Scotch'n'Soda Budget

FY2013 (July 1 2012 - June 30, 2013)

As one of the nation's oldest student theater organizations, Carnegie Mellon University's Scotch'n'Soda Theatre is an entirely student-run group dedicated to the development of student-written theatrical works and to educating the campus community on all aspects of theatre. Scotch'n'Soda is an interdisciplinary organization that values a versatile and diverse constituency devoted to creating unique, innovative, and entertaining products. In collaborating on these products, Scotch'n'Soda builds a strong social network both on campus and off, fostering a safe, supportive environment for creative exploration and artistic expression. Ticket prices are kept low or are free of charge in order to encourage student patronage, and Scotch'n'Soda strives to make its shows accessible to all audience members while simultaneously challenging them to discover exciting new works and revisiting old favorites. Most importantly, from directing to hanging lighting to acting, painting, and even writing, there are students in every position of every show.

JFC Rep: Seth Vargo (svargo)

Summary

Requested
Expenditures $39,756.00
Capital $244.00
Revenue ($10,500.00)
Final $29,256.00
Recommended
Expenditures $29,989.00
Capital $244.00
Revenue ($13,500.00)
Final $16,489.00
Final
Expenditures $33,345.00
Capital $244.00
Revenue ($15,000.00)
Debt ($0.00)
Rollover ($7,300.88)
Total Subsidy $18,345.00
FY13 Starting Balance $25,645.88

Income and Revenue

Object Code Requested Recommended Final Description
Events and Activities (-) $9,000.00 $9,000.00 $10,500.00

Ticket Sales from shows. Each year we have 5 shows, four of which we sell tickets for. Two shows typically sell at $5 for students and $10 for non-students, the other two typically sell for $3 students, $5 non-students. Given the sizes of our houses and the fact that Homecoming weekend will now occur on a weekend when we can not have a show next year, we anticipate revenue from ticket sales to be significantly less than it was this year.

cover cost of cambridge footlights; needed to get you within the 10% increase

Other Sales (-) $1,500.00 $3,000.00 $3,000.00

T-shirt sales. For each show we typically purchase T-shirts for people working on shows and for audience members to purchase. We typically sell these shirts approximately at cost so the net profit for these shirts is typically $0. If we have extras we sell to audience members above cost.

break even on shirts

Sub-Total -$10,500.00 -$12,000.00 -$13,500.00

Office Supplies

Object Code Requested Recommended Final Description
Paper Supplies (+) $50.00 $50.00 $50.00

printer paper. For basic office work, printing out receipts and receipt cover letters etc.

Office Supplies (+) $50.00 $50.00 $50.00

Tape, Staples, Push pins, Folders, Labels, etc. Basic office supplies required for the upkeep of the administration of the org.

Advertising Public Relations (+) $0.00 $0.00 $0.00

Sub-Total $100.00 $100.00 $100.00

Internet

Object Code Requested Recommended Final Description
Internet Services - External (+) $204.00 $204.00 $204.00

Tele lines monthly charge. S'n'S is charged $17.00 a month for internet usage in our office by the UC

Conference Reg Foreign (+) $96.00 $0.00 $0.00

Correspondence with companies (rights companies and suppliers) via fax, long distance calls etc

use cell phone, or skype; cutting across the board

Sub-Total $300.00 $204.00 $204.00

Postage

Object Code Requested Recommended Final Description
Express Mail & Delivery Svcs (+) $200.00 $200.00 $200.00

shipping fees for equipment and show materials. Often items which we order are time sensitive and need to arrive on a hard deadline for shows. Other times we simply have to pay shipping fees for materials ordered online (unfortunately amazon prime doesn't work on everything)

Freight Charges (+) $100.00 $100.00 $100.00

Postage fees for shipping larger items (typically boxes of scripts, scores and show materials) back to rights companies.

Postage (+) $100.00 $100.00 $100.00

Postage fees for corresponding with companies -- ie mailing checks, contacts, packages etc.

Postage (+) $200.00 $200.00 $200.00

Shipping insurance for materials shipped to rights companies. Some rights companies (MTI in particular) are very snotty when it comes to the return of their materials and are quick to fine us for any materials that have not been received by specific dates. As such it is nice to be able to take out some insurance when shipping, so that if materials don't safely reach their final destination we are covered

Sub-Total $600.00 $600.00 $600.00

Technical Supplies

Object Code Requested Recommended Final Description
Non-capital Equipment (+) $100.00 $100.00 $100.00

Lighting gels and equipment. To light our shows we need to purchase materials such as gels (basically colored plastic sheets) to color our lights, gel holders (metal inserts which hold gels) and other basic lighting equipment like barn doors (to change directions and focus of lights) and gobos (to create patterns in light).

