Singapore Students' Association Budget

FY2014 (July 1, 2013 - June 30, 2014)

The Singapore Students' Association at Carnegie Mellon University is a student organization dedicated to fostering an understanding of Singapore culture among the CMU community, as well as promoting interaction amongst its members. It also serves as a support network for incoming Singaporean students.

JFC Rep: Jalen Poteat (jalenw)

Summary

Requested
Expenditures $12,370.00
Capital $530.00
Revenue ($5,080.00)
Final $7,290.00
Recommended
Expenditures $9,995.00
Capital $180.00
Revenue ($5,845.00)
Final $4,150.00
Final
Expenditures $10,005.00
Capital $180.00
Revenue ($5,845.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $4,160.00
FY14 Starting Balance $4,160.00

SSA Spring Carnival Booth - Revenue

Object Code Requested Recommended Final Description
Revenue-Donations/Other Income (-) $500.00 $500.00 $500.00

Booth Fundraising - Cakes and Cookies Sale

Revenue-Fundraising Income (-) $700.00 $700.00 $700.00

Booth Fundraising - Bake Sale

Revenue-Donations/Other Income (-) $0.00 $765.00 $765.00

The JFC will fund $100 per semester for food for rush/recruitment, $2 per person per semester for meeting food, $200 per semester for food at events, and will not fund personal meals.

Sub-Total -$1,200.00 -$1,965.00 -$1,965.00

SSA Spring Carnival Booth - Expenses

Object Code Requested Recommended Final Description
Equip-Non-Capital Equipment (+) $2,000.00 $0.00 $0.00

Structural Core - Wood (planks and boards of various sizes), Brackets etc.

Equip-Non-Capital Equipment (+) $500.00 $0.00 $0.00

Structural Glue/Stabiliser Materials - Primer, Joint Compound, Glue, Liquid Adhesives etc.

Equip-Non-Capital Equipment (+) $1,000.00 $0.00 $0.00

Paint - Paint Cans, Rollers, Sponges, Brushes. Finishing Materials - Wood, Lacquer, Sandpaper

Equip-Non-Capital Equipment (+) $800.00 $0.00 $0.00

Booth Interior Structure - Chicken Wire, Fiberglass, Plaster, Wallpaper, PVC Pipes, Screwed.

Equip-Non-Capital Equipment (+) $800.00 $0.00 $0.00

Booth Interior Design - LED Lights, Electronics, Junction Boxes, Wire, Paper Mache, misc.

Equip-Non-Capital Equipment (+) $200.00 $0.00 $0.00

Booth Game Design - Wood, electronics, circuit boards, wire.

Ops-Rental Equipment (+) $300.00 $0.00 $0.00

U-Haul rentals and Home Depot delivery charges for purchases and disposal of Wood and other materials.

Ops-Event Supplies (+) $0.00 $3,700.00 $3,700.00

JFC has changed its booth metric to a flat fee, set by the JFC at the start of the JFC Budget Review Process. This year, we will be funding student government recognized organizations $2,500 for a full booth, $750 for a Blitz Booth, and will provide groups doing Booth for the first time with a $750 bonus. Includes revenue as listed above

Sub-Total $5,600.00 $3,700.00 $3,700.00

SSA Chinese New Year Reunion Dinner - Revenue

Object Code Requested Recommended Final Description
Revenue-Rental and Sales Income (-) $1,000.00 $1,000.00 $1,000.00

Entrance Fee - approximately 100 people at $10 per pax.

100% towards Yu Sheng & Steam Boat Ingr.

Sub-Total -$1,000.00 -$1,000.00 -$1,000.00

SSA Chinese New Year Reunion Dinner - Expenses

Object Code Requested Recommended Final Description
Ops-AB Tech (+) $200.00 $15.00 $15.00

ABtech Fees - 100 for sound system, 100 for projector

adjusted in consultation with AB Tech

Food-Refreshments for Events (+) $500.00 $500.00 $500.00

Traditional Singapore Foood - Yu Sheng - 40 per table (10 tables)

Food-Refreshments for Events (+) $500.00 $500.00 $500.00

Steam Boat Ingredients - 100 people @ 5 per pax

Food-Refreshments for Events (+) $150.00 $150.00 $150.00

Beverages - 100 people @ 1.50 per pax

Ops-Event Supplies (+) $50.00 $50.00 $50.00

Expendables - utensils/napkins -100 people @ $0.50 per pax

Ops-Event Supplies (+) $75.00 $75.00 $75.00

Misc. Expendables: Gas canisters for stoves ~$25, food preparation (sauces, seasonings) - 100 people @ $0.50 per pax

Ops-Advertising and Publicity (+) $50.00 $40.00 $40.00

Publicity materials, posters, chalk etc.

JFC funds advertising for an event @ $40 per event instance

Ops-CMUTV (+) $0.00 $50.00 $50.00

For Projector

Sub-Total $1,525.00 $1,380.00 $1,380.00

Freshmen Induction - Revenue

Object Code Requested Recommended Final Description
Revenue-Rental and Sales Income (-) $200.00 $200.00 $200.00

Ticket Sales - 40 people @ $5 per pax

100% towards Rental Bus

Sub-Total -$200.00 -$200.00 -$200.00

Freshmen Induction - Expenses

Object Code Requested Recommended Final Description
Travel-Professional Vehicle Services (+) $350.00 $350.00 $350.00

Rental Bus to Grove City Outlets - let freshmen purchase winter wear since they will not have any winter clothing. (Singapore has a tropical climate)

Ops-Advertising and Publicity (+) $200.00 $40.00 $40.00

Paint for taking over The Fence - 5 cans @ 40 per can

Advertising event capped at $40

Equip-Non-Capital Equipment (+) $50.00 $50.00 $50.00

Rollers and Brushes; Trays; Gloves

Capital Expense Fund (+) $100.00 $0.00 $0.00

Portable BBQ Pit

Borrow one from Housing & Dining Services

Food Recruitment (+) $100.00 $100.00 $100.00

Snacks and Drinks

Capital Expense Fund (+) $250.00 $0.00 $0.00

Outdoor Camping Tent, Sleeping Bags and Blankets

Sub-Total $700.00 $540.00 $540.00

Annual General Body Meeting

Object Code Requested Recommended Final Description
Food-Refreshments for General Body Meetings (+) $150.00 $150.00 $150.00

1 Meeting Each Semester - 50 people @ $1.50 per pax. For

Sub-Total $150.00 $150.00 $150.00

Misc. Administrative Supplies

Object Code Requested Recommended Final Description
Equip-Non-Capital Equipment (+) $50.00 $50.00 $50.00

Staples, tapes, scissors, pens, pencils, markers and chalk

Ops-Operational Computing Expenses (+) $50.00 $50.00 $50.00

SSA Website Domain Name Maintenance

Ops-Non-Promotional Paper, Printing, and Pub. (+) $20.00 $20.00 $20.00

Office Supplies; Paper; Printing

Sub-Total $120.00 $120.00 $120.00

End of Finals Celebratory Dinner - Revenue

Object Code Requested Recommended Final Description
Revenue-Fundraising Income (-) $1,000.00 $1,000.00 $1,000.00

One Celebratory Dinner each semester - 50 people @ $10 per pax.

100% towards Refreshments (End of Finals) & Refreshments (S'poreans from CMU)

Sub-Total -$1,000.00 -$1,000.00 -$1,000.00

End of Finals Celebratory Dinner - Expenses

Object Code Requested Recommended Final Description
Food-Refreshments for Events (+) $500.00 $500.00 $500.00

Held at a restaurant on the last day of the semester - 50 people @ $15 per pax.

Ops-Event Supplies (+) $100.00 $100.00 $100.00

Celebration Materials: Light sticks, Party poppers, hats, sparklers.

Ops-Gifts and Prizes (+) $150.00 $150.00 $150.00

Graduation Gifts - Spring Semester Celebratory Dinner - 15 people @ $10 per pax.

Sub-Total $750.00 $750.00 $750.00

Singapore National Day Celebration - Revenue

Object Code Requested Recommended Final Description
Revenue-Fundraising Income (-) $500.00 $500.00 $500.00

Sale of Singapore Local Snacks brought back by Singaporeans after summer break. Income will proceed to Booth.

100% towards Refreshments (Singapore National Day Celebration) & Refreshments (Spring Party)

Sub-Total -$500.00 -$500.00 -$500.00

Singapore National Day Celebration - Expenses

Object Code Requested Recommended Final Description
Food-Refreshments for Events (+) $350.00 $350.00 $350.00

Dinner at a restaurant - 35 people @ $10 per pax.

Equip-Non-Capital Equipment (+) $100.00 $100.00 $100.00

Celebration Materials: Face Paint, Party poppers, sparklers.

Sub-Total $450.00 $450.00 $450.00

S'poreans from CMU - Expenses

Object Code Requested Recommended Final Description
Food-Refreshments for Events (+) $250.00 $250.00 $250.00

Light snacks and refreshments for 50 people @ $5 per pax.

Travel-Other (+) $60.00 $60.00 $60.00

Zipcar rental to pick up Alumni travelling from the Pittsburgh International Airport - 3 timeslots (2 hours per timeslot) @ $10 per hour

Sub-Total $310.00 $310.00 $310.00

Spring Party - Revenue

Object Code Requested Recommended Final Description
Revenue-Rental and Sales Income (-) $400.00 $400.00 $400.00

50 people @ $8 per pax

100% towards Refreshments

Sub-Total -$400.00 -$400.00 -$400.00

Spring Party - Expenses

Object Code Requested Recommended Final Description
Food-Refreshments for Events (+) $500.00 $500.00 $500.00

Held at a restaurant during Spring Break - 50 people @ $15 per pax.

Sub-Total $500.00 $500.00 $500.00

ChitChats - Revenue

Object Code Requested Recommended Final Description
Revenue-Donations/Other Income (-) $80.00 $80.00 $80.00

4 per semester - 10 people @ $1 per pax.

Sub-Total -$80.00 -$80.00 -$80.00

ChitChats - Expenses

Object Code Requested Recommended Final Description
Food-Refreshments for Events (+) $400.00 $400.00 $400.00

4 per semester @ $50 per event

Sub-Total $400.00 $400.00 $400.00

Mid Autumn Festival - Revenue

Object Code Requested Recommended Final Description
Revenue-Donations/Other Income (-) $100.00 $100.00 $100.00

Donations and Contributions from Mid-Autumn Festival.

Sub-Total -$100.00 -$100.00 -$100.00

Mid Autumn Festival - Expenses

Object Code Requested Recommended Final Description
Food-Refreshments for Events (+) $525.00 $525.00 $525.00

Mooncakes - 15 boxes @ $35 each, delivered from California (Kee Wah)

Equip-Non-Capital Equipment (+) $100.00 $100.00 $100.00

Materials for lanterns, light sticks, candles for night event.

Ops-AB Tech (+) $100.00 $15.00 $25.00

Abtech Fees - Sound System

adjusted in consultation with AB Tech

Food-Refreshments for Events (+) $90.00 $90.00 $90.00

Chinese Green Tea and Drinks - 60 people @ $1.50 per pax.

Food-Refreshments for Events (+) $300.00 $300.00 $300.00

Traditional Chinese Dessert (Tang Yuan) and snacks - 60 people @ $5 each

Sub-Total $1,115.00 $1,030.00 $1,040.00

Singapore Food Festival - Revenue

Object Code Requested Recommended Final Description
Revenue-Rental and Sales Income (-) $600.00 $600.00 $600.00

Sales from Singapore Food Festival - 120 people @ $5 per pax.

100% towards Refreshments (Ingr.)

Sub-Total -$600.00 -$600.00 -$600.00

Singapore Food Festival - Expenses

Object Code Requested Recommended Final Description
Food-Refreshments for Events (+) $600.00 $600.00 $600.00

Cost of Ingredients for Dishes on Sale

Equip-Non-Capital Equipment (+) $50.00 $50.00 $50.00

Disposable utensils and cutlery

Ops-Rental Equipment (+) $100.00 $15.00 $15.00

Abtech Fees - AV equipment rental

Based on actual costs

Capital Expense Fund (+) $180.00 $180.00 $180.00

3 x Gas Stoves @ $60 each to replace faulty ones. Was short of gas stoves during the Singapore Food Festival 2012.

Sub-Total $750.00 $665.00 $665.00

By Object Code

Object Code Requested Recommended Final Description
Capital Expense Fund (+) $100.00 $0.00 $0.00 Portable BBQ Pit
Capital Expense Fund (+) $250.00 $0.00 $0.00 Outdoor Camping Tent, Sleeping Bags and Blankets
Capital Expense Fund (+) $180.00 $180.00 $180.00 3 x Gas Stoves @ $60 each to replace faulty ones. Was short of gas stoves during the Singapore Food Festival 2012.
Equip-Non-Capital Equipment (+) $2,000.00 $0.00 $0.00 Structural Core - Wood (planks and boards of various sizes), Brackets etc.
Equip-Non-Capital Equipment (+) $500.00 $0.00 $0.00 Structural Glue/Stabiliser Materials - Primer, Joint Compound, Glue, Liquid Adhesives etc.
Equip-Non-Capital Equipment (+) $1,000.00 $0.00 $0.00 Paint - Paint Cans, Rollers, Sponges, Brushes. Finishing Materials - Wood, Lacquer, Sandpaper
Equip-Non-Capital Equipment (+) $800.00 $0.00 $0.00 Booth Interior Structure - Chicken Wire, Fiberglass, Plaster, Wallpaper, PVC Pipes, Screwed.
Equip-Non-Capital Equipment (+) $800.00 $0.00 $0.00 Booth Interior Design - LED Lights, Electronics, Junction Boxes, Wire, Paper Mache, misc.
Equip-Non-Capital Equipment (+) $200.00 $0.00 $0.00 Booth Game Design - Wood, electronics, circuit boards, wire.
Equip-Non-Capital Equipment (+) $100.00 $100.00 $100.00 Materials for lanterns, light sticks, candles for night event.
Equip-Non-Capital Equipment (+) $50.00 $50.00 $50.00 Rollers and Brushes; Trays; Gloves
Equip-Non-Capital Equipment (+) $50.00 $50.00 $50.00 Staples, tapes, scissors, pens, pencils, markers and chalk
Equip-Non-Capital Equipment (+) $100.00 $100.00 $100.00 Celebration Materials: Face Paint, Party poppers, sparklers.
Equip-Non-Capital Equipment (+) $50.00 $50.00 $50.00 Disposable utensils and cutlery
Food Recruitment (+) $100.00 $100.00 $100.00 Snacks and Drinks
Food-Refreshments for Events (+) $500.00 $500.00 $500.00 Traditional Singapore Foood - Yu Sheng - 40 per table (10 tables)
Food-Refreshments for Events (+) $500.00 $500.00 $500.00 Steam Boat Ingredients - 100 people @ 5 per pax
Food-Refreshments for Events (+) $150.00 $150.00 $150.00 Beverages - 100 people @ 1.50 per pax
Food-Refreshments for Events (+) $525.00 $525.00 $525.00 Mooncakes - 15 boxes @ $35 each, delivered from California (Kee Wah)
Food-Refreshments for Events (+) $500.00 $500.00 $500.00 Held at a restaurant on the last day of the semester - 50 people @ $15 per pax.
Food-Refreshments for Events (+) $350.00 $350.00 $350.00 Dinner at a restaurant - 35 people @ $10 per pax.
Food-Refreshments for Events (+) $250.00 $250.00 $250.00 Light snacks and refreshments for 50 people @ $5 per pax.
Food-Refreshments for Events (+) $500.00 $500.00 $500.00 Held at a restaurant during Spring Break - 50 people @ $15 per pax.
Food-Refreshments for Events (+) $400.00 $400.00 $400.00 4 per semester @ $50 per event
Food-Refreshments for Events (+) $90.00 $90.00 $90.00 Chinese Green Tea and Drinks - 60 people @ $1.50 per pax.
Food-Refreshments for Events (+) $300.00 $300.00 $300.00 Traditional Chinese Dessert (Tang Yuan) and snacks - 60 people @ $5 each
Food-Refreshments for Events (+) $600.00 $600.00 $600.00 Cost of Ingredients for Dishes on Sale
Food-Refreshments for General Body Meetings (+) $150.00 $150.00 $150.00 1 Meeting Each Semester - 50 people @ $1.50 per pax. For
Ops-AB Tech (+) $200.00 $15.00 $15.00 ABtech Fees - 100 for sound system, 100 for projector
Ops-AB Tech (+) $100.00 $15.00 $25.00 Abtech Fees - Sound System
Ops-Advertising and Publicity (+) $50.00 $40.00 $40.00 Publicity materials, posters, chalk etc.
Ops-Advertising and Publicity (+) $200.00 $40.00 $40.00 Paint for taking over The Fence - 5 cans @ 40 per can
Ops-CMUTV (+) $0.00 $50.00 $50.00
Ops-Event Supplies (+) $50.00 $50.00 $50.00 Expendables - utensils/napkins -100 people @ $0.50 per pax
Ops-Event Supplies (+) $75.00 $75.00 $75.00 Misc. Expendables: Gas canisters for stoves ~$25, food preparation (sauces, seasonings) - 100 people @ $0.50 per pax
Ops-Event Supplies (+) $100.00 $100.00 $100.00 Celebration Materials: Light sticks, Party poppers, hats, sparklers.
Ops-Event Supplies (+) $0.00 $3,700.00 $3,700.00
Ops-Gifts and Prizes (+) $150.00 $150.00 $150.00 Graduation Gifts - Spring Semester Celebratory Dinner - 15 people @ $10 per pax.
Ops-Non-Promotional Paper, Printing, and Pub. (+) $20.00 $20.00 $20.00 Office Supplies; Paper; Printing
Ops-Operational Computing Expenses (+) $50.00 $50.00 $50.00 SSA Website Domain Name Maintenance
Ops-Rental Equipment (+) $300.00 $0.00 $0.00 U-Haul rentals and Home Depot delivery charges for purchases and disposal of Wood and other materials.
Ops-Rental Equipment (+) $100.00 $15.00 $15.00 Abtech Fees - AV equipment rental
Revenue-Donations/Other Income (-) $500.00 $500.00 $500.00 Booth Fundraising - Cakes and Cookies Sale
Revenue-Donations/Other Income (-) $100.00 $100.00 $100.00 Donations and Contributions from Mid-Autumn Festival.
Revenue-Donations/Other Income (-) $80.00 $80.00 $80.00 4 per semester - 10 people @ $1 per pax.
Revenue-Donations/Other Income (-) $0.00 $765.00 $765.00
Revenue-Fundraising Income (-) $700.00 $700.00 $700.00 Booth Fundraising - Bake Sale
Revenue-Fundraising Income (-) $1,000.00 $1,000.00 $1,000.00 One Celebratory Dinner each semester - 50 people @ $10 per pax.
Revenue-Fundraising Income (-) $500.00 $500.00 $500.00 Sale of Singapore Local Snacks brought back by Singaporeans after summer break. Income will proceed to Booth.
Revenue-Rental and Sales Income (-) $1,000.00 $1,000.00 $1,000.00 Entrance Fee - approximately 100 people at $10 per pax.
Revenue-Rental and Sales Income (-) $600.00 $600.00 $600.00 Sales from Singapore Food Festival - 120 people @ $5 per pax.
Revenue-Rental and Sales Income (-) $200.00 $200.00 $200.00 Ticket Sales - 40 people @ $5 per pax
Revenue-Rental and Sales Income (-) $400.00 $400.00 $400.00 50 people @ $8 per pax
Travel-Other (+) $60.00 $60.00 $60.00 Zipcar rental to pick up Alumni travelling from the Pittsburgh International Airport - 3 timeslots (2 hours per timeslot) @ $10 per hour
Travel-Professional Vehicle Services (+) $350.00 $350.00 $350.00 Rental Bus to Grove City Outlets - let freshmen purchase winter wear since they will not have any winter clothing. (Singapore has a tropical climate)

