Taiwanese Students Association Budget

FY2011 (July 1, 2010 - June 30, 2011)

The Taiwanese Students Association is a student organization dedicated to promoting and organizing events that provide a gateway for people within the campus community. We provide the students with a variety of cultural, social, and service events throughout the year. We enhance culture awareness on campus through our annual Culture Night, food festivals, hot pot dinners, etc. Socially, we host various parties, semi-formals, general meetings, game nights, freshmen dinners, etc. And for service, we participate in Booth, & volunteer at various places, including TRFCC and Tzu Chi, as well as fundraise (such as the recent Taiwan typhoon).

JFC Rep:

Summary

Requested
Expenditures $24,265.00
Capital $0.00
Revenue ($14,450.00)
Final $9,815.00
Recommended
Expenditures $20,785.00
Capital $0.00
Revenue ($14,925.00)
Final $5,860.00
Final
Expenditures $21,185.00
Capital $0.00
Revenue ($14,925.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $6,260.00
FY11 Starting Balance $6,260.00

General Publicity/Photocopying

Object Code Requested Recommended Final Description
Copying and Reproduction External (+) $50.00 $50.00 $50.00

printing and cutting

Copying and Reproduction External (+) $40.00 $40.00 $40.00

archival (receipts, agendas, proposals for record keeping)

Sub-Total $90.00 $90.00 $90.00

Revenue

Object Code Requested Recommended Final Description
Donations/Contributions (-) $1,000.00 $1,000.00 $1,000.00

DOSA funding for Culture Night funding

Donations/Contributions (-) $250.00 $250.00 $250.00

DOSA funding for ITASA

Donations/Contributions (-) $200.00 $200.00 $200.00

DOSA funding for semi-formal

Events and Activities (-) $3,000.00 $3,000.00 $3,000.00

Halloween, spring carnival parties/socials

Events and Activities (-) $2,000.00 $2,400.00 $2,400.00

culture night ticket sales

if more people are attending, there should be more in sales

Events and Activities (-) $3,000.00 $3,000.00 $3,000.00

semi formal ticket sales

Events and Activities (-) $1,200.00 $1,200.00 $1,200.00

Ski trip ticket sales

Events and Activities (-) $500.00 $500.00 $500.00

fundraising events (marinated pork, valentines rose sale, etc)

Membership and Dues (-) $1,300.00 $1,300.00 $1,300.00

membership dues and contributions 130 members @ $10

Events and Activities (-) $500.00 $500.00 $500.00

general fundraising for booth

Events and Activities (-) $500.00 $500.00 $500.00

fundraising for semiformal

Donations/Contributions (-) $500.00 $500.00 $500.00

Multicultural & Diversity Initiatives for Culture Night

Donations/Contributions (-) $500.00 $500.00 $500.00

Modern Languages Dept. funding for Culture Night

Other Sales (-) $0.00 $75.00 $75.00

DVD sales for Culture Night

Sub-Total -$14,450.00 -$14,925.00 -$14,925.00

Culture Night

Object Code Requested Recommended Final Description
Refreshments (+) $500.00 $500.00 $500.00

catering for Culture Night

Rental-Equipment (+) $650.00 $650.00 $650.00

stage set-up for Culture Night (sets/lighting/etc)

Non-capital Equipment (+) $2,200.00 $2,200.00 $2,200.00

funding Culture Night performance (based on past trends)

Non-capital Equipment (+) $75.00 $75.00 $75.00

Culture Night DVD reproduction

Non-capital Equipment (+) $30.00 $0.00 $50.00

mini DV tapes for Culture Night

appeal granted

Sub-Total $3,455.00 $3,425.00 $3,475.00

Booth

Object Code Requested Recommended Final Description
Non-capital Equipment (+) $250.00 $250.00 $250.00

safety equipment for booth (gloves, goggles, disposable masks, etc.)

Non-capital Equipment (+) $2,000.00 $500.00 $750.00

lumber and raw materials for booth to replace 1-4 years old frames

JFC should not be responsible for the org buying bad lumber

Non-capital Equipment (+) $800.00 $800.00 $800.00

paint, paint pans, rollers, buckets, sponges, brushes *needed more paint than we accounted for this past year for booth

Non-capital Equipment (+) $150.00 $150.00 $150.00

papier mache

Non-capital Equipment (+) $800.00 $400.00 $400.00

replace old, broken equipment (i.e., drills)

