Singapore Students' Association Budget

FY2015 (July 1, 2014 - June 30, 2015)

The Singapore Students' Association at Carnegie Mellon University is a student organization dedicated to fostering an understanding of Singapore culture among the CMU community, as well as promoting interaction amongst its members. It also serves as a support network for incoming Singaporean students.

JFC Rep: Jeffrey Yan (jyan)

Summary

Requested
Expenditures $11,935.00
Capital $0.00
Revenue ($3,250.00)
Final $8,685.00
Recommended
Expenditures $9,430.00
Capital $0.00
Revenue ($4,250.00)
Final $5,180.00
Final
Expenditures $9,430.00
Capital $0.00
Revenue ($4,250.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $5,180.00
FY15 Starting Balance $5,180.00

Spring Carnival Booth - Expenditure

Object Code Requested Recommended Final Description
Equip-Non-Capital Equipment (+) $2,000.00 $2,500.00 $2,500.00

Structural Core - Wood (planks and boards of various sizes), Brackets etc.

Flat amount given for full size carnival booth

Equip-Non-Capital Equipment (+) $500.00 $0.00 $0.00

Paint - Paint Cans, Rollers, Sponges, Brushes. Finishing Materials - Wood, Lacquer, Sandpaper

Equip-Non-Capital Equipment (+) $300.00 $0.00 $0.00

Booth Interior Structure - Chicken Wire, Fiberglass, Plaster, Wallpaper, PVC Pipes, Screwed. Booth Interior Design - LED Lights, Electronics, Junction Boxes, Wire, Paper Mache, misc. Structural Glue/Stabiliser Materials - Primer, Joint Compound, Glue, Liquid Adhesives etc.

Equip-Non-Capital Equipment (+) $100.00 $0.00 $0.00

U-Haul rentals and Home Depot delivery charges for purchases and disposal of Wood and other materials.

Equip-Non-Capital Equipment (+) $100.00 $0.00 $0.00

Booth Game Design - Wood, electronics, circuit boards, wire.

Sub-Total $3,000.00 $2,500.00 $2,500.00

SSA Chinese New Year Reunion Dinner - Revenue

Object Code Requested Recommended Final Description
Revenue-Rental and Sales Income (-) $800.00 $1,400.00 $1,400.00

Entrance Fee - approximately 80 people at $10 per pax. 88 people came (2014 Chinese New Year)

You should try to cover your costs for this event

Sub-Total -$800.00 -$1,400.00 -$1,400.00

SSA Chinese New Year Reunion Dinner - Expenses

Object Code Requested Recommended Final Description
Ops-AB Tech (+) $280.00 $280.00 $280.00

Sound system ($90 for first hour, $10 for each subsequent hours; total 5 hours) Projector rental (Checked rates: $50 for first hour, $25 for each subsequent hour; total 5 hours)

Food-Refreshments for Events (+) $400.00 $400.00 $400.00

Traditional Singapore Foood - Yu Sheng - 50 per table (8 tables)@ 5 per pax

Food-Refreshments for Events (+) $640.00 $640.00 $640.00

Steam Boat Ingredients - 80 people @ 8 per pax Hot pot

Ops-Event Supplies (+) $75.00 $75.00 $75.00

Misc. Expendables: Gas canisters for stoves ~$25, food preparation (sauces, seasonings) - 100 people @ $0.50 per pax

Ops-Advertising and Publicity (+) $40.00 $40.00 $40.00

Publicity materials, posters, chalk etc.

Sub-Total $1,435.00 $1,435.00 $1,435.00

Fall Freshmen Induction

Object Code Requested Recommended Final Description
Travel-Professional Vehicle Services (+) $450.00 $450.00 $450.00

Rental Bus to Grove City Outlets - let freshmen purchase winter wear since they will not have any winter clothing. (Singapore has a tropical climate)

Food-Refreshments for Events (+) $50.00 $50.00 $50.00

Snacks and water for the bus trip - it is about a 1.5 hour ride.

Ops-Advertising and Publicity (+) $40.00 $40.00 $40.00

Paint for taking over The Fence - 5 cans @ 40 per can

Equip-Non-Capital Equipment (+) $50.00 $50.00 $50.00

Rollers and Brushes; Trays; Gloves

By the rules of the fence, you can only use brushes on the fence.

Sub-Total $590.00 $590.00 $590.00

Singapore National Day Celebration

Object Code Requested Recommended Final Description
Food-Refreshments for Events (+) $100.00 $100.00 $100.00

Light snacks and refreshments for 50 people @ $5 per pax.

