The Tartan Budget
FY2014 (July 1, 2013 - June 30, 2014)
The Tartan has been Carnegie Mellon University's student-run newspaper since 1906. With a weekly broadsheet paper circulation of 3,000, The Tartan serves the campus community of 9,500 students as well as faculty, staff and administration. One of Carnegie Mellon's largest student organizations, The Tartan is also a pre-eminent media source on campus. Every week, nearly 150 students come together to provide news and event coverage to the University and its surrounding communities. The broadsheet newspaper is comprised of four primary sections — News, Science & Technology, Forum, and Sports — while the tabloid section, Pillbox, also incorporates Comics. In addition, The Tartan also runs a news website, thetartan.org, and a semesterly literary and art magazine, Dossier.
JFC Rep: Jonathan Mark (jemark)
Summary
| Requested | |
|---|---|
| Expenditures | $141,463.00 |
| Capital | $1,230.00 |
| Revenue | ($80,250.00) |
| Final | $61,213.00 |
| Recommended | |
|---|---|
| Expenditures | $106,438.00 |
| Capital | $0.00 |
| Revenue | ($70,720.00) |
| Final | $35,718.00 |
| Final | |
|---|---|
| Expenditures | $106,947.40 |
| Capital | $30.00 |
| Revenue | ($70,780.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $36,167.40 |
| FY14 Starting Balance | $36,167.40 |
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Revenue-Rental and Sales Income (-) | $80,000.00 | $70,000.00 | $70,000.00 |
The income we will make from newspaper ads. We made a total of $77,000 last year. Covers production costs. Based on actual cost |
| Revenue-Donations/Other Income (-) | $250.00 | $250.00 | $250.00 |
Although our alumni network exists, we do not typically receive donations. Towards travel |
| Revenue-Donations/Other Income (-) | $0.00 | $470.00 | $530.00 |
JFC Addition The JFC will fund hotels 80%, capped at $150 per room per night per four people, 50% of transportation, and up to $500 per person traveling for the year |
| Sub-Total | -$80,250.00 | -$70,720.00 | -$70,780.00 |
Office
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Telecommunications (+) | $384.00 | $384.00 | $384.00 |
Local and national calls to advertisers and clients. This is based on actual costs from previous years. |
| Ops-Postal Services (+) | $3,200.00 | $700.00 | $700.00 |
Tearsheets and invoicing to advertisers and clients. This pays for postage. You spent $690 on postage in FY12 |
| Ops-General Supplies (+) | $300.00 | $0.00 | $150.00 |
Pens, pencils, paperclips, post-its, copy pens, tape, staples, etc. Students have their own office supplies |
| Ops-General Supplies (+) | $50.00 | $50.00 | $50.00 |
Art supplies, pens, pencils, for art staff. |
| Sub-Total | $3,934.00 | $1,134.00 | $1,284.00 |
Printing
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $700.00 | $700.00 | $700.00 |
Printing for proofs, split among 7 sections of the paper. This is 120 reams of varied printer paper. Based on actual costs from previous years. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $5,000.00 | $5,000.00 | $4,773.50 |
Dossier - literary and art magazine, once each semester. Costs roughly $2,500 to print each semester. Approved Line Item Change: (-226.50) to cover ACP Taxi Reimbursement |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $1,200.00 | $1,200.00 | $1,200.00 |
April fools insert, scandal issue, once a year with printer's updated costs. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $100,000.00 | $75,000.00 | $75,000.00 |
Price for printing 27 issues w/ printer's updated prices. Based on actual cost |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $500.00 | $425.00 | $425.00 |
Binding the year's issues for The Tartan archives. Based on actual cost |
| Ops-Advertising and Publicity (+) | $200.00 | $100.00 | $100.00 |
Printing signs to advertise events, our tip-line, recruitment, workshops, weekly ideas and other features. Capped at $100 |
| Sub-Total | $107,600.00 | $82,425.00 | $82,198.50 |
Staff Development and Training
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Travel-Airfare Domestic (+) | $4,000.00 | $1,200.00 | $1,200.00 |