Non-capital Equipment (+) $1,250.00 $1,000.00 $1,000.00

misc. booth items (nails, bolts, screws, brackets, chicken wire, cotton, plastic, glue, fabric, foam core, metal sheets, plaster, pvc pipes, ropes, thinner, wallpaper, wire, fiberglass, LED lights)

same as last year

Other Travel Domestic (+) $75.00 $75.00 $75.00

UHAUL

Sub-Total $5,325.00 $3,175.00 $3,425.00

Spring Semiformal

Object Code Requested Recommended Final Description
Refreshments (+) $3,000.00 $3,000.00 $3,000.00

catering for annual semi-formal

Rental-Equipment (+) $100.00 $100.00 $100.00

photography equipment rental for semi-formal

Rental-Facilities (+) $3,000.00 $3,000.00 $3,000.00

Venue rental for events, charity semi-formal

Sub-Total $6,100.00 $6,100.00 $6,100.00

Office Supplies

Object Code Requested Recommended Final Description
Office Supplies (+) $10.00 $10.00 $10.00

pens, pencils, markers

Office Supplies (+) $10.00 $10.00 $10.00

notebooks, folders, filing materials

Office Supplies (+) $10.00 $10.00 $10.00

tape, stapler/staples, scissors

Paper Supplies (+) $20.00 $20.00 $20.00

posterboards for advertising

Paper Supplies (+) $0.00 $0.00 $0.00

construction paper, other paper products for fundraisers (including valentines candy sale and lunar new year wrappings)

Paper Supplies (+) $80.00 $80.00 $80.00

printing for board and general meeting agendas *started spending people’s printing quota

Other Supplies (+) $20.00 $20.00 $20.00

chalk for events promotion/advertising

Sub-Total $150.00 $150.00 $150.00

Food and Travel

Object Code Requested Recommended Final Description
Other Travel Domestic (+) $700.00 $700.00 $700.00

annual ski trip bus *more people going on ski trip

Other Travel Domestic (+) $100.00 $100.00 $100.00

parking, mileage, tolls, gas

Other Travel Domestic (+) $1,700.00 $1,700.00 $1,700.00

transportation for socials, parties, events, service events

Refreshments (+) $800.00 $800.00 $800.00

Food festivals (restaurant catering)

Refreshments (+) $75.00 $75.00 $75.00

ONIB food ingredients (chinese soup, dumplings, desserts, etc.)

Refreshments (+) $150.00 $150.00 $150.00

pizza for 6 general body meetings

Sub-Total $3,525.00 $3,525.00 $3,525.00

Fundraising

Object Code Requested Recommended Final Description
Non-capital Equipment (+) $150.00 $150.00 $150.00

fundraising utensils (fork, spoons, knives, napkins, cups) cooking equipment (stoves, hot pot, canisters, utensils)

Non-capital Equipment (+) $150.00 $150.00 $150.00

valentine's day fundraising (boxes, candy, tissue paper, wrappings, etc)

Non-capital Equipment (+) $300.00 $300.00 $300.00

food for campus wide events (marinated pork, etc.)

Sub-Total $600.00 $600.00 $600.00

Rentals and Leases

Object Code Requested Recommended Final Description
Rental-Equipment (+) $200.00 $200.00 $200.00

DJ equipment/karaoke for social events

Rental-Equipment (+) $200.00 $0.00 $0.00

tech rentals for International Food Festival

cut, International Food Festival isn't happening anymore

Rental-Equipment (+) $1,750.00 $1,750.00 $1,750.00

ski and snowboarding rentals for ski trip *~50 people go on ski trip

Rental-Facilities (+) $300.00 $0.00 $0.00

bowling alley for welcome back bowling social (for freshmen, new and returning members) *growing amount of board members

this should be covered by members out of pocket

Rental-Equipment (+) $300.00 $300.00 $300.00

IT/AV equipment rental for chinese new year celebration

Sub-Total $2,750.00 $2,250.00 $2,250.00

Postage

Object Code Requested Recommended Final Description
Express Mail & Delivery Svcs (+) $50.00 $50.00 $50.00

mail to alumni and agencies

Shipping (+) $320.00 $320.00 $320.00

shipping cultural decorations and ornaments from Taiwan (for Culture Night)

Sub-Total $370.00 $370.00 $370.00

Security

Object Code Requested Recommended Final Description
Campus Security (+) $500.00 $500.00 $500.00

Campus security for Crowd Control at off-campus events (i.e. club parties)

Sub-Total $500.00 $500.00 $500.00

Printing/Advertising

Object Code Requested Recommended Final Description
Printing & Publishing External (+) $200.00 $50.00 $50.00

4 20x30 inch posters for advertising campus events

we'll fund poster for Culture Night, cut other events

Printing & Publishing External (+) $150.00 $150.00 $150.00

Culture Night programming printing

Copying and Reproduction External (+) $400.00 $100.00 $100.00

PR materials for event promotion (posters, banners, flyer reproduction, etc.)

