CMU Quidditch Club Budget

We require that each member who wishes to be official (as described in our club constitution) pay an annual membership fee of $20.00. We currently have 23 members; we project that in the 2014-2015 season we will increase membership to 25 people. This membership due covers each member's individual IQA membership, the team subsidizes the other $30.00 for the individual membership.

Each team member must purchase (for $8 each) both a red and a gray CMU Quidditch t-shirt to wear at matches ($16 total per member.) We then sell the rest of our stock of t-shirts to the campus community as well as to the quidditch community at large (for $15 each.)

From various food/bake sales we will hold during the school year, and from selling refreshments at matches hosted at CMU. This year, we have held a "Homemade Lunches" sale outside of Doherty to great success; and we are planning on hosting a "Soup and Bread" sale in Doherty this spring.

To register as a tournament team with the International Quidditch Association (IQA) for one year, we must have at least 7 active members. Each active member is required to become an individual member of the IQA, which requires a $50 membership fee. One of the most important benefits from this membership fee is that the IQA has an insurance policy for each official member, so in the event of an emergency at a tournament, medical care is covered. As we plan to have 25 active members, this comes to 25 * $50 = $1250. The players will each pay $20 for these membership dues to the team, but we request that the JFC grant us funds to be able to subsidize the other $30 for each player. This year, we have 23 IQA official members, and we predict that our membership will increase for the 2014-2015 season to 25 members. 25 members * $30 = $750

To register as a tournament team with the IQA for one year, we need to pay a team fee of $150. Being an official tournament team with the IQA allows us to bypass tournament fees, be ranked in the intercollegiate system, have IQA support for any tournaments we might host, as well as other benefits.

We took 4 cars from Pittsburgh to Leesburg, VA (225 miles) for Mid-Atlantic Regional Championships this fall. Each car needed approximately $70 of gas round trip - approximately $275 spent on gas in total. We are requesting that the JFC fund half of our Travel-Gas cost for this trip.

We attend the Mid-Atlantic Regional Championships every fall. This past year we took 21 team members (a full roster) and needed 4 rooms with 4 people for two nights, and 1 room with 5 people for one night. This is so we could sleep, as it is an overnight trip. Each room cost $94.92 per night, with all taxes and fees included. We are requesting that the JFC fund $60 of each hotel room.

This is for 2 full-size rental cars from Avis, from Friday at 1 PM to Monday at 9 AM. Each car is $119.97, for a total of $240.00. This past year, we have not needed rental cars due to having many seniors on the team with vehicles - as they will be graduating, it is highly likely that we will need 2 rental cars for Mid-Atlantic Regional Championships in Fall 2014, as we try to take a full roster of 21 players. It is also highly likely we will need rental cars throughout FY '15.

We took 4 cars from Pittsburgh to Leesburg, VA. The Pennsylvania Turnpike is a toll road, and we were on the toll road from Pittsburgh to Breezewood. We paid $11.50 each way for each car; however, the toll rates increased in January 2014, so we expect to pay $12.60 each way in the fall. We have to take I-76 because we are so far west in comparison to where MARC has been (Virginia) for the last two years. $12.60 * 4 cars * 2 ways = $100.80 for tolls. We are requesting that the JFC subsidize half our tolls cost.

We spent approximately $70 on gas per car round trip for MARC (225 miles.) Lancaster, PA is 235 miles away, so taking 3 cars, we will need approximately $210 for gas. We divided the $271.67 from Mid-Atlantic Regional Championships this fall by 450 miles to come back with $0.15 per mile for gas. We multiplied this $0.15 by 156 miles (78 miles each way) to arrive at $23.4 x 3 cars = $70.2. We are requesting that the JFC subsidize half our gas costs for this tournament.

This is for 1 intermediate-size rental car from Avis, from Friday at 5 PM to Sunday at 9 AM. The car is $91.97 before taxes and fees. This past year, we have not needed rental cars due to having many seniors on the team with vehicles - as they will be graduating, it is highly likely that we will need rental cars for FY '15. We are requesting that the JFC fund half of this rental car cost.

We divided the $271.67 from MARC by 450 miles to come back with $0.15 per mile for gas. We multiplied this $0.15 by 156 miles (78 miles each way) to arrive at $23.4 x 3 cars = $70.2. We chose to round up to $75, as it is likely gas prices will increase before next year. We request that the JFC fund half of our gas cost for this tournament.

This is for 1 intermediate-size rental car from Avis, from Friday at 5 PM to Sunday at 9 AM. The car is $91.97 before taxes and fees. This past year, we have not needed rental cars due to having many seniors on the team with vehicles - as they will be graduating, it is highly likely that we will need rental cars for FY '15. We are requesting that the JFC fund half of this rental car cost.

We divided the $271.67 from MARC by 450 miles to come back with $0.15 per mile for gas. We multiplied this $0.15 by 124 miles (62 miles each way) to arrive at $18.63 x 3 cars = $55.9. We chose to round this up to $60, as it is likely that gas prices will increase before FY '15. We request that the JFC fund half of our gas cost for this away game.

This is for one compact rental car from Avis, from Saturday at 8 AM to Sunday at 9 AM. The car is $76.98. This past year, we have not needed rental cars due to having many seniors on the team with vehicles - as they will be graduating, it is highly likely that we will need rental cars for FY '15. We request that the JFC fund half of our rental car cost for this away game. The reason this car is a compact car versus the intermediate-size cars in the other line items is that Grove City is one hour away, and comfort is not as high of a priority as it is for longer trips.

We divided the $271.67 from MARC by 450 miles to come back with $0.15 per mile for gas. We multiplied this $0.15 by 156 miles (78 miles each way) to arrive at $23.4 x 3 cars = $70.2. We chose to round up to $75, as it is likely gas prices will increase before next year. We request that the JFC fund half of our gas cost for this away game.

This is for 1 intermediate-size rental car from Avis, from Friday at 5 PM to Sunday at 9 AM. The car is $91.97 before taxes and fees. This past year, we have not needed rental cars due to having many seniors on the team with vehicles - as they will be graduating, it is highly likely that we will need rental cars for FY '15. We are requesting that the JFC fund half of this rental car cost.

We divided the $271.67 from MARC by 450 miles to come back with $0.15 per mile for gas. We multiplied this $0.15 by 252 miles (126 miles each way) to arrive at $37.8 x 3 cars = $113.4. We request that the JFC fund half of our gas cost for this away game.

This is for 1 intermediate-size rental car from Avis, from Friday at 5 PM to Sunday at 9 AM. The car is $91.97 before taxes and fees. This past year, we have not needed rental cars due to having many seniors on the team with vehicles - as they will be graduating, it is highly likely that we will need rental cars for FY '15. We are requesting that the JFC fund half of this rental car cost.

We recognize that we have requested for the JFC to fund approximately half of our total travel expenses and are not requesting funding for this event. However, we do ask that you note this away game's expenses.

This is for 1 intermediate-size rental car from Avis, from Friday at 5 PM to Sunday at 9 AM. The car is $91.97. This past year, we have not needed rental cars due to having many seniors on the team with vehicles - as they will be graduating, it is highly likely that we will need rental cars for FY '15. We recognize that we have requested for the JFC to fund approximately half of our total travel expenses and are not requesting funding for this event. However, we do ask that you note this away game's expenses.