American Society of Civil Engineers Budget

From the Civil and Environmental Engineering Department each year.

This revenue line item will be used to fund food

We expect to be able to fund raise $700 each year.

We cannot subsidize anything besides the Ohio Conference. You will need to find alternate funding for your other events.

3 King Kong Pizzas and Coke ($100)/meeting. We need this increase as our student membership has increased this last school year. Also, we often ran out of food for the attendees last year. We plan to have 3 GBMs per semester, spending approximately $100 at each meeting, with 6 meetings over the fiscal year.

We only fund 1 GBM/semester.

This food is for Technical Guest Lectures, separate from our general body meetings. These lectures are important for students to be exposed to the projects and research done within the civil engineering discipline. Also, our ASCE group's mission is to bring these technical events to the students. Similar to the GBM, we are looking at having 2 guest lectures a semester, making a total of 4 lectures for the year, spending $100 per lecture.

2 rooms, 1 for the girls, 1 for the boys; 5 student officers total. This year we will spend $815 for 2 rooms for the ASCE Regional Conference down in Providence, RI. The ASCE conferences are usually held at fancy hotels like Sheraton, so the room rates are expensive, but we have no choice. And the conference is usually 2 days. We will spend 2 days driving and 3 nights in the hotel.

If we flew down to the conference instead of driving, we could possibly save 2 nights of hotel pricing. An estimation of round flights would be around $200/person for domestic travel. We are only asking for $100 per person. Price will vary according to destination.

The conference does not provide sufficient number of meals for the students, and the students are obligated to attend formal dinners with the young professionals at the more expensive restaurants. We are only asking for $10 per member.

The JFC does not fund personal meals.

We spend $30/person for gas money. We car pooled with the Pittsburgh section people. So $30*6 = $180.

The Steel Bridge Competition will likely be held at a facility off campus for the year we are hosting as our on cmapus locations may not be large enough for the 20 school expected to attend. We will need to rent U-Haul (for transporting the steel bridge and construction equipment), and gas money for cars. We have 10 students attending the competition each year.

This year we are continuing our participation in the Steel Bridge competition. At the previous competition, we were one of four schools out of 14 to pass the loading and deflection test! This competition will be held during an ASCE student called the Ohio valley Student Conference, which we will host this year. We will likely receive donations from alumni who have participated in the event or similar events in the past. We previously have spent $10,000 on materials for the event and this price may fluctuate depending on the design requirement for the year. We are requesting $2000 to help supplement the costs of the raw steel material, labor for molding steel members, and labor for wielding. Participating in the competition gives students hands on experience in steel fabrication, civil engineering design, and construction processes.

Materials for demonstrations during community outreach events.

If we are unable to bring the students to our campus based on the school's rules or parental concern, we will need to visit the schools onsite. We will likely send 4 students with the materials for the engineering projects the students will do. We believe $100 for gas should be enough for two trips to the schools for the fiscal year.

We owe the national organization $25 in dues to maintain our charter. This fee is charged annually.

Each year we are required to submit an Annual Report for our student chapter. This report is between 40 and 50 pages and will be longer next year due to our planning of the Ohio Valley Student Conference. For the 2012-2013 year, we spent $20 mailing the report.

Under this group we are asking for funding for the Ohio Valley conference. This conference hosted 335 students and 175 faculty and professional engineers in 2012 at the University of Pittsburgh. We will host in April of 2014. At CMU, we are expecting to have the same number of people and expenses, due to us using similar facilities. The full cost of the conference is $45,000, but we hope to fund raise most of that amount. We are asking the school for $5000 to help cover the conference expenses.

We expect to spend $100 on printing services for nearly 400 student registration forms, insurance waivers, letters to school and judges and other paper communication concerning the steel bridge competition.

We will only fund the $5000 of the conference expenses (the above line item). The rest of the funding must come from additional sources.

We expect to provide the students, faculty, and judges for their completion with breakfast and lunch on the first and second days of the competition respectively. Last year, U. Pitt spent $3000 on food for the 400 people participating in the steel bridge competition. We expect to spend the same.

We must send out mailers to the 20 schools in our conference, registration forms to their students, official rules and regulations for the conference, waivers for the students in case of injury and updates on the facilities and locations we will use. We expect to send this all through the campus postal service monthly (Aug-Apr), and we will spend approximately $200 mailing documents.

We expect to spend $600 on bridge loading material, layout materials, tape and weights to be used during the competition.