Non-capital Equipment (+) $400.00 $400.00 $400.00

lighting bulbs and lamps. This is more the actual lighting equipment. The lamps and bulbs are basically what produce the light and they are necessary to light our shows. Unfortunately due to planned obsolescence these items wear out and need to be replaced.

Non-capital Equipment (+) $200.00 $200.00 $200.00

spike tape. Spike tape is used to mark down where items placed on stage actually go. This is important to ensure that actors or set crew can consistently place set pieces (and sometimes their own bodies) on a stage. For 5 shows a year we go though a lot of this tape.

Non-capital Equipment (+) $100.00 $100.00 $100.00

Tie lines for cables. This is basically a special kind of rope used to tie things down. We use it to hang backdrops, tie up cords and cables so that people don't trip on them etc. Tie line is one of those things that often needs replacing and that things fall apart when you don't have it.

Non-capital Equipment (+) $100.00 $100.00 $100.00

Musical supplies for pit orchestra. This typically includes things like printing scores, acquiring music stands and gelling music stand lights.

Non-capital Software (+) $200.00 $200.00 $200.00

Sound supplies. This usually involves acquiring software for sound mixing and recording. For our shows we often need sound effects which need to be recorded and played. Software is often required for this (ie. Qlab) .

Other Supplies (+) $100.00 $100.00 $100.00

First aide equipment. ie band-aides and cold packs etc

Other Supplies (+) $700.00 $200.00 $700.00

Gaffers tape. Gaffers tape is a high quality theatrical tape used for almost everything around a theatre. It's like duct tape but better because it leaves less of a residue, is a good insulator and can be easily painted over. It is most often used to tape up the seams in a stage floor. It is very important and equally expensive. For two cases (which is how much we go though each year) the cost is $700.

modest increase from last year; appeal granted

Sub-Total $1,900.00 $1,400.00 $1,900.00

Publicity

Object Code Requested Recommended Final Description
Printing & Publishing External (+) $1,500.00 $700.00 $700.00

Posters, both 11x17s, 8.5x11 posters on regular and color paper and Doherty posters printed on vinyl. This covers all five of our shows, tech interest meeting posters for all shows, and open audition posters for each show. Printed at Kinkos

same as last year

Printing & Publishing External (+) $250.00 $250.00 $250.00

Programs. For 5 shows the cost of programs for each show (typically around 3000 programs)runs about $250 for the cost of paper and printing.

Memberships and Dues (+) $250.00 $0.00 $0.00

Membership cards and pins. Luckily for us we need more of these every year.

not mission critical

Advertising Public Relations (+) $1,000.00 $1,000.00 $1,000.00

Promotional Apparel to be sold to membership and at shows. Swag is the gift that keeps on giving because it offers free publicity every time someone uses it. Also membership seems to like them. In the past this has included Track jackets or t-shirts, sometimes glasses and we are looking into water bottles.

Paper Supplies (+) $300.00 $50.00 $50.00

Tickets. For 5 shows tickets have to be purchased. They usually cost around $300 for all 5 shows and are printed at Fedex

same as last year, go to Purnell

Advertising Public Relations (+) $2,000.00 $2,000.00 $2,000.00

Show shirts. For each of our 5 shows we typically order shirts. This has the double benefit of being a nice keepsake for membership, and an effective piece of promotional material. We sell these shirts at or around cost to membership and at the door to anyone who comes to see our shows and wants to purchase a shirt.

Sub-Total $5,300.00 $4,000.00 $4,000.00

Food/Travel

Object Code Requested Recommended Final Description
Travel Local (+) $100.00 $100.00 $100.00

Gas, Tolls, and ZipCar rental for traveling to rental locations. Occasionally we require the use of a Zip Truck in order to travel to home depot and purchase lumber to construct our sets.

Refreshments (+) $300.00 $75.00 $75.00

Food for two start of advertising & recruitment events including one info session and a barbecue.

will fund 1 BBQ

Refreshments (+) $100.00 $0.00 $0.00

Food for Woodscotch (our end of year membership appreciation event which occurs both semesters)

Refreshments (+) $100.00 $100.00 $100.00

Food for General Body Meetings

Sub-Total $600.00 $275.00 $275.00

Computer use

Object Code Requested Recommended Final Description
Computing Services External (+) $456.00 $100.00 $456.00

Hosting fee for website. S'n'S maintains several websites and pays a hosting fee to slicehost.com of $38/month.

appeal granted, will grant this year, for next year, please look into purchasing your own server as a capital purchase

Capital Expense Fund (+) $244.00 $244.00 $244.00

Theatre Mangaement Software ie ipad apps for stage management, lighting design, production management and budgeting.

