Scotch'n'Soda Budget

FY2010 (July 1, 2009 - June 30, 2010)

As one of the nation's oldest student theater organizations, Carnegie Mellon University's Scotch'n'Soda Theatre is an entirely student-run group dedicated to the development of student-written theatrical works and to educating the campus community on all aspects of theatre. Scotch'n'Soda is an interdisciplinary organization that values a versatile and diverse constituency devoted to creating unique, innovative, and entertaining products. In collaborating on these products, Scotch'n'Soda builds a strong social network both on campus and off, fostering a safe, supportive environment for creative exploration and artistic expression. Ticket prices are kept low or are free of charge in order to encourage student patronage, and Scotch'n'Soda strives to make its shows accessible to all audience members while simultaneously challenging them to discover exciting new works and revisiting old favorites. Most importantly, from directing to hanging lighting to acting, painting, and even writing, there are students in every position of every show.

JFC Rep:

Summary

Requested
Expenditures $44,650.00
Capital $0.00
Revenue ($6,600.00)
Final $38,050.00
Recommended
Expenditures $26,650.00
Capital $0.00
Revenue ($6,600.00)
Final $20,050.00
Final
Expenditures $31,650.00
Capital $0.00
Revenue ($6,600.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $25,050.00
FY10 Starting Balance $25,050.00

Office Supplies

Object Code Requested Recommended Final Description
Paper Supplies (+) $50.00 $50.00 $50.00

Printer Paper

Paper Supplies (+) $100.00 $100.00 $100.00

Printer Ink

Other Supplies (+) $50.00 $50.00 $50.00

Tape, Stapler, Staples, Push Pins, Folders, etc.

Sub-Total $200.00 $200.00 $200.00

Telephone

Object Code Requested Recommended Final Description
Telephone External (+) $200.00 $200.00 $200.00

(Local) Monthly charge for office telephone line.

Telephone External (+) $100.00 $100.00 $100.00

(Long Distance) Correspondence with suppliers and fax.

Sub-Total $300.00 $300.00 $300.00

Postage

Object Code Requested Recommended Final Description
Postage (+) $50.00 $50.00 $50.00

Correspondence with rights companies.

Shipping (+) $100.00 $100.00 $100.00

Shipping back scripts and show materials to rights companies.

Shipping (+) $150.00 $150.00 $150.00

Shipping and Handling charges for capital and non-capital equipment.

Shipping (+) $200.00 $200.00 $200.00

Shipping Insurance costs for returns show materials, scripts, and expensive capital equipment.

Sub-Total $500.00 $500.00 $500.00

Technical Supplies

Object Code Requested Recommended Final Description
Non-capital Equipment (+) $200.00 $200.00 $200.00

Tape used to mark locations for set pieces for set changes during a show. We are currently completely out of spike tape.

Non-capital Equipment (+) $100.00 $100.00 $100.00

Tie lines for lighting cables and sound cables to keep things clean and organized during shows.

Non-capital Equipment (+) $100.00 $100.00 $100.00

Musical supplies for the pit orchestra for our musical shows such as Carnival.

Non-capital Equipment (+) $100.00 $100.00 $100.00

Lighting supplies to use and maintain our lights.

Non-capital Equipment (+) $100.00 $100.00 $100.00

Sound supplies to use with our sound equipment such as Speakers and Microphones.

Non-capital Equipment (+) $150.00 $150.00 $150.00

Gaff tape to be used in all our shows to aid in set construction.

Sub-Total $750.00 $750.00 $750.00

Public Relations

Object Code Requested Recommended Final Description
Advertising Public Relations (+) $200.00 $200.00 $200.00

First Year Orientation Booklet (C-Book)

Advertising Public Relations (+) $500.00 $500.00 $500.00

Posters for advertising various shows and events.

Advertising Public Relations (+) $500.00 $500.00 $500.00

Programs for each of our shows.

Advertising Public Relations (+) $500.00 $500.00 $500.00

PR materials for our No Parking Players improve troupe. Over the past few years, their membership has grown. They put on an event almost every Friday evening.

Advertising Public Relations (+) $250.00 $250.00 $250.00

Membership pins and cards for new member induction.

Advertising Public Relations (+) $600.00 $600.00 $600.00

T-shirts for shows and general body.

Sub-Total $2,550.00 $2,550.00 $2,550.00

Food/Travel

Object Code Requested Recommended Final Description
Travel Local (+) $200.00 $200.00 $200.00

Gas, tolls, and ZipCar rentals for traveling to and from rental places to pick up rental items for our various shows.