By Ocode

Requested
Capital Expense Fund $530.00
Equip-Non-Capital Equipment $5,650.00
Food Recruitment $100.00
Food-Refreshments for Events $4,665.00
Food-Refreshments for General Body Meetings $150.00
Ops-AB Tech $300.00
Ops-Advertising and Publicity $250.00
Ops-CMUTV $0.00
Ops-Event Supplies $225.00
Ops-Gifts and Prizes $150.00
Ops-Non-Promotional Paper, Printing, and Pub. $20.00
Ops-Operational Computing Expenses $50.00
Ops-Rental Equipment $400.00
Revenue-Donations/Other Income $680.00
Revenue-Fundraising Income $2,200.00
Revenue-Rental and Sales Income $2,200.00
Travel-Other $60.00
Travel-Professional Vehicle Services $350.00
Recommended
Capital Expense Fund $180.00
Equip-Non-Capital Equipment $350.00
Food Recruitment $100.00
Food-Refreshments for Events $4,665.00
Food-Refreshments for General Body Meetings $150.00
Ops-AB Tech $30.00
Ops-Advertising and Publicity $80.00
Ops-CMUTV $50.00
Ops-Event Supplies $3,925.00
Ops-Gifts and Prizes $150.00
Ops-Non-Promotional Paper, Printing, and Pub. $20.00
Ops-Operational Computing Expenses $50.00
Ops-Rental Equipment $15.00
Revenue-Donations/Other Income $1,445.00
Revenue-Fundraising Income $2,200.00
Revenue-Rental and Sales Income $2,200.00
Travel-Other $60.00
Travel-Professional Vehicle Services $350.00
Final
Capital Expense Fund $180.00
Equip-Non-Capital Equipment $350.00
Food Recruitment $100.00
Food-Refreshments for Events $4,665.00
Food-Refreshments for General Body Meetings $150.00
Ops-AB Tech $40.00
Ops-Advertising and Publicity $80.00
Ops-CMUTV $50.00
Ops-Event Supplies $3,925.00
Ops-Gifts and Prizes $150.00
Ops-Non-Promotional Paper, Printing, and Pub. $20.00
Ops-Operational Computing Expenses $50.00
Ops-Rental Equipment $15.00
Revenue-Donations/Other Income $1,445.00
Revenue-Fundraising Income $2,200.00
Revenue-Rental and Sales Income $2,200.00
Travel-Other $60.00
Travel-Professional Vehicle Services $350.00

Summary

Requested
Expenditures $12,370.00
Capital $530.00
Revenue ($5,080.00)
Final $7,290.00
Recommended
Expenditures $9,995.00
Capital $180.00
Revenue ($5,845.00)
Final $4,150.00
Final
Expenditures $10,005.00
Capital $180.00
Revenue ($5,845.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $4,160.00
FY14 Starting Balance $4,160.00