Travel to the Associated Collegiate Press National Conference for 6 members. This is a Leadership Training experience for those that attend. The information they bring back from the Conference workshops translates into multiple and diverse workshops (such as writing, designing, advertising) for all staff. |
| Travel-Hotel and Lodging (+) | $2,000.00 | $600.00 | $900.00 |
Lodging to the Associated Collegiate Press National Conference for 6 members. Capped at $600; appeal granted to conform to 150 per night |
| Ops-Program Expenses (+) | $700.00 | $700.00 | $700.00 |
Conference registration for 6 members. This year the Associated Collegiate Press National Conference registration went up $20 per person. Factoring inflation in for next year. |
| Ops-Registration and Tournaments (+) | $129.00 | $129.00 | $129.00 |
University membership as an ACP authorized newspaper. |
| Food-Refreshments for Events (+) | $750.00 | $0.00 | $0.00 |
Staff Training Sessions --- including new-writer workshops, interviewing techniques, lectures, argument writing, sourcing, editing, scope and context, and more. This will pay for food for the event. Pride is a better motivating factor than food |
| Food-Refreshments for Events (+) | $100.00 | $0.00 | $0.00 |
Copy Training Session --- to train our copy staff to have increased proficiency at copy editing, including AP style, Tartan standards, and general proofing and layout. This will pay for food for the event. |
| Food-Meals for Members (+) | $2,000.00 | $0.00 | $0.00 |
Tartan Gala --- award ceremony and reception for all staff members and guests to celebrate the conclusion of each semester. |
| Travel-Other (+) | $0.00 | $0.00 | $226.50 |
Approved Line Item Change: Taxi Reimbursement (ACP) |
| Sub-Total | $9,679.00 | $2,629.00 | $3,155.50 |
Production
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Refreshments for General Body Meetings (+) | $900.00 | $900.00 | $959.40 |
Food for staff involved in Sunday productions. Staff are in the office from 11 a.m. until 3 a.m. every Sunday to produce a newspaper for campus. |
| Salary-Payroll and Benefits (+) | $8,000.00 | $8,000.00 | $8,000.00 |
Salaries, 10% commission split between advertising and business staff. |
| Sub-Total | $8,900.00 | $8,900.00 | $8,959.40 |
Computer Systems
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Operational Computing Expenses (+) | $300.00 | $300.00 | $300.00 |
Amazon S3 backup database for thetartan.org. This hosts our website backups, images, articles, etc. |
| Capital Expense Fund (+) | $400.00 | $0.00 | $30.00 |
8 apple keyboards, each priced at $50. Last year, you gave us $100 to buy 10 funtional keyboards. Please look at this as a five year investment. Each keyboard we buy lasts at least five years. If we buy cheaper keyboards, they'll break faster and need to be replaced more often costing you more money. We still need to replace the remaining 8 broken keyboards. Please let us get keyboards that work so we can publish a better paper. The same applies to the mice. http://store.apple.com/us/product/MB110LL/B?n=keyboards&fnode=MTY1NDA1Mg&s=topSellers Bought these year in FY13; appeal granted for 3 |
| Capital Expense Fund (+) | $400.00 | $0.00 | $0.00 |
Ibid. 8 peripheral apple mice, each priced at $50. Old mice have stopped working properly; they won't scroll properly or move at times. http://store.apple.com/us/product/MB112LL/B?n=mice_trackballs&fnode=MTY1NDA1Mg&s=topSellers Bought these year in FY13 |
| Ops-Operational Computing Expenses (+) | $250.00 | $250.00 | $250.00 |
Printer cartridges, for our HP Color LaserJet CB5401A Print Cartridges. This printer is used for printing proofs of the paper for weekly production. |
| Ops-Operational Computing Expenses (+) | $400.00 | $400.00 | $400.00 |
2 Printer cartridges, Q7516A, our printer runs out of ink twice a year. |
| Sub-Total | $950.00 | $950.00 | $950.00 |
Photography Department
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Expense Fund (+) | $400.00 | $0.00 | $0.00 |
