ALLIES Budget
FY2014 (July 1, 2013 - June 30, 2014)
ALLIES is an organization for those of all sexual orientations and gender identities who support the gay, lesbian, bisexual, and transgender community. We discuss issues, raise awareness, and embrace individuality. Join us in being active, being social, and being ourselves.
JFC Rep: Jeff He (jmhe)
Summary
| Requested | |
|---|---|
| Expenditures | $8,100.00 |
| Capital | $0.00 |
| Revenue | ($1,300.00) |
| Final | $6,800.00 |
| Recommended | |
|---|---|
| Expenditures | $7,025.00 |
| Capital | $0.00 |
| Revenue | ($1,300.00) |
| Final | $5,725.00 |
| Final | |
|---|---|
| Expenditures | $7,100.00 |
| Capital | $0.00 |
| Revenue | ($1,300.00) |
| Debt | ($155.23) |
| Rollover | ($0.00) |
| Total Subsidy | $5,800.00 |
| FY14 Starting Balance | $5,644.77 |
Debt/Rollover Explanation:
Gift covers debt.
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Revenue-Donations/Other Income (-) | $400.00 | $0.00 | $0.00 |
LateNight Contribution for dance event in UC Don't count on late night funding |
| Revenue-Rental and Sales Income (-) | $900.00 | $900.00 | $900.00 |
T-shirt sales Income (buy for $10 ea. sell for $15) Expected 60 t-shirt sales |
| Revenue-Donations/Other Income (-) | $0.00 | $400.00 | $400.00 |
Additional fundraising |
| Sub-Total | -$1,300.00 | -$1,300.00 | -$1,300.00 |
October Pride Month
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Advertising and Publicity (+) | $50.00 | $40.00 | $40.00 |
Printing for October Pride Month Events Calendar JFC Funds $40/event for advertisitng as per metric |
| Ops-Decorations (+) | $100.00 | $100.00 | $100.00 |
Decoration for dance (mostly decorations to be put on walls. This is in conjunction with the Latenight event. |
| Ops-Advertising and Publicity (+) | $50.00 | $40.00 | $40.00 |
Printing for Specific Events (ie: Dance, Speaker) JFC Funds $40/event as per metric |
| Ops-Professional Services and Performers (+) | $1,000.00 | $1,000.00 | $1,000.00 |
Honorarium for Pride Month Keynote Speaker/entertainment. Cost of speakers from quote is usually about 300-3500, and then we need to cover the cost of travel for the speaker as well. |
| Food-Refreshments for Events (+) | $200.00 | $200.00 | $200.00 |
Refreshments for Dance |
| Ops-Professional Services and Performers (+) | $100.00 | $100.00 | $100.00 |
DJ for Dance |
| Ops-AB Tech (+) | $50.00 | $15.00 | $15.00 |
Equipment Rental for October Pride Month Dance - AB Tech Based on actual AB costs for next year. |
| Ops-AB Tech (+) | $50.00 | $60.00 | $60.00 |
Equipment Rental for October Pride Month "Out at the Fence" - AB Tech Based on actual AB costs for next year. |
| Ops-AB Tech (+) | $50.00 | $60.00 | $60.00 |
Equipment Rental for October Pride Month "Speak Out" Event - AB Tech Based on actual AB costs for next year. |
| Sub-Total | $1,650.00 | $1,615.00 | $1,615.00 |
Gaypril
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-AB Tech (+) | $50.00 | $60.00 | $60.00 |
Equipment Rental for "Breaking the Silence" Gaypril events - AB Tech Based on actual AB costs for next year. |
| Ops-Advertising and Publicity (+) | $50.00 | $40.00 | $40.00 |
Printing for Gaypril Events Calendar JFC Funds $40/event for advertisitng as per metric |
| Ops-Advertising and Publicity (+) | $50.00 | $40.00 | $40.00 |
Printing for Spring Dance Advertisements JFC Funds $40/event for advertisitng as per metric |
| Ops-AB Tech (+) | $100.00 | $60.00 | $135.00 |
Equipment Rental for Spring Pride Dance - AB Tech Based on actual AB costs for next year; adjusted per AB Tech request. |
| Ops-Professional Services and Performers (+) | $100.00 | $100.00 | $100.00 |
DJ for Spring Pride Dance |
| Food-Refreshments for Events (+) | $100.00 | $100.00 | $100.00 |
Refreshments for Spring Pride Dance |
| Ops-Professional Services and Performers (+) | $3,000.00 | $3,000.00 | $3,000.00 |
Honorarium for Gaypril Keynote Speaker - Usually a bigger/more well-known National Speaker/entertainer. Again estimated quote is up to $3500 and we need to cover speaker travel fees. (Sometimes also two speakers). |
| Ops-Patent and Copyright (+) | $200.00 | $200.00 | $200.00 |
Royalty Fee for GLBT Movie Screening during Gaypril |
| Sub-Total | $3,650.00 | $3,600.00 | $3,675.00 |
General expenses
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equip-Non-Capital Equipment (+) | $200.00 | $100.00 | $100.00 |
LGBT themed movies and books (ALLIES maintains a library of DVDs and Books with LGBT themes; this library needs some updating - $200 would allow the purchase of between 10-20 DVDs and/or 20-30 Books). |
| Ops-General Supplies (+) | $100.00 | $0.00 | $0.00 |
Condoms for the ALLIES Office (while Peer Health Advocates hands out condoms once a month, ALLIES has historically had some in the office year round to give out to any individuals who asked, this supply has since run out) Will not fund condoms. It's available from other sources. Also a personal expenditure |
| Food-Refreshments for General Body Meetings (+) | $200.00 | $200.00 | $200.00 |
First meeting of each semester (Pizza, Taco bar, or Sandwiches, etc.) |
| Equip-Clothing (+) | $600.00 | $600.00 | $600.00 |
T-shirt sales Expenses (buy for $10 ea. sell for $15) |
| Equip-Non-Capital Equipment (+) | $100.00 | $60.00 | $60.00 |
Fence Paint for Gaypril and October Pride month $60 at lowes |
| Food-Refreshments for Events (+) | $100.00 | $100.00 | $100.00 |
Popcorn/Drinks for movie nights (approximately 10 per year) |
| Ops-Program Expenses (+) | $1,500.00 | $750.00 | $750.00 |
Booth Equipment - We want to (and believe we can) bring it back this year because there are a lot of students who have previous done booth events that have joined our organization this year. JFC has changed its booth metric to a flat fee, set by the JFC at the start of the JFC Budget Review Process. This year, we will be funding student government recognized organizations $2,500 for a full booth, $750 for a Blitz Booth, and will provide groups doing Booth for the first time with a $750 bonus. |
| Sub-Total | $2,800.00 | $1,810.00 | $1,810.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equip-Clothing (+) | $600.00 | $600.00 | $600.00 | T-shirt sales Expenses (buy for $10 ea. sell for $15) |
| Equip-Non-Capital Equipment (+) | $200.00 | $100.00 | $100.00 | LGBT themed movies and books (ALLIES maintains a library of DVDs and Books with LGBT themes; this library needs some updating - $200 would allow the purchase of between 10-20 DVDs and/or 20-30 Books). |
| Equip-Non-Capital Equipment (+) | $100.00 | $60.00 | $60.00 | Fence Paint for Gaypril and October Pride month |
| Food-Refreshments for Events (+) | $200.00 | $200.00 | $200.00 | Refreshments for Dance |
| Food-Refreshments for Events (+) | $100.00 | $100.00 | $100.00 | Refreshments for Spring Pride Dance |
| Food-Refreshments for Events (+) | $100.00 | $100.00 | $100.00 | Popcorn/Drinks for movie nights (approximately 10 per year) |
| Food-Refreshments for General Body Meetings (+) | $200.00 | $200.00 | $200.00 | First meeting of each semester (Pizza, Taco bar, or Sandwiches, etc.) |
| Ops-AB Tech (+) | $50.00 | $15.00 | $15.00 | Equipment Rental for October Pride Month Dance - AB Tech |
| Ops-AB Tech (+) | $50.00 | $60.00 | $60.00 | Equipment Rental for October Pride Month "Out at the Fence" - AB Tech |
| Ops-AB Tech (+) | $50.00 | $60.00 | $60.00 | Equipment Rental for October Pride Month "Speak Out" Event - AB Tech |
| Ops-AB Tech (+) | $50.00 | $60.00 | $60.00 | Equipment Rental for "Breaking the Silence" Gaypril events - AB Tech |
| Ops-AB Tech (+) | $100.00 | $60.00 | $135.00 | Equipment Rental for Spring Pride Dance - AB Tech |
| Ops-Advertising and Publicity (+) | $50.00 | $40.00 | $40.00 | Printing for October Pride Month Events Calendar |
| Ops-Advertising and Publicity (+) | $50.00 | $40.00 | $40.00 | Printing for Specific Events (ie: Dance, Speaker) |
| Ops-Advertising and Publicity (+) | $50.00 | $40.00 | $40.00 | Printing for Gaypril Events Calendar |
| Ops-Advertising and Publicity (+) | $50.00 | $40.00 | $40.00 | Printing for Spring Dance Advertisements |
