Asian Student Leadership Conferences Budget
FY2014 (July 1, 2013 - June 30, 2014)
The ASLC empowers individuals in achieving their future goals and dreams, while cultivating understanding and knowledge of Asian and Asian-American issues. Every year, this organization hosts a leadership conference that presents panels on leadership within Asian interest clubs, social and cultural problems, political analysis, economics, and arts and entertainment. The vision is for students to explore issues of race, identity, the myth of the model minority and its history and modern implications, intersections of the Asian/Pacific Islander experience with social problems, professional development, gender and much more.
JFC Rep: Andrew Minton (aminton)
Summary
| Requested | |
|---|---|
| Expenditures | $7,155.00 |
| Capital | $0.00 |
| Revenue | ($5,000.00) |
| Final | $2,155.00 |
| Recommended | |
|---|---|
| Expenditures | $6,565.00 |
| Capital | $0.00 |
| Revenue | ($5,000.00) |
| Final | $1,565.00 |
| Final | |
|---|---|
| Expenditures | $6,565.00 |
| Capital | $0.00 |
| Revenue | ($5,000.00) |
| Debt | ($35.21) |
| Rollover | ($0.00) |
| Total Subsidy | $1,565.00 |
| FY14 Starting Balance | $1,529.79 |
Debt/Rollover Explanation:
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Revenue-Rental and Sales Income (-) | $3,000.00 | $3,000.00 | $3,000.00 |
Our Conference's registration fee will be approximately $15. We are estimating a total attendance of 200 attendees. $15 x 200 = $3000. |
| Revenue-Outside Funding (-) | $2,000.00 | $2,000.00 | $2,000.00 |
We are planning to request sponsorships by corporations including PNC, Westinghouse, BNY Mellon, Southwest, etc. Last year we began building relationships with the individuals who handle corporate giving at PNC, Southwest, and BNY Mellon, we intend to continue this campaign, exchanging sponsorship of our conference for corporate signage at the conference venue, corporate logos on our conference program and website. Use to pay for food |
| Sub-Total | -$5,000.00 | -$5,000.00 | -$5,000.00 |
Expenditures
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-CMUTV (+) | $100.00 | $100.00 | $100.00 |
Approximate CMUtv fees to film 4 one-hour sessions at the annual conference. |
| Ops-AB Tech (+) | $150.00 | $60.00 | $60.00 |
AB Tech fee for microphones and other AV costs (speakers, etc.). Expense adjusted to reflect actual abTech costs for next year |
| Ops-Rental Facilities (+) | $200.00 | $0.00 | $0.00 |
Facilities Management Service room set up fee for plenary sessions over 2 days FMS is free |
| Ops-Professional Services and Performers (+) | $5,000.00 | $5,000.00 | $5,000.00 |
For speakers' fees; last year several potential speakers asked for honorariums including Christine Yoo ($2000), Helen Zia ($5000), Sheng Wang ($3250), Kelly Tsai ($2500), Quest Crew ($1500); last year's speakers included Gene Kim, Executive Director of the Congressional Asian Pacific American Caucus, Noor Ismail, Director of City Planning at the City of Pittsburgh, Moriah Balingit, journalist at the Pittsburgh Post-Gazette who did not ask for honorariums. This is the first expense that will be cut if our full budget is not approved; Cutting our Honorariums budget will affect the number of speakers we are able to bring to the ASLC and the name recognition of the individuals who come. |
| Travel-Other (+) | $20.00 | $20.00 | $20.00 |
Approximate parking fees on CMU's campus for 4 speakers. 5 x $4 = 20. |
| Ops-Advertising and Publicity (+) | $20.00 | $20.00 | $20.00 |
Website hosting to publicize event to CMU, Pittsburgh, and nearby communities and universities. |
| Food-Refreshments for Events (+) | $500.00 | $200.00 | $200.00 |
Light refreshments for speakers throughout conference; refreshments for small Thank You Reception for sponsors. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $100.00 | $100.00 | $100.00 |
To pay for a roll of physical tickets for conference attendees; purchase a receipt book to allow for conference registration at tables; flyers; printing program books; chalk; invitations; name tags |
| Food-Catering (+) | $840.00 | $840.00 | $840.00 |
Culinart Catering - Deli Sandwhiches for 200 people. ($42 per 10 people fed) |
| Ops-Registration and Tournaments (+) | $225.00 | $225.00 | $225.00 |
To subsidize 3 members of the executive committee to attend the annual ECAASU conference, the largest Asian American students conference in the US. This will give our members the chance to bring the largest Asian American Leadership Conference to Carnegie Mellon. It will also help our board learn what it takes to host a good conference. |
| Sub-Total | $7,155.00 | $6,565.00 | $6,565.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Catering (+) | $840.00 | $840.00 | $840.00 | Culinart Catering - Deli Sandwhiches for 200 people. ($42 per 10 people fed) |
