Asian Student Leadership Conferences Budget
FY2013 (July 1 2012 - June 30, 2013)
The ASLC empowers individuals in achieving their future goals and dreams, while cultivating understanding and knowledge of Asian and Asian-American issues. Every year, this organization hosts a leadership conference that presents panels on leadership within Asian interest clubs, social and cultural problems, political analysis, economics, and arts and entertainment. The vision is for students to explore issues of race, identity, the myth of the model minority and its history and modern implications, intersections of the Asian/Pacific Islander experience with social problems, professional development, gender and much more.
JFC Rep: Nicholai Guzman (ndeguzma)
Summary
| Requested | |
|---|---|
| Expenditures | $6,929.00 |
| Capital | $0.00 |
| Revenue | ($5,000.00) |
| Final | $1,929.00 |
| Recommended | |
|---|---|
| Expenditures | $6,379.00 |
| Capital | $0.00 |
| Revenue | ($5,000.00) |
| Final | $1,379.00 |
| Final | |
|---|---|
| Expenditures | $6,379.00 |
| Capital | $0.00 |
| Revenue | ($5,000.00) |
| Debt | ($0.00) |
| Rollover | ($958.82) |
| Total Subsidy | $1,379.00 |
| FY13 Starting Balance | $2,337.82 |
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Membership and Dues (-) | $1,000.00 | $1,000.00 | $1,000.00 |
Conference registration fees will be approximately $10. 100 attendees x $10 = $1000. |
| Donations/Contributions (-) | $4,000.00 | $4,000.00 | $4,000.00 |
We are planning to request sponsorships by corporations including PNC, Westinghouse, BNY Mellon, Southwest, etc. Last year we began building relationships with the individuals who handle corporate giving at PNC, Southwest, and BNY Mellon, we intend to continue this campaign, exchanging sponsorship of our conference for corporate signage at the conference venue, corporate logos on our conference program and website. |
| Sub-Total | -$5,000.00 | -$5,000.00 | -$5,000.00 |
Direct Conference Expenses
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Rental-Equipment (+) | $100.00 | $100.00 | $100.00 |
Approximate CMUtv fees to film 4 one-hour sessions at the annual conference |
| Rental-Equipment (+) | $150.00 | $150.00 | $150.00 |
AB Tech fee for microphones |
| Rental-Facilities (+) | $200.00 | $200.00 | $200.00 |
Facilities Management Service room set up fee for plenary sessions over 2 days |
| Lecture Fees and Honorariums (+) | $5,000.00 | $5,000.00 | $5,000.00 |
For speakers' fees; last year several potential speakers asked for honorariums including Christine Yoo ($2000), Helen Zia ($5000), Sheng Wang ($3250), Kelly Tsai ($2500), Quest Crew ($1500); last year's speakers included Gene Kim, Executive Director of the Congressional Asian Pacific American Caucus, Noor Ismail, Director of City Planning at the City of Pittsburgh, Moriah Balingit, journalist at the Pittsburgh Post-Gazette who did not ask for honorariums. This is the first expense that will be cut if our full budget is not approved; Cutting our Honorariums budget will affect the number of speakers we are able to bring to the ASLC and the name recognition of the individuals who come. |
| Other Travel Domestic (+) | $20.00 | $20.00 | $20.00 |
Approximate parking fees on CMU's campus for 4 speakers. 5 x $4 = 20. |
| Internet Services - External (+) | $84.00 | $84.00 | $84.00 |
Website hosting to publicize event to CMU, Pittsburgh, and nearby communities and universities. |
| Internet Services - External (+) | $150.00 | $0.00 | $0.00 |
Credit card service to allow conference registration and payment via our website. |
| Meals Domestic (+) | $500.00 | $500.00 | $500.00 |
Light refreshments for speakers throughout conference; refreshments for small Thank You Reception for sponsors. |
| Paper Supplies (+) | $100.00 | $100.00 | $100.00 |
To pay for a roll of physical tickets for conference attendees; purchase a receipt book to allow for conference registration at tables; flyers; printing program books; chalk; invitations; name tags |
| Paper Supplies (+) | $400.00 | $0.00 | $0.00 |
Glossy program printing at Kinkos |
| Sub-Total | $6,704.00 | $6,154.00 | $6,154.00 |
Indirect Conference Expenditures
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Conference Reg Foreign (+) | $225.00 | $225.00 | $225.00 |
To subsidize 3 members of the executive committee to attend the annual ECAASU conference, the largest Asian American students conference in the US. Will help board learn what it takes to host a good conference and publicize the CMU ASLC. |