use print quota or advertise on CMUPortal

Printing & Publishing External (+) $200.00 $100.00 $200.00

flyers/handouts/pr materials for semiformal, culture night, other social/culture events

no 4x6" advertising cards; not cost-effective

Printing & Publishing External (+) $200.00 $200.00 $200.00

Ticket printing (culture night and semiformal) *more people attending

Sub-Total $1,150.00 $600.00 $700.00

Uncategorized Items

Object Code Requested Recommended Final Description
Non-capital Equipment (+) $250.00 $0.00 $0.00

misc. service items

cut this since we're not sure what this is for, appeal if needed

Sub-Total $250.00 $0.00 $0.00

By Object Code

Object Code Requested Recommended Final Description
Campus Security (+) $500.00 $500.00 $500.00 Campus security for Crowd Control at off-campus events (i.e. club parties)
Copying and Reproduction External (+) $50.00 $50.00 $50.00 printing and cutting
Copying and Reproduction External (+) $40.00 $40.00 $40.00 archival (receipts, agendas, proposals for record keeping)
Copying and Reproduction External (+) $400.00 $100.00 $100.00 PR materials for event promotion (posters, banners, flyer reproduction, etc.)
Donations/Contributions (-) $1,000.00 $1,000.00 $1,000.00 DOSA funding for Culture Night funding
Donations/Contributions (-) $250.00 $250.00 $250.00 DOSA funding for ITASA
Donations/Contributions (-) $200.00 $200.00 $200.00 DOSA funding for semi-formal
Donations/Contributions (-) $500.00 $500.00 $500.00 Multicultural & Diversity Initiatives for Culture Night
Donations/Contributions (-) $500.00 $500.00 $500.00 Modern Languages Dept. funding for Culture Night
Events and Activities (-) $3,000.00 $3,000.00 $3,000.00 Halloween, spring carnival parties/socials
Events and Activities (-) $2,000.00 $2,400.00 $2,400.00 culture night ticket sales
Events and Activities (-) $3,000.00 $3,000.00 $3,000.00 semi formal ticket sales
Events and Activities (-) $1,200.00 $1,200.00 $1,200.00 Ski trip ticket sales
Events and Activities (-) $500.00 $500.00 $500.00 fundraising events (marinated pork, valentines rose sale, etc)
Events and Activities (-) $500.00 $500.00 $500.00 general fundraising for booth
Events and Activities (-) $500.00 $500.00 $500.00 fundraising for semiformal
Express Mail & Delivery Svcs (+) $50.00 $50.00 $50.00 mail to alumni and agencies
Membership and Dues (-) $1,300.00 $1,300.00 $1,300.00 membership dues and contributions 130 members @ $10
Non-capital Equipment (+) $250.00 $250.00 $250.00 safety equipment for booth (gloves, goggles, disposable masks, etc.)
Non-capital Equipment (+) $2,200.00 $2,200.00 $2,200.00 funding Culture Night performance (based on past trends)
Non-capital Equipment (+) $75.00 $75.00 $75.00 Culture Night DVD reproduction
Non-capital Equipment (+) $30.00 $0.00 $50.00 mini DV tapes for Culture Night
Non-capital Equipment (+) $2,000.00 $500.00 $750.00 lumber and raw materials for booth to replace 1-4 years old frames
Non-capital Equipment (+) $800.00 $800.00 $800.00 paint, paint pans, rollers, buckets, sponges, brushes *needed more paint than we accounted for this past year for booth
Non-capital Equipment (+) $150.00 $150.00 $150.00 papier mache
Non-capital Equipment (+) $800.00 $400.00 $400.00 replace old, broken equipment (i.e., drills)
Non-capital Equipment (+) $1,250.00 $1,000.00 $1,000.00 misc. booth items (nails, bolts, screws, brackets, chicken wire, cotton, plastic, glue, fabric, foam core, metal sheets, plaster, pvc pipes, ropes, thinner, wallpaper, wire, fiberglass, LED lights)
Non-capital Equipment (+) $150.00 $150.00 $150.00 fundraising utensils (fork, spoons, knives, napkins, cups) cooking equipment (stoves, hot pot, canisters, utensils)
Non-capital Equipment (+) $150.00 $150.00 $150.00 valentine's day fundraising (boxes, candy, tissue paper, wrappings, etc)
Non-capital Equipment (+) $300.00 $300.00 $300.00 food for campus wide events (marinated pork, etc.)
Non-capital Equipment (+) $250.00 $0.00 $0.00 misc. service items
Office Supplies (+) $10.00 $10.00 $10.00 pens, pencils, markers
Office Supplies (+) $10.00 $10.00 $10.00 notebooks, folders, filing materials
Office Supplies (+) $10.00 $10.00 $10.00 tape, stapler/staples, scissors
Other Sales (-) $0.00 $75.00 $75.00 DVD sales for Culture Night
Other Supplies (+) $20.00 $20.00 $20.00 chalk for events promotion/advertising
Other Travel Domestic (+) $75.00 $75.00 $75.00 UHAUL
Other Travel Domestic (+) $700.00 $700.00 $700.00 annual ski trip bus *more people going on ski trip
Other Travel Domestic (+) $100.00 $100.00 $100.00 parking, mileage, tolls, gas
Other Travel Domestic (+) $1,700.00 $1,700.00 $1,700.00 transportation for socials, parties, events, service events
Paper Supplies (+) $20.00 $20.00 $20.00 posterboards for advertising
Paper Supplies (+) $0.00 $0.00 $0.00 construction paper, other paper products for fundraisers (including valentines candy sale and lunar new year wrappings)
Paper Supplies (+) $80.00 $80.00 $80.00 printing for board and general meeting agendas *started spending people’s printing quota
Printing & Publishing External (+) $200.00 $50.00 $50.00 4 20x30 inch posters for advertising campus events
Printing & Publishing External (+) $150.00 $150.00 $150.00 Culture Night programming printing
Printing & Publishing External (+) $200.00 $100.00 $200.00 flyers/handouts/pr materials for semiformal, culture night, other social/culture events
Printing & Publishing External (+) $200.00 $200.00 $200.00 Ticket printing (culture night and semiformal) *more people attending
Refreshments (+) $3,000.00 $3,000.00 $3,000.00 catering for annual semi-formal
Refreshments (+) $500.00 $500.00 $500.00 catering for Culture Night
Refreshments (+) $800.00 $800.00 $800.00 Food festivals (restaurant catering)
Refreshments (+) $75.00 $75.00 $75.00 ONIB food ingredients (chinese soup, dumplings, desserts, etc.)
Refreshments (+) $150.00 $150.00 $150.00 pizza for 6 general body meetings
Rental-Equipment (+) $100.00 $100.00 $100.00 photography equipment rental for semi-formal
Rental-Equipment (+) $650.00 $650.00 $650.00 stage set-up for Culture Night (sets/lighting/etc)
Rental-Equipment (+) $200.00 $200.00 $200.00 DJ equipment/karaoke for social events
Rental-Equipment (+) $200.00 $0.00 $0.00 tech rentals for International Food Festival
Rental-Equipment (+) $1,750.00 $1,750.00 $1,750.00 ski and snowboarding rentals for ski trip *~50 people go on ski trip
Rental-Equipment (+) $300.00 $300.00 $300.00 IT/AV equipment rental for chinese new year celebration
Rental-Facilities (+) $3,000.00 $3,000.00 $3,000.00 Venue rental for events, charity semi-formal
Rental-Facilities (+) $300.00 $0.00 $0.00 bowling alley for welcome back bowling social (for freshmen, new and returning members) *growing amount of board members
Shipping (+) $320.00 $320.00 $320.00 shipping cultural decorations and ornaments from Taiwan (for Culture Night)

