Scotch'n'Soda Budget
FY2012 (July 1 2011 - June 30, 2012)
As one of the nation's oldest student theater organizations, Carnegie Mellon University's Scotch'n'Soda Theatre is an entirely student-run group dedicated to the development of student-written theatrical works and to educating the campus community on all aspects of theatre. Scotch'n'Soda is an interdisciplinary organization that values a versatile and diverse constituency devoted to creating unique, innovative, and entertaining products. In collaborating on these products, Scotch'n'Soda builds a strong social network both on campus and off, fostering a safe, supportive environment for creative exploration and artistic expression. Ticket prices are kept low or are free of charge in order to encourage student patronage, and Scotch'n'Soda strives to make its shows accessible to all audience members while simultaneously challenging them to discover exciting new works and revisiting old favorites. Most importantly, from directing to hanging lighting to acting, painting, and even writing, there are students in every position of every show.
JFC Rep:
Summary
| Requested | |
|---|---|
| Expenditures | $37,950.00 |
| Capital | $0.00 |
| Revenue | ($8,100.00) |
| Final | $29,850.00 |
| Recommended | |
|---|---|
| Expenditures | $37,950.00 |
| Capital | $0.00 |
| Revenue | ($8,100.00) |
| Final | $29,850.00 |
| Final | |
|---|---|
| Expenditures | $37,950.00 |
| Capital | $0.00 |
| Revenue | ($8,100.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $29,850.00 |
| FY12 Starting Balance | $29,850.00 |
Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Events and Activities (-) | $7,500.00 | $7,500.00 | $7,500.00 |
Ticket sales from the shows produced throughout the year. We typically make $3000 at Homecoming, $4000 at Carnival, and $500 at the other, smaller shows. |
| Other Sales (-) | $600.00 | $600.00 | $600.00 |
Sales from show t-shirts |
| Sub-Total | -$8,100.00 | -$8,100.00 | -$8,100.00 |
Office Supplies
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Paper Supplies (+) | $50.00 | $50.00 | $50.00 |
Printer Paper for office (for use in taking notes, drawing designs, etc.) |
| Printing & Publishing External (+) | $100.00 | $100.00 | $100.00 |
Printer ink for the printer in the office |
| Office Supplies (+) | $50.00 | $50.00 | $50.00 |
Tape, staples, push pins, folders, labels, etc. (replaced as needed, used by membership for various organizational tasks) |
| Sub-Total | $200.00 | $200.00 | $200.00 |
Telephone
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Telephone External (+) | $200.00 | $200.00 | $200.00 |
Monthly charge for office line |
| Telephone External (+) | $100.00 | $100.00 | $100.00 |
Correspondence with suppliers & fax |
| Sub-Total | $300.00 | $300.00 | $300.00 |
Postage
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Postage (+) | $50.00 | $50.00 | $50.00 |
Correspondence with various suppliers and vendors. |
| Postage (+) | $100.00 | $100.00 | $100.00 |
Shipping and postage for transporting scripts and materials back to rights/royalties companies. |
| Shipping (+) | $150.00 | $150.00 | $150.00 |
Shipping and Handling for purchased and rented equipment. |
| Shipping (+) | $200.00 | $200.00 | $200.00 |
Shipping insurance for returning rental show materials. |
| Sub-Total | $500.00 | $500.00 | $500.00 |
Technical Supplies
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Other Supplies (+) | $100.00 | $100.00 | $100.00 |
Lighting gels and gel equipment to provide various colors in our shows. |
| Other Supplies (+) | $200.00 | $200.00 | $200.00 |
Spike tape to mark set piece locations on stage so a stage crew can navigate the stage safely in the dark. |
| Other Supplies (+) | $100.00 | $100.00 | $100.00 |
Tie lines to tie cables together and keep a safe working environment in the various spaces. |
| Other Supplies (+) | $100.00 | $100.00 | $100.00 |
Musical supplies for pit orchestra. |
| Other Supplies (+) | $100.00 | $100.00 | $100.00 |
