---|
| Expenditures | $13,630.00 |
| Capital | $50.00 |
| Revenue | ($3,700.00) |
| Final | $9,930.00 |
| Recommended | |
|---|---|
| Expenditures | $10,610.00 |
| Capital | $50.00 |
| Revenue | ($3,700.00) |
| Final | $6,910.00 |
| Final | |
|---|---|
| Expenditures | $10,610.00 |
| Capital | $50.00 |
| Revenue | ($3,700.00) |
| Debt | ($0.00) |
| Rollover | ($3,000.00) |
| Total Subsidy | $6,910.00 |
| FY15 Starting Balance | $9,910.00 |
Debt/Rollover Explanation:
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Revenue-Donations/Other Income (-) | $3,000.00 | $3,000.00 | $3,000.00 |
Applied to ACS grant, confirmed. Applied to Holleran grant, unconfirmed. Our hope is to receive the amount listed although these grants are not guaranteed for next year. ACS $3000 grant is confirmed as of 2/18/14 |
| Sub-Total | -$3,000.00 | -$3,000.00 | -$3,000.00 |
Kick-Off Expenses
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-AB Tech (+) | $100.00 | $50.00 | $50.00 |
AB Tech equipment. Rentals for walkie talkies/headsets, projector, and speakers for the day of the event (1000Plus kickoff). Tech does not own walk talkies. Get them from Spring Carnival Committee.Rent the projector from cmuTV. |
| Food-Catering (+) | $1,000.00 | $1,000.00 | $1,000.00 |
The catering for the food goes to the approximate 700 volunteers before they take off for their individual sites on the day of the event. Food for volunteers includes Culinart Breakfast (muffins, bagels) as well as refreshments such as water, coffee, and orange juice. Food is energy for our volunteers before doing their community service in the Pittsburgh community. Food is in Rangos |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $50.00 | $50.00 | $50.00 |
Day of operational expenses such as sign in sheets, group signs, bus signs, waivers to sign. With over 600 people to organize among 42 different organizations traveling to over 30 sites, well detailed materials will be needed. |
| Ops-General Supplies (+) | $100.00 | $100.00 | $100.00 |
Wristbands to distribute to organizations and volunteers to help coordinate operations on the day of the event. Over 700 wristbands and last years cost was $107.26 |
| Sub-Total | $1,250.00 | $1,200.00 | $1,200.00 |
Marketing Expenses
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Advertising and Publicity (+) | $350.00 | $250.00 | $250.00 |
Advertising materials to use on campus to promote event through flyers, posters, and chalk. 1000Plus spent exactly $390.76 for marketing materials through CMU's FedEx Kinkos. We are trying to conserve more paper this year and promote our event through social media but paper materials are still a necessity for our advertising. Use the 3rd floor Student Activities copier. $0.05/page for b&w and $0.20/page for color. |
| Ops-Advertising and Publicity (+) | $40.00 | $0.00 | $0.00 |
Advertisement in the Tartan Newspaper to attract volunteers. Cost $40 last year to print the advertisement. As discussed, this isn't necessary, and it would be more effective to just have an article written about 1000Plus |
| Ops-Advertising and Publicity (+) | $250.00 | $120.00 | $120.00 |
Cost to hang Banner above Doherty to promote day of service. Banner was not hung last year but we plan to do so this year. It costs $120 to hang a Doherty Banner |
| Ops-Advertising and Publicity (+) | $40.00 | $40.00 | $40.00 |
Paint cost for the paint/brushes to promote day of event. Exact cost last year was $42.67 |
| Sub-Total | $680.00 | $410.00 | $410.00 |
Uniforms
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equip-Clothing (+) | $700.00 | $700.00 | $700.00 |
Clothing for both site leaders (~50 people) and executive board (13 people). Custom Ink saved us $100 for putting the orders together and is why they are not separated. Actual cost for shirts this year was $770.56 |
| Revenue-Fundraising Income (-) | $700.00 | $700.00 | $700.00 |
Fundraising to help pay for t-shirts. This is the 1000Plus Coin drive total revenue. |
| Sub-Total | $0.00 | $0.00 | $0.00 |
Transportation
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Program Expenses (+) | $9,500.00 | $7,800.00 | $7,800.00 |
