University Rowing Club Budget

FY2013 (July 1 2012 - June 30, 2013)

The University Rowing Club invites and encourages CMU faculty, staff, graduate students, and undergraduate students to join. We do not make "cuts". All dues-paying members are allowed to row. All novice and varsity team members are allowed and encouraged to compete. NOVICE TEAM The novice team is geared towards teaching those interested in learning how to row and competing, regardless of previous experience or athletic ability. A dedicated coach holds practice on average six days a week during the fall, winter, and spring seasons. The novice team competes in several fall, winter, and spring competitions. Venues for competition include Pittsburgh, Philadelphia, and Washington, DC. Novice team members are provided the opportunity to row or cox. Dues for novices are $125 for the first semester and the same as varsity dues for the second semester. VARSITY TEAM The varsity team is geared towards furthering the instruction and competition of experienced rowers. Rowers who have completed a year in the Novice Team or others deemed by the coach to be of sufficient ability are encouraged to join the varsity team. Practice is held on average six days a week during the fall, winter, and spring seasons, subject to equipment availability and weather conditions. The varsity team competes in many competitions throughout the year at venues including Pittsburgh, Boston, Philadelphia, and Washington, DC. Varsity team members are provided the opportunity to row or cox. Dues for varsity members are $200 per semester. Varsity team members have fundraising obligations including Rent-A-Rowers, working at Pittsburgh Steeler's games, football stadium cleanups, swim meet timings, Valentines Day rose sales, Carnival security duty, and spring raffle.

JFC Rep: Jason Imbrogno (jpi)

Summary

Requested
Expenditures $120,655.00
Capital $0.00
Revenue ($61,704.00)
Final $58,951.00
Recommended
Expenditures $95,095.00
Capital $0.00
Revenue ($71,704.00)
Final $23,391.00
Final
Expenditures $95,095.00
Capital $0.00
Revenue ($71,704.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $23,391.00
FY13 Starting Balance $23,391.00

Facilities Expenses

Object Code Requested Recommended Final Description
Other Supplies (+) $100.00 $100.00 $100.00

Erg room: whiteboard cleaner, markers, windex, cork board

Other Supplies (+) $260.00 $260.00 $260.00

Bay supplies: flags, soap, sponges, painter's tape, electrical tape, paint, wood, storage bins, oar wrap, spray paint

Sub-Total $360.00 $360.00 $360.00

Communication Expenses

Object Code Requested Recommended Final Description
Computing Services External (+) $65.00 $65.00 $65.00

Renewing our domain name tartancrew.org

Printing & Publishing External (+) $500.00 $500.00 $500.00

Rower's Oar newsletter

Printing & Publishing External (+) $158.00 $158.00 $158.00

Mailings to alumni/parents ($128 printing, $30 labor)

Printing & Publishing External (+) $275.00 $275.00 $275.00

Postage for alumni/parent correspondence ($65/postcards, $190 for Rower's Oar)

Office Supplies (+) $10.00 $10.00 $10.00

Flyers for Recruitment ($.05*200)

Office Supplies (+) $10.00 $10.00 $10.00

Chalk for Recruitment

Refreshments (+) $150.00 $150.00 $150.00

Alumni BBQ (Alumni House)

Sub-Total $1,168.00 $1,168.00 $1,168.00

Rower Expenses (net zero for JFC)

Object Code Requested Recommended Final Description
Membership and Dues (-) $480.00 $480.00 $480.00

Novice Weekend $20*24 rowers

Refreshments (+) $1,000.00 $1,000.00 $1,000.00

Head of the Ohio Banquet

Uniforms (+) $1,440.00 $1,440.00 $1,440.00

Uniforms: *60*24 rowers

Uniforms (+) $1,520.00 $1,520.00 $1,520.00

Varsity Jackets: $190*8 rowers

Rental Car Domestic (+) $4,530.00 $4,530.00 $4,530.00

Van Rental: $100/van/day; 5 vans

Other Travel Domestic (+) $4,800.00 $4,800.00 $4,800.00

Gas travel: $200/rower; 24 rowers

Membership and Dues (-) $6,840.00 $6,840.00 $6,840.00

Spring Break: $285/rower; 24 rowers

Rental Car Domestic (+) $4,500.00 $4,500.00 $4,500.00

Bus rental for spring break trip (we have a deal with Meyers Charter Buses)

Other Travel Domestic (+) $750.00 $0.00 $0.00

lodging for the bus driver during spring break trip

we can't fund this, please don't ask for it next year

Sub-Total $11,220.00 $10,470.00 $10,470.00

Repair Expenses

Object Code Requested Recommended Final Description
Equipment Repair (+) $2,500.00 $2,500.00 $2,500.00

General equipment maintenance (wear & tear)

Equipment Repair (+) $1,200.00 $1,200.00 $1,200.00

launch maintenance (includes fixing engines)

Sub-Total $3,700.00 $3,700.00 $3,700.00

Fundraiser Expenses

Object Code Requested Recommended Final Description
Paper Supplies (+) $30.00 $30.00 $30.00

Public Relations Flyers ($.05*600)

Sub-Total $30.00 $30.00 $30.00

Regatta Expenses

Object Code Requested Recommended Final Description
Membership and Dues (-) $720.00 $720.00 $720.00

TRRA erg race: $18/rower; 40 rowers

Lodging Domestic (+) $810.00 $0.00 $0.00

Lodging for coaches during spring break trip ($405/coach)

we don't fund this; please don't ask for this next year

Other Travel Domestic (+) $2,500.00 $2,500.00 $2,500.00

Gas/tolls for truck based on last year

Rental Car Domestic (+) $3,600.00 $3,600.00 $3,600.00

Truck rental $75/day; 14 days for weekend regattas. $150/day; 17 days for spring break and championships

Membership and Dues (-) $8,000.00 $8,000.00 $8,000.00

Race entry fees (based on last year)

Sub-Total -$1,810.00 -$2,620.00 -$2,620.00

Instructional Expenses

Object Code Requested Recommended Final Description
Rental-Facilities (+) $360.00 $360.00 $360.00

Indoor Tanks: $60/session; 6 sessions

Other Travel Domestic (+) $1,100.00 $1,100.00 $1,100.00

Launch gas (based on last year)

Other Travel Domestic (+) $6,000.00 $6,000.00 $6,000.00

Bus/car rental for transportation to practice (Ensure safety/membership retention. We don't want the novice rowers running back from practice ~4 miles away at 8 pm).

Sub-Total $7,460.00 $7,460.00 $7,460.00

Membership/Conference Expenses

Object Code Requested Recommended Final Description
Membership and Dues (-) $500.00 $500.00 $500.00

USRowing Membership

Conference Fees (-) $700.00 $700.00 $700.00

USRowing Coaching Training (trailer driving and launch/water safety). We need to send both our coaches ($350/each)

Sub-Total -$1,200.00 -$1,200.00 -$1,200.00

Coaching Expenses

Object Code Requested Recommended Final Description
Consulting Services (+) $20,000.00 $0.00 $0.00

Varsity Head Coach

see VP Murphy and Athletics Department for funding

Consulting Services (+) $4,000.00 $0.00 $0.00

Varsity Assistant Coach

same as last year

Consulting Services (+) $6,000.00 $6,000.00 $6,000.00

Novice Head Coach

Sub-Total $30,000.00 $6,000.00 $6,000.00

Non-Capital Equipment Expenses

Object Code Requested Recommended Final Description
Non-capital Furniture (+) $80.00 $80.00 $80.00

Megaphone for coach

Non-capital Equipment (+) $82.00 $82.00 $82.00

Registration for launch

Non-capital Equipment (+) $200.00 $200.00 $200.00

Erg parts: chains, oil, batteries

Non-capital Equipment (+) $250.00 $250.00 $250.00

Batteries

Non-capital Equipment (+) $400.00 $400.00 $400.00

Boat Parts: nuts, bolts, wrenches

Non-capital Equipment (+) $450.00 $450.00 $450.00

Lights

Non-capital Equipment (+) $40.00 $40.00 $40.00

Anchors ($20 each)

Non-capital Equipment (+) $15.00 $15.00 $15.00

Dry Bags ($5 each)

Non-capital Equipment (+) $100.00 $100.00 $100.00

Spotlight

Non-capital Equipment (+) $100.00 $100.00 $100.00

Life Jacket Container

Sub-Total $1,717.00 $1,717.00 $1,717.00

Capital Equipment Expenses

Object Code Requested Recommended Final Description
Capital Equipment (+) $550.00 $550.00 $550.00

Cox Box (gives stroke rating to coxswain and allows them to speak to rowers)

Capital Equipment (+) $500.00 $500.00 $500.00

Speed Coach (gives speed and stroke rating on a boat)

Capital Equipment (+) $365.00 $365.00 $365.00

One oar (to complete a set)

Capital Equipment (+) $55.00 $55.00 $55.00

USB extender & hub

Capital Equipment (+) $330.00 $330.00 $330.00

sliders for ergs (1 pair @ $290 + $40 shipping)

Capital Equipment (+) $1,920.00 $1,920.00 $1,920.00

2 ergs ($960 each) to be purchased as part of equipment rotation

Capital Equipment (+) $200.00 $200.00 $200.00

Tent frame replacement for canopy tent

Capital Equipment (+) $50.00 $50.00 $50.00

Boat Parts: replacement skeg

Capital Equipment (+) $200.00 $200.00 $200.00

Boat Parts: replacement seat

Capital Equipment (+) $21,000.00 $21,000.00 $21,000.00

Vespoli 4+ (boat) to be purchased as part of equipment rotation

Sub-Total $25,170.00 $25,170.00 $25,170.00

Bay Lease Expense

Object Code Requested Recommended Final Description
Rental-Facilities (+) $17,600.00 $17,600.00 $17,600.00

Cost determined by Bay Lease Agreement with TRRA

Sub-Total $17,600.00 $17,600.00 $17,600.00

Income and Revenue

Object Code Requested Recommended Final Description
Donations/Contributions (+) $8,000.00 $8,000.00 $8,000.00

Donations from alumni/parents

Rental Income (-) $1,200.00 $1,200.00 $1,200.00

Bay Space Rental:$250/year/boat, 4 boats. Trailer rental for travel to races.

Membership and Dues (-) $3,600.00 $3,600.00 $3,600.00

Fall Varsity Dues: $200/rower; 18 rowers

Membership and Dues (-) $3,750.00 $3,750.00 $3,750.00

Fall Novice Dues: $125/rower; 30 rowers

Membership and Dues (-) $4,800.00 $4,800.00 $4,800.00

Spring Dues: $200/rower; 24 rowers

External Services (-) $150.00 $150.00 $150.00

Alumni BBQ (Alumni House)

Events and Activities (-) $8,000.00 $8,000.00 $8,000.00

Athletic Events Off-Campus (i.e. Steeler's Games)

Events and Activities (-) $1,000.00 $1,000.00 $1,000.00

Carnival Security Shifts

Events and Activities (-) $1,200.00 $1,200.00 $1,200.00

Athletic Events On-Campus

Events and Activities (-) $6,840.00 $6,840.00 $6,840.00

Spring Break: $285/rower; 24 rowers

Events and Activities (-) $4,800.00 $4,800.00 $4,800.00

Gas Travel: $200/rower; 24 rowers

Events and Activities (-) $4,530.00 $4,530.00 $4,530.00

Van Rental: $100/van/day; 5 vans

Events and Activities (-) $1,520.00 $1,520.00 $1,520.00

Varsity Jackets: $190*8 rowers

Events and Activities (-) $1,440.00 $1,440.00 $1,440.00

Uniforms: $60*24 rowers

Events and Activities (-) $1,000.00 $1,000.00 $1,000.00

Head of the Ohio Banquet: cost of the 2011 banquet

Events and Activities (-) $154.00 $154.00 $154.00

Team Shirts

Events and Activities (-) $480.00 $480.00 $480.00

Novice Weekend: $20*24 rowers

Other Sales (-) $0.00 $10,000.00 $10,000.00

additional fundraising

Sub-Total -$36,464.00 -$46,464.00 -$46,464.00

By Object Code

Object Code Requested Recommended Final Description
Capital Equipment (+) $550.00 $550.00 $550.00 Cox Box (gives stroke rating to coxswain and allows them to speak to rowers)
Capital Equipment (+) $500.00 $500.00 $500.00 Speed Coach (gives speed and stroke rating on a boat)
Capital Equipment (+) $365.00 $365.00 $365.00 One oar (to complete a set)
Capital Equipment (+) $55.00 $55.00 $55.00 USB extender & hub
Capital Equipment (+) $330.00 $330.00 $330.00 sliders for ergs (1 pair @ $290 + $40 shipping)
Capital Equipment (+) $1,920.00 $1,920.00 $1,920.00 2 ergs ($960 each) to be purchased as part of equipment rotation
Capital Equipment (+) $200.00 $200.00 $200.00 Tent frame replacement for canopy tent
Capital Equipment (+) $50.00 $50.00 $50.00 Boat Parts: replacement skeg
Capital Equipment (+) $200.00 $200.00 $200.00 Boat Parts: replacement seat
Capital Equipment (+) $21,000.00 $21,000.00 $21,000.00 Vespoli 4+ (boat) to be purchased as part of equipment rotation
Computing Services External (+) $65.00 $65.00 $65.00 Renewing our domain name tartancrew.org
Conference Fees (-) $700.00 $700.00 $700.00 USRowing Coaching Training (trailer driving and launch/water safety). We need to send both our coaches ($350/each)
Consulting Services (+) $20,000.00 $0.00 $0.00 Varsity Head Coach
Consulting Services (+) $4,000.00 $0.00 $0.00 Varsity Assistant Coach
Consulting Services (+) $6,000.00 $6,000.00 $6,000.00 Novice Head Coach
Donations/Contributions (+) $8,000.00 $8,000.00 $8,000.00 Donations from alumni/parents
Equipment Repair (+) $2,500.00 $2,500.00 $2,500.00 General equipment maintenance (wear & tear)
Equipment Repair (+) $1,200.00 $1,200.00 $1,200.00 launch maintenance (includes fixing engines)
Events and Activities (-) $8,000.00 $8,000.00 $8,000.00 Athletic Events Off-Campus (i.e. Steeler's Games)
Events and Activities (-) $1,000.00 $1,000.00 $1,000.00 Carnival Security Shifts
Events and Activities (-) $1,200.00 $1,200.00 $1,200.00 Athletic Events On-Campus
Events and Activities (-) $6,840.00 $6,840.00 $6,840.00 Spring Break: $285/rower; 24 rowers
Events and Activities (-) $4,800.00 $4,800.00 $4,800.00 Gas Travel: $200/rower; 24 rowers
Events and Activities (-) $4,530.00 $4,530.00 $4,530.00 Van Rental: $100/van/day; 5 vans
Events and Activities (-) $1,520.00 $1,520.00 $1,520.00 Varsity Jackets: $190*8 rowers
Events and Activities (-) $1,440.00 $1,440.00 $1,440.00 Uniforms: $60*24 rowers
Events and Activities (-) $1,000.00 $1,000.00 $1,000.00 Head of the Ohio Banquet: cost of the 2011 banquet
Events and Activities (-) $154.00 $154.00 $154.00 Team Shirts
Events and Activities (-) $480.00 $480.00 $480.00 Novice Weekend: $20*24 rowers
External Services (-) $150.00 $150.00 $150.00 Alumni BBQ (Alumni House)
Lodging Domestic (+) $810.00 $0.00 $0.00 Lodging for coaches during spring break trip ($405/coach)
Membership and Dues (-) $3,600.00 $3,600.00 $3,600.00 Fall Varsity Dues: $200/rower; 18 rowers
Membership and Dues (-) $3,750.00 $3,750.00 $3,750.00 Fall Novice Dues: $125/rower; 30 rowers
Membership and Dues (-) $4,800.00 $4,800.00 $4,800.00 Spring Dues: $200/rower; 24 rowers
Membership and Dues (-) $500.00 $500.00 $500.00 USRowing Membership
Membership and Dues (-) $720.00 $720.00 $720.00 TRRA erg race: $18/rower; 40 rowers
Membership and Dues (-) $8,000.00 $8,000.00 $8,000.00 Race entry fees (based on last year)
Membership and Dues (-) $480.00 $480.00 $480.00 Novice Weekend $20*24 rowers
Membership and Dues (-) $6,840.00 $6,840.00 $6,840.00 Spring Break: $285/rower; 24 rowers
Non-capital Equipment (+) $82.00 $82.00 $82.00 Registration for launch
Non-capital Equipment (+) $200.00 $200.00 $200.00 Erg parts: chains, oil, batteries
Non-capital Equipment (+) $250.00 $250.00 $250.00 Batteries
Non-capital Equipment (+) $400.00 $400.00 $400.00 Boat Parts: nuts, bolts, wrenches
Non-capital Equipment (+) $450.00 $450.00 $450.00 Lights
Non-capital Equipment (+) $40.00 $40.00 $40.00 Anchors ($20 each)
Non-capital Equipment (+) $15.00 $15.00 $15.00 Dry Bags ($5 each)
Non-capital Equipment (+) $100.00 $100.00 $100.00 Spotlight
Non-capital Equipment (+) $100.00 $100.00 $100.00 Life Jacket Container
Non-capital Furniture (+) $80.00 $80.00 $80.00 Megaphone for coach
Office Supplies (+) $10.00 $10.00 $10.00 Flyers for Recruitment ($.05*200)
Office Supplies (+) $10.00 $10.00 $10.00 Chalk for Recruitment
Other Sales (-) $0.00 $10,000.00 $10,000.00
Other Supplies (+) $100.00 $100.00 $100.00 Erg room: whiteboard cleaner, markers, windex, cork board
Other Supplies (+) $260.00 $260.00 $260.00 Bay supplies: flags, soap, sponges, painter's tape, electrical tape, paint, wood, storage bins, oar wrap, spray paint
Other Travel Domestic (+) $1,100.00 $1,100.00 $1,100.00 Launch gas (based on last year)
Other Travel Domestic (+) $6,000.00 $6,000.00 $6,000.00 Bus/car rental for transportation to practice (Ensure safety/membership retention. We don't want the novice rowers running back from practice ~4 miles away at 8 pm).
Other Travel Domestic (+) $2,500.00 $2,500.00 $2,500.00 Gas/tolls for truck based on last year
Other Travel Domestic (+) $4,800.00 $4,800.00 $4,800.00 Gas travel: $200/rower; 24 rowers
Other Travel Domestic (+) $750.00 $0.00 $0.00 lodging for the bus driver during spring break trip
Paper Supplies (+) $30.00 $30.00 $30.00 Public Relations Flyers ($.05*600)
Printing & Publishing External (+) $500.00 $500.00 $500.00 Rower's Oar newsletter
Printing & Publishing External (+) $158.00 $158.00 $158.00 Mailings to alumni/parents ($128 printing, $30 labor)
Printing & Publishing External (+) $275.00 $275.00 $275.00 Postage for alumni/parent correspondence ($65/postcards, $190 for Rower's Oar)
Refreshments (+) $1,000.00 $1,000.00 $1,000.00 Head of the Ohio Banquet
Refreshments (+) $150.00 $150.00 $150.00 Alumni BBQ (Alumni House)
Rental Car Domestic (+) $3,600.00 $3,600.00 $3,600.00 Truck rental $75/day; 14 days for weekend regattas. $150/day; 17 days for spring break and championships
Rental Car Domestic (+) $4,530.00 $4,530.00 $4,530.00 Van Rental: $100/van/day; 5 vans
Rental Car Domestic (+) $4,500.00 $4,500.00 $4,500.00 Bus rental for spring break trip (we have a deal with Meyers Charter Buses)
Rental Income (-) $1,200.00 $1,200.00 $1,200.00 Bay Space Rental:$250/year/boat, 4 boats. Trailer rental for travel to races.
Rental-Facilities (+) $17,600.00 $17,600.00 $17,600.00 Cost determined by Bay Lease Agreement with TRRA
Rental-Facilities (+) $360.00 $360.00 $360.00 Indoor Tanks: $60/session; 6 sessions
Uniforms (+) $1,440.00 $1,440.00 $1,440.00 Uniforms: *60*24 rowers
Uniforms (+) $1,520.00 $1,520.00 $1,520.00 Varsity Jackets: $190*8 rowers

By Ocode

Requested
Capital Equipment $25,170.00
Computing Services External $65.00
Conference Fees $700.00
Consulting Services $30,000.00
Donations/Contributions $8,000.00
Equipment Repair $3,700.00
Events and Activities $30,964.00
External Services $150.00
Lodging Domestic $810.00
Membership and Dues $28,690.00
Non-capital Equipment $1,637.00
Non-capital Furniture $80.00
Office Supplies $20.00
Other Sales $0.00
Other Supplies $360.00
Other Travel Domestic $15,150.00
Paper Supplies $30.00
Printing & Publishing External $933.00
Refreshments $1,150.00
Rental Car Domestic $12,630.00
Rental Income $1,200.00
Rental-Facilities $17,960.00
Uniforms $2,960.00
Recommended
Capital Equipment $25,170.00
Computing Services External $65.00
Conference Fees $700.00
Consulting Services $6,000.00
Donations/Contributions $8,000.00
Equipment Repair $3,700.00
Events and Activities $30,964.00
External Services $150.00
Lodging Domestic $0.00
Membership and Dues $28,690.00
Non-capital Equipment $1,637.00
Non-capital Furniture $80.00
Office Supplies $20.00
Other Sales $10,000.00
Other Supplies $360.00
Other Travel Domestic $14,400.00
Paper Supplies $30.00
Printing & Publishing External $933.00
Refreshments $1,150.00
Rental Car Domestic $12,630.00
Rental Income $1,200.00
Rental-Facilities $17,960.00
Uniforms $2,960.00
Final
Capital Equipment $25,170.00
Computing Services External $65.00
Conference Fees $700.00
Consulting Services $6,000.00
Donations/Contributions $8,000.00
Equipment Repair $3,700.00
Events and Activities $30,964.00
External Services $150.00
Lodging Domestic $0.00
Membership and Dues $28,690.00
Non-capital Equipment $1,637.00
Non-capital Furniture $80.00
Office Supplies $20.00
Other Sales $10,000.00
Other Supplies $360.00
Other Travel Domestic $14,400.00
Paper Supplies $30.00
Printing & Publishing External $933.00
Refreshments $1,150.00
Rental Car Domestic $12,630.00
Rental Income $1,200.00
Rental-Facilities $17,960.00
Uniforms $2,960.00

Summary

Requested
Expenditures $120,655.00
Capital $0.00
Revenue ($61,704.00)
Final $58,951.00
Recommended
Expenditures $95,095.00
Capital $0.00
Revenue ($71,704.00)
Final $23,391.00
Final
Expenditures $95,095.00
Capital $0.00
Revenue ($71,704.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $23,391.00
FY13 Starting Balance $23,391.00