Supplies for our sound equipment to make sure everything works smoothly. |
| Other Supplies (+) | $150.00 | $150.00 | $150.00 |
Gaff tape to tape areas of the stage for safety. |
| Sub-Total | $750.00 | $750.00 | $750.00 |
Publicity
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Printing & Publishing External (+) | $700.00 | $700.00 | $700.00 |
Regular and colored paper for posters to publicize our shows. |
| Paper Supplies (+) | $250.00 | $250.00 | $250.00 |
Materials to make our programs for all our various shows. |
| Other Supplies (+) | $250.00 | $250.00 | $250.00 |
Membership pins and cards for new members. Tradition done every semester. |
| Printing & Publishing External (+) | $200.00 | $200.00 | $200.00 |
Postcard flyers to be handed out to the campus community to advertise shows. |
| Paper Supplies (+) | $50.00 | $50.00 | $50.00 |
Paper supplies to make our tickets for our various shows. |
| Uniforms (+) | $600.00 | $600.00 | $600.00 |
Show t-shirts to advertise the shows. This is all paid for by the membership (See Revenue). |
| Sub-Total | $2,050.00 | $2,050.00 | $2,050.00 |
Food/Travel
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Travel Local (+) | $100.00 | $100.00 | $100.00 |
Gas, Tolls, and Zipcar rental to transport show materials such as lumber and costumes. |
| Refreshments (+) | $250.00 | $250.00 | $250.00 |
Food for our two recruitment BBQs (Labor Day and Tech) at the beginning of the year. |
| Refreshments (+) | $300.00 | $300.00 | $300.00 |
Food for our two induction ceremonies. One occurs at the end of each semester. |
| Refreshments (+) | $100.00 | $100.00 | $100.00 |
Food for our general body meetings. Approximately 3 to 4 occur every year. |
| Sub-Total | $750.00 | $750.00 | $750.00 |
Computer Use
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Computing Services External (+) | $100.00 | $100.00 | $100.00 |
Monthly data network fee charged to all student organizations. |
| Computing Services External (+) | $450.00 | $450.00 | $450.00 |
Hosting fee for our websites, which are the backbone of the organization's information centralization; the price has increased since the previous year due to increased needs. |
| Computing Supplies (+) | $50.00 | $50.00 | $50.00 |
Website domain fee for our website. |
| Sub-Total | $600.00 | $600.00 | $600.00 |
Rentals/Leases
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Patent and Copyright Fees (+) | $3,000.00 | $3,000.00 | $3,000.00 |
Rights and royalties for shows and show materials. Musicals are approximately $1500 and plays are approximately $250. It is illegal to do our shows without this. |
| Rental-Equipment (+) | $1,500.00 | $1,500.00 | $1,500.00 |
Lighting rentals from abTech and Vincent Lighting Systems. |
| Rental-Equipment (+) | $2,000.00 | $2,000.00 | $2,000.00 |
Costume rentals for all our shows. |
| Rental-Equipment (+) | $1,500.00 | $1,500.00 | $1,500.00 |
Sound rentals from abTech & other vendors. |
| Rental-Equipment (+) | $900.00 | $900.00 | $900.00 |
Rental for Risers from Taylor Rentals to be used for shows done in Rangos (Carnival). |
| Sub-Total | $8,900.00 | $8,900.00 | $8,900.00 |
Repairs
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equipment Repair (+) | $500.00 | $500.00 | $500.00 |
Repairs for equipment that breaks throughout the year. |
| Equipment Repair (+) | $1,000.00 | $1,000.00 | $1,000.00 |
Repairs for material in our library archives. Material dates all the way back to our original shows in the 1940s. Material is recorded on reel-to-reel and records and other various older technologies. |
| Sub-Total | $1,500.00 | $1,500.00 | $1,500.00 |
Books/Tapes
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Books (+) | $200.00 | $200.00 | $200.00 |
Scripts and books for our various shows and show proposals. |
| Other Supplies (+) | $100.00 | $100.00 | $100.00 |
miniDV tapes for filming events. |
| Sub-Total | $300.00 | $300.00 | $300.00 |
Photocopying
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Printing & Publishing External (+) | $150.00 | $150.00 | $150.00 |