Refreshments (+) $200.00 $200.00 $200.00

Labor Day BBQ and new member recruitment event.

Refreshments (+) $150.00 $150.00 $150.00

Traditional end of first semester new member induction ceremony.

Refreshments (+) $150.00 $150.00 $150.00

Traditional end of season ceremony.

Sub-Total $700.00 $700.00 $700.00

Computer Usage

Object Code Requested Recommended Final Description
Internet Services - External (+) $100.00 $100.00 $100.00

Data nework fee.

Computing Services External (+) $50.00 $50.00 $50.00

Website fee for our 4 .com/.org domains which redirect to our current website.

Computing Services External (+) $250.00 $250.00 $250.00

Hosting fee for our website.

Sub-Total $400.00 $400.00 $400.00

Rentals/Leases

Object Code Requested Recommended Final Description
Rental-Equipment (+) $4,000.00 $1,500.00 $1,500.00

Lighting rentals from Vincent Lighting Systems and abTech.

Rental-Equipment (+) $4,000.00 $3,000.00 $3,000.00

Rights and royalties for our shows and show material rental (scripts, score, etc).

Rental-Equipment (+) $2,000.00 $2,000.00 $2,000.00

Costume rentals for all our shows especially our two largest shows, Homecoming and Carnival.

Rental-Equipment (+) $1,500.00 $1,500.00 $1,500.00

Sound rentals from abTech and outside vendors.

Sub-Total $11,500.00 $8,000.00 $8,000.00

Repairs

Object Code Requested Recommended Final Description
Equipment Repair (+) $500.00 $500.00 $500.00

Repair for lights, tools, and other capital equipment.

Sub-Total $500.00 $500.00 $500.00

Books/Tapes

Object Code Requested Recommended Final Description
Books (+) $200.00 $200.00 $200.00

Scripts and books and other resources to expand our SnS library to help our members grow as artists/technicians.

Non-capital Equipment (+) $100.00 $100.00 $100.00

miniDV tapes to film all our shows.

Sub-Total $300.00 $300.00 $300.00

Photocopying

Object Code Requested Recommended Final Description
Copying and Reproduction External (+) $150.00 $150.00 $150.00

Copying scripts for shows.

Sub-Total $150.00 $150.00 $150.00

Non-Capital (Material for Shows)

Object Code Requested Recommended Final Description
Non-capital Equipment (+) $1,500.00 $1,500.00 $1,500.00

Lumber for our set pieces for all our shows.

Non-capital Equipment (+) $1,000.00 $1,000.00 $1,000.00

Paint and paint supplies for our set pieces and props for all our shows.

Non-capital Equipment (+) $500.00 $500.00 $500.00

Screws, hinges, brackets, and other hardware.

Non-capital Equipment (+) $1,500.00 $1,500.00 $1,500.00

Costume supplies to make costumes for all our shows.

Non-capital Equipment (+) $1,500.00 $1,500.00 $1,500.00

Non-furniture props for all our shows.

Non-capital Equipment (+) $500.00 $500.00 $500.00

Make-up and hair supplies for all our shows.

Non-capital Equipment (+) $500.00 $500.00 $500.00

Tools such as hammers and wrenches and replacement parts such as bits and blades.

Non-capital Furniture (+) $500.00 $500.00 $500.00

Furniture to be used as set pieces and props for our shows.

Sub-Total $7,500.00 $7,500.00 $7,500.00

Capital Improvements

Object Code Requested Recommended Final Description
Capital Equipment (+) $5,000.00 $0.00 $5,000.00

2 Microphone Packs for our Lavalier microphones. These packs are being discontinued, so they need to be purchased within the next few years for our 9 microphones. Each purchase comes with 2 packs.

Capital Equipment (+) $800.00 $800.00 $800.00

Portable dimmer pack to support our increased lighting inventory and lower future lighting rental costs.

Capital Equipment (+) $400.00 $400.00 $400.00

4 100 foot DMX Cables in order to meet all our show needs including Carnival.

Capital Equipment (+) $850.00 $850.00 $850.00

36 10 foot Stage-Pin Lighting Cables to meet all our show needs including Carnival.

Capital Equipment (+) $2,750.00 $2,750.00 $2,750.00

8 Source 4 lights to increase our inventory and lower future lighting rental costs

Capital Equipment (+) $4,000.00 $0.00 $0.00

Fog/Haze Equipment for theatrical effects in our shows.

Capital Equipment (+) $5,500.00 $0.00 $0.00

Black Velour Curtain to replace our current one, which is old, ripped, and in overall bad shape.