Buses to transport our 700+ volunteers to over 30 sites across the Pittsburgh community. This is the single most important expense item for 1000Plus! Preliminary bus cost evaluation has increased year by year and feel it will go up again for next year. Based on the past three years, bus expenses have gone up for us approximately $700 per year. Our hope is to get more people to participate in 1000Plus which would require more buses. We used public transportation more so last year than in years past but it still does not provide enough routes to access all of the sites. We will always try multiple bus companies to get the best quotes possible next year but almost all rates will continue to increase. ~20 bus. ~475 dollars/bus/day. The costs of buses have not risen in the past two years. Apply for a special allocation if the bus price actually does increase. |
| Sub-Total | $9,500.00 | $7,800.00 | $7,800.00 |
Service Expenses
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Expense Fund (+) | $50.00 | $50.00 | $50.00 |
Coin bins for 1000Plus Coin drive. Tupperware. Can be used for many years. |
| Ops-Program Expenses (+) | $1,500.00 | $500.00 | $500.00 |
Supplies for the organizations to do community service (tools, gloves, crayons, scissors, paper, paint, etc.). These items will all be donated to the organizations after the day of service. A new initiative is to rent power tools for some of the community service events. This allows volunteers to do even more work than we have done in years past. Our supplies request for FY14 was grossly overestimated and is why it has been cut more than half to provide a much more realistic number for this expense. The JFC believes that this is a much more reasonable amount. Our estimate is based on your fy14 spending. |
| Sub-Total | $1,500.00 | $500.00 | $500.00 |
Fall Kick Off, Marketing, and Service Day expenses
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-AB Tech (+) | $0.00 | $0.00 |
None |
|
| Food-Catering (+) | $0.00 | $0.00 |
None |
|
| Ops-General Supplies (+) | $0.00 | $0.00 |
None |
|
| Ops-Advertising and Publicity (+) | $0.00 | $0.00 |
None |
|
| Ops-Program Expenses (+) | $0.00 | $0.00 |
None |
|
| Revenue-Fundraising Income (-) | $0.00 | $0.00 |
None |
|
| Sub-Total | $0.00 | $0.00 | $0.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Expense Fund (+) | $50.00 | $50.00 | $50.00 | Coin bins for 1000Plus Coin drive. Tupperware. Can be used for many years. |
| Equip-Clothing (+) | $700.00 | $700.00 | $700.00 | Clothing for both site leaders (~50 people) and executive board (13 people). Custom Ink saved us $100 for putting the orders together and is why they are not separated. Actual cost for shirts this year was $770.56 |
| Food-Catering (+) | $1,000.00 | $1,000.00 | $1,000.00 | The catering for the food goes to the approximate 700 volunteers before they take off for their individual sites on the day of the event. Food for volunteers includes Culinart Breakfast (muffins, bagels) as well as refreshments such as water, coffee, and orange juice. Food is energy for our volunteers before doing their community service in the Pittsburgh community. Food is in Rangos |
| Food-Catering (+) | $0.00 | $0.00 | None | |
| Ops-AB Tech (+) | $100.00 | $50.00 | $50.00 | AB Tech equipment. Rentals for walkie talkies/headsets, projector, and speakers for the day of the event (1000Plus kickoff). |
| Ops-AB Tech (+) | $0.00 | $0.00 | None | |
| Ops-Advertising and Publicity (+) | $350.00 | $250.00 | $250.00 | Advertising materials to use on campus to promote event through flyers, posters, and chalk. 1000Plus spent exactly $390.76 for marketing materials through CMU's FedEx Kinkos. We are trying to conserve more paper this year and promote our event through social media but paper materials are still a necessity for our advertising. |
| Ops-Advertising and Publicity (+) | $40.00 | $0.00 | $0.00 | Advertisement in the Tartan Newspaper to attract volunteers. Cost $40 last year to print the advertisement. |
| Ops-Advertising and Publicity (+) | $250.00 | $120.00 | $120.00 | Cost to hang Banner above Doherty to promote day of service. Banner was not hung last year but we plan to do so this year. |
| Ops-Advertising and Publicity (+) | $40.00 | $40.00 | $40.00 | Paint cost for the paint/brushes to promote day of event. Exact cost last year was $42.67 |