Printing of photos from shows for use in organization events and photo albums for alumni relations. |
| Sub-Total | $150.00 | $150.00 | $150.00 |
NPP
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Printing & Publishing External (+) | $500.00 | $500.00 | $500.00 |
Publicity materials for No Parking Players Improv shows and workshops which occur every week. This is their entire budget for the year. |
| Sub-Total | $500.00 | $500.00 | $500.00 |
Non-Capital Materials
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Non-capital Equipment (+) | $1,500.00 | $1,500.00 | $1,500.00 |
Lumber to build our stages for all our shows. |
| Non-capital Equipment (+) | $750.00 | $750.00 | $750.00 |
Paint and paint supplies for painting our stages and sets. |
| Non-capital Equipment (+) | $500.00 | $500.00 | $500.00 |
Screws, hinges, brackets, bolts, and other hardware to keep our set pieces and stage together. |
| Non-capital Equipment (+) | $2,000.00 | $2,000.00 | $2,000.00 |
Costume supplies and materials to make our own costumes when we can't rent them from other sources. |
| Non-capital Equipment (+) | $1,500.00 | $1,500.00 | $1,500.00 |
Non-furniture props for all our shows. |
| Non-capital Equipment (+) | $500.00 | $500.00 | $500.00 |
Set props and furniture for our various sets for different shows. |
| Non-capital Equipment (+) | $500.00 | $500.00 | $500.00 |
Makeup and hair supplies for cast members for all our shows. |
| Non-capital Equipment (+) | $500.00 | $500.00 | $500.00 |
Tools such as hammers and wrenches to allow us to build our sets for shows. |
| Lecture Fees and Honorariums (+) | $200.00 | $200.00 | $200.00 |
Subsidy for a saftey training session, presented by EMS to selected tech heads within the organization; this will grant them safety under the Good Samaritan laws to help others in case of an accident |
| Sub-Total | $7,950.00 | $7,950.00 | $7,950.00 |
Capital Improvements
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Equipment (+) | $13,500.00 | $13,500.00 | $13,500.00 |
ETC Ion. New Lighting board to replace our old one. The old one is obsolete and cannot be repaired a second time if it breaks again, which is very possible within the next couple of years. This price |
| Sub-Total | $13,500.00 | $13,500.00 | $13,500.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Books (+) | $200.00 | $200.00 | $200.00 | Scripts and books for our various shows and show proposals. |
| Capital Equipment (+) | $13,500.00 | $13,500.00 | $13,500.00 | ETC Ion. New Lighting board to replace our old one. The old one is obsolete and cannot be repaired a second time if it breaks again, which is very possible within the next couple of years. This price |
| Computing Services External (+) | $100.00 | $100.00 | $100.00 | Monthly data network fee charged to all student organizations. |
| Computing Services External (+) | $450.00 | $450.00 | $450.00 | Hosting fee for our websites, which are the backbone of the organization's information centralization; the price has increased since the previous year due to increased needs. |
| Computing Supplies (+) | $50.00 | $50.00 | $50.00 | Website domain fee for our website. |
| Equipment Repair (+) | $500.00 | $500.00 | $500.00 | Repairs for equipment that breaks throughout the year. |
| Equipment Repair (+) | $1,000.00 | $1,000.00 | $1,000.00 | Repairs for material in our library archives. Material dates all the way back to our original shows in the 1940s. Material is recorded on reel-to-reel and records and other various older technologies. |
| Events and Activities (-) | $7,500.00 | $7,500.00 | $7,500.00 | Ticket sales from the shows produced throughout the year. We typically make $3000 at Homecoming, $4000 at Carnival, and $500 at the other, smaller shows. |
| Lecture Fees and Honorariums (+) | $200.00 | $200.00 | $200.00 | Subsidy for a saftey training session, presented by EMS to selected tech heads within the organization; this will grant them safety under the Good Samaritan laws to help others in case of an accident |
