Chinese Student Association Budget
FY2012 (July 1 2011 - June 30, 2012)
The Chinese Students Association is dedicated to provide a second home, a family like environment for undergraduate students from Mainland China and help new students in transition through culture shock and settling into Carnegie Mellon University and the Pittsburgh area. The activities of this organization include (but not limited to): provide information about university life before Chinese students coming to Carnegie Mellon University; hold events to celebrate traditional Chinese festivals; provide social opportunities for members of this organization, the campus and local community. At the same time, this organization promotes and preserves the true Chinese heritage, and would like to provide input towards the Chinese activities on campus, alongside with other cultural organizations, to help the campus community in understanding our unique culture.
JFC Rep:
Summary
| Requested | |
|---|---|
| Expenditures | $2,972.00 |
| Capital | $0.00 |
| Revenue | ($2,510.00) |
| Final | $462.00 |
| Recommended | |
|---|---|
| Expenditures | $2,972.00 |
| Capital | $0.00 |
| Revenue | ($2,510.00) |
| Final | $462.00 |
| Final | |
|---|---|
| Expenditures | $2,972.00 |
| Capital | $0.00 |
| Revenue | ($2,510.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $462.00 |
| FY12 Starting Balance | $462.00 |
Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Events and Activities (-) | $640.00 | $640.00 | $640.00 |
ticket sales for New Student Welcome Party ((80 people x $8 per ticket) |
| Other Sales (-) | $100.00 | $100.00 | $100.00 |
sales at the Multicultural Late Night |
| Other Sales (-) | $300.00 | $300.00 | $300.00 |
fundraising at ARCC's One Night in Beijing |
| Events and Activities (-) | $400.00 | $400.00 | $400.00 |
ticket sales for Mid-Autumn Festival (200 people x $2 per ticket) |
| Events and Activities (-) | $60.00 | $60.00 | $60.00 |
ticket sales for Halloween Event (free if they came in costume); ); $5 per person if came in without costume) |
| Events and Activities (-) | $700.00 | $700.00 | $700.00 |
ticket sales for Chinese New Year (350 people x $2 per ticket) |
| Donations/Contributions (-) | $25.00 | $25.00 | $25.00 |
Multicultural Late Night funding |
| Donations/Contributions (-) | $285.00 | $285.00 | $285.00 |
Chinese Culture Late Night event sponsorship by Student Activities |
| Sub-Total | -$2,510.00 | -$2,510.00 | -$2,510.00 |
New Student Welcome Party
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Meals Foreign (+) | $500.00 | $500.00 | $500.00 |
Catered Chinese food and drinks for incoming new students to meet current students (roughly 100 FY11, expecting it to increase). $5 cost per person for food and drink, estimating at 100 people |
| Printing & Publishing External (+) | $3.50 | $3.50 | $3.50 |
Flyers for event advertising (B&W printing on color paper 50 copies at $0.07 per copy) |
| Other Supplies (+) | $20.00 | $20.00 | $20.00 |
Plates, napkins, and utensils for the event. |
| Sub-Total | $523.50 | $523.50 | $523.50 |
Fall Activities Fair
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Printing & Publishing External (+) | $5.00 | $5.00 | $5.00 |
Flyers for distribution at Activities Fair (100 copies at $0.05 per copy)) |
| Sub-Total | $5.00 | $5.00 | $5.00 |
General Body Meetings
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Refreshments (+) | $160.00 | $160.00 | $160.00 |
Pizza and soda provided for 2 general body meetings for 2 semesters |
| Non-capital Equipment (+) | $20.00 | $20.00 | $20.00 |
plates, napkins for 2 general body meetings |
| Sub-Total | $180.00 | $180.00 | $180.00 |
Mid-Autumn Festival