A new 55-300mm lens. Provides a single solution for novice photographers to cover events where multiple lenses would be needed, but feasible to have on hand or not available. http://www.amazon.com/Nikon-55-300mm-4-5-5-6G-Nikkor-Digital/dp/B003ZSHNCC/ref=sr_1_1?ie=UTF8&qid=1360566626&sr=8-1&keywords=55-300mm+lens Bought these year in FY13 |
| Capital Expense Fund (+) | $30.00 | $0.00 | $0.00 |
Memory cards. Two (2) 4 Gigabyte SD Cards to be used with “point-and-shoot” cameras. Two (2) 4 Gigabyte Compact Flash (CF) memory cards, to be used with all of the DSLR cameras. We currently do not have any CF cards with capacities over 1 GB. There are also not enough memory cards to 1) use all of the cameras at the same time, and 2) cover events where many photographs are needed to effectively cover the event. Bought these year in FY13 |
| Ops-Equipment Repair (+) | $400.00 | $400.00 | $400.00 |
Camera repairs. Currently two broken lenses; one 80-200mm f/2.8 auto focus ring limits the functionality of a very expensive lens and one 20mm f/1.4 casing is broken, making it unusable without potentially destroying the lens entirely. We only have a single lens in each specialized category of lenses, and having two of them broken severely limits the capabilities of photographers using organization-owned equipment. The cost is also low-balled because a quote would be required to find the actual price, and that alone would cost around $50 per lens. This price is based on The Tartan using Camera Repair Service in downtown Pittsburgh, which offers local repairs and competitive pricing, minimize the total “downtime” of having these lenses broken. |
| Sub-Total | $400.00 | $400.00 | $400.00 |
Other
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Program Expenses (+) | $10,000.00 | $10,000.00 | $10,000.00 |
Deficit Repayment. This was put in by JFC in 2010. We are renewing this to ensure our debt is paid back. At the beginning of the year, this money will automatically be deposited into our debt account. |
| Sub-Total | $10,000.00 | $10,000.00 | $10,000.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Expense Fund (+) | $400.00 | $0.00 | $30.00 | 8 apple keyboards, each priced at $50. Last year, you gave us $100 to buy 10 funtional keyboards. Please look at this as a five year investment. Each keyboard we buy lasts at least five years. If we buy cheaper keyboards, they'll break faster and need to be replaced more often costing you more money. We still need to replace the remaining 8 broken keyboards. Please let us get keyboards that work so we can publish a better paper. The same applies to the mice. http://store.apple.com/us/product/MB110LL/B?n=keyboards&fnode=MTY1NDA1Mg&s=topSellers |
| Capital Expense Fund (+) | $400.00 | $0.00 | $0.00 | Ibid. 8 peripheral apple mice, each priced at $50. Old mice have stopped working properly; they won't scroll properly or move at times. http://store.apple.com/us/product/MB112LL/B?n=mice_trackballs&fnode=MTY1NDA1Mg&s=topSellers |
| Capital Expense Fund (+) | $400.00 | $0.00 | $0.00 | A new 55-300mm lens. Provides a single solution for novice photographers to cover events where multiple lenses would be needed, but feasible to have on hand or not available. http://www.amazon.com/Nikon-55-300mm-4-5-5-6G-Nikkor-Digital/dp/B003ZSHNCC/ref=sr_1_1?ie=UTF8&qid=1360566626&sr=8-1&keywords=55-300mm+lens |
| Capital Expense Fund (+) | $30.00 | $0.00 | $0.00 | Memory cards. Two (2) 4 Gigabyte SD Cards to be used with “point-and-shoot” cameras. Two (2) 4 Gigabyte Compact Flash (CF) memory cards, to be used with all of the DSLR cameras. We currently do not have any CF cards with capacities over 1 GB. There are also not enough memory cards to 1) use all of the cameras at the same time, and 2) cover events where many photographs are needed to effectively cover the event. |
| Food-Meals for Members (+) | $2,000.00 | $0.00 | $0.00 | Tartan Gala --- award ceremony and reception for all staff members and guests to celebrate the conclusion of each semester. |
| Food-Refreshments for Events (+) | $750.00 | $0.00 | $0.00 | Staff Training Sessions --- including new-writer workshops, interviewing techniques, lectures, argument writing, sourcing, editing, scope and context, and more. This will pay for food for the event. |