| Non-capital Equipment (+) | $1,500.00 | $1,500.00 | $1,500.00 | Lumber to build our stages for all our shows. |
| Non-capital Equipment (+) | $750.00 | $750.00 | $750.00 | Paint and paint supplies for painting our stages and sets. |
| Non-capital Equipment (+) | $500.00 | $500.00 | $500.00 | Screws, hinges, brackets, bolts, and other hardware to keep our set pieces and stage together. |
| Non-capital Equipment (+) | $2,000.00 | $2,000.00 | $2,000.00 | Costume supplies and materials to make our own costumes when we can't rent them from other sources. |
| Non-capital Equipment (+) | $1,500.00 | $1,500.00 | $1,500.00 | Non-furniture props for all our shows. |
| Non-capital Equipment (+) | $500.00 | $500.00 | $500.00 | Set props and furniture for our various sets for different shows. |
| Non-capital Equipment (+) | $500.00 | $500.00 | $500.00 | Makeup and hair supplies for cast members for all our shows. |
| Non-capital Equipment (+) | $500.00 | $500.00 | $500.00 | Tools such as hammers and wrenches to allow us to build our sets for shows. |
| Office Supplies (+) | $50.00 | $50.00 | $50.00 | Tape, staples, push pins, folders, labels, etc. (replaced as needed, used by membership for various organizational tasks) |
| Other Sales (-) | $600.00 | $600.00 | $600.00 | Sales from show t-shirts |
| Other Supplies (+) | $100.00 | $100.00 | $100.00 | Lighting gels and gel equipment to provide various colors in our shows. |
| Other Supplies (+) | $200.00 | $200.00 | $200.00 | Spike tape to mark set piece locations on stage so a stage crew can navigate the stage safely in the dark. |
| Other Supplies (+) | $100.00 | $100.00 | $100.00 | Tie lines to tie cables together and keep a safe working environment in the various spaces. |
| Other Supplies (+) | $100.00 | $100.00 | $100.00 | Musical supplies for pit orchestra. |
| Other Supplies (+) | $100.00 | $100.00 | $100.00 | Supplies for our sound equipment to make sure everything works smoothly. |
| Other Supplies (+) | $150.00 | $150.00 | $150.00 | Gaff tape to tape areas of the stage for safety. |
| Other Supplies (+) | $250.00 | $250.00 | $250.00 | Membership pins and cards for new members. Tradition done every semester. |
| Other Supplies (+) | $100.00 | $100.00 | $100.00 | miniDV tapes for filming events. |
| Paper Supplies (+) | $50.00 | $50.00 | $50.00 | Printer Paper for office (for use in taking notes, drawing designs, etc.) |
| Paper Supplies (+) | $250.00 | $250.00 | $250.00 | Materials to make our programs for all our various shows. |
| Paper Supplies (+) | $50.00 | $50.00 | $50.00 | Paper supplies to make our tickets for our various shows. |
| Patent and Copyright Fees (+) | $3,000.00 | $3,000.00 | $3,000.00 | Rights and royalties for shows and show materials. Musicals are approximately $1500 and plays are approximately $250. It is illegal to do our shows without this. |
| Postage (+) | $50.00 | $50.00 | $50.00 | Correspondence with various suppliers and vendors. |
| Postage (+) | $100.00 | $100.00 | $100.00 | Shipping and postage for transporting scripts and materials back to rights/royalties companies. |
| Printing & Publishing External (+) | $100.00 | $100.00 | $100.00 | Printer ink for the printer in the office |
| Printing & Publishing External (+) | $700.00 | $700.00 | $700.00 | Regular and colored paper for posters to publicize our shows. |
| Printing & Publishing External (+) | $200.00 | $200.00 | $200.00 | Postcard flyers to be handed out to the campus community to advertise shows. |
| Printing & Publishing External (+) | $150.00 | $150.00 | $150.00 | Printing of photos from shows for use in organization events and photo albums for alumni relations. |
| Printing & Publishing External (+) | $500.00 | $500.00 | $500.00 | Publicity materials for No Parking Players Improv shows and workshops which occur every week. This is their entire budget for the year. |
| Refreshments (+) | $250.00 | $250.00 | $250.00 | Food for our two recruitment BBQs (Labor Day and Tech) at the beginning of the year. |
