Chinese Student Association Budget
FY2015 (July 1, 2014 - June 30, 2015)
The Chinese Students Association is dedicated to provide a second home, a family like environment for undergraduate students from Mainland China and help new students in transition through culture shock and settling into Carnegie Mellon University and the Pittsburgh area. The activities of this organization include (but not limited to): provide information about university life before Chinese students coming to Carnegie Mellon University; hold events to celebrate traditional Chinese festivals; provide social opportunities for members of this organization, the campus and local community. At the same time, this organization promotes and preserves the true Chinese heritage, and would like to provide input towards the Chinese activities on campus, alongside with other cultural organizations, to help the campus community in understanding our unique culture.
JFC Rep: Elena Karras (ekarras)
Summary
| Requested | |
|---|---|
| Expenditures | $4,544.50 |
| Capital | $0.00 |
| Revenue | ($1,175.00) |
| Final | $3,369.50 |
| Recommended | |
|---|---|
| Expenditures | $3,060.50 |
| Capital | $0.00 |
| Revenue | ($1,175.00) |
| Final | $1,885.50 |
| Final | |
|---|---|
| Expenditures | $3,060.50 |
| Capital | $0.00 |
| Revenue | ($1,175.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $1,885.50 |
| FY15 Starting Balance | $1,885.50 |
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Revenue-Fundraising Income (-) | $400.00 | $400.00 | $400.00 |
Net profits from food fundraisers (expenses deducted; expenses include utensils, sauces, napkins, raw materials) Actual Expenses depend on the type of food sold, so it is hard to estimate but we are aiming at at least one fundraiser per semester with a targeted net profit of $200. Cover 50% of new years extravaganza food. |
| Revenue-Rental and Sales Income (-) | $600.00 | $600.00 | $600.00 |
Ticket Sales for Locked-in Dinner. $10 per person. Historical records indicate that on average 60 students attend this event 66.7% to cover new years extravaganza food. Remainder to cover lodging. |
| Revenue-Rental and Sales Income (-) | $175.00 | $175.00 | $175.00 |
Ticket Sales for End of Year Dinner. $5 per person Historical records indicate that on average 35 students attend. End of Year Dinner is our farewell dinner to seniors, so we usually charge less per person for this dinner. This dinner is usually held off campus at China Star. |
| Sub-Total | -$1,175.00 | -$1,175.00 | -$1,175.00 |
Water Rafting
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Travel-Rental Car (+) | $540.00 | $540.00 | $540.00 |
Rent a school bus for 50 students; Single day round trip Quote from WL Roenigk, Inc. last year is $540 |
| Ops-Advertising and Publicity (+) | $18.00 | $12.00 | $12.00 |
30 posters for on campus buildings($0.6 per poster from Kinko's) Use the student activities copier. It is $0.40/page for color. |
| Sub-Total | $558.00 | $552.00 | $552.00 |
Mid-Autumn Karaoke Night
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Refreshments for Events (+) | $212.50 | $212.50 | $212.50 |
New event for FY2014;combined two previous events: Had a total attendants of 75 students in fall 2013(40 Chinese students and 35 non-Chinese students who are interested in Chinese culture and mooncakes:)))) For Fall 2014(FY2015), we expect the number of attendants to increase to 85 students Mooncakes for 85 students($2.5 for each) |
| Food-Refreshments for Events (+) | $80.00 | $80.00 | $80.00 |
Soda, fruits and snacks for 85 students |
| Ops-AB Tech (+) | $60.00 | $60.00 | $60.00 |