Equip-Non-Capital Equipment (+) $50.00 $50.00 $50.00

Celebration Materials: Face Paint, Party poppers, sparklers.

Sub-Total $150.00 $150.00 $150.00

Mid Autumn Festival - Revenue

Object Code Requested Recommended Final Description
Revenue-Donations/Other Income (-) $100.00 $100.00 $100.00

Donations and Contributions from Mid-Autumn Festival.

Sub-Total -$100.00 -$100.00 -$100.00

Mid Autumn Festival - Expenses

Object Code Requested Recommended Final Description
Food-Refreshments for Events (+) $1,155.00 $200.00 $200.00

Mooncakes - 25 boxes @ $45 each, delivered from California (Kee Wah)

JFC will fund $200 for food at events. Alternatively, you can charge people for these.

Equip-Non-Capital Equipment (+) $50.00 $50.00 $50.00

Materials for lanterns, light sticks, candles for night event.

Ops-AB Tech (+) $150.00 $150.00 $150.00

Projector + Sound System

Food-Refreshments for Events (+) $60.00 $60.00 $60.00

Chinese Green Tea and Drinks - 60 people @ $1.50 per pax.

Sub-Total $1,415.00 $460.00 $460.00

Singapore Food Fest - Revenue

Object Code Requested Recommended Final Description
Revenue-Fundraising Income (-) $700.00 $700.00 $700.00

Sales revenue from Singapore Food Fest tabling

Sub-Total -$700.00 -$700.00 -$700.00

Singapore Food Festival - Expenses

Object Code Requested Recommended Final Description
Food-Refreshments for Events (+) $800.00 $800.00 $800.00

One Food Fest each semester; Cost of Ingredients for Dishes on Sale

Ops-Advertising and Publicity (+) $30.00 $30.00 $30.00

Chalking, flyers and posters

Sub-Total $830.00 $830.00 $830.00

End of Finals Celebratory Dinner - revenue

Object Code Requested Recommended Final Description
Revenue-Fundraising Income (-) $400.00 $800.00 $800.00

One Celebratory Dinner each semester - 40 people @ $10 per person.

You need to cover your costs for this event

Sub-Total -$400.00 -$800.00 -$800.00

End of Finals Celebratory Dinner - Expenses

Object Code Requested Recommended Final Description
Food-Refreshments for Events (+) $600.00 $600.00 $600.00

Held at a restaurant on the last day of the semester - 40 people @ $15 per pax.

Ops-Event Supplies (+) $100.00 $100.00 $100.00

Celebration Materials: Light sticks, Party poppers, hats, sparklers.

Ops-Gifts and Prizes (+) $150.00 $150.00 $150.00

Graduation Gifts - Spring Semester Celebratory Dinner - 15 people @ $10 per pax.

Sub-Total $850.00 $850.00 $850.00

SSA Thanksgiving Celebration - Revenue

Object Code Requested Recommended Final Description
Revenue-Rental and Sales Income (-) $200.00 $200.00 $200.00

20 people; Ticket sales at $10 per pax

Sub-Total -$200.00 -$200.00 -$200.00

SSA Thanksgiving Celebration - Expenditure

Object Code Requested Recommended Final Description
Food-Refreshments for Events (+) $500.00 $500.00 $500.00

Food for thanksgiving celebration dinner

Ops-AB Tech (+) $150.00 $150.00 $150.00

Projector and Sound System

Ops-Gifts and Prizes (+) $100.00 $100.00 $100.00

Prizes and gifts for winners during dinner games

Sub-Total $750.00 $750.00 $750.00

Misc. Administrative Supplies

Object Code Requested Recommended Final Description
Equip-Non-Capital Equipment (+) $50.00 $50.00 $50.00

Staples, tapes, scissors, pens, pencils, markers and chalk

Ops-Operational Computing Expenses (+) $50.00 $50.00 $50.00

SSA Website Domain Name Maintenance

Ops-Non-Promotional Paper, Printing, and Pub. (+) $20.00 $20.00 $20.00

Office Supplies; Paper; Printing

Sub-Total $120.00 $120.00 $120.00

Ski Trip - Revenue

Object Code Requested Recommended Final Description
Revenue-Rental and Sales Income (-) $400.00 $400.00 $400.00

20 people at $20 per pax

Sub-Total -$400.00 -$400.00 -$400.00

Ski Trip - Expenses

Object Code Requested Recommended Final Description
Travel-Hotel and Lodging (+) $500.00 $450.00 $450.00

Overnight stay at the Hidden Valley ski resort for annual Ski Trip. (3 suites at $179 + tax)

Lodging for rooms capped at $450 for 3 rooms

Travel-Professional Vehicle Services (+) $400.00 $400.00 $400.00

Rental Bus to and from Hidden Valley ski resort.

Sub-Total $900.00 $850.00 $850.00

Sports Day - Revenue

Object Code Requested Recommended Final Description
Revenue-Rental and Sales Income (-) $30.00 $30.00 $30.00

30 people @ $1 participation fee/pax

Sub-Total -$30.00 -$30.00 -$30.00

Sports Day - Expenses

Object Code Requested Recommended Final Description
Ops-AB Tech (+) $90.00 $90.00 $90.00

Sound systems/Audio speaker

Ops-Rental Equipment (+) $30.00 $30.00 $30.00

Renting of sporting equipment

Ops-Gifts and Prizes (+) $150.00 $150.00 $150.00

Amount allocated for the prizes that are given to the top three winning teams as well as a raffle prize for all participating teams.

Sub-Total $270.00 $270.00 $270.00

SSA Elections

Object Code Requested Recommended Final Description
Food-Refreshments for Events (+) $150.00 $150.00 $150.00

Food for annual board elections.

Sub-Total $150.00 $150.00 $150.00

Singapore Talent Time

Object Code Requested Recommended Final Description
Ops-AB Tech (+) $175.00 $175.00 $175.00

Sound system ($90 for first hour, $10 for each subsequent hours; total 2 hours) Projector rental (Checked rates: $50 for first hour, $25 for each subsequent hour; total 2 hours)

Ops-Decorations (+) $100.00 $100.00 $100.00

Interior: arts and craft supplies bought to decorate the outside and inside of Rangos.

Sub-Total $275.00 $275.00 $275.00

Spring Carnival Booth - Revenue

Object Code Requested Recommended Final Description
Revenue-Donations/Other Income (-) $250.00 $250.00 $250.00

Spring Carnival Booth - Alumni Donations

Revenue-Fundraising Income (-) $250.00 $250.00 $250.00

Spring Carnival Booth - Bake sale

Sub-Total -$500.00 -$500.00 -$500.00

ChitChats - Revenue

Object Code Requested Recommended Final Description
Revenue-Donations/Other Income (-) $120.00 $120.00 $120.00

6 per semester - 10 people @ $1 per pax.

Sub-Total -$120.00 -$120.00 -$120.00

ChitChats - Expenses

Object Code Requested Recommended Final Description
Food-Refreshments for Events (+) $600.00 $200.00 $200.00

6 per semester @ $50 per event

Refreshments for events capped at 200

Sub-Total $600.00 $200.00 $200.00

Weekly Board Meeting

Object Code Requested Recommended Final Description
Food-Refreshments for General Body Meetings (+) $600.00 $0.00 $0.00