| Sub-Total | $225.00 | $225.00 | $225.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Conference Reg Foreign (+) | $225.00 | $225.00 | $225.00 | To subsidize 3 members of the executive committee to attend the annual ECAASU conference, the largest Asian American students conference in the US. Will help board learn what it takes to host a good conference and publicize the CMU ASLC. |
| Donations/Contributions (-) | $4,000.00 | $4,000.00 | $4,000.00 | We are planning to request sponsorships by corporations including PNC, Westinghouse, BNY Mellon, Southwest, etc. Last year we began building relationships with the individuals who handle corporate giving at PNC, Southwest, and BNY Mellon, we intend to continue this campaign, exchanging sponsorship of our conference for corporate signage at the conference venue, corporate logos on our conference program and website. |
| Internet Services - External (+) | $84.00 | $84.00 | $84.00 | Website hosting to publicize event to CMU, Pittsburgh, and nearby communities and universities. |
| Internet Services - External (+) | $150.00 | $0.00 | $0.00 | Credit card service to allow conference registration and payment via our website. |
| Lecture Fees and Honorariums (+) | $5,000.00 | $5,000.00 | $5,000.00 | For speakers' fees; last year several potential speakers asked for honorariums including Christine Yoo ($2000), Helen Zia ($5000), Sheng Wang ($3250), Kelly Tsai ($2500), Quest Crew ($1500); last year's speakers included Gene Kim, Executive Director of the Congressional Asian Pacific American Caucus, Noor Ismail, Director of City Planning at the City of Pittsburgh, Moriah Balingit, journalist at the Pittsburgh Post-Gazette who did not ask for honorariums. This is the first expense that will be cut if our full budget is not approved; Cutting our Honorariums budget will affect the number of speakers we are able to bring to the ASLC and the name recognition of the individuals who come. |
| Meals Domestic (+) | $500.00 | $500.00 | $500.00 | Light refreshments for speakers throughout conference; refreshments for small Thank You Reception for sponsors. |
| Membership and Dues (-) | $1,000.00 | $1,000.00 | $1,000.00 | Conference registration fees will be approximately $10. 100 attendees x $10 = $1000. |
| Other Travel Domestic (+) | $20.00 | $20.00 | $20.00 | Approximate parking fees on CMU's campus for 4 speakers. 5 x $4 = 20. |
| Paper Supplies (+) | $100.00 | $100.00 | $100.00 | To pay for a roll of physical tickets for conference attendees; purchase a receipt book to allow for conference registration at tables; flyers; printing program books; chalk; invitations; name tags |
| Paper Supplies (+) | $400.00 | $0.00 | $0.00 | Glossy program printing at Kinkos |
| Rental-Equipment (+) | $100.00 | $100.00 | $100.00 | Approximate CMUtv fees to film 4 one-hour sessions at the annual conference |
| Rental-Equipment (+) | $150.00 | $150.00 | $150.00 | AB Tech fee for microphones |
| Rental-Facilities (+) | $200.00 | $200.00 | $200.00 | Facilities Management Service room set up fee for plenary sessions over 2 days |
By Ocode
| Requested | |
|---|---|
| Conference Reg Foreign | $225.00 |
| Donations/Contributions | $4,000.00 |
| Internet Services - External | $234.00 |
| Lecture Fees and Honorariums | $5,000.00 |
| Meals Domestic | $500.00 |
| Membership and Dues | $1,000.00 |
| Other Travel Domestic | $20.00 |
| Paper Supplies | $500.00 |
| Rental-Equipment | $250.00 |
| Rental-Facilities | $200.00 |
| Recommended | |
|---|---|
| Conference Reg Foreign | $225.00 |
| Donations/Contributions | $4,000.00 |
| Internet Services - External | $84.00 |
| Lecture Fees and Honorariums | $5,000.00 |
| Meals Domestic | $500.00 |
| Membership and Dues | $1,000.00 |
| Other Travel Domestic | $20.00 |
| Paper Supplies | $100.00 |
| Rental-Equipment | $250.00 |
| Rental-Facilities | $200.00 |
| Final | |
|---|---|
| Conference Reg Foreign | $225.00 |
| Donations/Contributions | $4,000.00 |
| Internet Services - External | $84.00 |
| Lecture Fees and Honorariums | $5,000.00 |
| Meals Domestic | $500.00 |
| Membership and Dues | $1,000.00 |
| Other Travel Domestic | $20.00 |
| Paper Supplies | $100.00 |
| Rental-Equipment | $250.00 |
| Rental-Facilities | $200.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $6,929.00 |
| Capital | $0.00 |
| Revenue | ($5,000.00) |
| Final | $1,929.00 |
| Recommended | |
|---|---|
| Expenditures | $6,379.00 |
| Capital | $0.00 |
| Revenue | ($5,000.00) |
| Final | $1,379.00 |
| Final | |
|---|---|
| Expenditures | $6,379.00 |
| Capital | $0.00 |
| Revenue | ($5,000.00) |
| Debt | ($0.00) |
| Rollover | ($958.82) |
| Total Subsidy | $1,379.00 |
| FY13 Starting Balance | $2,337.82 |