| Refreshments (+) | $300.00 | $300.00 | $300.00 | Food for our two induction ceremonies. One occurs at the end of each semester. |
| Refreshments (+) | $100.00 | $100.00 | $100.00 | Food for our general body meetings. Approximately 3 to 4 occur every year. |
| Rental-Equipment (+) | $1,500.00 | $1,500.00 | $1,500.00 | Lighting rentals from abTech and Vincent Lighting Systems. |
| Rental-Equipment (+) | $2,000.00 | $2,000.00 | $2,000.00 | Costume rentals for all our shows. |
| Rental-Equipment (+) | $1,500.00 | $1,500.00 | $1,500.00 | Sound rentals from abTech & other vendors. |
| Rental-Equipment (+) | $900.00 | $900.00 | $900.00 | Rental for Risers from Taylor Rentals to be used for shows done in Rangos (Carnival). |
| Shipping (+) | $150.00 | $150.00 | $150.00 | Shipping and Handling for purchased and rented equipment. |
| Shipping (+) | $200.00 | $200.00 | $200.00 | Shipping insurance for returning rental show materials. |
| Telephone External (+) | $200.00 | $200.00 | $200.00 | Monthly charge for office line |
| Telephone External (+) | $100.00 | $100.00 | $100.00 | Correspondence with suppliers & fax |
| Travel Local (+) | $100.00 | $100.00 | $100.00 | Gas, Tolls, and Zipcar rental to transport show materials such as lumber and costumes. |
| Uniforms (+) | $600.00 | $600.00 | $600.00 | Show t-shirts to advertise the shows. This is all paid for by the membership (See Revenue). |
By Ocode
| Requested | |
|---|---|
| Books | $200.00 |
| Capital Equipment | $13,500.00 |
| Computing Services External | $550.00 |
| Computing Supplies | $50.00 |
| Equipment Repair | $1,500.00 |
| Events and Activities | $7,500.00 |
| Lecture Fees and Honorariums | $200.00 |
| Non-capital Equipment | $7,750.00 |
| Office Supplies | $50.00 |
| Other Sales | $600.00 |
| Other Supplies | $1,100.00 |
| Paper Supplies | $350.00 |
| Patent and Copyright Fees | $3,000.00 |
| Postage | $150.00 |
| Printing & Publishing External | $1,650.00 |
| Refreshments | $650.00 |
| Rental-Equipment | $5,900.00 |
| Shipping | $350.00 |
| Telephone External | $300.00 |
| Travel Local | $100.00 |
| Uniforms | $600.00 |
| Recommended | |
|---|---|
| Books | $200.00 |
| Capital Equipment | $13,500.00 |
| Computing Services External | $550.00 |
| Computing Supplies | $50.00 |
| Equipment Repair | $1,500.00 |
| Events and Activities | $7,500.00 |
| Lecture Fees and Honorariums | $200.00 |
| Non-capital Equipment | $7,750.00 |
| Office Supplies | $50.00 |
| Other Sales | $600.00 |
| Other Supplies | $1,100.00 |
| Paper Supplies | $350.00 |
| Patent and Copyright Fees | $3,000.00 |
| Postage | $150.00 |
| Printing & Publishing External | $1,650.00 |
| Refreshments | $650.00 |
| Rental-Equipment | $5,900.00 |
| Shipping | $350.00 |
| Telephone External | $300.00 |
| Travel Local | $100.00 |
| Uniforms | $600.00 |
| Final | |
|---|---|
| Books | $200.00 |
| Capital Equipment | $13,500.00 |
| Computing Services External | $550.00 |
| Computing Supplies | $50.00 |
| Equipment Repair | $1,500.00 |
| Events and Activities | $7,500.00 |
| Lecture Fees and Honorariums | $200.00 |
| Non-capital Equipment | $7,750.00 |
| Office Supplies | $50.00 |
| Other Sales | $600.00 |
| Other Supplies | $1,100.00 |
| Paper Supplies | $350.00 |
| Patent and Copyright Fees | $3,000.00 |
| Postage | $150.00 |
| Printing & Publishing External | $1,650.00 |
| Refreshments | $650.00 |
| Rental-Equipment | $5,900.00 |
| Shipping | $350.00 |
| Telephone External | $300.00 |
| Travel Local | $100.00 |
| Uniforms | $600.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $37,950.00 |
| Capital | $0.00 |
| Revenue | ($8,100.00) |
| Final | $29,850.00 |
| Recommended | |
|---|---|
| Expenditures | $37,950.00 |
| Capital | $0.00 |
| Revenue | ($8,100.00) |
| Final | $29,850.00 |
| Final | |
|---|---|
| Expenditures | $37,950.00 |
| Capital | $0.00 |
| Revenue | ($8,100.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $29,850.00 |
| FY12 Starting Balance | $29,850.00 |