General Body Meetings throughout the semester. 12 Meetings/semester

Cap for refreshments for meetings already met

Sub-Total $600.00 $0.00 $0.00

By Object Code

Object Code Requested Recommended Final Description
Equip-Non-Capital Equipment (+) $2,000.00 $2,500.00 $2,500.00 Structural Core - Wood (planks and boards of various sizes), Brackets etc.
Equip-Non-Capital Equipment (+) $500.00 $0.00 $0.00 Paint - Paint Cans, Rollers, Sponges, Brushes. Finishing Materials - Wood, Lacquer, Sandpaper
Equip-Non-Capital Equipment (+) $300.00 $0.00 $0.00 Booth Interior Structure - Chicken Wire, Fiberglass, Plaster, Wallpaper, PVC Pipes, Screwed. Booth Interior Design - LED Lights, Electronics, Junction Boxes, Wire, Paper Mache, misc. Structural Glue/Stabiliser Materials - Primer, Joint Compound, Glue, Liquid Adhesives etc.
Equip-Non-Capital Equipment (+) $100.00 $0.00 $0.00 U-Haul rentals and Home Depot delivery charges for purchases and disposal of Wood and other materials.
Equip-Non-Capital Equipment (+) $50.00 $50.00 $50.00 Rollers and Brushes; Trays; Gloves
Equip-Non-Capital Equipment (+) $50.00 $50.00 $50.00 Celebration Materials: Face Paint, Party poppers, sparklers.
Equip-Non-Capital Equipment (+) $50.00 $50.00 $50.00 Materials for lanterns, light sticks, candles for night event.
Equip-Non-Capital Equipment (+) $50.00 $50.00 $50.00 Staples, tapes, scissors, pens, pencils, markers and chalk
Equip-Non-Capital Equipment (+) $100.00 $0.00 $0.00 Booth Game Design - Wood, electronics, circuit boards, wire.
Food-Refreshments for Events (+) $400.00 $400.00 $400.00 Traditional Singapore Foood - Yu Sheng - 50 per table (8 tables)@ 5 per pax
Food-Refreshments for Events (+) $640.00 $640.00 $640.00 Steam Boat Ingredients - 80 people @ 8 per pax Hot pot
Food-Refreshments for Events (+) $50.00 $50.00 $50.00 Snacks and water for the bus trip - it is about a 1.5 hour ride.
Food-Refreshments for Events (+) $100.00 $100.00 $100.00 Light snacks and refreshments for 50 people @ $5 per pax.
Food-Refreshments for Events (+) $1,155.00 $200.00 $200.00 Mooncakes - 25 boxes @ $45 each, delivered from California (Kee Wah)
Food-Refreshments for Events (+) $60.00 $60.00 $60.00 Chinese Green Tea and Drinks - 60 people @ $1.50 per pax.
Food-Refreshments for Events (+) $800.00 $800.00 $800.00 One Food Fest each semester; Cost of Ingredients for Dishes on Sale
Food-Refreshments for Events (+) $600.00 $200.00 $200.00 6 per semester @ $50 per event
Food-Refreshments for Events (+) $600.00 $600.00 $600.00 Held at a restaurant on the last day of the semester - 40 people @ $15 per pax.
Food-Refreshments for Events (+) $500.00 $500.00 $500.00 Food for thanksgiving celebration dinner
Food-Refreshments for Events (+) $150.00 $150.00 $150.00 Food for annual board elections.
Food-Refreshments for General Body Meetings (+) $600.00 $0.00 $0.00 General Body Meetings throughout the semester. 12 Meetings/semester
Ops-AB Tech (+) $280.00 $280.00 $280.00 Sound system ($90 for first hour, $10 for each subsequent hours; total 5 hours) Projector rental (Checked rates: $50 for first hour, $25 for each subsequent hour; total 5 hours)
Ops-AB Tech (+) $150.00 $150.00 $150.00 Projector + Sound System
Ops-AB Tech (+) $150.00 $150.00 $150.00 Projector and Sound System
Ops-AB Tech (+) $90.00 $90.00 $90.00 Sound systems/Audio speaker
Ops-AB Tech (+) $175.00 $175.00 $175.00 Sound system ($90 for first hour, $10 for each subsequent hours; total 2 hours) Projector rental (Checked rates: $50 for first hour, $25 for each subsequent hour; total 2 hours)
Ops-Advertising and Publicity (+) $40.00 $40.00 $40.00 Publicity materials, posters, chalk etc.
Ops-Advertising and Publicity (+) $40.00 $40.00 $40.00 Paint for taking over The Fence - 5 cans @ 40 per can
Ops-Advertising and Publicity (+) $30.00 $30.00 $30.00 Chalking, flyers and posters
Ops-Decorations (+) $100.00 $100.00 $100.00 Interior: arts and craft supplies bought to decorate the outside and inside of Rangos.
Ops-Event Supplies (+) $75.00 $75.00 $75.00 Misc. Expendables: Gas canisters for stoves ~$25, food preparation (sauces, seasonings) - 100 people @ $0.50 per pax
Ops-Event Supplies (+) $100.00 $100.00 $100.00 Celebration Materials: Light sticks, Party poppers, hats, sparklers.
Ops-Gifts and Prizes (+) $150.00 $150.00 $150.00 Graduation Gifts - Spring Semester Celebratory Dinner - 15 people @ $10 per pax.
Ops-Gifts and Prizes (+) $100.00 $100.00 $100.00 Prizes and gifts for winners during dinner games
Ops-Gifts and Prizes (+) $150.00 $150.00 $150.00 Amount allocated for the prizes that are given to the top three winning teams as well as a raffle prize for all participating teams.
Ops-Non-Promotional Paper, Printing, and Pub. (+) $20.00 $20.00 $20.00 Office Supplies; Paper; Printing
Ops-Operational Computing Expenses (+) $50.00 $50.00 $50.00 SSA Website Domain Name Maintenance
Ops-Rental Equipment (+) $30.00 $30.00 $30.00 Renting of sporting equipment
Revenue-Donations/Other Income (-) $250.00 $250.00 $250.00 Spring Carnival Booth - Alumni Donations
Revenue-Donations/Other Income (-) $100.00 $100.00 $100.00 Donations and Contributions from Mid-Autumn Festival.
Revenue-Donations/Other Income (-) $120.00 $120.00 $120.00 6 per semester - 10 people @ $1 per pax.
Revenue-Fundraising Income (-) $250.00 $250.00 $250.00 Spring Carnival Booth - Bake sale
Revenue-Fundraising Income (-) $700.00 $700.00 $700.00 Sales revenue from Singapore Food Fest tabling
Revenue-Fundraising Income (-) $400.00 $800.00 $800.00 One Celebratory Dinner each semester - 40 people @ $10 per person.
Revenue-Rental and Sales Income (-) $800.00 $1,400.00 $1,400.00 Entrance Fee - approximately 80 people at $10 per pax. 88 people came (2014 Chinese New Year)
Revenue-Rental and Sales Income (-) $200.00 $200.00 $200.00 20 people; Ticket sales at $10 per pax
Revenue-Rental and Sales Income (-) $400.00 $400.00 $400.00 20 people at $20 per pax
Revenue-Rental and Sales Income (-) $30.00 $30.00 $30.00 30 people @ $1 participation fee/pax
Travel-Hotel and Lodging (+) $500.00 $450.00 $450.00 Overnight stay at the Hidden Valley ski resort for annual Ski Trip. (3 suites at $179 + tax)
Travel-Professional Vehicle Services (+) $450.00 $450.00 $450.00 Rental Bus to Grove City Outlets - let freshmen purchase winter wear since they will not have any winter clothing. (Singapore has a tropical climate)
Travel-Professional Vehicle Services (+) $400.00 $400.00 $400.00 Rental Bus to and from Hidden Valley ski resort.

