SPIRIT Budget

FY2014 (July 1, 2013 - June 30, 2014)

ROOTS--> Founded at CMU over a quarter of a century ago. It was first named the Black Student Organization, but members wanted a unique name that reflected the many different people who belonged to it. Thus, the name SPIRIT was formed. MISSION--> Our primary mission is to promote African-American awareness at Carnegie Mellon University. We do this through cultural and social activities. Every other week we hold general body meetings, where the whole organization comes together to discuss local, political, and social issues that members encounter everyday. We also various cultural and social events that highlight the cultural awareness like SPIRIT Week: A Celebration of Black Culture, various Black History Month Events, Sisterhood/Brotherhood and the Fashion Show. VISION--> SPIRIT aims to (a) provide activities so that SPIRIT members are integrated into the campus community, (b) act as a liaison between black students and the University, (c) Present cultural programs that are of interest to the University community (d) provide support for black students at the University. The doors of the SPIRIT House are always open for anyone interested in visting.

JFC Rep: Jalen Poteat (jalenw)

Summary

Requested
Expenditures $24,436.00
Capital $0.00
Revenue ($8,600.00)
Final $15,836.00
Recommended
Expenditures $11,595.00
Capital $0.00
Revenue ($7,250.00)
Final $4,345.00
Final
Expenditures $11,895.00
Capital $0.00
Revenue ($7,250.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $4,645.00
FY14 Starting Balance $4,645.00

Booth Expenses

Object Code Requested Recommended Final Description
Ops-Event Supplies (+) $1,000.00 $0.00 $0.00

Lumber

Ops-Event Supplies (+) $300.00 $0.00 $0.00

Paint

Ops-Event Supplies (+) $160.00 $0.00 $0.00

Fire Proofing

Ops-Registration and Tournaments (+) $70.00 $0.00 $0.00

Participation Cost

Ops-Event Supplies (+) $1,200.00 $0.00 $0.00

Miscellaneous construction material: screws, nails, saws, etc.

Equip-Clothing (+) $350.00 $350.00 $350.00

Booth T-shirts @ $5 each

70 T-Shirts

Ops-Event Supplies (+) $1,500.00 $0.00 $0.00

Decorative Materials: Chicken Wire, glue, paper, cardboard, etc.

Ops-Event Supplies (+) $50.00 $0.00 $0.00

Paint Rollers

Ops-Event Supplies (+) $250.00 $0.00 $0.00

Safety Equipment (goggles, masks gloves)

Ops-Event Supplies (+) $200.00 $0.00 $0.00

Paint Primer

Ops-Event Supplies (+) $150.00 $0.00 $0.00

Paper Mache

Ops-Event Supplies (+) $0.00 $750.00 $750.00

JFC has changed its booth metric to a flat fee, set by the JFC at the start of the JFC Budget Review Process. This year, we will be funding student government recognized organizations $2,500 for a full booth, $750 for a Blitz Booth, and will provide groups doing Booth for the first time with a $750 bonus.

Sub-Total $5,230.00 $1,100.00 $1,100.00

Buggy Revenue

Object Code Requested Recommended Final Description
Revenue-Membership Dues (-) $600.00 $600.00 $600.00

Membership Dues @ $10/persion (covers t-shirts)

Revenue-Donations/Other Income (-) $1,250.00 $1,250.00 $1,250.00

Donations for Buggy (e.g. building, maintenance, driver safety)

Revenue-Fundraising Income (-) $0.00 $150.00 $150.00

You need to completely cover the costs of the Raceday T-Shirts

Sub-Total -$1,850.00 -$2,000.00 -$2,000.00

Buggy Expenses

Object Code Requested Recommended Final Description
Food Recruitment (+) $300.00 $100.00 $100.00

Recruitment BBQs

Adjusted to JFC metrics: $100/semester for recruitment events

Equip-Clothing (+) $750.00 $750.00 $750.00

Raceday Tshirts (150ct @ $5 each)

Ops-Advertising and Publicity (+) $50.00 $0.00 $0.00

Buggy Info Session

Food-Meals for Members (+) $150.00 $0.00 $0.00

Rolls Snacks

JFC does not fund personal meals

Ops-Advertising and Publicity (+) $30.00 $0.00 $0.00

Recruitment Flyers

Ops-Advertising and Publicity (+) $100.00 $0.00 $0.00

Recruitment Freebies

Ops-Registration and Tournaments (+) $180.00 $0.00 $0.00

Sweepstakes Fee

Ops-Event Supplies (+) $500.00 $0.00 $0.00

Truck Rental

Ops-Event Supplies (+) $200.00 $0.00 $0.00

Foam Boards

Ops-Event Supplies (+) $60.00 $0.00 $0.00

Sandpapers

Ops-Event Supplies (+) $150.00 $0.00 $0.00

Peel Ply

Ops-Event Supplies (+) $120.00 $0.00 $0.00

Breather Cloth

Ops-Event Supplies (+) $750.00 $0.00 $0.00

Tooling Dough

Ops-Event Supplies (+) $150.00 $0.00 $0.00

Temperature Control

Ops-Event Supplies (+) $300.00 $0.00 $0.00

Core Material

Ops-Event Supplies (+) $725.00 $0.00 $0.00

Composite Material

Ops-Event Supplies (+) $46.00 $0.00 $0.00

Steering Components

Ops-Event Supplies (+) $90.00 $0.00 $0.00

Axle

Ops-Event Supplies (+) $150.00 $0.00 $0.00

Pushbar Construction

Ops-Event Supplies (+) $400.00 $0.00 $0.00

Assorted Mold Costs

Ops-Event Supplies (+) $120.00 $0.00 $0.00

Vacuum Bag Supplies

Ops-Event Supplies (+) $50.00 $0.00 $0.00

Brakes & Cables

Ops-Event Supplies (+) $200.00 $0.00 $0.00

Bearings

Ops-Event Supplies (+) $150.00 $0.00 $0.00

Assorted Chemicals

Ops-Event Supplies (+) $250.00 $0.00 $0.00

Consumables (Tape, Paint, Screws, Etc)

Ops-Event Supplies (+) $100.00 $0.00 $0.00

Respirators

Ops-Event Supplies (+) $100.00 $0.00 $0.00

Air Filter

Ops-Event Supplies (+) $2,000.00 $0.00 $0.00

Wheels

Ops-Event Supplies (+) $300.00 $0.00 $0.00

Lathe Tools

Ops-Event Supplies (+) $700.00 $0.00 $0.00

Vertical Mill

Ops-Event Supplies (+) $150.00 $0.00 $0.00

Other Tools

Ops-Event Supplies (+) $150.00 $0.00 $0.00

Primer

Ops-Event Supplies (+) $180.00 $0.00 $0.00

Helmets & Goggles

Ops-Event Supplies (+) $50.00 $0.00 $0.00

Gloves & Mouthgard

Ops-Event Supplies (+) $140.00 $0.00 $0.00

Harnesses

Ops-Event Supplies (+) $0.00 $4,250.00 $4,250.00

JFC has changed its buggy metric to a flat fee, set by the JFC at the start of the JFC Budget Review Process. This year, we will be funding student government recognized organizations $1,000 if they participate in Buggy, and $500 for each team that races, capped at four teams, or $3000. Includes 1250 of revenue brought in through dues

Sub-Total $9,841.00 $5,100.00 $5,100.00

Fashion Show Revenue

Object Code Requested Recommended Final Description
Revenue-Rental and Sales Income (-) $2,800.00 $1,400.00 $1,400.00

SPIRIT Fashion Show (280 people @ $10/persion)

Cover 75% of costumes, and only charge $5 per person

Revenue-Donations/Other Income (-) $1,200.00 $1,200.00 $1,200.00

Undergraduate Admissions Office assistance with Fashion Show (Purchasing tickets for Accepted Student Weekend 120 people @ $10/person)

Revenue-Rental and Sales Income (-) $800.00 $1,800.00 $1,800.00

Fashion Show After Party (80 people in attendance at $10/person)

Cover cost of bus

Revenue-Donations/Other Income (-) $0.00 $0.00 $0.00

Sub-Total -$4,800.00 -$4,400.00 -$4,400.00

Fashion Show Expenses

Object Code Requested Recommended Final Description
Ops-Advertising and Publicity (+) $100.00 $40.00 $40.00

Flyers, posters, and photos for Fashion Show Models

$40 advertising per event

Ops-Professional Services and Performers (+) $200.00 $200.00 $200.00

Security for the Fashion Show by CMU Police/Security

Ops-CMUTV (+) $700.00 $300.00 $400.00

CMUtv for the Fashion Show (live recording for DVD)

Appeal granted

Ops-Rental Equipment (+) $1,000.00 $1,000.00 $1,000.00

Stage for Fashion Show (Taylor Rentals, or another company if Taylor Rentals is not available)

Ops-AB Tech (+) $1,200.00 $350.00 $350.00

AB tech for the Fashion Show or if AB tech is not available this could be for an outside vendor

Based on AB Tech pricing for next year

Ops-Event Supplies (+) $80.00 $80.00 $80.00

Tape, paper, safety pins, etc for Fashion Show try-outs and rehearsals

Ops-Rental Equipment (+) $1,800.00 $1,800.00 $1,800.00

Reservation of Buses and Location for Fashion Show Afterparty

Equip-Uniforms (+) $400.00 $300.00 $300.00

Makeup, costumes for Fashion Show

Just costumes

Food-Refreshments for Events (+) $200.00 $0.00 $200.00

Refreshments for day-of-show for models and staff

jfc does not fund personal meals; appealed after learning this will be for VIP food

Ops-Event Supplies (+) $0.00 $100.00 $100.00

Makeup

Sub-Total $5,680.00 $4,170.00 $4,470.00

Soul (Talent Show) Revenue

Object Code Requested Recommended Final Description
Revenue-Rental and Sales Income (-) $750.00 $500.00 $500.00

SOUL (Talent Show) 150 People @ $5/person

Assume 100 people

Sub-Total -$750.00 -$500.00 -$500.00

Soul (Talent Show) Expenses

Object Code Requested Recommended Final Description
Ops-Advertising and Publicity (+) $40.00 $40.00 $40.00

Posters

$40 advertising per event

Ops-Rental Equipment (+) $522.00 $0.00 $0.00

Lights (Three Rivers E&P)

Ops-Rental Equipment (+) $578.00 $0.00 $0.00

Sound (Three Rivers E&P)

Ops-Professional Services and Performers (+) $1,100.00 $0.00 $0.00

Labor (Three Rivers E&P)

Ops-Professional Services and Performers (+) $150.00 $0.00 $0.00

Equipment Delivery & Pickup (Three Rivers E&P)

Ops-AB Tech (+) $0.00 $200.00 $200.00

Based on AB Tech's new pricing for next year. Assume you can use tech until you find out otherwise

Sub-Total $2,390.00 $240.00 $240.00

SPIRIT Week Revenue

Object Code Requested Recommended Final Description
Revenue-Rental and Sales Income (-) $1,200.00 $0.00 $0.00

Fundraising Activities (e.g. bake sales, t-shirt sales, etc.)

No blanket fundraising

Sub-Total -$1,200.00 $0.00 $0.00

SPIRIT Week Expenses

Object Code Requested Recommended Final Description
Ops-Professional Services and Performers (+) $500.00 $250.00 $250.00

DJ rental for Party

Ops-Rental Facilities (+) $600.00 $600.00 $600.00

Club Rental for Party

Ops-Advertising and Publicity (+) $100.00 $40.00 $40.00

Posters

$40 advertising per event

Food-Refreshments for Events (+) $75.00 $75.00 $75.00

BBQ open to the student body

Ops-Rental Equipment (+) $20.00 $20.00 $20.00

Movie Rentals for movie night

Sub-Total $1,295.00 $985.00 $985.00

Booth Revenue

Object Code Requested Recommended Final Description
Revenue-Fundraising Income (-) $0.00 $350.00 $350.00

You need to completely cover the costs of the Raceday T-Shirts

Sub-Total $0.00 -$350.00 -$350.00

By Object Code

Object Code Requested Recommended Final Description
Equip-Clothing (+) $750.00 $750.00 $750.00 Raceday Tshirts (150ct @ $5 each)
Equip-Clothing (+) $350.00 $350.00 $350.00 Booth T-shirts @ $5 each
Equip-Uniforms (+) $400.00 $300.00 $300.00 Makeup, costumes for Fashion Show
Food Recruitment (+) $300.00 $100.00 $100.00 Recruitment BBQs
Food-Meals for Members (+) $150.00 $0.00 $0.00 Rolls Snacks
Food-Refreshments for Events (+) $200.00 $0.00 $200.00 Refreshments for day-of-show for models and staff
Food-Refreshments for Events (+) $75.00 $75.00 $75.00 BBQ open to the student body
Ops-AB Tech (+) $1,200.00 $350.00 $350.00 AB tech for the Fashion Show or if AB tech is not available this could be for an outside vendor
Ops-AB Tech (+) $0.00 $200.00 $200.00
Ops-Advertising and Publicity (+) $50.00 $0.00 $0.00 Buggy Info Session
Ops-Advertising and Publicity (+) $30.00 $0.00 $0.00 Recruitment Flyers
Ops-Advertising and Publicity (+) $100.00 $0.00 $0.00 Recruitment Freebies
Ops-Advertising and Publicity (+) $100.00 $40.00 $40.00 Flyers, posters, and photos for Fashion Show Models
Ops-Advertising and Publicity (+) $40.00 $40.00 $40.00 Posters
Ops-Advertising and Publicity (+) $100.00 $40.00 $40.00 Posters
Ops-CMUTV (+) $700.00 $300.00 $400.00 CMUtv for the Fashion Show (live recording for DVD)
Ops-Event Supplies (+) $500.00 $0.00 $0.00 Truck Rental
Ops-Event Supplies (+) $200.00 $0.00 $0.00 Foam Boards
Ops-Event Supplies (+) $60.00 $0.00 $0.00 Sandpapers
Ops-Event Supplies (+) $150.00 $0.00 $0.00 Peel Ply
Ops-Event Supplies (+) $120.00 $0.00 $0.00 Breather Cloth
Ops-Event Supplies (+) $750.00 $0.00 $0.00 Tooling Dough
Ops-Event Supplies (+) $150.00 $0.00 $0.00 Temperature Control
Ops-Event Supplies (+) $300.00 $0.00 $0.00 Core Material
Ops-Event Supplies (+) $725.00 $0.00 $0.00 Composite Material
Ops-Event Supplies (+) $46.00 $0.00 $0.00 Steering Components
Ops-Event Supplies (+) $90.00 $0.00 $0.00 Axle
Ops-Event Supplies (+) $150.00 $0.00 $0.00 Pushbar Construction
Ops-Event Supplies (+) $400.00 $0.00 $0.00 Assorted Mold Costs
Ops-Event Supplies (+) $120.00 $0.00 $0.00 Vacuum Bag Supplies
Ops-Event Supplies (+) $50.00 $0.00 $0.00 Brakes & Cables
Ops-Event Supplies (+) $200.00 $0.00 $0.00 Bearings
Ops-Event Supplies (+) $150.00 $0.00 $0.00 Assorted Chemicals
Ops-Event Supplies (+) $250.00 $0.00 $0.00 Consumables (Tape, Paint, Screws, Etc)
Ops-Event Supplies (+) $100.00 $0.00 $0.00 Respirators
Ops-Event Supplies (+) $100.00 $0.00 $0.00 Air Filter
Ops-Event Supplies (+) $2,000.00 $0.00 $0.00 Wheels
Ops-Event Supplies (+) $300.00 $0.00 $0.00 Lathe Tools
Ops-Event Supplies (+) $700.00 $0.00 $0.00 Vertical Mill
Ops-Event Supplies (+) $150.00 $0.00 $0.00 Other Tools
Ops-Event Supplies (+) $150.00 $0.00 $0.00 Primer
Ops-Event Supplies (+) $180.00 $0.00 $0.00 Helmets & Goggles
Ops-Event Supplies (+) $50.00 $0.00 $0.00 Gloves & Mouthgard
Ops-Event Supplies (+) $140.00 $0.00 $0.00 Harnesses
Ops-Event Supplies (+) $1,000.00 $0.00 $0.00 Lumber
Ops-Event Supplies (+) $300.00 $0.00 $0.00 Paint
Ops-Event Supplies (+) $160.00 $0.00 $0.00 Fire Proofing
Ops-Event Supplies (+) $1,200.00 $0.00 $0.00 Miscellaneous construction material: screws, nails, saws, etc.
Ops-Event Supplies (+) $1,500.00 $0.00 $0.00 Decorative Materials: Chicken Wire, glue, paper, cardboard, etc.
Ops-Event Supplies (+) $50.00 $0.00 $0.00 Paint Rollers
Ops-Event Supplies (+) $250.00 $0.00 $0.00 Safety Equipment (goggles, masks gloves)
Ops-Event Supplies (+) $200.00 $0.00 $0.00 Paint Primer
Ops-Event Supplies (+) $150.00 $0.00 $0.00 Paper Mache
Ops-Event Supplies (+) $0.00 $750.00 $750.00
Ops-Event Supplies (+) $80.00 $80.00 $80.00 Tape, paper, safety pins, etc for Fashion Show try-outs and rehearsals
Ops-Event Supplies (+) $0.00 $4,250.00 $4,250.00
Ops-Event Supplies (+) $0.00 $100.00 $100.00
Ops-Professional Services and Performers (+) $500.00 $250.00 $250.00 DJ rental for Party
Ops-Professional Services and Performers (+) $200.00 $200.00 $200.00 Security for the Fashion Show by CMU Police/Security
Ops-Professional Services and Performers (+) $1,100.00 $0.00 $0.00 Labor (Three Rivers E&P)
Ops-Professional Services and Performers (+) $150.00 $0.00 $0.00 Equipment Delivery & Pickup (Three Rivers E&P)
Ops-Registration and Tournaments (+) $180.00 $0.00 $0.00 Sweepstakes Fee
Ops-Registration and Tournaments (+) $70.00 $0.00 $0.00 Participation Cost
Ops-Rental Equipment (+) $1,000.00 $1,000.00 $1,000.00 Stage for Fashion Show (Taylor Rentals, or another company if Taylor Rentals is not available)
Ops-Rental Equipment (+) $1,800.00 $1,800.00 $1,800.00 Reservation of Buses and Location for Fashion Show Afterparty
Ops-Rental Equipment (+) $522.00 $0.00 $0.00 Lights (Three Rivers E&P)
Ops-Rental Equipment (+) $578.00 $0.00 $0.00 Sound (Three Rivers E&P)
Ops-Rental Equipment (+) $20.00 $20.00 $20.00 Movie Rentals for movie night
Ops-Rental Facilities (+) $600.00 $600.00 $600.00 Club Rental for Party
Revenue-Donations/Other Income (-) $1,250.00 $1,250.00 $1,250.00 Donations for Buggy (e.g. building, maintenance, driver safety)
Revenue-Donations/Other Income (-) $1,200.00 $1,200.00 $1,200.00 Undergraduate Admissions Office assistance with Fashion Show (Purchasing tickets for Accepted Student Weekend 120 people @ $10/person)
Revenue-Donations/Other Income (-) $0.00 $0.00 $0.00
Revenue-Fundraising Income (-) $0.00 $150.00 $150.00
Revenue-Fundraising Income (-) $0.00 $350.00 $350.00
Revenue-Membership Dues (-) $600.00 $600.00 $600.00 Membership Dues @ $10/persion (covers t-shirts)
Revenue-Rental and Sales Income (-) $2,800.00 $1,400.00 $1,400.00 SPIRIT Fashion Show (280 people @ $10/persion)
Revenue-Rental and Sales Income (-) $750.00 $500.00 $500.00 SOUL (Talent Show) 150 People @ $5/person
Revenue-Rental and Sales Income (-) $1,200.00 $0.00 $0.00 Fundraising Activities (e.g. bake sales, t-shirt sales, etc.)
Revenue-Rental and Sales Income (-) $800.00 $1,800.00 $1,800.00 Fashion Show After Party (80 people in attendance at $10/person)

By Ocode

Requested
Equip-Clothing $1,100.00
Equip-Uniforms $400.00
Food Recruitment $300.00
Food-Meals for Members $150.00
Food-Refreshments for Events $275.00
Ops-AB Tech $1,200.00
Ops-Advertising and Publicity $420.00
Ops-CMUTV $700.00
Ops-Event Supplies $13,171.00
Ops-Professional Services and Performers $1,950.00
Ops-Registration and Tournaments $250.00
Ops-Rental Equipment $3,920.00
Ops-Rental Facilities $600.00
Revenue-Donations/Other Income $2,450.00
Revenue-Fundraising Income $0.00
Revenue-Membership Dues $600.00
Revenue-Rental and Sales Income $5,550.00
Recommended
Equip-Clothing $1,100.00
Equip-Uniforms $300.00
Food Recruitment $100.00
Food-Meals for Members $0.00
Food-Refreshments for Events $75.00
Ops-AB Tech $550.00
Ops-Advertising and Publicity $120.00
Ops-CMUTV $300.00
Ops-Event Supplies $5,180.00
Ops-Professional Services and Performers $450.00
Ops-Registration and Tournaments $0.00
Ops-Rental Equipment $2,820.00
Ops-Rental Facilities $600.00
Revenue-Donations/Other Income $2,450.00
Revenue-Fundraising Income $500.00
Revenue-Membership Dues $600.00
Revenue-Rental and Sales Income $3,700.00
Final
Equip-Clothing $1,100.00
Equip-Uniforms $300.00
Food Recruitment $100.00
Food-Meals for Members $0.00
Food-Refreshments for Events $275.00
Ops-AB Tech $550.00
Ops-Advertising and Publicity $120.00
Ops-CMUTV $400.00
Ops-Event Supplies $5,180.00
Ops-Professional Services and Performers $450.00
Ops-Registration and Tournaments $0.00
Ops-Rental Equipment $2,820.00
Ops-Rental Facilities $600.00
Revenue-Donations/Other Income $2,450.00
Revenue-Fundraising Income $500.00
Revenue-Membership Dues $600.00
Revenue-Rental and Sales Income $3,700.00

Summary

Requested
Expenditures $24,436.00
Capital $0.00
Revenue ($8,600.00)
Final $15,836.00
Recommended
Expenditures $11,595.00
Capital $0.00
Revenue ($7,250.00)
Final $4,345.00
Final
Expenditures $11,895.00
Capital $0.00
Revenue ($7,250.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $4,645.00
FY14 Starting Balance $4,645.00