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Non-capital Equipment (+) | $400.00 | $400.00 | $400.00 |
Raw material for making refreshments and bubble tea as event refreshments (300+ people) |
| Printing & Publishing External (+) | $15.00 | $15.00 | $15.00 |
40 colored flyers for advertising event ($0.38 per copy) |
| Sub-Total | $415.00 | $415.00 | $415.00 |
Halloween Karaoke Event
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Meals Domestic (+) | $90.00 | $90.00 | $90.00 |
Pizza for event (+40 people) |
| Printing & Publishing External (+) | $3.50 | $3.50 | $3.50 |
Flyers for advertising (B&W printing on color paper 50 copies at $0.07 per copy) |
| Non-capital Equipment (+) | $115.00 | $115.00 | $115.00 |
Pumpkins for pumpkin carving, decorations, food coloring, pumpkin pie and cookie making raw materials, soda |
| Rental-Equipment (+) | $65.00 | $65.00 | $65.00 |
ABTech equipment rental including 2 mics and 2 loud speakers |
| Non-capital Equipment (+) | $15.00 | $15.00 | $15.00 |
plates, napkins, pumpkin carving kits for the event |
| Sub-Total | $288.50 | $288.50 | $288.50 |
Movie Nights
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Refreshments (+) | $200.00 | $200.00 | $200.00 |
Pizza and refreshments for 2 movie night events |
| Non-capital Equipment (+) | $15.00 | $15.00 | $15.00 |
plates and napkins for event |
| Sub-Total | $215.00 | $215.00 | $215.00 |
Badminton Tournament
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Refreshments (+) | $50.00 | $50.00 | $50.00 |
Bottled water provided for participants (30+ people) |
| Sub-Total | $50.00 | $50.00 | $50.00 |
Chinese New Year
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Meals Foreign (+) | $400.00 | $400.00 | $400.00 |
Catered chinese food for dinner (100+ people, at roughly $3.8 - $4 per person, varies depending on what items are ordered) |
| Non-capital Equipment (+) | $100.00 | $100.00 | $100.00 |
Refreshments for after-dinner party: including dumplings (5 dumplings per person, ~30 dumplings per bag, ~$4 per bag) and soda (~$10 for 32 cans, ~$5 for 70 small bottles of water) |
| Other Supplies (+) | $20.00 | $20.00 | $20.00 |
plates, napkins, utensils for the event |
| Printing & Publishing External (+) | $100.00 | $100.00 | $100.00 |
Big poster for Doherty hall (varies between $80-$96 depending on size) and flyers for advertisements |
| Rental-Equipment (+) | $65.00 | $65.00 | $65.00 |
ABTech equipment rental including 2 mics and 2 loud speakers |
| Sub-Total | $685.00 | $685.00 | $685.00 |
Elections/Farewell Dinner
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Refreshments (+) | $100.00 | $100.00 | $100.00 |
Drinks and snacks for attendees (60+ people) |
| Gifts Unallowable (+) | $100.00 | $100.00 | $100.00 |
Small gifts for graduating students |
| Printing & Publishing External (+) | $15.00 | $15.00 | $15.00 |
Flyers for advertising; 40 colored flyers for advertising event ($0.38 per copy) |
| Sub-Total | $215.00 | $215.00 | $215.00 |
Multiculture Late Night
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Non-capital Equipment (+) | $90.00 | $90.00 | $90.00 |
Bubble tea that serves 200 people. Ingredients including tea bags (2 packs x $4) , brown sugar (6 bags x $2), condensed milk (10 cans x $2), tapioca (25 packs x $2) |
| Non-capital Equipment (+) | $20.00 | $20.00 | $20.00 |
Cups, bubble tea straws for 200 people at late night. |
| Sub-Total | $110.00 | $110.00 | $110.00 |
Chinese Culture Late Night Event
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Refreshments (+) | $100.00 | $100.00 | $100.00 |
Chinese snacks and food items prepared for the late night event (~100 people attend) |