Sub-Total $19,300.00 $4,800.00 $9,800.00

Revenue

Object Code Requested Recommended Final Description
Events and Activities (-) $6,000.00 $6,000.00 $6,000.00

Ticket sales from all our shows.

Other Sales (-) $600.00 $600.00 $600.00

T-shirt sales from members.

Sub-Total -$6,600.00 -$6,600.00 -$6,600.00

By Object Code

Object Code Requested Recommended Final Description
Advertising Public Relations (+) $200.00 $200.00 $200.00 First Year Orientation Booklet (C-Book)
Advertising Public Relations (+) $500.00 $500.00 $500.00 Posters for advertising various shows and events.
Advertising Public Relations (+) $500.00 $500.00 $500.00 Programs for each of our shows.
Advertising Public Relations (+) $500.00 $500.00 $500.00 PR materials for our No Parking Players improve troupe. Over the past few years, their membership has grown. They put on an event almost every Friday evening.
Advertising Public Relations (+) $250.00 $250.00 $250.00 Membership pins and cards for new member induction.
Advertising Public Relations (+) $600.00 $600.00 $600.00 T-shirts for shows and general body.
Books (+) $200.00 $200.00 $200.00 Scripts and books and other resources to expand our SnS library to help our members grow as artists/technicians.
Capital Equipment (+) $5,000.00 $0.00 $5,000.00 2 Microphone Packs for our Lavalier microphones. These packs are being discontinued, so they need to be purchased within the next few years for our 9 microphones. Each purchase comes with 2 packs.
Capital Equipment (+) $800.00 $800.00 $800.00 Portable dimmer pack to support our increased lighting inventory and lower future lighting rental costs.
Capital Equipment (+) $400.00 $400.00 $400.00 4 100 foot DMX Cables in order to meet all our show needs including Carnival.
Capital Equipment (+) $850.00 $850.00 $850.00 36 10 foot Stage-Pin Lighting Cables to meet all our show needs including Carnival.
Capital Equipment (+) $2,750.00 $2,750.00 $2,750.00 8 Source 4 lights to increase our inventory and lower future lighting rental costs
Capital Equipment (+) $4,000.00 $0.00 $0.00 Fog/Haze Equipment for theatrical effects in our shows.
Capital Equipment (+) $5,500.00 $0.00 $0.00 Black Velour Curtain to replace our current one, which is old, ripped, and in overall bad shape.
Computing Services External (+) $50.00 $50.00 $50.00 Website fee for our 4 .com/.org domains which redirect to our current website.
Computing Services External (+) $250.00 $250.00 $250.00 Hosting fee for our website.
Copying and Reproduction External (+) $150.00 $150.00 $150.00 Copying scripts for shows.
Equipment Repair (+) $500.00 $500.00 $500.00 Repair for lights, tools, and other capital equipment.
Events and Activities (-) $6,000.00 $6,000.00 $6,000.00 Ticket sales from all our shows.
Internet Services - External (+) $100.00 $100.00 $100.00 Data nework fee.
Non-capital Equipment (+) $200.00 $200.00 $200.00 Tape used to mark locations for set pieces for set changes during a show. We are currently completely out of spike tape.
Non-capital Equipment (+) $100.00 $100.00 $100.00 Tie lines for lighting cables and sound cables to keep things clean and organized during shows.
Non-capital Equipment (+) $100.00 $100.00 $100.00 Musical supplies for the pit orchestra for our musical shows such as Carnival.
Non-capital Equipment (+) $100.00 $100.00 $100.00 Lighting supplies to use and maintain our lights.
Non-capital Equipment (+) $100.00 $100.00 $100.00 Sound supplies to use with our sound equipment such as Speakers and Microphones.
Non-capital Equipment (+) $150.00 $150.00 $150.00 Gaff tape to be used in all our shows to aid in set construction.
Non-capital Equipment (+) $100.00 $100.00 $100.00 miniDV tapes to film all our shows.
Non-capital Equipment (+) $1,500.00 $1,500.00 $1,500.00 Lumber for our set pieces for all our shows.
Non-capital Equipment (+) $1,000.00 $1,000.00 $1,000.00 Paint and paint supplies for our set pieces and props for all our shows.
Non-capital Equipment (+) $500.00 $500.00 $500.00 Screws, hinges, brackets, and other hardware.
Non-capital Equipment (+) $1,500.00 $1,500.00 $1,500.00 Costume supplies to make costumes for all our shows.
Non-capital Equipment (+) $1,500.00 $1,500.00 $1,500.00 Non-furniture props for all our shows.
Non-capital Equipment (+) $500.00 $500.00 $500.00 Make-up and hair supplies for all our shows.
Non-capital Equipment (+) $500.00 $500.00 $500.00 Tools such as hammers and wrenches and replacement parts such as bits and blades.
Non-capital Furniture (+) $500.00 $500.00 $500.00 Furniture to be used as set pieces and props for our shows.
Other Sales (-) $600.00 $600.00 $600.00 T-shirt sales from members.
Other Supplies (+) $50.00 $50.00 $50.00 Tape, Stapler, Staples, Push Pins, Folders, etc.
Paper Supplies (+) $50.00 $50.00 $50.00 Printer Paper
Paper Supplies (+) $100.00 $100.00 $100.00 Printer Ink
Postage (+) $50.00 $50.00 $50.00 Correspondence with rights companies.
Refreshments (+) $200.00 $200.00 $200.00 Labor Day BBQ and new member recruitment event.
Refreshments (+) $150.00 $150.00 $150.00 Traditional end of first semester new member induction ceremony.
Refreshments (+) $150.00 $150.00 $150.00 Traditional end of season ceremony.
Rental-Equipment (+) $4,000.00 $1,500.00 $1,500.00 Lighting rentals from Vincent Lighting Systems and abTech.
Rental-Equipment (+) $4,000.00 $3,000.00 $3,000.00 Rights and royalties for our shows and show material rental (scripts, score, etc).
Rental-Equipment (+) $2,000.00 $2,000.00 $2,000.00 Costume rentals for all our shows especially our two largest shows, Homecoming and Carnival.
Rental-Equipment (+) $1,500.00 $1,500.00 $1,500.00 Sound rentals from abTech and outside vendors.
Shipping (+) $100.00 $100.00 $100.00 Shipping back scripts and show materials to rights companies.
Shipping (+) $150.00 $150.00 $150.00 Shipping and Handling charges for capital and non-capital equipment.
Shipping (+) $200.00 $200.00 $200.00 Shipping Insurance costs for returns show materials, scripts, and expensive capital equipment.
Telephone External (+) $200.00 $200.00 $200.00 (Local) Monthly charge for office telephone line.
Telephone External (+) $100.00 $100.00 $100.00 (Long Distance) Correspondence with suppliers and fax.
Travel Local (+) $200.00 $200.00 $200.00 Gas, tolls, and ZipCar rentals for traveling to and from rental places to pick up rental items for our various shows.

