SPIC MACAY Budget
FY2015 (July 1, 2014 - June 30, 2015)
Society for Promotion of Indian Classical Music And Culture Amongst Youth (SPICMACAY)
SPICMACAY is a non-profit, voluntary movement for the promotion of Indian Classical Music and Culture. Its objective is to facilitate the exchange of traditional Indian values and to generate awareness amongst the youth about the rich cultural traditions and heritage of India.
In order to achieve its goals, SPICMACAY organizes concerts, lecture-demonstrations, Baithaks -informal talks and seminars on Indian Classical Music and Dance forms. These are hosted by its chapters all around the US.
SPICMACAY does not charge admission or fees to any of its events.
JFC Rep: Jeffrey Yan (jyan)
Summary
| Requested |
| Expenditures |
$5,630.00 |
| Capital |
$0.00 |
| Revenue |
($300.00) |
| Final |
$5,330.00 |
| Recommended |
| Expenditures |
$4,980.00 |
| Capital |
$0.00 |
| Revenue |
($300.00) |
| Final |
$4,680.00 |
| Final |
| Expenditures |
$4,980.00 |
| Capital |
$0.00 |
| Revenue |
($300.00) |
| Debt |
($0.00) |
| Rollover |
($0.00) |
| Total Subsidy |
$4,680.00 |
| FY15 Starting Balance |
$4,680.00 |
Income and Revenue
| Object Code |
Requested |
Recommended |
Final |
Description |
| Revenue-Fundraising Income (-) |
$100.00 |
$100.00 |
$100.00 |
We plan to table at the UC and opposite Doherty and do a dessert sale ($2 per item, 50 items)
|
| Revenue-Donations/Other Income (-) |
$200.00 |
$200.00 |
$200.00 |
We typically solicit voluntary donations during our concerts. This estimate is based on typical previous year donations. We charge no membership fees and all of SPIC MACAY's concerts are free. This money will be used to supplement our expenditure towards the concerts and start new student performance events.
|
| Sub-Total |
-$300.00 |
-$300.00 |
-$300.00 |
|
Printing/Advertising
| Object Code |
Requested |
Recommended |
Final |
Description |
| Ops-Advertising and Publicity (+) |
$100.00 |
$50.00 |
$50.00 |
For our advertisement purposes, we plan to print 25 of ledger sized posters per concert (2 concerts x 25 posters x $2 = $100). Fedex Kinko's charges around $2 per ledger sized paper for printing.
Use the UC 3rd Printer. Inquire about this through the Student Activities office. You can print b&w at $0.05/page and color at $0.20/page.
|
| Ops-Advertising and Publicity (+) |
$100.00 |
$100.00 |
$100.00 |
We would print out program brochures during our concerts (total of around 200 people) for $100. Additional expenses towards printing flyers and other general material will be done in university libraries by student voluenteers
|
| Sub-Total |
$200.00 |
$150.00 |
$150.00 |
|
Food and refreshments
| Object Code |
Requested |
Recommended |
Final |
Description |
| Food-Refreshments for Events (+) |
$300.00 |
$300.00 |
$300.00 |
Food and refreshments for audience during our two smaller events.
Typically during a school year we have two small events where we invite students from CMU to exhibit their music/dance talents, with about 50-70 people attending. We provide light refreshments like samosas.
|
| Food-Refreshments for General Body Meetings (+) |
$100.00 |
$100.00 |
$100.00 |
We have two major meetings among the members at the start of each semester to organize our schedule and plan for the semester. Pizzas for the general body meeting $50, $50 for meals during meeting of the executive board.
|
| Food-Refreshments for Events (+) |
$30.00 |
$30.00 |
$30.00 |
Expenses for ingredients for the dessert sale.
|
| Sub-Total |
$430.00 |
$430.00 |
$430.00 |
|
Concerts and Events
| Object Code |
Requested |
Recommended |
Final |
Description |
| Ops-AB Tech (+) |
$500.00 |
$500.00 |
$500.00 |
$200 for sound(microphones, speaker and monitors) for our large scale concert
$150 for sound for each for two of our smaller music/dance talent exhibition events.
Since our performers are from out-of-town mostly and are touring, we are limited in when we can schedule concerts. This year for all our events, we had to either move the event or use an external agency recommended by ABTech despite contacting them very much in advance.
To compensate, we have cut down on venue costs by hosting events exclusively either at McConomy or at Porter Hall by planning early.
|
| Ops-Professional Services and Performers (+) |
$4,500.00 |
$3,900.00 |
$3,900.00 |
$3000 for one large scale concert with a top performer from India.(Based on quotes obtained during the past year, at heavily student subsidized prices. The artists we bring in typically charge around $6000-$8000 a concert for non-student organizations.
$1500 for one smaller scale concert with a good band from India/USA. (Based on quotes obtained during previous year)
You really should raise some revenue for this event. Also try to publicize it more.
|
| Food-Meals for Members (+) |
$0.00 |
$0.00 |
$0.00 |
|
| Sub-Total |
$5,000.00 |
$4,400.00 |
$4,400.00 |
|
By Object Code
| Object Code |
Requested |
Recommended |
Final |
Description |
| Food-Meals for Members (+) |
$0.00 |
$0.00 |
$0.00 |
|
| Food-Refreshments for Events (+) |
$300.00 |
$300.00 |
$300.00 |
Food and refreshments for audience during our two smaller events.
Typically during a school year we have two small events where we invite students from CMU to exhibit their music/dance talents, with about 50-70 people attending. We provide light refreshments like samosas.
|
| Food-Refreshments for Events (+) |
$30.00 |
$30.00 |
$30.00 |
Expenses for ingredients for the dessert sale. |
| Food-Refreshments for General Body Meetings (+) |
$100.00 |
$100.00 |
$100.00 |
We have two major meetings among the members at the start of each semester to organize our schedule and plan for the semester. Pizzas for the general body meeting $50, $50 for meals during meeting of the executive board. |
| Ops-AB Tech (+) |
$500.00 |
$500.00 |
$500.00 |
$200 for sound(microphones, speaker and monitors) for our large scale concert
$150 for sound for each for two of our smaller music/dance talent exhibition events.
Since our performers are from out-of-town mostly and are touring, we are limited in when we can schedule concerts. This year for all our events, we had to either move the event or use an external agency recommended by ABTech despite contacting them very much in advance.
To compensate, we have cut down on venue costs by hosting events exclusively either at McConomy or at Porter Hall by planning early. |
| Ops-Advertising and Publicity (+) |
$100.00 |
$50.00 |
$50.00 |
For our advertisement purposes, we plan to print 25 of ledger sized posters per concert (2 concerts x 25 posters x $2 = $100). Fedex Kinko's charges around $2 per ledger sized paper for printing.
|
| Ops-Advertising and Publicity (+) |
$100.00 |
$100.00 |
$100.00 |
We would print out program brochures during our concerts (total of around 200 people) for $100. Additional expenses towards printing flyers and other general material will be done in university libraries by student voluenteers |
| Ops-Professional Services and Performers (+) |
$4,500.00 |
$3,900.00 |
$3,900.00 |
$3000 for one large scale concert with a top performer from India.(Based on quotes obtained during the past year, at heavily student subsidized prices. The artists we bring in typically charge around $6000-$8000 a concert for non-student organizations.
$1500 for one smaller scale concert with a good band from India/USA. (Based on quotes obtained during previous year)
|
| Revenue-Donations/Other Income (-) |
$200.00 |
$200.00 |
$200.00 |
We typically solicit voluntary donations during our concerts. This estimate is based on typical previous year donations. We charge no membership fees and all of SPIC MACAY's concerts are free. This money will be used to supplement our expenditure towards the concerts and start new student performance events. |
| Revenue-Fundraising Income (-) |
$100.00 |
$100.00 |
$100.00 |
We plan to table at the UC and opposite Doherty and do a dessert sale ($2 per item, 50 items)
|
By Ocode
| Requested |
| Food-Meals for Members |
$0.00 |
| Food-Refreshments for Events |
$330.00 |
| Food-Refreshments for General Body Meetings |
$100.00 |
| Ops-AB Tech |
$500.00 |
| Ops-Advertising and Publicity |
$200.00 |
| Ops-Professional Services and Performers |
$4,500.00 |
| Revenue-Donations/Other Income |
$200.00 |
| Revenue-Fundraising Income |
$100.00 |
| Recommended |
| Food-Meals for Members |
$0.00 |
| Food-Refreshments for Events |
$330.00 |
| Food-Refreshments for General Body Meetings |
$100.00 |
| Ops-AB Tech |
$500.00 |
| Ops-Advertising and Publicity |
$150.00 |
| Ops-Professional Services and Performers |
$3,900.00 |
| Revenue-Donations/Other Income |
$200.00 |
| Revenue-Fundraising Income |
$100.00 |
| Final |
| Food-Meals for Members |
$0.00 |
| Food-Refreshments for Events |
$330.00 |
| Food-Refreshments for General Body Meetings |
$100.00 |
| Ops-AB Tech |
$500.00 |
| Ops-Advertising and Publicity |
$150.00 |
| Ops-Professional Services and Performers |
$3,900.00 |
| Revenue-Donations/Other Income |
$200.00 |
| Revenue-Fundraising Income |
$100.00 |
Summary
| Requested |
| Expenditures |
$5,630.00 |
| Capital |
$0.00 |
| Revenue |
($300.00) |
| Final |
$5,330.00 |
| Recommended |
| Expenditures |
$4,980.00 |
| Capital |
$0.00 |
| Revenue |
($300.00) |
| Final |
$4,680.00 |
| Final |
| Expenditures |
$4,980.00 |
| Capital |
$0.00 |
| Revenue |
($300.00) |
| Debt |
($0.00) |
| Rollover |
($0.00) |
| Total Subsidy |
$4,680.00 |
| FY15 Starting Balance |
$4,680.00 |
