Scotch'n'Soda Budget
FY2014 (July 1, 2013 - June 30, 2014)
As one of the nation's oldest student theater organizations, Carnegie Mellon University's Scotch'n'Soda Theatre is an entirely student-run group dedicated to the development of student-written theatrical works and to educating the campus community on all aspects of theatre. Scotch'n'Soda is an interdisciplinary organization that values a versatile and diverse constituency devoted to creating unique, innovative, and entertaining products. In collaborating on these products, Scotch'n'Soda builds a strong social network both on campus and off, fostering a safe, supportive environment for creative exploration and artistic expression. Ticket prices are kept low or are free of charge in order to encourage student patronage, and Scotch'n'Soda strives to make its shows accessible to all audience members while simultaneously challenging them to discover exciting new works and revisiting old favorites. Most importantly, from directing to hanging lighting to acting, painting, and even writing, there are students in every position of every show.
JFC Rep: Brian Alderman (balderma)
Summary
| Requested | |
|---|---|
| Expenditures | $37,941.00 |
| Capital | $9,000.00 |
| Revenue | ($12,000.00) |
| Final | $25,941.00 |
| Recommended | |
|---|---|
| Expenditures | $36,201.00 |
| Capital | $0.00 |
| Revenue | ($17,000.00) |
| Final | $19,201.00 |
| Final | |
|---|---|
| Expenditures | $36,201.00 |
| Capital | $0.00 |
| Revenue | ($17,000.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $19,201.00 |
| FY14 Starting Balance | $19,201.00 |
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Revenue-Rental and Sales Income (-) | $10,000.00 | $15,000.00 | $15,000.00 |
Ticket Sales from shows (typically we sell tickets at $5/10 for Halloween, Carnival, and Footlights and $3/5 for our three smaller slots) Given our average house sizes this generates roughly $10,000. Revenue allocated to production technical expenses (show budget minus publicity, rights, and contingency) Based roughly on actual revenue from previous years. If you wish to appeal, please provide detailed projections for each show. |
| Revenue-Rental and Sales Income (-) | $2,000.00 | $2,000.00 | $2,000.00 |
Sales from show shirts and general apparel including track jackets, S'n'S shirts, and shot glasses. $1000 to cover expense of purchasing merchandise. Remaining $1000 allocated to covering 1/3 of Cambridge Footlights expense. |
| Revenue-Membership Dues (-) | $0.00 | $0.00 | $0.00 |
We will fund 100% of your costumes (vs. the normal 25% based on our metrics) because of the nature of the organization. |
| Revenue-Membership Dues (-) | $0.00 | $0.00 | $0.00 |
JFC will fund $100 per semester for food for rush/recruitment. $2 per person per semester for meeting food, $200 per semester for food at events, and will not fund personal meals. |
| Sub-Total | -$12,000.00 | -$17,000.00 | -$17,000.00 |
General Office Supplies
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $50.00 | $0.00 | $0.00 |
Printer paper for General office work, script printing, etc. This is what printing quota and the ChemE lounge are for….stay away from Trogdor |
| Ops-General Supplies (+) | $50.00 | $50.00 | $50.00 |
General office supplies: tape, staples, files etc |
| Sub-Total | $100.00 | $50.00 | $50.00 |
General Shipping
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Postal Services (+) | $100.00 | $0.00 | $0.00 |
General postage and correspondence with companies. Often we need to ship mail to companies (ie checks or order forms) and so require some funds to do so. These companies often do not accept digital payment or communication. |
| Ops-Postal Services (+) | $100.00 | $100.00 | $100.00 |
Shipping of scripts and scores to rights companies. Throughout the year we receive scripts and scores from rights companies which must be shipped back to them in order to avoid fines. |
| Ops-Postal Services (+) | $200.00 | $150.00 | $150.00 |
Throughout the year S'n'S has items shipped to it for use in those shows. These shipments require postage to be paid in addition to the price of the item. As these can't always be predicted in advance I have lumped the charges here under this line item. |
| Ops-Postal Services (+) | $200.00 | $0.00 | $0.00 |
Shipping Insurance. When we send materials back to rights companies it is often important to get some amount of shipping insurance as loss of the items results in enormous fines. We ship materials which need to be insured after our Carnival and Halloween shows. Take a risk! MTI "suggests" you insure, but most people really don't…. |
| Sub-Total | $600.00 | $250.00 | $250.00 |
Food and Drink
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food Recruitment (+) | $300.00 | $100.00 | $100.00 |
Food for our two beginning of year recruitment events/general body meetings. These are typically a standard introductory GBM, and a BBQ in the donor ditch. Typically, we attract about 100 members/prospective members to each of these events. JFC is funding all recruitment/rush events at $100 per semester. |
| Food-Refreshments for General Body Meetings (+) | $150.00 | $150.00 | $150.00 |
Food for 2 Woodscotcns, the GBMs which happen at the end of each year, and the state of the Scotch meeting which occurs at the beginning of the second semester. |
| Sub-Total | $450.00 | $250.00 | $250.00 |
Rental Vehicals
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Rental Equipment (+) | $150.00 | $150.00 | $150.00 |
