SPIRIT Budget
FY2013 (July 1 2012 - June 30, 2013)
ROOTS--> Founded at CMU over a quarter of a century ago. It was first named the Black Student Organization, but members wanted a unique name that reflected the many different people who belonged to it. Thus, the name SPIRIT was formed. MISSION--> Our primary mission is to promote African-American awareness at Carnegie Mellon University. We do this through cultural and social activities. Every other week we hold general body meetings, where the whole organization comes together to discuss local, political, and social issues that members encounter everyday. We also various cultural and social events that highlight the cultural awareness like SPIRIT Week: A Celebration of Black Culture, various Black History Month Events, Sisterhood/Brotherhood and the Fashion Show. VISION--> SPIRIT aims to (a) provide activities so that SPIRIT members are integrated into the campus community, (b) act as a liaison between black students and the University, (c) Present cultural programs that are of interest to the University community (d) provide support for black students at the University. The doors of the SPIRIT House are always open for anyone interested in visting.
JFC Rep: My Le (mle)
Summary
| Requested | |
|---|---|
| Expenditures | $22,590.00 |
| Capital | $0.00 |
| Revenue | ($16,045.00) |
| Final | $6,545.00 |
| Recommended | |
|---|---|
| Expenditures | $21,020.00 |
| Capital | $0.00 |
| Revenue | ($19,177.50) |
| Final | $1,842.50 |
| Final | |
|---|---|
| Expenditures | $22,315.00 |
| Capital | $0.00 |
| Revenue | ($19,177.50) |
| Debt | ($1,171.59) |
| Rollover | ($0.00) |
| Total Subsidy | $3,137.50 |
| FY13 Starting Balance | $1,965.91 |
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Donations/Contributions (-) | $1,200.00 | $1,200.00 | $1,200.00 |
Undergraduate Admissions Office assistance with Fashion Show (Purchasing tickets for Accepted Student Weekend) |
| Donations/Contributions (-) | $1,500.00 | $1,500.00 | $1,500.00 |
Student Activities assistance with Fashion Show |
| Donations/Contributions (-) | $1,250.00 | $1,250.00 | $1,250.00 |
Donations for Buggy (e.g. building, maintenance, driver safety) |
| Membership and Dues (-) | $600.00 | $600.00 | $600.00 |
Membership Dues at $10 each (60 members approximately) |
| Events and Activities (-) | $1,600.00 | $1,800.00 | $1,800.00 |
2 large parties (80 people in attendance at $10 each) break even on parties |
| Events and Activities (-) | $500.00 | $1,200.00 | $1,200.00 |
Fundraising Activities (e.g. bake sales, t-shirt sales, etc.) break even on t shirts + make money on bake sale |
| Donations/Contributions (-) | $2,500.00 | $2,615.00 | $2,615.00 |
JFC covers 50% of Booth |
| Events and Activities (-) | $4,000.00 | $4,000.00 | $4,000.00 |
SPIRIT Fashion Show (400 people at $10 each) |
| Donations/Contributions (-) | $2,895.00 | $5,012.50 | $5,012.50 |
JFC covers 25% of Buggy |
| Sub-Total | -$16,045.00 | -$19,177.50 | -$19,177.50 |
SPIRIT Fashion Show
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Advertising Public Relations (+) | $500.00 | $100.00 | $100.00 |
Flyers, posters, and photos for Fashion Show Models in line with other groups |
| Campus Security (+) | $200.00 | $200.00 | $200.00 |
Security for the Fashion Show by CMU Police/Security |
| Rental-Equipment (+) | $700.00 | $700.00 | $700.00 |
CMUtv for the Fashion Show (live recording for DVD) |
| Rental-Equipment (+) | $1,000.00 | $1,000.00 | $1,000.00 |
Stage for Fashion Show (Taylor Rentals, or another company if Taylor Rentals is not available) |
| Rental-Equipment (+) | $1,200.00 | $1,200.00 | $1,200.00 |
AB tech for the Fashion Show or if AB tech is not available this could be for an outside vendor |
| Office Supplies (+) | $80.00 | $80.00 | $80.00 |
Tape, paper, safety pins, etc for Fashion Show try-outs and rehearsals |
| Rental-Equipment (+) | $1,800.00 | $1,800.00 | $1,800.00 |
Reservation of Buses and Location for Fashion Show Afterparty |
| Non-capital Equipment (+) | $400.00 | $400.00 | $400.00 |
Makeup, costumes for Fashion Show |
| Refreshments (+) | $200.00 | $200.00 | $200.00 |
Refreshments for day-of-show for models and staff |
| Consulting Services (+) | $0.00 | $0.00 | $500.00 |
spirit week-dj |
| Rental-Facilities (+) | $0.00 | $0.00 | $600.00 |
spirit week-rental |
| Advertising Public Relations (+) | $0.00 | $0.00 | $100.00 |
spirit week |
| Refreshments (+) | $0.00 | $0.00 | $75.00 |
spirit week-bbq |
| Rental-Equipment (+) | $0.00 | $0.00 | $20.00 |
spirit week-movie rental |
| Sub-Total | $6,080.00 | $5,680.00 | $6,975.00 |
SPIRIT Booth
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Other Supplies (+) | $1,000.00 | $1,000.00 | $1,000.00 |
Lumber |
| Other Supplies (+) | $300.00 | $300.00 | $300.00 |
Paint |
| Other Supplies (+) | $160.00 | $160.00 | $160.00 |
Fire Proofing |
| Student Programs-Other Expense (+) | $70.00 | $70.00 | $70.00 |
Participation Cost |
| Other Supplies (+) | $1,200.00 | $1,200.00 | $1,200.00 |
Miscellaneous construction material: screws, nails, saws, etc. |
| Uniforms (+) | $350.00 | $350.00 | $350.00 |
Booth T-shirt |
| Other Supplies (+) | $1,500.00 | $1,500.00 | $1,500.00 |
Decorative Materials: Chicken Wire, glue, paper, cardboard, etc. |
| Other Supplies (+) | $50.00 | $50.00 | $50.00 |
Paint Rollers |
| Office Supplies (+) | $250.00 | $250.00 | $250.00 |
Safety Equipment (goggles, masks gloves) |
| Other Supplies (+) | $200.00 | $200.00 | $200.00 |
Paint Primer |
| Other Supplies (+) | $150.00 | $150.00 | $150.00 |
Paper Mache |
| Sub-Total | $5,230.00 | $5,230.00 | $5,230.00 |
SPIRIT Buggy
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Meals Domestic (+) | $150.00 | $0.00 | $0.00 |
Fall Recruitment BBQ |
| Meals Domestic (+) | $100.00 | $0.00 | $0.00 |
Ice Cream and Bowling Event |
| Meals Domestic (+) | $100.00 | $100.00 | $100.00 |
Spring Recruitment BBQ fund one BBQ |
| Meals Domestic (+) | $250.00 | $0.00 | $0.00 |
Breakfast (Bagels, cereal, granola bars) for Pushers at Rolls (Fall and Spring) personal meal |
| Meals Domestic (+) | $50.00 | $50.00 | $50.00 |
Pizza for Buggy Info Session |
| Printing & Publishing External (+) | $30.00 | $30.00 | $30.00 |
Recruitment Flyers |
| Other Supplies (+) | $50.00 | $50.00 | $50.00 |
Recruitment Souvenirs (Candy and Pens) |
| Meals Domestic (+) | $100.00 | $0.00 | $0.00 |
Alumni Brunch-to encourage Alumni participation non cmu student, can't fund |
| Refreshments (+) | $100.00 | $100.00 | $100.00 |
Team meetings |
| Meals Domestic (+) | $70.00 | $0.00 | $0.00 |
Buggy Pasta Party (Alumni and undergrad students in attendance) |
| Other Supplies (+) | $1,000.00 | $1,000.00 | $1,000.00 |
Wheels |
| Other Supplies (+) | $750.00 | $750.00 | $750.00 |
Machining |
| Other Supplies (+) | $800.00 | $800.00 | $800.00 |
Shell Material |
| Other Supplies (+) | $300.00 | $300.00 | $300.00 |
Composite Construction |
| Other Supplies (+) | $3,600.00 | $3,600.00 | $3,600.00 |
Mold Construction |
| Other Supplies (+) | $250.00 | $250.00 | $250.00 |
Paint |
| Non-capital Equipment (+) | $100.00 | $100.00 | $100.00 |
Mechanic Safety (Respirators/ air filters, gloves, bandages,etc.) |
| Other Supplies (+) | $250.00 | $250.00 | $250.00 |
Maintenance Supplies |
| Other Supplies (+) | $200.00 | $200.00 | $200.00 |
Brake Cables |
| Other Supplies (+) | $250.00 | $250.00 | $250.00 |
Replacement Tools(Hammer, scissors, vice grips, screwdriver, etc.) |
| Other Supplies (+) | $250.00 | $250.00 | $250.00 |
Consumable supplies(tape, screws, paint, glue, etc.) |
| Non-capital Equipment (+) | $300.00 | $300.00 | $300.00 |
Harnesses |
| Non-capital Equipment (+) | $120.00 | $120.00 | $120.00 |
Helmets |
| Non-capital Equipment (+) | $60.00 | $60.00 | $60.00 |
Goggles |
| Non-capital Equipment (+) | $120.00 | $120.00 | $120.00 |
gloves, mouthguard, etc. |
| Student Programs-Other Expense (+) | $180.00 | $180.00 | $180.00 |
Sweepstakes Fee |
| Rental Car Domestic (+) | $1,000.00 | $500.00 | $500.00 |
Truck Rental for Buggy Sweepstakes truck weekend, 2 rentals: 1 for 3 days and 1 for 2 days seems a bit more reasonable |
| Uniforms (+) | $750.00 | $750.00 | $750.00 |
150 t-shirts at $5.00 each |
| Sub-Total | $11,280.00 | $10,110.00 | $10,110.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Advertising Public Relations (+) | $500.00 | $100.00 | $100.00 | Flyers, posters, and photos for Fashion Show Models |
| Advertising Public Relations (+) | $0.00 | $0.00 | $100.00 | |
| Campus Security (+) | $200.00 | $200.00 | $200.00 | Security for the Fashion Show by CMU Police/Security |
| Consulting Services (+) | $0.00 | $0.00 | $500.00 | |
| Donations/Contributions (-) | $1,200.00 | $1,200.00 | $1,200.00 | Undergraduate Admissions Office assistance with Fashion Show (Purchasing tickets for Accepted Student Weekend) |
| Donations/Contributions (-) | $1,500.00 | $1,500.00 | $1,500.00 | Student Activities assistance with Fashion Show |
| Donations/Contributions (-) | $1,250.00 | $1,250.00 | $1,250.00 | Donations for Buggy (e.g. building, maintenance, driver safety) |
| Donations/Contributions (-) | $2,500.00 | $2,615.00 | $2,615.00 | JFC covers 50% of Booth |
| Donations/Contributions (-) | $2,895.00 | $5,012.50 | $5,012.50 | JFC covers 25% of Buggy |
| Events and Activities (-) | $1,600.00 | $1,800.00 | $1,800.00 | 2 large parties (80 people in attendance at $10 each) |
| Events and Activities (-) | $500.00 | $1,200.00 | $1,200.00 | Fundraising Activities (e.g. bake sales, t-shirt sales, etc.) |
| Events and Activities (-) | $4,000.00 | $4,000.00 | $4,000.00 | SPIRIT Fashion Show (400 people at $10 each) |
| Meals Domestic (+) | $150.00 | $0.00 | $0.00 | Fall Recruitment BBQ |
| Meals Domestic (+) | $100.00 | $0.00 | $0.00 | Ice Cream and Bowling Event |
| Meals Domestic (+) | $100.00 | $100.00 | $100.00 | Spring Recruitment BBQ |
| Meals Domestic (+) | $250.00 | $0.00 | $0.00 | Breakfast (Bagels, cereal, granola bars) for Pushers at Rolls (Fall and Spring) |
| Meals Domestic (+) | $50.00 | $50.00 | $50.00 | Pizza for Buggy Info Session |
| Meals Domestic (+) | $100.00 | $0.00 | $0.00 | Alumni Brunch-to encourage Alumni participation |
| Meals Domestic (+) | $70.00 | $0.00 | $0.00 | Buggy Pasta Party (Alumni and undergrad students in attendance) |
| Membership and Dues (-) | $600.00 | $600.00 | $600.00 | Membership Dues at $10 each (60 members approximately) |
| Non-capital Equipment (+) | $400.00 | $400.00 | $400.00 | Makeup, costumes for Fashion Show |
| Non-capital Equipment (+) | $100.00 | $100.00 | $100.00 | Mechanic Safety (Respirators/ air filters, gloves, bandages,etc.) |
| Non-capital Equipment (+) | $300.00 | $300.00 | $300.00 | Harnesses |
| Non-capital Equipment (+) | $120.00 | $120.00 | $120.00 | Helmets |
| Non-capital Equipment (+) | $60.00 | $60.00 | $60.00 | Goggles |
| Non-capital Equipment (+) | $120.00 | $120.00 | $120.00 | gloves, mouthguard, etc. |
| Office Supplies (+) | $80.00 | $80.00 | $80.00 | Tape, paper, safety pins, etc for Fashion Show try-outs and rehearsals |
| Office Supplies (+) | $250.00 | $250.00 | $250.00 | Safety Equipment (goggles, masks gloves) |
| Other Supplies (+) | $1,000.00 | $1,000.00 | $1,000.00 | Lumber |
| Other Supplies (+) | $300.00 | $300.00 | $300.00 | Paint |
| Other Supplies (+) | $160.00 | $160.00 | $160.00 | Fire Proofing |
| Other Supplies (+) | $1,200.00 | $1,200.00 | $1,200.00 | Miscellaneous construction material: screws, nails, saws, etc. |
| Other Supplies (+) | $1,500.00 | $1,500.00 | $1,500.00 | Decorative Materials: Chicken Wire, glue, paper, cardboard, etc. |
| Other Supplies (+) | $50.00 | $50.00 | $50.00 | Paint Rollers |
| Other Supplies (+) | $200.00 | $200.00 | $200.00 | Paint Primer |
| Other Supplies (+) | $150.00 | $150.00 | $150.00 | Paper Mache |
| Other Supplies (+) | $50.00 | $50.00 | $50.00 | Recruitment Souvenirs (Candy and Pens) |
| Other Supplies (+) | $1,000.00 | $1,000.00 | $1,000.00 | Wheels |
| Other Supplies (+) | $750.00 | $750.00 | $750.00 | Machining |
| Other Supplies (+) | $800.00 | $800.00 | $800.00 | Shell Material |
| Other Supplies (+) | $300.00 | $300.00 | $300.00 | Composite Construction |
| Other Supplies (+) | $3,600.00 | $3,600.00 | $3,600.00 | Mold Construction |
| Other Supplies (+) | $250.00 | $250.00 | $250.00 | Paint |
| Other Supplies (+) | $250.00 | $250.00 | $250.00 | Maintenance Supplies |
| Other Supplies (+) | $200.00 | $200.00 | $200.00 | Brake Cables |
| Other Supplies (+) | $250.00 | $250.00 | $250.00 | Replacement Tools(Hammer, scissors, vice grips, screwdriver, etc.) |
| Other Supplies (+) | $250.00 | $250.00 | $250.00 | Consumable supplies(tape, screws, paint, glue, etc.) |
| Printing & Publishing External (+) | $30.00 | $30.00 | $30.00 | Recruitment Flyers |
| Refreshments (+) | $200.00 | $200.00 | $200.00 | Refreshments for day-of-show for models and staff |
| Refreshments (+) | $100.00 | $100.00 | $100.00 | Team meetings |
| Refreshments (+) | $0.00 | $0.00 | $75.00 | |
| Rental Car Domestic (+) | $1,000.00 | $500.00 | $500.00 | Truck Rental for Buggy Sweepstakes truck weekend, 2 rentals: 1 for 3 days and 1 for 2 days |
| Rental-Equipment (+) | $700.00 | $700.00 | $700.00 | CMUtv for the Fashion Show (live recording for DVD) |
| Rental-Equipment (+) | $1,000.00 | $1,000.00 | $1,000.00 | Stage for Fashion Show (Taylor Rentals, or another company if Taylor Rentals is not available) |
| Rental-Equipment (+) | $1,200.00 | $1,200.00 | $1,200.00 | AB tech for the Fashion Show or if AB tech is not available this could be for an outside vendor |
| Rental-Equipment (+) | $1,800.00 | $1,800.00 | $1,800.00 | Reservation of Buses and Location for Fashion Show Afterparty |
| Rental-Equipment (+) | $0.00 | $0.00 | $20.00 | |
| Rental-Facilities (+) | $0.00 | $0.00 | $600.00 | |
| Student Programs-Other Expense (+) | $70.00 | $70.00 | $70.00 | Participation Cost |
| Student Programs-Other Expense (+) | $180.00 | $180.00 | $180.00 | Sweepstakes Fee |
| Uniforms (+) | $350.00 | $350.00 | $350.00 | Booth T-shirt |
| Uniforms (+) | $750.00 | $750.00 | $750.00 | 150 t-shirts at $5.00 each |
By Ocode
| Requested | |
|---|---|
| Advertising Public Relations | $500.00 |
| Campus Security | $200.00 |
| Consulting Services | $0.00 |
| Donations/Contributions | $9,345.00 |
| Events and Activities | $6,100.00 |
| Meals Domestic | $820.00 |
| Membership and Dues | $600.00 |
| Non-capital Equipment | $1,100.00 |
| Office Supplies | $330.00 |
| Other Supplies | $12,260.00 |
| Printing & Publishing External | $30.00 |
| Refreshments | $300.00 |
| Rental Car Domestic | $1,000.00 |
| Rental-Equipment | $4,700.00 |
| Rental-Facilities | $0.00 |
| Student Programs-Other Expense | $250.00 |
| Uniforms | $1,100.00 |
| Recommended | |
|---|---|
| Advertising Public Relations | $100.00 |
| Campus Security | $200.00 |
| Consulting Services | $0.00 |
| Donations/Contributions | $11,577.50 |
| Events and Activities | $7,000.00 |
| Meals Domestic | $150.00 |
| Membership and Dues | $600.00 |
| Non-capital Equipment | $1,100.00 |
| Office Supplies | $330.00 |
| Other Supplies | $12,260.00 |
| Printing & Publishing External | $30.00 |
| Refreshments | $300.00 |
| Rental Car Domestic | $500.00 |
| Rental-Equipment | $4,700.00 |
| Rental-Facilities | $0.00 |
| Student Programs-Other Expense | $250.00 |
| Uniforms | $1,100.00 |
| Final | |
|---|---|
| Advertising Public Relations | $200.00 |
| Campus Security | $200.00 |
| Consulting Services | $500.00 |
| Donations/Contributions | $11,577.50 |
| Events and Activities | $7,000.00 |
| Meals Domestic | $150.00 |
| Membership and Dues | $600.00 |
| Non-capital Equipment | $1,100.00 |
| Office Supplies | $330.00 |
| Other Supplies | $12,260.00 |
| Printing & Publishing External | $30.00 |
| Refreshments | $375.00 |
| Rental Car Domestic | $500.00 |
| Rental-Equipment | $4,720.00 |
| Rental-Facilities | $600.00 |
| Student Programs-Other Expense | $250.00 |
| Uniforms | $1,100.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $22,590.00 |
| Capital | $0.00 |
| Revenue | ($16,045.00) |
| Final | $6,545.00 |
| Recommended | |
|---|---|
| Expenditures | $21,020.00 |
| Capital | $0.00 |
| Revenue | ($19,177.50) |
| Final | $1,842.50 |
| Final | |
|---|---|
| Expenditures | $22,315.00 |
| Capital | $0.00 |
| Revenue | ($19,177.50) |
| Debt | ($1,171.59) |
| Rollover | ($0.00) |
| Total Subsidy | $3,137.50 |
| FY13 Starting Balance | $1,965.91 |