| Ops-Advertising and Publicity (+) | $0.00 | $0.00 | None | |
| Ops-General Supplies (+) | $100.00 | $100.00 | $100.00 | Wristbands to distribute to organizations and volunteers to help coordinate operations on the day of the event. Over 700 wristbands and last years cost was $107.26 |
| Ops-General Supplies (+) | $0.00 | $0.00 | None | |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $50.00 | $50.00 | $50.00 | Day of operational expenses such as sign in sheets, group signs, bus signs, waivers to sign. With over 600 people to organize among 42 different organizations traveling to over 30 sites, well detailed materials will be needed. |
| Ops-Program Expenses (+) | $9,500.00 | $7,800.00 | $7,800.00 | Buses to transport our 700+ volunteers to over 30 sites across the Pittsburgh community. This is the single most important expense item for 1000Plus! Preliminary bus cost evaluation has increased year by year and feel it will go up again for next year. Based on the past three years, bus expenses have gone up for us approximately $700 per year. Our hope is to get more people to participate in 1000Plus which would require more buses. We used public transportation more so last year than in years past but it still does not provide enough routes to access all of the sites. We will always try multiple bus companies to get the best quotes possible next year but almost all rates will continue to increase. ~20 bus. ~475 dollars/bus/day. |
| Ops-Program Expenses (+) | $1,500.00 | $500.00 | $500.00 | Supplies for the organizations to do community service (tools, gloves, crayons, scissors, paper, paint, etc.). These items will all be donated to the organizations after the day of service. A new initiative is to rent power tools for some of the community service events. This allows volunteers to do even more work than we have done in years past. Our supplies request for FY14 was grossly overestimated and is why it has been cut more than half to provide a much more realistic number for this expense. |
| Ops-Program Expenses (+) | $0.00 | $0.00 | None | |
| Revenue-Donations/Other Income (-) | $3,000.00 | $3,000.00 | $3,000.00 | Applied to ACS grant, confirmed. Applied to Holleran grant, unconfirmed. Our hope is to receive the amount listed although these grants are not guaranteed for next year. |
| Revenue-Fundraising Income (-) | $700.00 | $700.00 | $700.00 | Fundraising to help pay for t-shirts. This is the 1000Plus Coin drive total revenue. |
| Revenue-Fundraising Income (-) | $0.00 | $0.00 | None |
By Ocode
| Requested | |
|---|---|
| Capital Expense Fund | $50.00 |
| Equip-Clothing | $700.00 |
| Food-Catering | $1,000.00 |
| Ops-AB Tech | $100.00 |
| Ops-Advertising and Publicity | $680.00 |
| Ops-General Supplies | $100.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $50.00 |
| Ops-Program Expenses | $11,000.00 |
| Revenue-Donations/Other Income | $3,000.00 |
| Revenue-Fundraising Income | $700.00 |
| Recommended | |
|---|---|
| Capital Expense Fund | $50.00 |
| Equip-Clothing | $700.00 |
| Food-Catering | $1,000.00 |
| Ops-AB Tech | $50.00 |
| Ops-Advertising and Publicity | $410.00 |
| Ops-General Supplies | $100.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $50.00 |
| Ops-Program Expenses | $8,300.00 |
| Revenue-Donations/Other Income | $3,000.00 |
| Revenue-Fundraising Income | $700.00 |
| Final | |
|---|---|
| Capital Expense Fund | $50.00 |
| Equip-Clothing | $700.00 |
| Food-Catering | $1,000.00 |
| Ops-AB Tech | $50.00 |
| Ops-Advertising and Publicity | $410.00 |
| Ops-General Supplies | $100.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $50.00 |
| Ops-Program Expenses | $8,300.00 |
| Revenue-Donations/Other Income | $3,000.00 |
| Revenue-Fundraising Income | $700.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $13,630.00 |
| Capital | $50.00 |
| Revenue | ($3,700.00) |
| Final | $9,930.00 |
| Recommended | |
|---|---|
| Expenditures | $10,610.00 |
| Capital | $50.00 |
| Revenue | ($3,700.00) |
| Final | $6,910.00 |
| Final | |
|---|---|
| Expenditures | $10,610.00 |
| Capital | $50.00 |
| Revenue | ($3,700.00) |
| Debt | ($0.00) |
| Rollover | ($3,000.00) |
| Total Subsidy | $6,910.00 |
| FY15 Starting Balance | $9,910.00 |
Debt/Rollover Explanation: