The Tartan Budget
FY2012 (July 1 2011 - June 30, 2012)
The Tartan has been Carnegie Mellon University's student-run newspaper since 1906. With a weekly broadsheet paper circulation of 3,000, The Tartan serves the campus community of 9,500 students as well as faculty, staff and administration. One of Carnegie Mellon's largest student organizations, The Tartan is also a pre-eminent media source on campus. Every week, nearly 150 students come together to provide news and event coverage to the University and its surrounding communities. The broadsheet newspaper is comprised of four primary sections — News, Science & Technology, Forum, and Sports — while the tabloid section, Pillbox, also incorporates Comics. In addition, The Tartan also runs a news website, thetartan.org, and a semesterly literary and art magazine, Dossier.
JFC Rep:
Summary
| Requested | |
|---|---|
| Expenditures | $137,056.41 |
| Capital | $0.00 |
| Revenue | ($88,200.00) |
| Final | $48,856.41 |
| Recommended | |
|---|---|
| Expenditures | $135,128.11 |
| Capital | $0.00 |
| Revenue | ($92,750.00) |
| Final | $42,378.11 |
| Final | |
|---|---|
| Expenditures | $135,128.11 |
| Capital | $0.00 |
| Revenue | ($92,750.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $42,378.11 |
| FY12 Starting Balance | $42,378.11 |
Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Donations/Contributions (-) | $500.00 | $500.00 | $500.00 |
We do not receive donations, however with the creation of our alumni network in the process we hope to |
| Other Sales (-) | $2,200.00 | $2,200.00 | $2,200.00 |
Selling old Mac Minis for $200 a piece |
| Publication Sales (-) | $500.00 | $500.00 | $500.00 |
With out current annual subscription methods, we lose money b/c of postage, however we are revising the program in hopes of turning a profit |
| Advertising Income (-) | $85,000.00 | $85,000.00 | $85,000.00 |
Income made from newspaper ads (made a total of $81,000 last year) |
| Donations/Contributions (-) | $0.00 | $4,550.00 | $4,550.00 |
Personal Contributions for Conference $190/person, in line with Student Activities Fee |
| Sub-Total | -$88,200.00 | -$92,750.00 | -$92,750.00 |
Office
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Telephone External (+) | $300.00 | $300.00 | $300.00 |
Local and national calls to advertisers and clients |
| Postage (+) | $2,500.00 | $2,500.00 | $2,500.00 |
Tearsheets and invoicing to advertisers and clients |
| Shipping (+) | $200.00 | $200.00 | $200.00 |
Tearsheets and invoicing to advertisers and clients |
| Office Supplies (+) | $250.00 | $250.00 | $250.00 |
Pens, pencils, paperclips, post-its, copy pens, tape, staples, etc… |
| Other Supplies (+) | $100.00 | $100.00 | $100.00 |
Art supplies, pens, pencils, for art staff |
| Sub-Total | $3,350.00 | $3,350.00 | $3,350.00 |
Printing
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Printing & Publishing External (+) | $700.00 | $700.00 | $700.00 |
Photocopying, split among 7 sections of the paper |
| Printing & Publishing External (+) | $5,000.00 | $5,000.00 | $5,000.00 |
Dossier – literary and art magazine, once each semester |
| Printing & Publishing External (+) | $900.00 | $900.00 | $900.00 |
April fools insert, scandal issue, once a year |
| Printing & Publishing External (+) | $97,899.11 | $97,899.11 | $97,899.11 |
Price for printing 27 issues w/ printer's updated prices |
| Sub-Total | $104,499.11 | $104,499.11 | $104,499.11 |
Staff Development
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Airfare Domestic (+) | $3,500.00 | $3,500.00 | $3,500.00 |
Travel to the Associated Collegiate Press National Conference for 4-5 members |
| Airfare Domestic (+) | $2,000.00 | $2,000.00 | $2,000.00 |
Lodging to the Associated Collegiate Press National Conference for 4-5 members |
| Conference/Tournament Reg Domestic (+) | $300.00 | $300.00 | $300.00 |
ACP Conference Registration |