| Food-Refreshments for Events (+) | $500.00 | $200.00 | $200.00 | Light refreshments for speakers throughout conference; refreshments for small Thank You Reception for sponsors. |
| Ops-AB Tech (+) | $150.00 | $60.00 | $60.00 | AB Tech fee for microphones and other AV costs (speakers, etc.). |
| Ops-Advertising and Publicity (+) | $20.00 | $20.00 | $20.00 | Website hosting to publicize event to CMU, Pittsburgh, and nearby communities and universities. |
| Ops-CMUTV (+) | $100.00 | $100.00 | $100.00 | Approximate CMUtv fees to film 4 one-hour sessions at the annual conference. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $100.00 | $100.00 | $100.00 | To pay for a roll of physical tickets for conference attendees; purchase a receipt book to allow for conference registration at tables; flyers; printing program books; chalk; invitations; name tags |
| Ops-Professional Services and Performers (+) | $5,000.00 | $5,000.00 | $5,000.00 | For speakers' fees; last year several potential speakers asked for honorariums including Christine Yoo ($2000), Helen Zia ($5000), Sheng Wang ($3250), Kelly Tsai ($2500), Quest Crew ($1500); last year's speakers included Gene Kim, Executive Director of the Congressional Asian Pacific American Caucus, Noor Ismail, Director of City Planning at the City of Pittsburgh, Moriah Balingit, journalist at the Pittsburgh Post-Gazette who did not ask for honorariums. This is the first expense that will be cut if our full budget is not approved; Cutting our Honorariums budget will affect the number of speakers we are able to bring to the ASLC and the name recognition of the individuals who come. |
| Ops-Registration and Tournaments (+) | $225.00 | $225.00 | $225.00 | To subsidize 3 members of the executive committee to attend the annual ECAASU conference, the largest Asian American students conference in the US. This will give our members the chance to bring the largest Asian American Leadership Conference to Carnegie Mellon. It will also help our board learn what it takes to host a good conference. |
| Ops-Rental Facilities (+) | $200.00 | $0.00 | $0.00 | Facilities Management Service room set up fee for plenary sessions over 2 days |
| Revenue-Outside Funding (-) | $2,000.00 | $2,000.00 | $2,000.00 | We are planning to request sponsorships by corporations including PNC, Westinghouse, BNY Mellon, Southwest, etc. Last year we began building relationships with the individuals who handle corporate giving at PNC, Southwest, and BNY Mellon, we intend to continue this campaign, exchanging sponsorship of our conference for corporate signage at the conference venue, corporate logos on our conference program and website. |
| Revenue-Rental and Sales Income (-) | $3,000.00 | $3,000.00 | $3,000.00 | Our Conference's registration fee will be approximately $15. We are estimating a total attendance of 200 attendees. $15 x 200 = $3000. |
| Travel-Other (+) | $20.00 | $20.00 | $20.00 | Approximate parking fees on CMU's campus for 4 speakers. 5 x $4 = 20. |
By Ocode
| Requested | |
|---|---|
| Food-Catering | $840.00 |
| Food-Refreshments for Events | $500.00 |
| Ops-AB Tech | $150.00 |
| Ops-Advertising and Publicity | $20.00 |
| Ops-CMUTV | $100.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $100.00 |
| Ops-Professional Services and Performers | $5,000.00 |
| Ops-Registration and Tournaments | $225.00 |
| Ops-Rental Facilities | $200.00 |
| Revenue-Outside Funding | $2,000.00 |
| Revenue-Rental and Sales Income | $3,000.00 |
| Travel-Other | $20.00 |
| Recommended | |
|---|---|
| Food-Catering | $840.00 |
| Food-Refreshments for Events | $200.00 |
| Ops-AB Tech | $60.00 |
| Ops-Advertising and Publicity | $20.00 |
| Ops-CMUTV | $100.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $100.00 |
| Ops-Professional Services and Performers | $5,000.00 |
| Ops-Registration and Tournaments | $225.00 |
| Ops-Rental Facilities | $0.00 |
| Revenue-Outside Funding | $2,000.00 |
| Revenue-Rental and Sales Income | $3,000.00 |
| Travel-Other | $20.00 |
| Final | |
|---|---|
| Food-Catering | $840.00 |
| Food-Refreshments for Events | $200.00 |
| Ops-AB Tech | $60.00 |
| Ops-Advertising and Publicity | $20.00 |
| Ops-CMUTV | $100.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $100.00 |
| Ops-Professional Services and Performers | $5,000.00 |
| Ops-Registration and Tournaments | $225.00 |
| Ops-Rental Facilities | $0.00 |
| Revenue-Outside Funding | $2,000.00 |
| Revenue-Rental and Sales Income | $3,000.00 |
| Travel-Other | $20.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $7,155.00 |
| Capital | $0.00 |
| Revenue | ($5,000.00) |
| Final | $2,155.00 |
| Recommended | |
|---|---|
| Expenditures | $6,565.00 |
| Capital | $0.00 |
| Revenue | ($5,000.00) |
| Final | $1,565.00 |
| Final | |
|---|---|
| Expenditures | $6,565.00 |
| Capital | $0.00 |
| Revenue | ($5,000.00) |
| Debt | ($35.21) |
| Rollover | ($0.00) |
| Total Subsidy | $1,565.00 |
| FY14 Starting Balance | $1,529.79 |
Debt/Rollover Explanation: