Scotch'n'Soda Budget
FY2011 (July 1, 2010 - June 30, 2011)
As one of the nation's oldest student theater organizations, Carnegie Mellon University's Scotch'n'Soda Theatre is an entirely student-run group dedicated to the development of student-written theatrical works and to educating the campus community on all aspects of theatre. Scotch'n'Soda is an interdisciplinary organization that values a versatile and diverse constituency devoted to creating unique, innovative, and entertaining products. In collaborating on these products, Scotch'n'Soda builds a strong social network both on campus and off, fostering a safe, supportive environment for creative exploration and artistic expression. Ticket prices are kept low or are free of charge in order to encourage student patronage, and Scotch'n'Soda strives to make its shows accessible to all audience members while simultaneously challenging them to discover exciting new works and revisiting old favorites. Most importantly, from directing to hanging lighting to acting, painting, and even writing, there are students in every position of every show.
JFC Rep:
Summary
| Requested | |
|---|---|
| Expenditures | $40,200.00 |
| Capital | $0.00 |
| Revenue | ($6,600.00) |
| Final | $33,600.00 |
| Recommended | |
|---|---|
| Expenditures | $32,425.00 |
| Capital | $0.00 |
| Revenue | ($6,600.00) |
| Final | $25,825.00 |
| Final | |
|---|---|
| Expenditures | $32,425.00 |
| Capital | $0.00 |
| Revenue | ($6,600.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $25,825.00 |
| FY11 Starting Balance | $25,825.00 |
Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Events and Activities (-) | $6,000.00 | $6,000.00 | $6,000.00 |
Ticket sales from our shows. |
| Other Sales (-) | $600.00 | $600.00 | $600.00 |
Sales from show t-shirts. |
| Sub-Total | -$6,600.00 | -$6,600.00 | -$6,600.00 |
Office Supplies
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Office Supplies (+) | $50.00 | $50.00 | $50.00 |
Printer paper to be used in our office. |
| Office Supplies (+) | $100.00 | $100.00 | $100.00 |
Printer ink for our printer to be used in our office. |
| Office Supplies (+) | $50.00 | $50.00 | $50.00 |
Tape, staples, push pins, other miscellaneous office supplies. |
| Sub-Total | $200.00 | $200.00 | $200.00 |
Telephone
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Telephone External (+) | $200.00 | $200.00 | $200.00 |
Monthly charge for office telephone line. |
| Telephone External (+) | $100.00 | $100.00 | $100.00 |
Fax correspondence with suppliers. |
| Sub-Total | $300.00 | $300.00 | $300.00 |
Postage
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Postage (+) | $50.00 | $50.00 | $50.00 |
Correspondence with various suppliers and vendors. |
| Postage (+) | $100.00 | $100.00 | $100.00 |
Shipping scripts and materials back to rights/royalties companies. |
| Shipping (+) | $150.00 | $150.00 | $150.00 |
Shipping and Handling for purchased and rented equipment. |
| Shipping (+) | $200.00 | $200.00 | $200.00 |
Shipping insurance for returning rental show materials. |
| Sub-Total | $500.00 | $500.00 | $500.00 |
Technical Supplies
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Other Supplies (+) | $100.00 | $100.00 | $100.00 |
Lighting gels and gel equipment to provide various colors in our shows. |
| Other Supplies (+) | $200.00 | $200.00 | $200.00 |
Spike tape to mark set piece locations on stage so a stage crew can navigate the stage safely in the dark. |
| Other Supplies (+) | $100.00 | $100.00 | $100.00 |
Tie lines to tie cables together and keep a safe working environment in the various spaces. |
| Other Supplies (+) | $100.00 | $100.00 | $100.00 |
Musical supplies for pit orchestra. |
| Other Supplies (+) | $100.00 | $100.00 | $100.00 |
Supplies for our sound equipment to make sure everything works smoothly. |
| Other Supplies (+) | $150.00 | $150.00 | $150.00 |
Gaff tape to tape areas of the stage for safety. |
| Sub-Total | $750.00 | $750.00 | $750.00 |
Publicity
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Paper Supplies (+) | $700.00 | $700.00 | $700.00 |
Regular and colored paper for posters to publicize our shows. |
| Periodicals (+) | $250.00 | $250.00 | $250.00 |
Materials to make our programs for all our various shows. |
| Other Supplies (+) | $250.00 | $250.00 | $250.00 |
Membership pins and cards for new members. Tradition done every semester. |
| Paper Supplies (+) | $200.00 | $200.00 | $200.00 |
Postcard flyers to be handed out to the campus community to advertise shows. |
| Paper Supplies (+) | $50.00 | $50.00 | $50.00 |
Paper supplies to make our tickets for our various shows. |
| Uniforms (+) | $600.00 | $600.00 | $600.00 |
Show t-shirts to advertise the shows. This is all paid for by the membership (See Revenue). |
| Sub-Total | $2,050.00 | $2,050.00 | $2,050.00 |
Food/Travel
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Travel Local (+) | $100.00 | $100.00 | $100.00 |
Gas, Tolls, and Zipcar rental to transport show materials such as lumber and costumes. |
| Refreshments (+) | $250.00 | $125.00 | $125.00 |
Food for our two recruitment BBQs (Labor Day and Tech) at the beginning of the year. one BBQ per organization |
| Refreshments (+) | $300.00 | $150.00 | $150.00 |
Food for our two induction ceremonies. One occurs at the end of each semester. |
| Refreshments (+) | $100.00 | $100.00 | $100.00 |
Food for our general body meetings. Approximately 3 to 4 occur every year. |
| Sub-Total | $750.00 | $475.00 | $475.00 |
Computer Use
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Computing Services External (+) | $100.00 | $100.00 | $100.00 |
Monthly data network fee charged to all student organizations. |
| Computing Supplies (+) | $250.00 | $250.00 | $250.00 |
Hosting fee for our website. |
| Computing Supplies (+) | $50.00 | $50.00 | $50.00 |
Website domain fee for our website. |
| Sub-Total | $400.00 | $400.00 | $400.00 |
Rentals/Leases
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Patent and Copyright Fees (+) | $3,000.00 | $3,000.00 | $3,000.00 |
Rights and royalties for shows and show materials. Musicals are approximately $1500 and plays are approximately $250. It is illegal to do our shows without this. |
| Rental-Equipment (+) | $1,500.00 | $1,500.00 | $1,500.00 |
Lighting rentals from abTech and Vincent Lighting Systems. |
| Rental-Equipment (+) | $2,000.00 | $2,000.00 | $2,000.00 |
Costume rentals for all our shows. |
| Rental-Equipment (+) | $1,500.00 | $1,500.00 | $1,500.00 |
Sound rentals from abTech & other vendors. |
| Rental-Equipment (+) | $900.00 | $900.00 | $900.00 |
Rental for Risers from Taylor Rentals to be used for shows done in Rangos (Carnival). |
| Sub-Total | $8,900.00 | $8,900.00 | $8,900.00 |
Repairs
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equipment Repair (+) | $500.00 | $500.00 | $500.00 |
Repairs for equipment that breaks throughout the year. |
| Equipment Repair (+) | $1,000.00 | $0.00 | $0.00 |
Repairs for material in our library archives. Material dates all the way back to our original shows in the 1940s. Material is recorded on reel-to-reel and records and other various older technologies. not critical to the functioning of the organization |
| Sub-Total | $1,500.00 | $500.00 | $500.00 |
Books/Tapes
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Books (+) | $200.00 | $200.00 | $200.00 |
Scripts and books for our various shows and show proposals. |
| Other Supplies (+) | $100.00 | $100.00 | $100.00 |
miniDV tapes for filming events. |
| Sub-Total | $300.00 | $300.00 | $300.00 |
Photocopying
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Copying and Reproduction External (+) | $100.00 | $100.00 | $100.00 |
Copying and reproduction of scripts. |
| Printing & Publishing External (+) | $100.00 | $100.00 | $100.00 |
Printing of photos from shows for use in organization events and photo albums for alumni relations. |
| Sub-Total | $200.00 | $200.00 | $200.00 |
No Parking Players
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Printing & Publishing External (+) | $500.00 | $500.00 | $500.00 |
Publicity materials for No Parking Players Improv shows and workshops which occur every week. This is their entire budget for the year. |
| Sub-Total | $500.00 | $500.00 | $500.00 |
Non-Capital Materials
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Non-capital Equipment (+) | $1,500.00 | $1,500.00 | $1,500.00 |
Lumber to build our stages for all our shows. |
| Non-capital Equipment (+) | $750.00 | $750.00 | $750.00 |
Paint and paint supplies for painting our stages and sets. |
| Non-capital Equipment (+) | $500.00 | $500.00 | $500.00 |
Screws, hinges, brackets, bolts, and other hardware to keep our set pieces and stage together. |
| Non-capital Equipment (+) | $2,000.00 | $2,000.00 | $2,000.00 |
Costume supplies and materials to make our own costumes when we can't rent them from other sources. |
| Non-capital Equipment (+) | $1,500.00 | $1,500.00 | $1,500.00 |
Non-furniture props for all our shows. |
| Non-capital Furniture (+) | $500.00 | $500.00 | $500.00 |
Set props and furniture for our various sets for different shows. |
| Non-capital Equipment (+) | $500.00 | $500.00 | $500.00 |
Makeup and hair supplies for cast members for all our shows. |
| Non-capital Equipment (+) | $500.00 | $500.00 | $500.00 |
Tools such as hammers and wrenches to allow us to build our sets for shows. |
| Printing & Publishing External (+) | $300.00 | $300.00 | $300.00 |
Update to our organization banners including our standard banner, alumni banner, and No Parking Players banner. All banners are old and deteriorating. |
| Sub-Total | $8,050.00 | $8,050.00 | $8,050.00 |
Capital Improvements
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Equipment (+) | $1,000.00 | $1,000.00 | $1,000.00 |
Piano Keyboard. The one we use is owned by a graduating member so the organization needs to own one in order to hold rehearsals and shows. |
| Capital Equipment (+) | $700.00 | $700.00 | $700.00 |
Drumset. Same as keyboard, the organization needs to own one for the pit orchestra for our musicals. |
| Capital Equipment (+) | $6,500.00 | $0.00 | $0.00 |
ETC Element. New Lighting board to replace our old one. The old one is obsolete and cannot be repaired a second time if it breaks again, which is very possible within the next couple of years. while we realize this may be a need, we cannot fund all your capital purcha |
| Capital Equipment (+) | $400.00 | $400.00 | $400.00 |
4 10 foot steel pipes. This piping is used to hold up our lights in our various venues. Our current pipes have started to bend and warp making them a safety hazard. |
| Capital Equipment (+) | $1,200.00 | $1,200.00 | $1,200.00 |
8 14 foot steel pipes. This piping is used to hold up our lights in our various venues. Our current pipes have started to bend and warp making them a safety hazard. |
| Capital Equipment (+) | $6,000.00 | $6,000.00 | $6,000.00 |
4 Shure Body Mic Packs and Receivers. Need to buy packs for our microphones before they become discontinued. We need 12 total, and have bought 4 last year. |
| Sub-Total | $15,800.00 | $9,300.00 | $9,300.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Books (+) | $200.00 | $200.00 | $200.00 | Scripts and books for our various shows and show proposals. |
| Capital Equipment (+) | $1,000.00 | $1,000.00 | $1,000.00 | Piano Keyboard. The one we use is owned by a graduating member so the organization needs to own one in order to hold rehearsals and shows. |
| Capital Equipment (+) | $700.00 | $700.00 | $700.00 | Drumset. Same as keyboard, the organization needs to own one for the pit orchestra for our musicals. |
| Capital Equipment (+) | $6,500.00 | $0.00 | $0.00 | ETC Element. New Lighting board to replace our old one. The old one is obsolete and cannot be repaired a second time if it breaks again, which is very possible within the next couple of years. |
| Capital Equipment (+) | $400.00 | $400.00 | $400.00 | 4 10 foot steel pipes. This piping is used to hold up our lights in our various venues. Our current pipes have started to bend and warp making them a safety hazard. |
| Capital Equipment (+) | $1,200.00 | $1,200.00 | $1,200.00 | 8 14 foot steel pipes. This piping is used to hold up our lights in our various venues. Our current pipes have started to bend and warp making them a safety hazard. |
| Capital Equipment (+) | $6,000.00 | $6,000.00 | $6,000.00 | 4 Shure Body Mic Packs and Receivers. Need to buy packs for our microphones before they become discontinued. We need 12 total, and have bought 4 last year. |
| Computing Services External (+) | $100.00 | $100.00 | $100.00 | Monthly data network fee charged to all student organizations. |
| Computing Supplies (+) | $250.00 | $250.00 | $250.00 | Hosting fee for our website. |
| Computing Supplies (+) | $50.00 | $50.00 | $50.00 | Website domain fee for our website. |
| Copying and Reproduction External (+) | $100.00 | $100.00 | $100.00 | Copying and reproduction of scripts. |
| Equipment Repair (+) | $500.00 | $500.00 | $500.00 | Repairs for equipment that breaks throughout the year. |
| Equipment Repair (+) | $1,000.00 | $0.00 | $0.00 | Repairs for material in our library archives. Material dates all the way back to our original shows in the 1940s. Material is recorded on reel-to-reel and records and other various older technologies. |
| Events and Activities (-) | $6,000.00 | $6,000.00 | $6,000.00 | Ticket sales from our shows. |
| Non-capital Equipment (+) | $1,500.00 | $1,500.00 | $1,500.00 | Lumber to build our stages for all our shows. |
| Non-capital Equipment (+) | $750.00 | $750.00 | $750.00 | Paint and paint supplies for painting our stages and sets. |
| Non-capital Equipment (+) | $500.00 | $500.00 | $500.00 | Screws, hinges, brackets, bolts, and other hardware to keep our set pieces and stage together. |
| Non-capital Equipment (+) | $2,000.00 | $2,000.00 | $2,000.00 | Costume supplies and materials to make our own costumes when we can't rent them from other sources. |
| Non-capital Equipment (+) | $1,500.00 | $1,500.00 | $1,500.00 | Non-furniture props for all our shows. |
| Non-capital Equipment (+) | $500.00 | $500.00 | $500.00 | Makeup and hair supplies for cast members for all our shows. |
| Non-capital Equipment (+) | $500.00 | $500.00 | $500.00 | Tools such as hammers and wrenches to allow us to build our sets for shows. |
| Non-capital Furniture (+) | $500.00 | $500.00 | $500.00 | Set props and furniture for our various sets for different shows. |
| Office Supplies (+) | $50.00 | $50.00 | $50.00 | Printer paper to be used in our office. |
| Office Supplies (+) | $100.00 | $100.00 | $100.00 | Printer ink for our printer to be used in our office. |
| Office Supplies (+) | $50.00 | $50.00 | $50.00 | Tape, staples, push pins, other miscellaneous office supplies. |
| Other Sales (-) | $600.00 | $600.00 | $600.00 | Sales from show t-shirts. |
| Other Supplies (+) | $100.00 | $100.00 | $100.00 | Lighting gels and gel equipment to provide various colors in our shows. |
| Other Supplies (+) | $200.00 | $200.00 | $200.00 | Spike tape to mark set piece locations on stage so a stage crew can navigate the stage safely in the dark. |
| Other Supplies (+) | $100.00 | $100.00 | $100.00 | Tie lines to tie cables together and keep a safe working environment in the various spaces. |
| Other Supplies (+) | $100.00 | $100.00 | $100.00 | Musical supplies for pit orchestra. |
| Other Supplies (+) | $100.00 | $100.00 | $100.00 | Supplies for our sound equipment to make sure everything works smoothly. |
| Other Supplies (+) | $150.00 | $150.00 | $150.00 | Gaff tape to tape areas of the stage for safety. |
| Other Supplies (+) | $250.00 | $250.00 | $250.00 | Membership pins and cards for new members. Tradition done every semester. |
| Other Supplies (+) | $100.00 | $100.00 | $100.00 | miniDV tapes for filming events. |
| Paper Supplies (+) | $700.00 | $700.00 | $700.00 | Regular and colored paper for posters to publicize our shows. |
| Paper Supplies (+) | $200.00 | $200.00 | $200.00 | Postcard flyers to be handed out to the campus community to advertise shows. |
| Paper Supplies (+) | $50.00 | $50.00 | $50.00 | Paper supplies to make our tickets for our various shows. |
| Patent and Copyright Fees (+) | $3,000.00 | $3,000.00 | $3,000.00 | Rights and royalties for shows and show materials. Musicals are approximately $1500 and plays are approximately $250. It is illegal to do our shows without this. |
| Periodicals (+) | $250.00 | $250.00 | $250.00 | Materials to make our programs for all our various shows. |
| Postage (+) | $50.00 | $50.00 | $50.00 | Correspondence with various suppliers and vendors. |
| Postage (+) | $100.00 | $100.00 | $100.00 | Shipping scripts and materials back to rights/royalties companies. |
| Printing & Publishing External (+) | $100.00 | $100.00 | $100.00 | Printing of photos from shows for use in organization events and photo albums for alumni relations. |
| Printing & Publishing External (+) | $500.00 | $500.00 | $500.00 | Publicity materials for No Parking Players Improv shows and workshops which occur every week. This is their entire budget for the year. |
| Printing & Publishing External (+) | $300.00 | $300.00 | $300.00 | Update to our organization banners including our standard banner, alumni banner, and No Parking Players banner. All banners are old and deteriorating. |