ABtech sound equipment and projector rental AB Tech does not rent projectors. |
| Ops-CMUTV (+) | $75.00 | $75.00 | $75.00 |
Projector and screen rental from CMU TV |
| Ops-Advertising and Publicity (+) | $18.00 | $12.00 | $12.00 |
30 posters for on campus buildings($0.6 per poster from Kinko's) Use the Student Activities copier. It is $0.40/page for color. |
| Ops-Event Supplies (+) | $20.00 | $20.00 | $20.00 |
Plates, napkins, utensils and cups |
| Sub-Total | $465.50 | $459.50 | $459.50 |
Multicutural Late Night
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Event Supplies (+) | $100.00 | $100.00 | $100.00 |
Raw food material to make bubble tea and dumplings |
| Sub-Total | $100.00 | $100.00 | $100.00 |
Chinese New Year Extravagenza
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Refreshments for Events (+) | $800.00 | $800.00 | $800.00 |
Biggest Event of the Year, with an average of 1000 students interacting with us on the day of the events 1)$600 to purchase Dim Sum from SunPenang (more than 550 dim sums in total) 2)$200 reimbursements for food from other organizations who hold cultural/game stations in our event 2) $100 to purchase snacks and candies for giving out covered by revenue |
| Ops-Decorations (+) | $20.00 | $20.00 | $20.00 |
UC decorations: red knots, paper cut, lanterns |
| Ops-AB Tech (+) | $60.00 | $60.00 | $60.00 |
Performances ABtech sound equipment and projector rental AB Tech does not rent projectors. |
| Ops-Event Supplies (+) | $100.00 | $100.00 | $100.00 |
Plates, utensils and napkins |
| Ops-Advertising and Publicity (+) | $250.00 | $250.00 | $250.00 |
Doherty poster: we did not put up a Doherty poster this year. Instead, we put up posters in each residential hall. We decided during our last board meeting that the big poster outside Doherty would be more effective since all students will see it on their way to classes so we are going to use Doherty poster next year again |
| Ops-Advertising and Publicity (+) | $18.00 | $12.00 | $12.00 |
30 posters for on campus buildings($0.6 per poster from Kinko's) Use the student activities copier. It is $0.40/page for color. |
| Sub-Total | $1,248.00 | $1,242.00 | $1,242.00 |
Ski Trip
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Travel-Hotel and Lodging (+) | $1,200.00 | $0.00 | $0.00 |
Lodging at Seven Springs for 20 people |
| Sub-Total | $1,200.00 | $0.00 | $0.00 |
GBM and Elections
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Refreshments for General Body Meetings (+) | $80.00 | $80.00 | $80.00 |
Pizza and Soda for 20 members |
| Ops-Event Supplies (+) | $20.00 | $20.00 | $20.00 |
Printing and Office Supplies |
| Sub-Total | $100.00 | $100.00 | $100.00 |
End of Year Dinner
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Catering (+) | $325.00 | $325.00 | $325.00 |
Off campus dinner for 35 students at China Star often cost $500 $175 from ticket sales an additional $325 funding is needed |
| Ops-Gifts and Prizes (+) | $100.00 | $0.00 | $0.00 |
Senior Graduation gifts: $10 each for 10 seniors The JFC does not fund gifts for graduating seniors. |
| Sub-Total | $425.00 | $325.00 | $325.00 |
TSA Cultural Night
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equip-Clothing (+) | $150.00 | $0.00 | $0.00 |
Customs for performance The JFC does not fund personal clothing. |
| Sub-Total | $150.00 | $0.00 | $0.00 |
Locked-In Dinner
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Catering (+) | $250.00 | $250.00 | $250.00 |
First Gathering Dinner of the Year for all the new and old students,open to all campus members. 1)Food ordered from China Star or Sakura: Historical records show that a meal for 60 usually cost $750-$800 2)Drinks, additional snacks and utensils purchased from GaintEagle usually cost $80-$100 Total estimated food cost for this event: $850-$900 Ticket Sales estimated $600 Request an additional of $250 |
| Ops-Advertising and Publicity (+) | $48.00 | $32.00 | $32.00 |
60 posters for freshman dorms 20 posters for on campus buildings $0.6 per poster from Kinko's Use the Student Activities copier. It is $0.40/page for color. |
| Sub-Total | $298.00 | $282.00 | $282.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equip-Clothing (+) | $150.00 | $0.00 | $0.00 | Customs for performance |
| Food-Catering (+) | $250.00 | $250.00 | $250.00 | First Gathering Dinner of the Year for all the new and old students,open to all campus members. 1)Food ordered from China Star or Sakura: Historical records show that a meal for 60 usually cost $750-$800 2)Drinks, additional snacks and utensils purchased from GaintEagle usually cost $80-$100 Total estimated food cost for this event: $850-$900 Ticket Sales estimated $600 Request an additional of $250 |
| Food-Catering (+) | $325.00 | $325.00 | $325.00 | Off campus dinner for 35 students at China Star often cost $500 $175 from ticket sales an additional $325 funding is needed |
| Food-Refreshments for Events (+) | $212.50 | $212.50 | $212.50 | New event for FY2014;combined two previous events: Had a total attendants of 75 students in fall 2013(40 Chinese students and 35 non-Chinese students who are interested in Chinese culture and mooncakes:)))) For Fall 2014(FY2015), we expect the number of attendants to increase to 85 students Mooncakes for 85 students($2.5 for each) |
| Food-Refreshments for Events (+) | $80.00 | $80.00 | $80.00 | Soda, fruits and snacks for 85 students |
| Food-Refreshments for Events (+) | $800.00 | $800.00 | $800.00 | Biggest Event of the Year, with an average of 1000 students interacting with us on the day of the events 1)$600 to purchase Dim Sum from SunPenang (more than 550 dim sums in total) 2)$200 reimbursements for food from other organizations who hold cultural/game stations in our event 2) $100 to purchase snacks and candies for giving out |
| Food-Refreshments for General Body Meetings (+) | $80.00 | $80.00 | $80.00 | Pizza and Soda for 20 members |
| Ops-AB Tech (+) | $60.00 | $60.00 | $60.00 | ABtech sound equipment and projector rental |
| Ops-AB Tech (+) | $60.00 | $60.00 | $60.00 | Performances ABtech sound equipment and projector rental |
| Ops-Advertising and Publicity (+) | $48.00 | $32.00 | $32.00 | 60 posters for freshman dorms 20 posters for on campus buildings $0.6 per poster from Kinko's |
| Ops-Advertising and Publicity (+) | $18.00 | $12.00 | $12.00 | 30 posters for on campus buildings($0.6 per poster from Kinko's) |
| Ops-Advertising and Publicity (+) | $18.00 | $12.00 | $12.00 | 30 posters for on campus buildings($0.6 per poster from Kinko's) |
| Ops-Advertising and Publicity (+) | $250.00 | $250.00 | $250.00 | Doherty poster: we did not put up a Doherty poster this year. Instead, we put up posters in each residential hall. We decided during our last board meeting that the big poster outside Doherty would be more effective since all students will see it on their way to classes so we are going to use Doherty poster next year again |
| Ops-Advertising and Publicity (+) | $18.00 | $12.00 | $12.00 | 30 posters for on campus buildings($0.6 per poster from Kinko's) |
| Ops-CMUTV (+) | $75.00 | $75.00 | $75.00 | Projector and screen rental from CMU TV |
| Ops-Decorations (+) | $20.00 | $20.00 | $20.00 | UC decorations: red knots, paper cut, lanterns |