| Refreshments (+) | $500.00 | $500.00 | $500.00 |
For workshops, lectures, training sessions etc… |
| Refreshments (+) | $100.00 | $100.00 | $100.00 |
For copy staff training event |
| Sub-Total | $6,400.00 | $6,400.00 | $6,400.00 |
General
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Memberships and Dues (+) | $125.00 | $125.00 | $125.00 |
Membership for the Associated Collegiate Press |
| Memberships and Dues (+) | $105.00 | $105.00 | $105.00 |
Membership to the Pennsylvania Newspaper Association |
| Refreshments (+) | $2,000.00 | $1,000.00 | $1,000.00 |
Tartan Gala for all staff at the end of each semester In line with the 50% cut last year |
| Book and Periodical Binding (+) | $600.00 | $600.00 | $600.00 |
Binding for The Tartan archives |
| Capital Equipment (+) | $500.00 | $500.00 | $500.00 |
Additional fonts for redesigning print/online content |
| Advertising Public Relations (+) | $200.00 | $200.00 | $200.00 |
Printing signs to advertise weekly ideas |
| Sub-Total | $3,530.00 | $2,530.00 | $2,530.00 |
Productions
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Refreshments (+) | $900.00 | $450.00 | $450.00 |
Food for staff involved in Sunday productions (staff present from 11 a.m. – 11 p.m.) In line with last year |
| Student Employment (+) | $8,500.00 | $8,500.00 | $8,500.00 |
Salaries, 10% commission split between advertising and business staff |
| Sub-Total | $9,400.00 | $8,950.00 | $8,950.00 |
Systems
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Computing Supplies (+) | $7,139.00 | $7,139.00 | $7,139.00 |
11 Mac Mini’s, 2.4GHz : 320GB : 2GB, priced at $649 each, needed to run CS5 |
| Equipment Repair (+) | $150.00 | $0.00 | $0.00 |
3 Replacement peripheral apple keyboards, each priced at $50 You already have keyboards |
| Equipment Repair (+) | $150.00 | $0.00 | $0.00 |
3 Replacement peripheral apple mouses, each priced at $50 You already have mice |
| Computing Supplies (+) | $500.00 | $300.00 | $300.00 |
S3 backup database for thetartan.org In line with last year |
| Computing Supplies (+) | $258.30 | $0.00 | $0.00 |
LG 22” Monitor, W2043SE-PF Not mission critical |
| Equipment Repair (+) | $500.00 | $0.00 | $0.00 |
Battery solution, servers die when the power goes out. This money is set aside to investigate solutions/backup. Ask for this after you've done your research or go to senate/appeal |
| Printing & Publishing External (+) | $400.00 | $400.00 | $400.00 |
2 Printer cartridges, Q7516A, our printer runs out of ink twice a year |
| Sub-Total | $9,097.30 | $7,839.00 | $7,839.00 |
Photo Department
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Equipment (+) | $150.00 | $150.00 | $150.00 |
Backdrops for photo office studio |
| Capital Equipment (+) | $40.00 | $40.00 | $40.00 |
Folding table for staging photo shoot |
| Capital Equipment (+) | $70.00 | $70.00 | $70.00 |
Cabinets for storing and locking away cameras and expensive equipment |
| Capital Equipment (+) | $200.00 | $200.00 | $200.00 |
Lighting equipment for photo studio |
| Capital Equipment (+) | $30.00 | $30.00 | $30.00 |
Reflectors for photo shoots |
| Capital Equipment (+) | $150.00 | $150.00 | $150.00 |
Recording equipment for video features |
| Capital Equipment (+) | $30.00 | $30.00 | $30.00 |
Mirrors for still shots |
| Capital Equipment (+) | $50.00 | $50.00 | $50.00 |
Batteries, memory cards, straps |
| Capital Equipment (+) | $60.00 | $60.00 | $60.00 |
Money for camera cases |
| Sub-Total | $780.00 | $780.00 | $780.00 |
JFC Addition
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Lecture Fees and Honorariums (+) | $0.00 | $400.00 | $400.00 |
Elections |
| Airfare Domestic (+) | $0.00 | $380.00 | $380.00 |
NYT Conference Funding for EIC and Publisher |
| Sub-Total | $0.00 | $780.00 | $780.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Advertising Income (-) | $85,000.00 | $85,000.00 | $85,000.00 | Income made from newspaper ads (made a total of $81,000 last year) |