| Refreshments (+) | $250.00 | $125.00 | $125.00 | Food for our two recruitment BBQs (Labor Day and Tech) at the beginning of the year. |
| Refreshments (+) | $300.00 | $150.00 | $150.00 | Food for our two induction ceremonies. One occurs at the end of each semester. |
| Refreshments (+) | $100.00 | $100.00 | $100.00 | Food for our general body meetings. Approximately 3 to 4 occur every year. |
| Rental-Equipment (+) | $1,500.00 | $1,500.00 | $1,500.00 | Lighting rentals from abTech and Vincent Lighting Systems. |
| Rental-Equipment (+) | $2,000.00 | $2,000.00 | $2,000.00 | Costume rentals for all our shows. |
| Rental-Equipment (+) | $1,500.00 | $1,500.00 | $1,500.00 | Sound rentals from abTech & other vendors. |
| Rental-Equipment (+) | $900.00 | $900.00 | $900.00 | Rental for Risers from Taylor Rentals to be used for shows done in Rangos (Carnival). |
| Shipping (+) | $150.00 | $150.00 | $150.00 | Shipping and Handling for purchased and rented equipment. |
| Shipping (+) | $200.00 | $200.00 | $200.00 | Shipping insurance for returning rental show materials. |
| Telephone External (+) | $200.00 | $200.00 | $200.00 | Monthly charge for office telephone line. |
| Telephone External (+) | $100.00 | $100.00 | $100.00 | Fax correspondence with suppliers. |
| Travel Local (+) | $100.00 | $100.00 | $100.00 | Gas, Tolls, and Zipcar rental to transport show materials such as lumber and costumes. |
| Uniforms (+) | $600.00 | $600.00 | $600.00 | Show t-shirts to advertise the shows. This is all paid for by the membership (See Revenue). |
By Ocode
| Requested | |
|---|---|
| Books | $200.00 |
| Capital Equipment | $15,800.00 |
| Computing Services External | $100.00 |
| Computing Supplies | $300.00 |
| Copying and Reproduction External | $100.00 |
| Equipment Repair | $1,500.00 |
| Events and Activities | $6,000.00 |
| Non-capital Equipment | $7,250.00 |
| Non-capital Furniture | $500.00 |
| Office Supplies | $200.00 |
| Other Sales | $600.00 |
| Other Supplies | $1,100.00 |
| Paper Supplies | $950.00 |
| Patent and Copyright Fees | $3,000.00 |
| Periodicals | $250.00 |
| Postage | $150.00 |
| Printing & Publishing External | $900.00 |
| Refreshments | $650.00 |
| Rental-Equipment | $5,900.00 |
| Shipping | $350.00 |
| Telephone External | $300.00 |
| Travel Local | $100.00 |
| Uniforms | $600.00 |
| Recommended | |
|---|---|
| Books | $200.00 |
| Capital Equipment | $9,300.00 |
| Computing Services External | $100.00 |
| Computing Supplies | $300.00 |
| Copying and Reproduction External | $100.00 |
| Equipment Repair | $500.00 |
| Events and Activities | $6,000.00 |
| Non-capital Equipment | $7,250.00 |
| Non-capital Furniture | $500.00 |
| Office Supplies | $200.00 |
| Other Sales | $600.00 |
| Other Supplies | $1,100.00 |
| Paper Supplies | $950.00 |
| Patent and Copyright Fees | $3,000.00 |
| Periodicals | $250.00 |
| Postage | $150.00 |
| Printing & Publishing External | $900.00 |
| Refreshments | $375.00 |
| Rental-Equipment | $5,900.00 |
| Shipping | $350.00 |
| Telephone External | $300.00 |
| Travel Local | $100.00 |
| Uniforms | $600.00 |
| Final | |
|---|---|
| Books | $200.00 |
| Capital Equipment | $9,300.00 |
| Computing Services External | $100.00 |
| Computing Supplies | $300.00 |
| Copying and Reproduction External | $100.00 |
| Equipment Repair | $500.00 |
| Events and Activities | $6,000.00 |
| Non-capital Equipment | $7,250.00 |
| Non-capital Furniture | $500.00 |
| Office Supplies | $200.00 |
| Other Sales | $600.00 |
| Other Supplies | $1,100.00 |
| Paper Supplies | $950.00 |
| Patent and Copyright Fees | $3,000.00 |
| Periodicals | $250.00 |
| Postage | $150.00 |
| Printing & Publishing External | $900.00 |
| Refreshments | $375.00 |
| Rental-Equipment | $5,900.00 |
| Shipping | $350.00 |
| Telephone External | $300.00 |
| Travel Local | $100.00 |
| Uniforms | $600.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $40,200.00 |
| Capital | $0.00 |
| Revenue | ($6,600.00) |
| Final | $33,600.00 |
| Recommended | |
|---|---|
| Expenditures | $32,425.00 |
| Capital | $0.00 |
| Revenue | ($6,600.00) |
| Final | $25,825.00 |
| Final | |
|---|---|
| Expenditures | $32,425.00 |
| Capital | $0.00 |
| Revenue | ($6,600.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $25,825.00 |
| FY11 Starting Balance | $25,825.00 |