By Ocode

Requested
Advertising Public Relations $2,550.00
Books $200.00
Capital Equipment $19,300.00
Computing Services External $300.00
Copying and Reproduction External $150.00
Equipment Repair $500.00
Events and Activities $6,000.00
Internet Services - External $100.00
Non-capital Equipment $7,850.00
Non-capital Furniture $500.00
Other Sales $600.00
Other Supplies $50.00
Paper Supplies $150.00
Postage $50.00
Refreshments $500.00
Rental-Equipment $11,500.00
Shipping $450.00
Telephone External $300.00
Travel Local $200.00
Recommended
Advertising Public Relations $2,550.00
Books $200.00
Capital Equipment $4,800.00
Computing Services External $300.00
Copying and Reproduction External $150.00
Equipment Repair $500.00
Events and Activities $6,000.00
Internet Services - External $100.00
Non-capital Equipment $7,850.00
Non-capital Furniture $500.00
Other Sales $600.00
Other Supplies $50.00
Paper Supplies $150.00
Postage $50.00
Refreshments $500.00
Rental-Equipment $8,000.00
Shipping $450.00
Telephone External $300.00
Travel Local $200.00
Final
Advertising Public Relations $2,550.00
Books $200.00
Capital Equipment $9,800.00
Computing Services External $300.00
Copying and Reproduction External $150.00
Equipment Repair $500.00
Events and Activities $6,000.00
Internet Services - External $100.00
Non-capital Equipment $7,850.00
Non-capital Furniture $500.00
Other Sales $600.00
Other Supplies $50.00
Paper Supplies $150.00
Postage $50.00
Refreshments $500.00
Rental-Equipment $8,000.00
Shipping $450.00
Telephone External $300.00
Travel Local $200.00

Summary

Requested
Expenditures $44,650.00
Capital $0.00
Revenue ($6,600.00)
Final $38,050.00
Recommended
Expenditures $26,650.00
Capital $0.00
Revenue ($6,600.00)
Final $20,050.00
Final
Expenditures $31,650.00
Capital $0.00
Revenue ($6,600.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $25,050.00
FY10 Starting Balance $25,050.00