SPIC MACAY Budget
FY2014 (July 1, 2013 - June 30, 2014)
Society for Promotion of Indian Classical Music And Culture Amongst Youth (SPICMACAY) SPICMACAY is a non-profit, voluntary movement for the promotion of Indian Classical Music and Culture. Its objective is to facilitate the exchange of traditional Indian values and to generate awareness amongst the youth about the rich cultural traditions and heritage of India. In order to achieve its goals, SPICMACAY organizes concerts, lecture-demonstrations, Baithaks -informal talks and seminars on Indian Classical Music and Dance forms. These are hosted by its chapters all around the US. SPICMACAY does not charge admission or fees to any of its events.
JFC Rep: Divya Krishnan (divyak)
Summary
| Requested | |
|---|---|
| Expenditures | $5,900.00 |
| Capital | $0.00 |
| Revenue | ($200.00) |
| Final | $5,700.00 |
| Recommended | |
|---|---|
| Expenditures | $5,200.00 |
| Capital | $0.00 |
| Revenue | ($650.00) |
| Final | $4,550.00 |
| Final | |
|---|---|
| Expenditures | $4,900.00 |
| Capital | $0.00 |
| Revenue | ($650.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $4,250.00 |
| FY14 Starting Balance | $4,250.00 |
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Revenue-Donations/Other Income (-) | $200.00 | $600.00 | $600.00 |
To co-fund our concerts along with funds from Student Activities. We typically solicit voluntary donations during our concerts and managed to raise $200 for FY2013. Please bring in additional revenue. |
| Sub-Total | -$200.00 | -$600.00 | -$600.00 |
Printing and Advertising
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Advertising and Publicity (+) | $100.00 | $100.00 | $100.00 |
For creating awareness about our concerts among the CMU community. No one on the JFC has heard about your events. We are excited that you will be bringing events like this to campus, but please market them more so there is more awareness in the campus community about them. |
| Sub-Total | $100.00 | $100.00 | $100.00 |
Food and Refreshments
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Refreshments for Events (+) | $300.00 | $300.00 | $300.00 |
Food and refreshments for audience during our two smaller events. Typically during a school year we have two small events where we invite students from CMU to exhibit their music/dance talents, with about 50-70 people attending. We provide light refreshments like samosas. |
| Food-Meals for Members (+) | $300.00 | $0.00 | $0.00 |
Food for SPICMACAY volunteers, hosts and performers for the two concerts. Performers for the large concerts are usually hosted by people in the local Pittsburgh community which helps us save on accommodation costs. Furthermore, volunteers are a major support for organizing SPIC MACAY concerts. We usually order food for the volunteers, hosts and performers as a way of thanking them. JFC will not fund personal meals. |
| Revenue-Donations/Other Income (-) | $0.00 | $0.00 | $0.00 | |
| Sub-Total | $600.00 | $300.00 | $300.00 |
Concerts and Events
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Professional Services and Performers (+) | $4,100.00 | $4,100.00 | $4,100.00 |
$2500 for one large scale concert with a top performer from India. $1600 for one smaller scale concert with a good performer from India/USA. Performer costs have generally gone up from the previous years. Despite the fact that these performers tour around the US and we get them at subsidized rates considering we are a student organization, these rates have still gone up. JFC thinks these events are awesome- please advertise them more to make them more accessible to the community. |
| Ops-AB Tech (+) | $1,000.00 | $600.00 | $300.00 |
$300 for sound for each of our two concerts. $200 for sound for each of our smaller music/dance talent exhibition events. Since our performers are from out-of-town mostly and are touring, we are limited in when we can schedule concerts. Hence, we have been unable to get AB Tech for certain events. Therefore, we rent sound equipment from an external provider - O'Neil Prosound. This costs us more than AB Tech would. Request from AB Tech first- if they are unable to do the event, reach out to SBVPF for assistance in making up the difference between the AB Tech quote and cost for renting equipment from elsewhere. Prices adjusted in conversation with AB Tech |
| Sub-Total | $5,100.00 | $4,700.00 | $4,400.00 |
Transportation
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Travel-Rental Car (+) | $100.00 | $100.00 | $100.00 |
Airport drop/pickup for artistes for our two concerts. The performers are typically hosted by people from the Pittsburgh local community. They, in fact, provide a car to pickup and drop performers from the airport. But, since the performers travel with a lot of musical instruments and luggage, they don't fit into the host's car. So, we have had to rent an additional car. |
| Revenue-Donations/Other Income (-) | $0.00 | $50.00 | $50.00 |
The JFC will fund hotels 80%, capped at $150 per room per night per four people, 50% of transportation, and up to $500 per person traveling for the year. |
| Sub-Total | $100.00 | $50.00 | $50.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Meals for Members (+) | $300.00 | $0.00 | $0.00 | Food for SPICMACAY volunteers, hosts and performers for the two concerts. Performers for the large concerts are usually hosted by people in the local Pittsburgh community which helps us save on accommodation costs. Furthermore, volunteers are a major support for organizing SPIC MACAY concerts. We usually order food for the volunteers, hosts and performers as a way of thanking them. |
| Food-Refreshments for Events (+) | $300.00 | $300.00 | $300.00 | Food and refreshments for audience during our two smaller events. Typically during a school year we have two small events where we invite students from CMU to exhibit their music/dance talents, with about 50-70 people attending. We provide light refreshments like samosas. |
| Ops-AB Tech (+) | $1,000.00 | $600.00 | $300.00 | $300 for sound for each of our two concerts. $200 for sound for each of our smaller music/dance talent exhibition events. Since our performers are from out-of-town mostly and are touring, we are limited in when we can schedule concerts. Hence, we have been unable to get AB Tech for certain events. Therefore, we rent sound equipment from an external provider - O'Neil Prosound. This costs us more than AB Tech would. |
| Ops-Advertising and Publicity (+) | $100.00 | $100.00 | $100.00 | For creating awareness about our concerts among the CMU community. |
| Ops-Professional Services and Performers (+) | $4,100.00 | $4,100.00 | $4,100.00 | $2500 for one large scale concert with a top performer from India. $1600 for one smaller scale concert with a good performer from India/USA. Performer costs have generally gone up from the previous years. Despite the fact that these performers tour around the US and we get them at subsidized rates considering we are a student organization, these rates have still gone up. |
| Revenue-Donations/Other Income (-) | $200.00 | $600.00 | $600.00 | To co-fund our concerts along with funds from Student Activities. We typically solicit voluntary donations during our concerts and managed to raise $200 for FY2013. |
| Revenue-Donations/Other Income (-) | $0.00 | $0.00 | $0.00 | |
| Revenue-Donations/Other Income (-) | $0.00 | $50.00 | $50.00 | |
| Travel-Rental Car (+) | $100.00 | $100.00 | $100.00 | Airport drop/pickup for artistes for our two concerts. The performers are typically hosted by people from the Pittsburgh local community. They, in fact, provide a car to pickup and drop performers from the airport. But, since the performers travel with a lot of musical instruments and luggage, they don't fit into the host's car. So, we have had to rent an additional car. |
By Ocode
| Requested | |
|---|---|
| Food-Meals for Members | $300.00 |
| Food-Refreshments for Events | $300.00 |
| Ops-AB Tech | $1,000.00 |
| Ops-Advertising and Publicity | $100.00 |
| Ops-Professional Services and Performers | $4,100.00 |
| Revenue-Donations/Other Income | $200.00 |
| Travel-Rental Car | $100.00 |
| Recommended | |
|---|---|
| Food-Meals for Members | $0.00 |
| Food-Refreshments for Events | $300.00 |
| Ops-AB Tech | $600.00 |
| Ops-Advertising and Publicity | $100.00 |
| Ops-Professional Services and Performers | $4,100.00 |
| Revenue-Donations/Other Income | $650.00 |
| Travel-Rental Car | $100.00 |
| Final | |
|---|---|
| Food-Meals for Members | $0.00 |
| Food-Refreshments for Events | $300.00 |
| Ops-AB Tech | $300.00 |
| Ops-Advertising and Publicity | $100.00 |
| Ops-Professional Services and Performers | $4,100.00 |
| Revenue-Donations/Other Income | $650.00 |
| Travel-Rental Car | $100.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $5,900.00 |
| Capital | $0.00 |
| Revenue | ($200.00) |
| Final | $5,700.00 |
| Recommended | |
|---|---|
| Expenditures | $5,200.00 |
| Capital | $0.00 |
| Revenue | ($650.00) |
| Final | $4,550.00 |
| Final | |
|---|---|
| Expenditures | $4,900.00 |
| Capital | $0.00 |
| Revenue | ($650.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $4,250.00 |
| FY14 Starting Balance | $4,250.00 |