| Advertising Public Relations (+) | $200.00 | $200.00 | $200.00 | Printing signs to advertise weekly ideas |
| Airfare Domestic (+) | $3,500.00 | $3,500.00 | $3,500.00 | Travel to the Associated Collegiate Press National Conference for 4-5 members |
| Airfare Domestic (+) | $2,000.00 | $2,000.00 | $2,000.00 | Lodging to the Associated Collegiate Press National Conference for 4-5 members |
| Airfare Domestic (+) | $0.00 | $380.00 | $380.00 | NYT Conference Funding for EIC and Publisher |
| Book and Periodical Binding (+) | $600.00 | $600.00 | $600.00 | Binding for The Tartan archives |
| Capital Equipment (+) | $500.00 | $500.00 | $500.00 | Additional fonts for redesigning print/online content |
| Capital Equipment (+) | $150.00 | $150.00 | $150.00 | Backdrops for photo office studio |
| Capital Equipment (+) | $40.00 | $40.00 | $40.00 | Folding table for staging photo shoot |
| Capital Equipment (+) | $70.00 | $70.00 | $70.00 | Cabinets for storing and locking away cameras and expensive equipment |
| Capital Equipment (+) | $200.00 | $200.00 | $200.00 | Lighting equipment for photo studio |
| Capital Equipment (+) | $30.00 | $30.00 | $30.00 | Reflectors for photo shoots |
| Capital Equipment (+) | $150.00 | $150.00 | $150.00 | Recording equipment for video features |
| Capital Equipment (+) | $30.00 | $30.00 | $30.00 | Mirrors for still shots |
| Capital Equipment (+) | $50.00 | $50.00 | $50.00 | Batteries, memory cards, straps |
| Capital Equipment (+) | $60.00 | $60.00 | $60.00 | Money for camera cases |
| Computing Supplies (+) | $7,139.00 | $7,139.00 | $7,139.00 | 11 Mac Mini’s, 2.4GHz : 320GB : 2GB, priced at $649 each, needed to run CS5 |
| Computing Supplies (+) | $500.00 | $300.00 | $300.00 | S3 backup database for thetartan.org |
| Computing Supplies (+) | $258.30 | $0.00 | $0.00 | LG 22” Monitor, W2043SE-PF |
| Conference/Tournament Reg Domestic (+) | $300.00 | $300.00 | $300.00 | ACP Conference Registration |
| Donations/Contributions (-) | $500.00 | $500.00 | $500.00 | We do not receive donations, however with the creation of our alumni network in the process we hope to |
| Donations/Contributions (-) | $0.00 | $4,550.00 | $4,550.00 | Personal Contributions for Conference |
| Equipment Repair (+) | $150.00 | $0.00 | $0.00 | 3 Replacement peripheral apple keyboards, each priced at $50 |
| Equipment Repair (+) | $150.00 | $0.00 | $0.00 | 3 Replacement peripheral apple mouses, each priced at $50 |
| Equipment Repair (+) | $500.00 | $0.00 | $0.00 | Battery solution, servers die when the power goes out. This money is set aside to investigate solutions/backup. |
| Lecture Fees and Honorariums (+) | $0.00 | $400.00 | $400.00 | Elections |
| Memberships and Dues (+) | $125.00 | $125.00 | $125.00 | Membership for the Associated Collegiate Press |
| Memberships and Dues (+) | $105.00 | $105.00 | $105.00 | Membership to the Pennsylvania Newspaper Association |
| Office Supplies (+) | $250.00 | $250.00 | $250.00 | Pens, pencils, paperclips, post-its, copy pens, tape, staples, etc… |
| Other Sales (-) | $2,200.00 | $2,200.00 | $2,200.00 | Selling old Mac Minis for $200 a piece |
| Other Supplies (+) | $100.00 | $100.00 | $100.00 | Art supplies, pens, pencils, for art staff |
| Postage (+) | $2,500.00 | $2,500.00 | $2,500.00 | Tearsheets and invoicing to advertisers and clients |
| Printing & Publishing External (+) | $700.00 | $700.00 | $700.00 | Photocopying, split among 7 sections of the paper |
| Printing & Publishing External (+) | $5,000.00 | $5,000.00 | $5,000.00 | Dossier – literary and art magazine, once each semester |
| Printing & Publishing External (+) | $900.00 | $900.00 | $900.00 | April fools insert, scandal issue, once a year |
| Printing & Publishing External (+) | $400.00 | $400.00 | $400.00 | 2 Printer cartridges, Q7516A, our printer runs out of ink twice a year |
| Printing & Publishing External (+) | $97,899.11 | $97,899.11 | $97,899.11 | Price for printing 27 issues w/ printer's updated prices |
| Publication Sales (-) | $500.00 | $500.00 | $500.00 | With out current annual subscription methods, we lose money b/c of postage, however we are revising the program in hopes of turning a profit |
| Refreshments (+) | $500.00 | $500.00 | $500.00 | For workshops, lectures, training sessions etc… |
| Refreshments (+) | $100.00 | $100.00 | $100.00 | For copy staff training event |
| Refreshments (+) | $2,000.00 | $1,000.00 | $1,000.00 | Tartan Gala for all staff at the end of each semester |
| Refreshments (+) | $900.00 | $450.00 | $450.00 | Food for staff involved in Sunday productions (staff present from 11 a.m. – 11 p.m.) |
| Shipping (+) | $200.00 | $200.00 | $200.00 | Tearsheets and invoicing to advertisers and clients |
| Student Employment (+) | $8,500.00 | $8,500.00 | $8,500.00 | Salaries, 10% commission split between advertising and business staff |
| Telephone External (+) | $300.00 | $300.00 | $300.00 | Local and national calls to advertisers and clients |
By Ocode
| Requested | |
|---|---|
| Advertising Income | $85,000.00 |
| Advertising Public Relations | $200.00 |
| Airfare Domestic | $5,500.00 |
| Book and Periodical Binding | $600.00 |
| Capital Equipment | $1,280.00 |
| Computing Supplies | $7,897.30 |
| Conference/Tournament Reg Domestic | $300.00 |
| Donations/Contributions | $500.00 |
| Equipment Repair | $800.00 |
| Lecture Fees and Honorariums | $0.00 |
| Memberships and Dues | $230.00 |
| Office Supplies | $250.00 |
| Other Sales | $2,200.00 |
| Other Supplies | $100.00 |
| Postage | $2,500.00 |
| Printing & Publishing External | $104,899.11 |
| Publication Sales | $500.00 |
| Refreshments | $3,500.00 |
| Shipping | $200.00 |
| Student Employment | $8,500.00 |
| Telephone External | $300.00 |
| Recommended | |
|---|---|
| Advertising Income | $85,000.00 |
| Advertising Public Relations | $200.00 |
| Airfare Domestic | $5,880.00 |
| Book and Periodical Binding | $600.00 |
| Capital Equipment | $1,280.00 |
| Computing Supplies | $7,439.00 |
| Conference/Tournament Reg Domestic | $300.00 |
| Donations/Contributions | $5,050.00 |
| Equipment Repair | $0.00 |
| Lecture Fees and Honorariums | $400.00 |
| Memberships and Dues | $230.00 |
| Office Supplies | $250.00 |
| Other Sales | $2,200.00 |
| Other Supplies | $100.00 |
| Postage | $2,500.00 |
| Printing & Publishing External | $104,899.11 |
| Publication Sales | $500.00 |
| Refreshments | $2,050.00 |
| Shipping | $200.00 |
| Student Employment | $8,500.00 |
| Telephone External | $300.00 |
| Final | |
|---|---|
| Advertising Income | $85,000.00 |
| Advertising Public Relations | $200.00 |
| Airfare Domestic | $5,880.00 |
| Book and Periodical Binding | $600.00 |
| Capital Equipment | $1,280.00 |
| Computing Supplies | $7,439.00 |
| Conference/Tournament Reg Domestic | $300.00 |
| Donations/Contributions | $5,050.00 |
| Equipment Repair | $0.00 |
| Lecture Fees and Honorariums | $400.00 |
| Memberships and Dues | $230.00 |
| Office Supplies | $250.00 |
| Other Sales | $2,200.00 |
| Other Supplies | $100.00 |
| Postage | $2,500.00 |
| Printing & Publishing External | $104,899.11 |
| Publication Sales | $500.00 |
| Refreshments | $2,050.00 |
| Shipping | $200.00 |
| Student Employment | $8,500.00 |
| Telephone External | $300.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $137,056.41 |
| Capital | $0.00 |
| Revenue | ($88,200.00) |
| Final | $48,856.41 |
| Recommended | |
|---|---|
| Expenditures | $135,128.11 |
| Capital | $0.00 |
| Revenue | ($92,750.00) |
| Final | $42,378.11 |
| Final | |
|---|---|
| Expenditures | $135,128.11 |
| Capital | $0.00 |
| Revenue | ($92,750.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $42,378.11 |
| FY12 Starting Balance | $42,378.11 |