| Ops-Decorations (+) | $100.00 | $100.00 | $100.00 | Decoration for dance (mostly decorations to be put on walls. This is in conjunction with the Latenight event. |
| Ops-General Supplies (+) | $100.00 | $0.00 | $0.00 | Condoms for the ALLIES Office (while Peer Health Advocates hands out condoms once a month, ALLIES has historically had some in the office year round to give out to any individuals who asked, this supply has since run out) |
| Ops-Patent and Copyright (+) | $200.00 | $200.00 | $200.00 | Royalty Fee for GLBT Movie Screening during Gaypril |
| Ops-Professional Services and Performers (+) | $1,000.00 | $1,000.00 | $1,000.00 | Honorarium for Pride Month Keynote Speaker/entertainment. Cost of speakers from quote is usually about 300-3500, and then we need to cover the cost of travel for the speaker as well. |
| Ops-Professional Services and Performers (+) | $100.00 | $100.00 | $100.00 | DJ for Dance |
| Ops-Professional Services and Performers (+) | $100.00 | $100.00 | $100.00 | DJ for Spring Pride Dance |
| Ops-Professional Services and Performers (+) | $3,000.00 | $3,000.00 | $3,000.00 | Honorarium for Gaypril Keynote Speaker - Usually a bigger/more well-known National Speaker/entertainer. Again estimated quote is up to $3500 and we need to cover speaker travel fees. (Sometimes also two speakers). |
| Ops-Program Expenses (+) | $1,500.00 | $750.00 | $750.00 | Booth Equipment - We want to (and believe we can) bring it back this year because there are a lot of students who have previous done booth events that have joined our organization this year. |
| Revenue-Donations/Other Income (-) | $400.00 | $0.00 | $0.00 | LateNight Contribution for dance event in UC |
| Revenue-Donations/Other Income (-) | $0.00 | $400.00 | $400.00 | |
| Revenue-Rental and Sales Income (-) | $900.00 | $900.00 | $900.00 | T-shirt sales Income (buy for $10 ea. sell for $15) Expected 60 t-shirt sales |
By Ocode
| Requested | |
|---|---|
| Equip-Clothing | $600.00 |
| Equip-Non-Capital Equipment | $300.00 |
| Food-Refreshments for Events | $400.00 |
| Food-Refreshments for General Body Meetings | $200.00 |
| Ops-AB Tech | $300.00 |
| Ops-Advertising and Publicity | $200.00 |
| Ops-Decorations | $100.00 |
| Ops-General Supplies | $100.00 |
| Ops-Patent and Copyright | $200.00 |
| Ops-Professional Services and Performers | $4,200.00 |
| Ops-Program Expenses | $1,500.00 |
| Revenue-Donations/Other Income | $400.00 |
| Revenue-Rental and Sales Income | $900.00 |
| Recommended | |
|---|---|
| Equip-Clothing | $600.00 |
| Equip-Non-Capital Equipment | $160.00 |
| Food-Refreshments for Events | $400.00 |
| Food-Refreshments for General Body Meetings | $200.00 |
| Ops-AB Tech | $255.00 |
| Ops-Advertising and Publicity | $160.00 |
| Ops-Decorations | $100.00 |
| Ops-General Supplies | $0.00 |
| Ops-Patent and Copyright | $200.00 |
| Ops-Professional Services and Performers | $4,200.00 |
| Ops-Program Expenses | $750.00 |
| Revenue-Donations/Other Income | $400.00 |
| Revenue-Rental and Sales Income | $900.00 |
| Final | |
|---|---|
| Equip-Clothing | $600.00 |
| Equip-Non-Capital Equipment | $160.00 |
| Food-Refreshments for Events | $400.00 |
| Food-Refreshments for General Body Meetings | $200.00 |
| Ops-AB Tech | $330.00 |
| Ops-Advertising and Publicity | $160.00 |
| Ops-Decorations | $100.00 |
| Ops-General Supplies | $0.00 |
| Ops-Patent and Copyright | $200.00 |
| Ops-Professional Services and Performers | $4,200.00 |
| Ops-Program Expenses | $750.00 |
| Revenue-Donations/Other Income | $400.00 |
| Revenue-Rental and Sales Income | $900.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $8,100.00 |
| Capital | $0.00 |
| Revenue | ($1,300.00) |
| Final | $6,800.00 |
| Recommended | |
|---|---|
| Expenditures | $7,025.00 |
| Capital | $0.00 |
| Revenue | ($1,300.00) |
| Final | $5,725.00 |
| Final | |
|---|---|
| Expenditures | $7,100.00 |
| Capital | $0.00 |
| Revenue | ($1,300.00) |
| Debt | ($155.23) |
| Rollover | ($0.00) |
| Total Subsidy | $5,800.00 |
| FY14 Starting Balance | $5,644.77 |
Debt/Rollover Explanation:
Gift covers debt.