The rental of vehicles (usually Zip Trucks and Uhauls) for transportation of materials from stores to campus. This typically applies to wood, as we often buy wood which is longer than the cars owned by organization members. Renting is more economical than having supplies delivered. |
| Sub-Total | $150.00 | $150.00 | $150.00 |
Internet and Web
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Operational Computing Expenses (+) | $216.00 | $216.00 | $216.00 |
Website hosting Fees. We hold the rights to several Internet sites which we maintain. These include our internal and external websites for general operations and public interfacing and ticket sales. This price covers our web usage for the year CARLOS |
| Ops-Operational Computing Expenses (+) | $50.00 | $50.00 | $50.00 |
Website fee for domain names. We own the domains for the S'n'S public and internal site and common misspellings of both. |
| Sub-Total | $266.00 | $266.00 | $266.00 |
General Operational Needs
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equip-Non-Capital Equipment (+) | $700.00 | $700.00 | $700.00 |
Gaff Tape. Specialty theatre tape which is used for all productions. Typically ordered in one bulk shipment at the beginning or end of the year. It's actually called fabric tape…..#VPFdoestheatre |
| Equip-Non-Capital Equipment (+) | $100.00 | $0.00 | $0.00 |
Safety Equipment such as earplugs, safety glasses, and gloves. These things are often lost each year, so replenishing them is important. safety is important, but get it for free at EHS |
| Ops-Equipment Repair (+) | $500.00 | $0.00 | $0.00 |
Sometimes our stuff breaks and we need to fix it. How descriptive….. |
| Equip-Non-Capital Equipment (+) | $150.00 | $0.00 | $0.00 |
Membership cards and pins. Whenever someone becomes a member of S'n'S we give them a card and a pin. We are almost out of these and will need to make more in the next year. |
| Ops-Patent and Copyright (+) | $3,000.00 | $3,000.00 | $3,000.00 |
Each year for the last three years S'n'S has brought in the British sketch comedy troupe "The Cambridge Footlights" they do an international tour and are very funny. We usually feed and house them at the member's expense, but their show costs $3000 to license each year. |
| Equip-Non-Capital Equipment (+) | $100.00 | $0.00 | $0.00 |
General first aid equipment such as bandaids, gauze etc. Go to EHS |
| Equip-Non-Capital Equipment (+) | $1,000.00 | $1,000.00 | $1,000.00 |
Apparel to be sold at S'n'S's shows (particularly next years Carnival which will be the 100th anniversary of carnival and a great time to sell swag). These materials would be sold at cost, or above cost (depending on the cost of the item). In the past apparel has typically been T-shirts or track jackets, or shot glasses. Income is expected to be double the expense of these items. |
| Sub-Total | $5,550.00 | $4,700.00 | $4,700.00 |
No Parking Players
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Advertising and Publicity (+) | $500.00 | $100.00 | $100.00 |
The improv troupe of S'n'S, the no parking players typically require about $500 to operate. Their operational costs are primarily advertising, and buying milk and cereal to be given out at their events. Club general promotion (not counted within SnS total, as this is a child organization. |
| Food-Refreshments for Events (+) | $0.00 | $155.00 | $155.00 |
Initially lumped in one line: Food (milk and cereal) for meetings and events. Trademark of the group, as weird as that is |
| Ops-General Supplies (+) | $0.00 | $95.00 | $95.00 |
Initially lumped into one line: Bowls and utensils for cereal. |
| Sub-Total | $500.00 | $350.00 | $350.00 |
Tisbert
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Advertising and Publicity (+) | $100.00 | $50.00 | $50.00 |
Tisbert is the Sketch comedy branch of S'n'S. They are new and had their first ever shows this year, hopefully they will put on good shows next year and will want to advertise. Is this Will Weiner's child? |
| Sub-Total | $100.00 | $50.00 | $50.00 |
Halloween Show
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equip-Non-Capital Equipment (+) | $1,000.00 | $1,000.00 | $1,000.00 |
Lighting/Electrics: Lighting rentals, gobos, color gels. Essentially, equipment necessary to execute a well-designed show. Specific needs depend on the show and design requirements. |
| Ops-Rental Equipment (+) | $200.00 | $200.00 | $200.00 |
Sound: Sound board rental, wireless equipment rental, various less-expensive items (batteries, tape, condoms, cable, etc) needed to run sound for a show. Specific needs depend on the show and design requirements. |
| Equip-Non-Capital Equipment (+) | $1,900.00 | $1,900.00 | $1,900.00 |
Scenic: Wood, carpentry supplies, molding, everything required to build an actual set. We build our own sets from the ground up. Specific needs depend on the show and design requirements. |
| Equip-Uniforms (+) | $2,000.00 | $2,000.00 | $2,000.00 |
Costumes: Costume rentals from various suppliers, purchases from places like Goodwill, fabric, sewing equipment. Specific needs depend on the show and design requirements. |
| Equip-Non-Capital Equipment (+) | $800.00 | $800.00 | $800.00 |
Paint: Mostly paint, rollers, brushes. Equipment necessary to paint a set. Specific needs depend on the show and design requirements. |
| Equip-Non-Capital Equipment (+) | $750.00 | $750.00 | $750.00 |
Props: Acquisition of props from various suppliers and materials for constructing props for shows. Specific needs depend on the show and design requirements. |
| Equip-Non-Capital Equipment (+) | $300.00 | $300.00 | $300.00 |
Hair/Make-Up: Make-up kits, wipes, eyeliner, hair product. Equipment necessary to make actors look good when lit by powerful lights on stage. Specific needs depend on the show and design requirements. |
| Ops-Advertising and Publicity (+) | $740.00 | $740.00 | $740.00 |
Publicity: 11x17' posters, doherty poster, ticket printing, programs. Things that allow us to publicize shows. Based on previous year publicity needs. $250 for general large event publicity, 250 for Doherty Banner printing, $120 for doherty banner hanging, $120 for program and ticket printing. |
| Ops-Patent and Copyright (+) | $1,800.00 | $1,800.00 | $1,800.00 |
Rights for the show. All of our shows require rights to be performed, This slot, which is a musical, runs for four performances and the rights are usually $1800. |
| Ops-General Supplies (+) | $200.00 | $200.00 | $200.00 |
Contingency money for repairs, unexpected situations, or severe inflation of costs. |
| Sub-Total | $9,690.00 | $9,690.00 | $9,690.00 |
December Show
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equip-Non-Capital Equipment (+) | $200.00 | $200.00 | $200.00 |
Lighting/Electrics: Lighting rentals, gobos, color gels. Essentially, equipment necessary to execute a well-designed show. Specific needs depend on the show and design requirements. |
| Ops-Rental Equipment (+) | $100.00 | $10.00 | $10.00 |
Sound: Q-lab license. Q-lab is a cheap software which allows us to mix and play sounds from a computer. We rent this software for about $2 a day. See february show. |
| Equip-Non-Capital Equipment (+) | $750.00 | $750.00 | $750.00 |
Scenic: Wood, carpentry supplies, molding, everything required to build an actual set. We build our own sets from the ground up. Specific needs depend on the show and design requirements. |
| Equip-Uniforms (+) | $900.00 | $900.00 | $900.00 |
Costumes: Costume rentals from various suppliers, purchases from places like Goodwill, fabric, sewing equipment. Specific needs depend on the show and design requirements. |
| Equip-Non-Capital Equipment (+) | $350.00 | $350.00 | $350.00 |
Paint: Mostly paint, rollers, brushes. Equipment necessary to paint a set. Specific needs depend on the show and design requirements. |
| Ops-Advertising and Publicity (+) | $500.00 | $500.00 | $500.00 |
Publicity: 11x17' posters, doherty poster, ticket printing, programs. Things that allow us to publicize shows. Based on previous year publicity needs. $250 for large event promotion, $150 for tickets and programs, $100 for Doherty poster. |
| Equip-Non-Capital Equipment (+) | $140.00 | $140.00 | $140.00 |
Hair/Make-Up: Make-up kits, wipes, eyeliner, hair product. Equipment necessary to make actors look good when lit by powerful lights on stage. Specific needs depend on the show and design requirements. |
| Equip-Non-Capital Equipment (+) | $160.00 | $160.00 | $160.00 |
Props: Acquisition of props from various suppliers and materials for constructing props for shows. Specific needs depend on the show and design requirements. |
| Ops-Patent and Copyright (+) | $200.00 | $200.00 | $200.00 |
Rights for the show. All of our shows require rights to be performed, This slot runs for 3 performances and the rights are usually $200. |
| Ops-General Supplies (+) | $100.00 | $100.00 | $100.00 |
Contingency money for repairs, unexpected situations, or severe inflation of costs. |
| Sub-Total | $3,400.00 | $3,310.00 | $3,310.00 |
February Show
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equip-Non-Capital Equipment (+) | $200.00 | $200.00 | $200.00 |
Lighting/Electrics: Lighting rentals, gobos, color gels. Essentially, equipment necessary to execute a well-designed show. Specific needs depend on the show and design requirements. |
| Ops-Rental Equipment (+) | $10.00 | $10.00 | $10.00 |
Sound: Q-lab license. Q-lab is a cheap software which allows us to mix and play sounds from a computer. We rent this software for about $2 a day. |
| Equip-Non-Capital Equipment (+) | $400.00 | $400.00 | $400.00 |
Scenic: Wood, carpentry supplies, molding, everything required to build an actual set. We build our own sets from the ground up. Specific needs depend on the show and design requirements. |
| Equip-Uniforms (+) | $500.00 | $500.00 | $500.00 |
Costumes: Costume rentals from various suppliers, purchases from places like Goodwill, fabric, sewing equipment. Specific needs depend on the show and design requirements. |
| Equip-Non-Capital Equipment (+) | $250.00 | $250.00 | $250.00 |
Paint: Mostly paint, rollers, brushes. Equipment necessary to paint a set. Specific needs depend on the show and design requirements. |
| Equip-Non-Capital Equipment (+) | $300.00 | $300.00 | $300.00 |
Props: Acquisition of props from various suppliers and materials for constructing props for shows. Specific needs depend on the show and design requirements. |
| Ops-Patent and Copyright (+) | $200.00 | $200.00 | $200.00 |
Rights for the show. All of our shows require rights to be performed, This slot, which is a straight play, runs for three performances and the rights are usually $200 |
| Equip-Non-Capital Equipment (+) | $150.00 | $150.00 | $150.00 |
Hair/Make-Up: Make-up kits, wipes, eyeliner, hair product. Equipment necessary to make actors look good when lit by powerful lights on stage. Specific needs depend on the show and design requirements. |
| Ops-Advertising and Publicity (+) | $400.00 | $400.00 | $400.00 |
Publicity: 11x17' posters, doherty poster, ticket printing, programs. Things that allow us to publicize shows. Based on previous year publicity needs. $250 for large event promotion, $50 for tickets and programs, $100 for Doherty poster. |
| Ops-General Supplies (+) | $240.00 | $240.00 | $240.00 |
Contingency money for repairs, unexpected situations, or severe inflation of costs. |
| Sub-Total | $2,650.00 | $2,650.00 | $2,650.00 |
Carnival Slot
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Rental Equipment (+) | $900.00 | $900.00 | $900.00 |
Rental of risers for use in UC Rangos. For the carnival show we us Rangos 1 and 2 for our show and we put risers in the back row so that the audience can see. |
| Equip-Non-Capital Equipment (+) | $2,000.00 | $2,000.00 | $2,000.00 |
Lighting/Electrics: Lighting rentals, gobos, color gels. Essentially, equipment necessary to execute a well-designed show. Specific needs depend on the show and design requirements. |
| Ops-Rental Equipment (+) | $1,000.00 | $1,000.00 | $1,000.00 |
Sound: Sound board rental, wireless equipment rental, various less-expensive items (batteries, tape, condoms, cable, etc) needed to run sound for a show. Specific needs depend on the show and design requirements. |
| Equip-Non-Capital Equipment (+) | $2,000.00 | $2,000.00 | $2,000.00 |
Scenic: Wood, carpentry supplies, molding, everything required to build an actual set. We build our own sets from the ground up. Specific needs depend on the show and design requirements. |
| Equip-Uniforms (+) | $2,400.00 | $2,400.00 | $2,400.00 |
Costumes: Costume rentals from various suppliers, purchases from places like Goodwill, fabric, sewing equipment. Specific needs depend on the show and design requirements. |
| Equip-Non-Capital Equipment (+) | $600.00 | $600.00 | $600.00 |
Paint: Mostly paint, rollers, brushes. Equipment necessary to paint a set. Specific needs depend on the show and design requirements. |
| Equip-Non-Capital Equipment (+) | $700.00 | $700.00 | $700.00 |
Props: Acquisition of props from various suppliers and materials for constructing props for shows. Specific needs depend on the show and design requirements. |
| Equip-Non-Capital Equipment (+) | $400.00 | $400.00 | $400.00 |
Hair/Make-Up: Make-up kits, wipes, eyeliner, hair product. Equipment necessary to make actors look good when lit by powerful lights on stage. Specific needs depend on the show and design requirements. |
| Ops-Advertising and Publicity (+) | $1,000.00 | $1,000.00 | $1,000.00 |
Publicity: 11x17' posters, doherty poster, ticket printing, programs. Things that allow us to publicize shows. Based on previous year publicity needs. $250 for general large event publicity, 250 for Doherty Banner printing, $120 for doherty banner hanging, $380 for program and ticket printing (larger show). |
| Ops-Patent and Copyright (+) | $2,000.00 | $2,000.00 | $2,000.00 |
Rights for the show. All of our shows require rights to be performed, This slot, which is a musical, runs for five performances and the rights are usually $2000 |
| Ops-General Supplies (+) | $200.00 | $200.00 | $200.00 |
Contingency money for repairs, unexpected situations, or severe inflation of costs. |
| Sub-Total | $13,200.00 | $13,200.00 | $13,200.00 |
May Slot
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Rental Equipment (+) | $10.00 | $10.00 | $10.00 |
Sound: Q-lab license. Q-lab is a cheap software which we use instead of a sound board for our smaller shows. This allows us to mix and play sounds from a computer, the same way a soundboard would. We rent this software for about $2 a day. |
| Ops-Advertising and Publicity (+) | $250.00 | $250.00 | $250.00 |
Publicity: 11x17' posters, doherty poster, ticket printing, programs. Things that allow us to publicize shows. Based on previous year publicity needs. $40 for event promotion, $110 for tickets and programs, $100 for Doherty poster. |
| Ops-General Supplies (+) | $50.00 | $50.00 | $50.00 |
Contingency money for repairs, unexpected situations, or severe inflation of costs. |
| Ops-Patent and Copyright (+) | $200.00 | $200.00 | $200.00 |
Rights for the show. All of our shows require rights to be performed, This slot runs for three performances and the rights are usually $200 |
| Equip-Non-Capital Equipment (+) | $50.00 | $50.00 | $50.00 |
Hair/Make-Up: Make-up kits, wipes, eyeliner, hair product. Equipment necessary to make actors look good when lit by powerful lights on stage. Specific needs depend on the show and design requirements. |
| Equip-Non-Capital Equipment (+) | $100.00 | $100.00 | $100.00 |
Paint: Mostly paint, rollers, brushes. Equipment necessary to paint a set. Specific needs depend on the show and design requirements. |
| Equip-Non-Capital Equipment (+) | $100.00 | $100.00 | $100.00 |
Props: Acquisition of props from various suppliers and materials for constructing props for shows. Specific needs depend on the show and design requirements. |
| Equip-Uniforms (+) | $250.00 | $250.00 | $250.00 |
Costumes: Costume rentals from various suppliers, purchases from places like Goodwill, fabric, sewing equipment. Specific needs depend on the show and design requirements. |
| Equip-Non-Capital Equipment (+) | $250.00 | $250.00 | $250.00 |
Scenic: Wood, carpentry supplies, molding, everything required to build an actual set. We build our own sets from the ground up. Specific needs depend on the show and design requirements. |
| Equip-Non-Capital Equipment (+) | $25.00 | $25.00 | $25.00 |
Lighting/Electrics: Lighting rentals, gobos, color gels. Essentially, equipment necessary to execute a well-designed show. Specific needs depend on the show and design requirements. |
| Sub-Total | $1,285.00 | $1,285.00 | $1,285.00 |
Capital improvements
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Expense Fund (+) | $8,000.00 | $0.00 | $0.00 |
Midas Venice F32 Sound Board. Currently, we depend on AB Tech to borrow their sound board for our 2 musical slots. However, this is unreliable in the long term as they may need all available boards depending on the other activities going on at the time. Having our own 32-channel sound board will allow us to maintain a properly trained sound engineering crew and reliably equip our shows. |
| Capital Expense Fund (+) | $1,000.00 | $0.00 | $0.00 |
Screws. We are trying to transition all of our screws and drill bits to square bits instead of Phillips head because they are harder to strip. As we have untrained manual labor at our builds, the change to square bits will save hours of time and frustration. Possibly even a life. These are capital because we buy a large quantity that lasts for multiple years, and are used repeatedly. |
| Sub-Total | $0.00 | $0.00 | $0.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Expense Fund (+) | $8,000.00 | $0.00 | $0.00 | Midas Venice F32 Sound Board. Currently, we depend on AB Tech to borrow their sound board for our 2 musical slots. However, this is unreliable in the long term as they may need all available boards depending on the other activities going on at the time. Having our own 32-channel sound board will allow us to maintain a properly trained sound engineering crew and reliably equip our shows. |
| Capital Expense Fund (+) | $1,000.00 | $0.00 | $0.00 | Screws. We are trying to transition all of our screws and drill bits to square bits instead of Phillips head because they are harder to strip. As we have untrained manual labor at our builds, the change to square bits will save hours of time and frustration. Possibly even a life. These are capital because we buy a large quantity that lasts for multiple years, and are used repeatedly. |
| Equip-Non-Capital Equipment (+) | $700.00 | $700.00 | $700.00 | Gaff Tape. Specialty theatre tape which is used for all productions. Typically ordered in one bulk shipment at the beginning or end of the year. |
| Equip-Non-Capital Equipment (+) | $100.00 | $0.00 | $0.00 | Safety Equipment such as earplugs, safety glasses, and gloves. These things are often lost each year, so replenishing them is important. |
| Equip-Non-Capital Equipment (+) | $150.00 | $0.00 | $0.00 | Membership cards and pins. Whenever someone becomes a member of S'n'S we give them a card and a pin. We are almost out of these and will need to make more in the next year. |
| Equip-Non-Capital Equipment (+) | $1,000.00 | $1,000.00 | $1,000.00 | Lighting/Electrics: Lighting rentals, gobos, color gels. Essentially, equipment necessary to execute a well-designed show. Specific needs depend on the show and design requirements. |
| Equip-Non-Capital Equipment (+) | $1,900.00 | $1,900.00 | $1,900.00 | Scenic: Wood, carpentry supplies, molding, everything required to build an actual set. We build our own sets from the ground up. Specific needs depend on the show and design requirements. |
| Equip-Non-Capital Equipment (+) | $800.00 | $800.00 | $800.00 | Paint: Mostly paint, rollers, brushes. Equipment necessary to paint a set. Specific needs depend on the show and design requirements. |
| Equip-Non-Capital Equipment (+) | $750.00 | $750.00 | $750.00 | Props: Acquisition of props from various suppliers and materials for constructing props for shows. Specific needs depend on the show and design requirements. |
| Equip-Non-Capital Equipment (+) | $300.00 | $300.00 | $300.00 | Hair/Make-Up: Make-up kits, wipes, eyeliner, hair product. Equipment necessary to make actors look good when lit by powerful lights on stage. Specific needs depend on the show and design requirements. |
| Equip-Non-Capital Equipment (+) | $200.00 | $200.00 | $200.00 | Lighting/Electrics: Lighting rentals, gobos, color gels. Essentially, equipment necessary to execute a well-designed show. Specific needs depend on the show and design requirements. |
| Equip-Non-Capital Equipment (+) | $750.00 | $750.00 | $750.00 | Scenic: Wood, carpentry supplies, molding, everything required to build an actual set. We build our own sets from the ground up. Specific needs depend on the show and design requirements. |
| Equip-Non-Capital Equipment (+) | $350.00 | $350.00 | $350.00 | Paint: Mostly paint, rollers, brushes. Equipment necessary to paint a set. Specific needs depend on the show and design requirements. |
| Equip-Non-Capital Equipment (+) | $140.00 | $140.00 | $140.00 | Hair/Make-Up: Make-up kits, wipes, eyeliner, hair product. Equipment necessary to make actors look good when lit by powerful lights on stage. Specific needs depend on the show and design requirements. |
| Equip-Non-Capital Equipment (+) | $160.00 | $160.00 | $160.00 | Props: Acquisition of props from various suppliers and materials for constructing props for shows. Specific needs depend on the show and design requirements. |
| Equip-Non-Capital Equipment (+) | $100.00 | $0.00 | $0.00 | General first aid equipment such as bandaids, gauze etc. |
| Equip-Non-Capital Equipment (+) | $200.00 | $200.00 | $200.00 | Lighting/Electrics: Lighting rentals, gobos, color gels. Essentially, equipment necessary to execute a well-designed show. Specific needs depend on the show and design requirements. |
| Equip-Non-Capital Equipment (+) | $400.00 | $400.00 | $400.00 | Scenic: Wood, carpentry supplies, molding, everything required to build an actual set. We build our own sets from the ground up. Specific needs depend on the show and design requirements. |
| Equip-Non-Capital Equipment (+) | $250.00 | $250.00 | $250.00 | Paint: Mostly paint, rollers, brushes. Equipment necessary to paint a set. Specific needs depend on the show and design requirements. |
| Equip-Non-Capital Equipment (+) | $300.00 | $300.00 | $300.00 | Props: Acquisition of props from various suppliers and materials for constructing props for shows. Specific needs depend on the show and design requirements. |
| Equip-Non-Capital Equipment (+) | $150.00 | $150.00 | $150.00 | Hair/Make-Up: Make-up kits, wipes, eyeliner, hair product. Equipment necessary to make actors look good when lit by powerful lights on stage. Specific needs depend on the show and design requirements. |
| Equip-Non-Capital Equipment (+) | $2,000.00 | $2,000.00 | $2,000.00 | Lighting/Electrics: Lighting rentals, gobos, color gels. Essentially, equipment necessary to execute a well-designed show. Specific needs depend on the show and design requirements. |
| Equip-Non-Capital Equipment (+) | $2,000.00 | $2,000.00 | $2,000.00 | Scenic: Wood, carpentry supplies, molding, everything required to build an actual set. We build our own sets from the ground up. Specific needs depend on the show and design requirements. |
| Equip-Non-Capital Equipment (+) | $600.00 | $600.00 | $600.00 | Paint: Mostly paint, rollers, brushes. Equipment necessary to paint a set. Specific needs depend on the show and design requirements. |
| Equip-Non-Capital Equipment (+) | $700.00 | $700.00 | $700.00 | Props: Acquisition of props from various suppliers and materials for constructing props for shows. Specific needs depend on the show and design requirements. |
| Equip-Non-Capital Equipment (+) | $400.00 | $400.00 | $400.00 | Hair/Make-Up: Make-up kits, wipes, eyeliner, hair product. Equipment necessary to make actors look good when lit by powerful lights on stage. Specific needs depend on the show and design requirements. |
| Equip-Non-Capital Equipment (+) | $50.00 | $50.00 | $50.00 | Hair/Make-Up: Make-up kits, wipes, eyeliner, hair product. Equipment necessary to make actors look good when lit by powerful lights on stage. Specific needs depend on the show and design requirements. |
| Equip-Non-Capital Equipment (+) | $100.00 | $100.00 | $100.00 | Paint: Mostly paint, rollers, brushes. Equipment necessary to paint a set. Specific needs depend on the show and design requirements. |
| Equip-Non-Capital Equipment (+) | $100.00 | $100.00 | $100.00 | Props: Acquisition of props from various suppliers and materials for constructing props for shows. Specific needs depend on the show and design requirements. |
| Equip-Non-Capital Equipment (+) | $250.00 | $250.00 | $250.00 | Scenic: Wood, carpentry supplies, molding, everything required to build an actual set. We build our own sets from the ground up. Specific needs depend on the show and design requirements. |
| Equip-Non-Capital Equipment (+) | $25.00 | $25.00 | $25.00 | Lighting/Electrics: Lighting rentals, gobos, color gels. Essentially, equipment necessary to execute a well-designed show. Specific needs depend on the show and design requirements. |
| Equip-Non-Capital Equipment (+) | $1,000.00 | $1,000.00 | $1,000.00 | Apparel to be sold at S'n'S's shows (particularly next years Carnival which will be the 100th anniversary of carnival and a great time to sell swag). These materials would be sold at cost, or above cost (depending on the cost of the item). In the past apparel has typically been T-shirts or track jackets, or shot glasses. Income is expected to be double the expense of these items. |
| Equip-Uniforms (+) | $2,000.00 | $2,000.00 | $2,000.00 | Costumes: Costume rentals from various suppliers, purchases from places like Goodwill, fabric, sewing equipment. Specific needs depend on the show and design requirements. |
| Equip-Uniforms (+) | $900.00 | $900.00 | $900.00 | Costumes: Costume rentals from various suppliers, purchases from places like Goodwill, fabric, sewing equipment. Specific needs depend on the show and design requirements. |
| Equip-Uniforms (+) | $500.00 | $500.00 | $500.00 | Costumes: Costume rentals from various suppliers, purchases from places like Goodwill, fabric, sewing equipment. Specific needs depend on the show and design requirements. |
| Equip-Uniforms (+) | $2,400.00 | $2,400.00 | $2,400.00 | Costumes: Costume rentals from various suppliers, purchases from places like Goodwill, fabric, sewing equipment. Specific needs depend on the show and design requirements. |
| Equip-Uniforms (+) | $250.00 | $250.00 | $250.00 | Costumes: Costume rentals from various suppliers, purchases from places like Goodwill, fabric, sewing equipment. Specific needs depend on the show and design requirements. |
| Food Recruitment (+) | $300.00 | $100.00 | $100.00 | Food for our two beginning of year recruitment events/general body meetings. These are typically a standard introductory GBM, and a BBQ in the donor ditch. Typically, we attract about 100 members/prospective members to each of these events. |
| Food-Refreshments for Events (+) | $0.00 | $155.00 | $155.00 | |
| Food-Refreshments for General Body Meetings (+) | $150.00 | $150.00 | $150.00 | Food for 2 Woodscotcns, the GBMs which happen at the end of each year, and the state of the Scotch meeting which occurs at the beginning of the second semester. |
| Ops-Advertising and Publicity (+) | $500.00 | $100.00 | $100.00 | The improv troupe of S'n'S, the no parking players typically require about $500 to operate. Their operational costs are primarily advertising, and buying milk and cereal to be given out at their events. |
| Ops-Advertising and Publicity (+) | $100.00 | $50.00 | $50.00 | Tisbert is the Sketch comedy branch of S'n'S. They are new and had their first ever shows this year, hopefully they will put on good shows next year and will want to advertise. |
| Ops-Advertising and Publicity (+) | $740.00 | $740.00 | $740.00 | Publicity: 11x17' posters, doherty poster, ticket printing, programs. Things that allow us to publicize shows. Based on previous year publicity needs. |
| Ops-Advertising and Publicity (+) | $500.00 | $500.00 | $500.00 | Publicity: 11x17' posters, doherty poster, ticket printing, programs. Things that allow us to publicize shows. Based on previous year publicity needs. |
| Ops-Advertising and Publicity (+) | $1,000.00 | $1,000.00 | $1,000.00 | Publicity: 11x17' posters, doherty poster, ticket printing, programs. Things that allow us to publicize shows. Based on previous year publicity needs. |
| Ops-Advertising and Publicity (+) | $250.00 | $250.00 | $250.00 | Publicity: 11x17' posters, doherty poster, ticket printing, programs. Things that allow us to publicize shows. Based on previous year publicity needs. |
| Ops-Advertising and Publicity (+) | $400.00 | $400.00 | $400.00 | Publicity: 11x17' posters, doherty poster, ticket printing, programs. Things that allow us to publicize shows. Based on previous year publicity needs. |
| Ops-Equipment Repair (+) | $500.00 | $0.00 | $0.00 | Sometimes our stuff breaks and we need to fix it. |
| Ops-General Supplies (+) | $50.00 | $50.00 | $50.00 | General office supplies: tape, staples, files etc |
| Ops-General Supplies (+) | $200.00 | $200.00 | $200.00 | Contingency money for repairs, unexpected situations, or severe inflation of costs. |
| Ops-General Supplies (+) | $100.00 | $100.00 | $100.00 | Contingency money for repairs, unexpected situations, or severe inflation of costs. |
| Ops-General Supplies (+) | $50.00 | $50.00 | $50.00 | Contingency money for repairs, unexpected situations, or severe inflation of costs. |
| Ops-General Supplies (+) | $240.00 | $240.00 | $240.00 | Contingency money for repairs, unexpected situations, or severe inflation of costs. |
| Ops-General Supplies (+) | $200.00 | $200.00 | $200.00 | Contingency money for repairs, unexpected situations, or severe inflation of costs. |
| Ops-General Supplies (+) | $0.00 | $95.00 | $95.00 | |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $50.00 | $0.00 | $0.00 | Printer paper for General office work, script printing, etc. |
| Ops-Operational Computing Expenses (+) | $216.00 | $216.00 | $216.00 | Website hosting Fees. We hold the rights to several Internet sites which we maintain. These include our internal and external websites for general operations and public interfacing and ticket sales. This price covers our web usage for the year |
| Ops-Operational Computing Expenses (+) | $50.00 | $50.00 | $50.00 | Website fee for domain names. We own the domains for the S'n'S public and internal site and common misspellings of both. |
| Ops-Patent and Copyright (+) | $3,000.00 | $3,000.00 | $3,000.00 | Each year for the last three years S'n'S has brought in the British sketch comedy troupe "The Cambridge Footlights" they do an international tour and are very funny. We usually feed and house them at the member's expense, but their show costs $3000 to license each year. |
| Ops-Patent and Copyright (+) | $1,800.00 | $1,800.00 | $1,800.00 | Rights for the show. All of our shows require rights to be performed, This slot, which is a musical, runs for four performances and the rights are usually $1800. |
| Ops-Patent and Copyright (+) | $200.00 | $200.00 | $200.00 | Rights for the show. All of our shows require rights to be performed, This slot runs for 3 performances and the rights are usually $200. |
| Ops-Patent and Copyright (+) | $200.00 | $200.00 | $200.00 | Rights for the show. All of our shows require rights to be performed, This slot, which is a straight play, runs for three performances and the rights are usually $200 |
| Ops-Patent and Copyright (+) | $2,000.00 | $2,000.00 | $2,000.00 | Rights for the show. All of our shows require rights to be performed, This slot, which is a musical, runs for five performances and the rights are usually $2000 |
| Ops-Patent and Copyright (+) | $200.00 | $200.00 | $200.00 | Rights for the show. All of our shows require rights to be performed, This slot runs for three performances and the rights are usually $200 |
| Ops-Postal Services (+) | $100.00 | $0.00 | $0.00 | General postage and correspondence with companies. Often we need to ship mail to companies (ie checks or order forms) and so require some funds to do so. These companies often do not accept digital payment or communication. |
| Ops-Postal Services (+) | $100.00 | $100.00 | $100.00 | Shipping of scripts and scores to rights companies. Throughout the year we receive scripts and scores from rights companies which must be shipped back to them in order to avoid fines. |