By Ocode

Requested
Campus Security $500.00
Copying and Reproduction External $490.00
Donations/Contributions $2,450.00
Events and Activities $10,700.00
Express Mail & Delivery Svcs $50.00
Membership and Dues $1,300.00
Non-capital Equipment $8,405.00
Office Supplies $30.00
Other Sales $0.00
Other Supplies $20.00
Other Travel Domestic $2,575.00
Paper Supplies $100.00
Printing & Publishing External $750.00
Refreshments $4,525.00
Rental-Equipment $3,200.00
Rental-Facilities $3,300.00
Shipping $320.00
Recommended
Campus Security $500.00
Copying and Reproduction External $190.00
Donations/Contributions $2,450.00
Events and Activities $11,100.00
Express Mail & Delivery Svcs $50.00
Membership and Dues $1,300.00
Non-capital Equipment $5,975.00
Office Supplies $30.00
Other Sales $75.00
Other Supplies $20.00
Other Travel Domestic $2,575.00
Paper Supplies $100.00
Printing & Publishing External $500.00
Refreshments $4,525.00
Rental-Equipment $3,000.00
Rental-Facilities $3,000.00
Shipping $320.00
Final
Campus Security $500.00
Copying and Reproduction External $190.00
Donations/Contributions $2,450.00
Events and Activities $11,100.00
Express Mail & Delivery Svcs $50.00
Membership and Dues $1,300.00
Non-capital Equipment $6,275.00
Office Supplies $30.00
Other Sales $75.00
Other Supplies $20.00
Other Travel Domestic $2,575.00
Paper Supplies $100.00
Printing & Publishing External $600.00
Refreshments $4,525.00
Rental-Equipment $3,000.00
Rental-Facilities $3,000.00
Shipping $320.00

Summary

Requested
Expenditures $24,265.00
Capital $0.00
Revenue ($14,450.00)
Final $9,815.00
Recommended
Expenditures $20,785.00
Capital $0.00
Revenue ($14,925.00)
Final $5,860.00
Final
Expenditures $21,185.00
Capital $0.00
Revenue ($14,925.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $6,260.00
FY11 Starting Balance $6,260.00