By Ocode

Requested
Equip-Non-Capital Equipment $3,200.00
Food-Refreshments for Events $5,055.00
Food-Refreshments for General Body Meetings $600.00
Ops-AB Tech $845.00
Ops-Advertising and Publicity $110.00
Ops-Decorations $100.00
Ops-Event Supplies $175.00
Ops-Gifts and Prizes $400.00
Ops-Non-Promotional Paper, Printing, and Pub. $20.00
Ops-Operational Computing Expenses $50.00
Ops-Rental Equipment $30.00
Revenue-Donations/Other Income $470.00
Revenue-Fundraising Income $1,350.00
Revenue-Rental and Sales Income $1,430.00
Travel-Hotel and Lodging $500.00
Travel-Professional Vehicle Services $850.00
Recommended
Equip-Non-Capital Equipment $2,700.00
Food-Refreshments for Events $3,700.00
Food-Refreshments for General Body Meetings $0.00
Ops-AB Tech $845.00
Ops-Advertising and Publicity $110.00
Ops-Decorations $100.00
Ops-Event Supplies $175.00
Ops-Gifts and Prizes $400.00
Ops-Non-Promotional Paper, Printing, and Pub. $20.00
Ops-Operational Computing Expenses $50.00
Ops-Rental Equipment $30.00
Revenue-Donations/Other Income $470.00
Revenue-Fundraising Income $1,750.00
Revenue-Rental and Sales Income $2,030.00
Travel-Hotel and Lodging $450.00
Travel-Professional Vehicle Services $850.00
Final
Equip-Non-Capital Equipment $2,700.00
Food-Refreshments for Events $3,700.00
Food-Refreshments for General Body Meetings $0.00
Ops-AB Tech $845.00
Ops-Advertising and Publicity $110.00
Ops-Decorations $100.00
Ops-Event Supplies $175.00
Ops-Gifts and Prizes $400.00
Ops-Non-Promotional Paper, Printing, and Pub. $20.00
Ops-Operational Computing Expenses $50.00
Ops-Rental Equipment $30.00
Revenue-Donations/Other Income $470.00
Revenue-Fundraising Income $1,750.00
Revenue-Rental and Sales Income $2,030.00
Travel-Hotel and Lodging $450.00
Travel-Professional Vehicle Services $850.00

Summary

Requested
Expenditures $11,935.00
Capital $0.00
Revenue ($3,250.00)
Final $8,685.00
Recommended
Expenditures $9,430.00
Capital $0.00
Revenue ($4,250.00)
Final $5,180.00
Final
Expenditures $9,430.00
Capital $0.00
Revenue ($4,250.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $5,180.00
FY15 Starting Balance $5,180.00