| Ops-Event Supplies (+) | $100.00 | $100.00 | $100.00 | Raw food material to make bubble tea and dumplings |
| Ops-Event Supplies (+) | $20.00 | $20.00 | $20.00 | Plates, napkins, utensils and cups |
| Ops-Event Supplies (+) | $100.00 | $100.00 | $100.00 | Plates, utensils and napkins |
| Ops-Event Supplies (+) | $20.00 | $20.00 | $20.00 | Printing and Office Supplies |
| Ops-Gifts and Prizes (+) | $100.00 | $0.00 | $0.00 | Senior Graduation gifts: $10 each for 10 seniors |
| Revenue-Fundraising Income (-) | $400.00 | $400.00 | $400.00 | Net profits from food fundraisers (expenses deducted; expenses include utensils, sauces, napkins, raw materials) Actual Expenses depend on the type of food sold, so it is hard to estimate but we are aiming at at least one fundraiser per semester with a targeted net profit of $200. |
| Revenue-Rental and Sales Income (-) | $600.00 | $600.00 | $600.00 | Ticket Sales for Locked-in Dinner. $10 per person. Historical records indicate that on average 60 students attend this event |
| Revenue-Rental and Sales Income (-) | $175.00 | $175.00 | $175.00 | Ticket Sales for End of Year Dinner. $5 per person Historical records indicate that on average 35 students attend. End of Year Dinner is our farewell dinner to seniors, so we usually charge less per person for this dinner. This dinner is usually held off campus at China Star. |
| Travel-Hotel and Lodging (+) | $1,200.00 | $0.00 | $0.00 | Lodging at Seven Springs for 20 people |
| Travel-Rental Car (+) | $540.00 | $540.00 | $540.00 | Rent a school bus for 50 students; Single day round trip Quote from WL Roenigk, Inc. last year is $540 |
By Ocode
| Requested | |
|---|---|
| Equip-Clothing | $150.00 |
| Food-Catering | $575.00 |
| Food-Refreshments for Events | $1,092.50 |
| Food-Refreshments for General Body Meetings | $80.00 |
| Ops-AB Tech | $120.00 |
| Ops-Advertising and Publicity | $352.00 |
| Ops-CMUTV | $75.00 |
| Ops-Decorations | $20.00 |
| Ops-Event Supplies | $240.00 |
| Ops-Gifts and Prizes | $100.00 |
| Revenue-Fundraising Income | $400.00 |
| Revenue-Rental and Sales Income | $775.00 |
| Travel-Hotel and Lodging | $1,200.00 |
| Travel-Rental Car | $540.00 |
| Recommended | |
|---|---|
| Equip-Clothing | $0.00 |
| Food-Catering | $575.00 |
| Food-Refreshments for Events | $1,092.50 |
| Food-Refreshments for General Body Meetings | $80.00 |
| Ops-AB Tech | $120.00 |
| Ops-Advertising and Publicity | $318.00 |
| Ops-CMUTV | $75.00 |
| Ops-Decorations | $20.00 |
| Ops-Event Supplies | $240.00 |
| Ops-Gifts and Prizes | $0.00 |
| Revenue-Fundraising Income | $400.00 |
| Revenue-Rental and Sales Income | $775.00 |
| Travel-Hotel and Lodging | $0.00 |
| Travel-Rental Car | $540.00 |
| Final | |
|---|---|
| Equip-Clothing | $0.00 |
| Food-Catering | $575.00 |
| Food-Refreshments for Events | $1,092.50 |
| Food-Refreshments for General Body Meetings | $80.00 |
| Ops-AB Tech | $120.00 |
| Ops-Advertising and Publicity | $318.00 |
| Ops-CMUTV | $75.00 |
| Ops-Decorations | $20.00 |
| Ops-Event Supplies | $240.00 |
| Ops-Gifts and Prizes | $0.00 |
| Revenue-Fundraising Income | $400.00 |
| Revenue-Rental and Sales Income | $775.00 |
| Travel-Hotel and Lodging | $0.00 |
| Travel-Rental Car | $540.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $4,544.50 |
| Capital | $0.00 |
| Revenue | ($1,175.00) |
| Final | $3,369.50 |
| Recommended | |
|---|---|
| Expenditures | $3,060.50 |
| Capital | $0.00 |
| Revenue | ($1,175.00) |
| Final | $1,885.50 |
| Final | |
|---|---|
| Expenditures | $3,060.50 |
| Capital | $0.00 |
| Revenue | ($1,175.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $1,885.50 |
| FY15 Starting Balance | $1,885.50 |