| Ops-Postal Services (+) | $200.00 | $150.00 | $150.00 | Throughout the year S'n'S has items shipped to it for use in those shows. These shipments require postage to be paid in addition to the price of the item. As these can't always be predicted in advance I have lumped the charges here under this line item. |
| Ops-Postal Services (+) | $200.00 | $0.00 | $0.00 | Shipping Insurance. When we send materials back to rights companies it is often important to get some amount of shipping insurance as loss of the items results in enormous fines. We ship materials which need to be insured after our Carnival and Halloween shows. |
| Ops-Rental Equipment (+) | $150.00 | $150.00 | $150.00 | The rental of vehicles (usually Zip Trucks and Uhauls) for transportation of materials from stores to campus. This typically applies to wood, as we often buy wood which is longer than the cars owned by organization members. Renting is more economical than having supplies delivered. |
| Ops-Rental Equipment (+) | $200.00 | $200.00 | $200.00 | Sound: Sound board rental, wireless equipment rental, various less-expensive items (batteries, tape, condoms, cable, etc) needed to run sound for a show. Specific needs depend on the show and design requirements. |
| Ops-Rental Equipment (+) | $100.00 | $10.00 | $10.00 | Sound: Q-lab license. Q-lab is a cheap software which allows us to mix and play sounds from a computer. We rent this software for about $2 a day. |
| Ops-Rental Equipment (+) | $10.00 | $10.00 | $10.00 | Sound: Q-lab license. Q-lab is a cheap software which allows us to mix and play sounds from a computer. We rent this software for about $2 a day. |
| Ops-Rental Equipment (+) | $900.00 | $900.00 | $900.00 | Rental of risers for use in UC Rangos. For the carnival show we us Rangos 1 and 2 for our show and we put risers in the back row so that the audience can see. |
| Ops-Rental Equipment (+) | $1,000.00 | $1,000.00 | $1,000.00 | Sound: Sound board rental, wireless equipment rental, various less-expensive items (batteries, tape, condoms, cable, etc) needed to run sound for a show. Specific needs depend on the show and design requirements. |
| Ops-Rental Equipment (+) | $10.00 | $10.00 | $10.00 | Sound: Q-lab license. Q-lab is a cheap software which we use instead of a sound board for our smaller shows. This allows us to mix and play sounds from a computer, the same way a soundboard would. We rent this software for about $2 a day. |
| Revenue-Membership Dues (-) | $0.00 | $0.00 | $0.00 | |
| Revenue-Membership Dues (-) | $0.00 | $0.00 | $0.00 | |
| Revenue-Rental and Sales Income (-) | $10,000.00 | $15,000.00 | $15,000.00 | Ticket Sales from shows (typically we sell tickets at $5/10 for Halloween, Carnival, and Footlights and $3/5 for our three smaller slots) Given our average house sizes this generates roughly $10,000. |
| Revenue-Rental and Sales Income (-) | $2,000.00 | $2,000.00 | $2,000.00 | Sales from show shirts and general apparel including track jackets, S'n'S shirts, and shot glasses. |
By Ocode
| Requested | |
|---|---|
| Capital Expense Fund | $9,000.00 |
| Equip-Non-Capital Equipment | $15,925.00 |
| Equip-Uniforms | $6,050.00 |
| Food Recruitment | $300.00 |
| Food-Refreshments for Events | $0.00 |
| Food-Refreshments for General Body Meetings | $150.00 |
| Ops-Advertising and Publicity | $3,490.00 |
| Ops-Equipment Repair | $500.00 |
| Ops-General Supplies | $840.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $50.00 |
| Ops-Operational Computing Expenses | $266.00 |
| Ops-Patent and Copyright | $7,400.00 |
| Ops-Postal Services | $600.00 |
| Ops-Rental Equipment | $2,370.00 |
| Revenue-Membership Dues | $0.00 |
| Revenue-Rental and Sales Income | $12,000.00 |
| Recommended | |
|---|---|
| Capital Expense Fund | $0.00 |
| Equip-Non-Capital Equipment | $15,575.00 |
| Equip-Uniforms | $6,050.00 |
| Food Recruitment | $100.00 |
| Food-Refreshments for Events | $155.00 |
| Food-Refreshments for General Body Meetings | $150.00 |
| Ops-Advertising and Publicity | $3,040.00 |
| Ops-Equipment Repair | $0.00 |
| Ops-General Supplies | $935.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $0.00 |
| Ops-Operational Computing Expenses | $266.00 |
| Ops-Patent and Copyright | $7,400.00 |
| Ops-Postal Services | $250.00 |
| Ops-Rental Equipment | $2,280.00 |
| Revenue-Membership Dues | $0.00 |
| Revenue-Rental and Sales Income | $17,000.00 |
| Final | |
|---|---|
| Capital Expense Fund | $0.00 |
| Equip-Non-Capital Equipment | $15,575.00 |
| Equip-Uniforms | $6,050.00 |
| Food Recruitment | $100.00 |
| Food-Refreshments for Events | $155.00 |
| Food-Refreshments for General Body Meetings | $150.00 |
| Ops-Advertising and Publicity | $3,040.00 |
| Ops-Equipment Repair | $0.00 |
| Ops-General Supplies | $935.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $0.00 |
| Ops-Operational Computing Expenses | $266.00 |
| Ops-Patent and Copyright | $7,400.00 |
| Ops-Postal Services | $250.00 |
| Ops-Rental Equipment | $2,280.00 |
| Revenue-Membership Dues | $0.00 |
| Revenue-Rental and Sales Income | $17,000.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $37,941.00 |
| Capital | $9,000.00 |
| Revenue | ($12,000.00) |
| Final | $25,941.00 |
| Recommended | |
|---|---|
| Expenditures | $36,201.00 |
| Capital | $0.00 |
| Revenue | ($17,000.00) |
| Final | $19,201.00 |
| Final | |
|---|---|
| Expenditures | $36,201.00 |
| Capital | $0.00 |
| Revenue | ($17,000.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $19,201.00 |
| FY14 Starting Balance | $19,201.00 |