| Printing & Publishing External (+) | $10.00 | $10.00 | $10.00 |
Materials used for activities during late night, handouts for information that students can takeaway |
| Non-capital Equipment (+) | $15.00 | $15.00 | $15.00 |
Utensils and cups for refreshments |
| Rental-Equipment (+) | $130.00 | $130.00 | $130.00 |
2 sets of speakers and mics from ABTech |
| Other Travel Domestic (+) | $30.00 | $30.00 | $30.00 |
Taxi for transporting the band that performing that night's equipment to campus |
| Sub-Total | $285.00 | $285.00 | $285.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Donations/Contributions (-) | $25.00 | $25.00 | $25.00 | Multicultural Late Night funding |
| Donations/Contributions (-) | $285.00 | $285.00 | $285.00 | Chinese Culture Late Night event sponsorship by Student Activities |
| Events and Activities (-) | $640.00 | $640.00 | $640.00 | ticket sales for New Student Welcome Party ((80 people x $8 per ticket) |
| Events and Activities (-) | $400.00 | $400.00 | $400.00 | ticket sales for Mid-Autumn Festival (200 people x $2 per ticket) |
| Events and Activities (-) | $60.00 | $60.00 | $60.00 | ticket sales for Halloween Event (free if they came in costume); ); $5 per person if came in without costume) |
| Events and Activities (-) | $700.00 | $700.00 | $700.00 | ticket sales for Chinese New Year (350 people x $2 per ticket) |
| Gifts Unallowable (+) | $100.00 | $100.00 | $100.00 | Small gifts for graduating students |
| Meals Domestic (+) | $90.00 | $90.00 | $90.00 | Pizza for event (+40 people) |
| Meals Foreign (+) | $500.00 | $500.00 | $500.00 | Catered Chinese food and drinks for incoming new students to meet current students (roughly 100 FY11, expecting it to increase). $5 cost per person for food and drink, estimating at 100 people |
| Meals Foreign (+) | $400.00 | $400.00 | $400.00 | Catered chinese food for dinner (100+ people, at roughly $3.8 - $4 per person, varies depending on what items are ordered) |
| Non-capital Equipment (+) | $400.00 | $400.00 | $400.00 | Raw material for making refreshments and bubble tea as event refreshments (300+ people) |
| Non-capital Equipment (+) | $115.00 | $115.00 | $115.00 | Pumpkins for pumpkin carving, decorations, food coloring, pumpkin pie and cookie making raw materials, soda |
| Non-capital Equipment (+) | $100.00 | $100.00 | $100.00 | Refreshments for after-dinner party: including dumplings (5 dumplings per person, ~30 dumplings per bag, ~$4 per bag) and soda (~$10 for 32 cans, ~$5 for 70 small bottles of water) |
| Non-capital Equipment (+) | $20.00 | $20.00 | $20.00 | plates, napkins for 2 general body meetings |
| Non-capital Equipment (+) | $15.00 | $15.00 | $15.00 | plates, napkins, pumpkin carving kits for the event |
| Non-capital Equipment (+) | $15.00 | $15.00 | $15.00 | plates and napkins for event |
| Non-capital Equipment (+) | $90.00 | $90.00 | $90.00 | Bubble tea that serves 200 people. Ingredients including tea bags (2 packs x $4) , brown sugar (6 bags x $2), condensed milk (10 cans x $2), tapioca (25 packs x $2) |
| Non-capital Equipment (+) | $15.00 | $15.00 | $15.00 | Utensils and cups for refreshments |
| Non-capital Equipment (+) | $20.00 | $20.00 | $20.00 | Cups, bubble tea straws for 200 people at late night. |
| Other Sales (-) | $100.00 | $100.00 | $100.00 | sales at the Multicultural Late Night |
| Other Sales (-) | $300.00 | $300.00 | $300.00 | fundraising at ARCC's One Night in Beijing |
| Other Supplies (+) | $20.00 | $20.00 | $20.00 | Plates, napkins, and utensils for the event. |
| Other Supplies (+) | $20.00 | $20.00 | $20.00 | plates, napkins, utensils for the event |
| Other Travel Domestic (+) | $30.00 | $30.00 | $30.00 | Taxi for transporting the band that performing that night's equipment to campus |
| Printing & Publishing External (+) | $3.50 | $3.50 | $3.50 | Flyers for event advertising (B&W printing on color paper 50 copies at $0.07 per copy) |
| Printing & Publishing External (+) | $5.00 | $5.00 | $5.00 | Flyers for distribution at Activities Fair (100 copies at $0.05 per copy)) |
| Printing & Publishing External (+) | $3.50 | $3.50 | $3.50 | Flyers for advertising (B&W printing on color paper 50 copies at $0.07 per copy) |
| Printing & Publishing External (+) | $100.00 | $100.00 | $100.00 | Big poster for Doherty hall (varies between $80-$96 depending on size) and flyers for advertisements |
| Printing & Publishing External (+) | $15.00 | $15.00 | $15.00 | Flyers for advertising; 40 colored flyers for advertising event ($0.38 per copy) |
| Printing & Publishing External (+) | $15.00 | $15.00 | $15.00 | 40 colored flyers for advertising event ($0.38 per copy) |
| Printing & Publishing External (+) | $10.00 | $10.00 | $10.00 | Materials used for activities during late night, handouts for information that students can takeaway |
| Refreshments (+) | $160.00 | $160.00 | $160.00 | Pizza and soda provided for 2 general body meetings for 2 semesters |
| Refreshments (+) | $200.00 | $200.00 | $200.00 | Pizza and refreshments for 2 movie night events |
| Refreshments (+) | $50.00 | $50.00 | $50.00 | Bottled water provided for participants (30+ people) |
| Refreshments (+) | $100.00 | $100.00 | $100.00 | Drinks and snacks for attendees (60+ people) |
| Refreshments (+) | $100.00 | $100.00 | $100.00 | Chinese snacks and food items prepared for the late night event (~100 people attend) |
| Rental-Equipment (+) | $65.00 | $65.00 | $65.00 | ABTech equipment rental including 2 mics and 2 loud speakers |
| Rental-Equipment (+) | $65.00 | $65.00 | $65.00 | ABTech equipment rental including 2 mics and 2 loud speakers |
| Rental-Equipment (+) | $130.00 | $130.00 | $130.00 | 2 sets of speakers and mics from ABTech |
By Ocode
| Requested | |
|---|---|
| Donations/Contributions | $310.00 |
| Events and Activities | $1,800.00 |
| Gifts Unallowable | $100.00 |
| Meals Domestic | $90.00 |
| Meals Foreign | $900.00 |
| Non-capital Equipment | $790.00 |
| Other Sales | $400.00 |
| Other Supplies | $40.00 |
| Other Travel Domestic | $30.00 |
| Printing & Publishing External | $152.00 |
| Refreshments | $610.00 |
| Rental-Equipment | $260.00 |
| Recommended | |
|---|---|
| Donations/Contributions | $310.00 |
| Events and Activities | $1,800.00 |
| Gifts Unallowable | $100.00 |
| Meals Domestic | $90.00 |
| Meals Foreign | $900.00 |
| Non-capital Equipment | $790.00 |
| Other Sales | $400.00 |
| Other Supplies | $40.00 |
| Other Travel Domestic | $30.00 |
| Printing & Publishing External | $152.00 |
| Refreshments | $610.00 |
| Rental-Equipment | $260.00 |
| Final | |
|---|---|
| Donations/Contributions | $310.00 |
| Events and Activities | $1,800.00 |
| Gifts Unallowable | $100.00 |
| Meals Domestic | $90.00 |
| Meals Foreign | $900.00 |
| Non-capital Equipment | $790.00 |
| Other Sales | $400.00 |
| Other Supplies | $40.00 |
| Other Travel Domestic | $30.00 |
| Printing & Publishing External | $152.00 |
| Refreshments | $610.00 |
| Rental-Equipment | $260.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $2,972.00 |
| Capital | $0.00 |
| Revenue | ($2,510.00) |
| Final | $462.00 |
| Recommended | |
|---|---|
| Expenditures | $2,972.00 |
| Capital | $0.00 |
| Revenue | ($2,510.00) |
| Final | $462.00 |
| Final | |
|---|---|
| Expenditures | $2,972.00 |
| Capital | $0.00 |
| Revenue | ($2,510.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $462.00 |
| FY12 Starting Balance | $462.00 |