| Food-Refreshments for Events (+) | $100.00 | $0.00 | $0.00 | Copy Training Session --- to train our copy staff to have increased proficiency at copy editing, including AP style, Tartan standards, and general proofing and layout. This will pay for food for the event. |
| Food-Refreshments for General Body Meetings (+) | $900.00 | $900.00 | $959.40 | Food for staff involved in Sunday productions. Staff are in the office from 11 a.m. until 3 a.m. every Sunday to produce a newspaper for campus. |
| Ops-Advertising and Publicity (+) | $200.00 | $100.00 | $100.00 | Printing signs to advertise events, our tip-line, recruitment, workshops, weekly ideas and other features. |
| Ops-Equipment Repair (+) | $400.00 | $400.00 | $400.00 | Camera repairs. Currently two broken lenses; one 80-200mm f/2.8 auto focus ring limits the functionality of a very expensive lens and one 20mm f/1.4 casing is broken, making it unusable without potentially destroying the lens entirely. We only have a single lens in each specialized category of lenses, and having two of them broken severely limits the capabilities of photographers using organization-owned equipment. The cost is also low-balled because a quote would be required to find the actual price, and that alone would cost around $50 per lens. This price is based on The Tartan using Camera Repair Service in downtown Pittsburgh, which offers local repairs and competitive pricing, minimize the total “downtime” of having these lenses broken. |
| Ops-General Supplies (+) | $300.00 | $0.00 | $150.00 | Pens, pencils, paperclips, post-its, copy pens, tape, staples, etc. |
| Ops-General Supplies (+) | $50.00 | $50.00 | $50.00 | Art supplies, pens, pencils, for art staff. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $700.00 | $700.00 | $700.00 | Printing for proofs, split among 7 sections of the paper. This is 120 reams of varied printer paper. Based on actual costs from previous years. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $5,000.00 | $5,000.00 | $4,773.50 | Dossier - literary and art magazine, once each semester. Costs roughly $2,500 to print each semester. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $1,200.00 | $1,200.00 | $1,200.00 | April fools insert, scandal issue, once a year with printer's updated costs. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $100,000.00 | $75,000.00 | $75,000.00 | Price for printing 27 issues w/ printer's updated prices. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $500.00 | $425.00 | $425.00 | Binding the year's issues for The Tartan archives. |
| Ops-Operational Computing Expenses (+) | $300.00 | $300.00 | $300.00 | Amazon S3 backup database for thetartan.org. This hosts our website backups, images, articles, etc. |
| Ops-Operational Computing Expenses (+) | $250.00 | $250.00 | $250.00 | Printer cartridges, for our HP Color LaserJet CB5401A Print Cartridges. This printer is used for printing proofs of the paper for weekly production. |
| Ops-Operational Computing Expenses (+) | $400.00 | $400.00 | $400.00 | 2 Printer cartridges, Q7516A, our printer runs out of ink twice a year. |
| Ops-Postal Services (+) | $3,200.00 | $700.00 | $700.00 | Tearsheets and invoicing to advertisers and clients. This pays for postage. |
| Ops-Program Expenses (+) | $700.00 | $700.00 | $700.00 | Conference registration for 6 members. This year the Associated Collegiate Press National Conference registration went up $20 per person. Factoring inflation in for next year. |
| Ops-Program Expenses (+) | $10,000.00 | $10,000.00 | $10,000.00 | Deficit Repayment. This was put in by JFC in 2010. We are renewing this to ensure our debt is paid back. At the beginning of the year, this money will automatically be deposited into our debt account. |
| Ops-Registration and Tournaments (+) | $129.00 | $129.00 | $129.00 | University membership as an ACP authorized newspaper. |
| Ops-Telecommunications (+) | $384.00 | $384.00 | $384.00 | Local and national calls to advertisers and clients. This is based on actual costs from previous years. |
| Revenue-Donations/Other Income (-) | $250.00 | $250.00 | $250.00 | Although our alumni network exists, we do not typically receive donations. |
| Revenue-Donations/Other Income (-) | $0.00 | $470.00 | $530.00 | JFC Addition |
| Revenue-Rental and Sales Income (-) | $80,000.00 | $70,000.00 | $70,000.00 | The income we will make from newspaper ads. We made a total of $77,000 last year. |
| Salary-Payroll and Benefits (+) | $8,000.00 | $8,000.00 | $8,000.00 | Salaries, 10% commission split between advertising and business staff. |
| Travel-Airfare Domestic (+) | $4,000.00 | $1,200.00 | $1,200.00 | Travel to the Associated Collegiate Press National Conference for 6 members. This is a Leadership Training experience for those that attend. The information they bring back from the Conference workshops translates into multiple and diverse workshops (such as writing, designing, advertising) for all staff. |
| Travel-Hotel and Lodging (+) | $2,000.00 | $600.00 | $900.00 | Lodging to the Associated Collegiate Press National Conference for 6 members. |
| Travel-Other (+) | $0.00 | $0.00 | $226.50 |
By Ocode
| Requested | |
|---|---|
| Capital Expense Fund | $1,230.00 |
| Food-Meals for Members | $2,000.00 |
| Food-Refreshments for Events | $850.00 |
| Food-Refreshments for General Body Meetings | $900.00 |
| Ops-Advertising and Publicity | $200.00 |
| Ops-Equipment Repair | $400.00 |
| Ops-General Supplies | $350.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $107,400.00 |
| Ops-Operational Computing Expenses | $950.00 |
| Ops-Postal Services | $3,200.00 |
| Ops-Program Expenses | $10,700.00 |
| Ops-Registration and Tournaments | $129.00 |
| Ops-Telecommunications | $384.00 |
| Revenue-Donations/Other Income | $250.00 |
| Revenue-Rental and Sales Income | $80,000.00 |
| Salary-Payroll and Benefits | $8,000.00 |
| Travel-Airfare Domestic | $4,000.00 |
| Travel-Hotel and Lodging | $2,000.00 |
| Travel-Other | $0.00 |
| Recommended | |
|---|---|
| Capital Expense Fund | $0.00 |
| Food-Meals for Members | $0.00 |
| Food-Refreshments for Events | $0.00 |
| Food-Refreshments for General Body Meetings | $900.00 |
| Ops-Advertising and Publicity | $100.00 |
| Ops-Equipment Repair | $400.00 |
| Ops-General Supplies | $50.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $82,325.00 |
| Ops-Operational Computing Expenses | $950.00 |
| Ops-Postal Services | $700.00 |
| Ops-Program Expenses | $10,700.00 |
| Ops-Registration and Tournaments | $129.00 |
| Ops-Telecommunications | $384.00 |
| Revenue-Donations/Other Income | $720.00 |
| Revenue-Rental and Sales Income | $70,000.00 |
| Salary-Payroll and Benefits | $8,000.00 |
| Travel-Airfare Domestic | $1,200.00 |
| Travel-Hotel and Lodging | $600.00 |
| Travel-Other | $0.00 |
| Final | |
|---|---|
| Capital Expense Fund | $30.00 |
| Food-Meals for Members | $0.00 |
| Food-Refreshments for Events | $0.00 |
| Food-Refreshments for General Body Meetings | $959.40 |
| Ops-Advertising and Publicity | $100.00 |
| Ops-Equipment Repair | $400.00 |
| Ops-General Supplies | $200.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $82,098.50 |
| Ops-Operational Computing Expenses | $950.00 |
| Ops-Postal Services | $700.00 |
| Ops-Program Expenses | $10,700.00 |
| Ops-Registration and Tournaments | $129.00 |
| Ops-Telecommunications | $384.00 |
| Revenue-Donations/Other Income | $780.00 |
| Revenue-Rental and Sales Income | $70,000.00 |
| Salary-Payroll and Benefits | $8,000.00 |
| Travel-Airfare Domestic | $1,200.00 |
| Travel-Hotel and Lodging | $900.00 |
| Travel-Other | $226.50 |
Summary
| Requested | |
|---|---|
| Expenditures | $141,463.00 |
| Capital | $1,230.00 |
| Revenue | ($80,250.00) |
| Final | $61,213.00 |
| Recommended | |
|---|---|
| Expenditures | $106,438.00 |
| Capital | $0.00 |
| Revenue | ($70,720.00) |
| Final | $35,718.00 |
| Final | |
|---|---|
| Expenditures | $106,947.40 |
| Capital | $30.00 |
| Revenue | ($70,780.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $36,167.40 |
| FY14 Starting Balance | $36,167.40 |