Computing Services External (+) $50.00 $10.00 $10.00

Website fee for domains. To hold our website domains we pay $50 annually.

in line with other groups, we'll fund 1 domain

Sub-Total $506.00 $110.00 $466.00

Rentals/Leases

Object Code Requested Recommended Final Description
Patent and Copyright Fees (+) $5,000.00 $3,300.00 $5,000.00

Rights and Royalties for shows and show materials. 5 shows total, 3 straight plays at about $300 each, 2 musicals at about $2050 each. We cannot put on shows without rights.

appeal granted

Lecture Fees and Honorariums (+) $3,000.00 $3,000.00 $3,000.00

Cambridge Footlights Royalty. For the last two years S'n'S has invited the Cambridge Footlights (a British Comedy Troupe) to come to CMU as part of their international tour. They typically perform two near sold out shows and are a lot of fun to have. The fee for their performance is $3000.

Rental-Equipment (+) $1,500.00 $0.00 $800.00

Lighting Rentals from Vincent Lighting and abTech. Often it becomes necessary for S'n'S to rent lights for our shows. The most common suppliers are Vincent Lighting and abTech. Each year we typically spend $1500 on rentals for lights from these locations.

appeal granted in part

Rental-Equipment (+) $2,000.00 $2,000.00 $2,000.00

Lighting Rentals from Three Rivers Entertainment. Because of the changing technical demands of the theatre, many of our shows have started using moving lights. We can occasionally rent these lights from abTech, but often they are using their lights already (like during homecoming this year when all of abTech and Dramas lights were being used to light an awards show) and so it is sometimes necessary to rent lights from Three Rivers Entertainment. They are a convenient but more expensive supplier. We typically spend $2000 on rentals from them.

Rental-Equipment (+) $1,000.00 $1,000.00 $1,000.00

Equipment Rentals from School of Drama.

Rental-Equipment (+) $2,000.00 $2,000.00 $2,000.00

Costume Rentals for all shows. For our 5 shows it is often necessary to rent costume pieces which are either too complicated to make or too specific to buy (ie period dresses such as will be needed for this years Carnival show) in order to put clothes on our actors we need to rent costumes. We usually rent from spotlight costumes.

Rental-Equipment (+) $2,000.00 $0.00 $0.00

Sound Rentals for abTech & other vendors. For all of our shows we have to rent sound boards. These are what allow us to play sound effects, run speakers and monitors etc for our shows. We typically rent from abTech.

abtech has not charged you in the past, if need this, go to senate for special allocations

Rental-Equipment (+) $900.00 $900.00 $900.00

Risers for Rangos for Carnival Show. Each year for carnival we have to rent risers for the last few rows or no one in the back of the house can see the show. This has cost us $900 for the last 4 years.

Sub-Total $17,400.00 $12,200.00 $14,700.00

Equipment Repair

Object Code Requested Recommended Final Description
Equipment Repair (+) $500.00 $500.00 $500.00

Equipment repair.

Sub-Total $500.00 $500.00 $500.00

Books/Tapes

Object Code Requested Recommended Final Description
Books (+) $200.00 $200.00 $200.00

Scripts and Scores. For all of our shows it is necessary to print scripts (and sometimes scores) for our actors.

Printing & Publishing External (+) $200.00 $200.00 $200.00

Materials for photobooks for historical archives and 75 anniversary. We are planning a 75th anni event and for this event we would like to have photo books so that alumni can reminisce. It is also nice for when we periodically have alumni events and activities fairs to show people what we do.

Other Supplies (+) $100.00 $100.00 $100.00

miniDV tapes for filming our shows. We like to have records for the archives and for membership of what we have done. It is also nice to film auditions for shows or rehearsals to aid with the casting and show process.

Sub-Total $500.00 $500.00 $500.00

Photocopying

Object Code Requested Recommended Final Description
Copying and Reproduction External (+) $150.00 $150.00 $150.00

Photocopying items such as reciepts, shipping confirmations, photos, scripts and scores.

Sub-Total $150.00 $150.00 $150.00

No Parking Players

Object Code Requested Recommended Final Description
Advertising Public Relations (+) $500.00 $500.00 $500.00

No parking players is a troupe that exists within S'n'S. They are a self sufficient daughter organization that does improv comedy. They hold workshops every week and shows every other week. They typically spend $500 a year on publicity and events.

Sub-Total $500.00 $500.00 $500.00

Tisbert Sketch Troupe

Object Code Requested Recommended Final Description
Advertising Public Relations (+) $300.00 $300.00 $300.00

Tisbert is the newest troupe of Scotch'n'Soda. Like NPP they are a daughter organization run through S'n'S. They write direct and perform sketch comedy in a model simmilar to the Cambridge Footlights. As they were just founded this year they have not been assigned any money, but they will need about $300 to publicize and run events.

Sub-Total $300.00 $300.00 $300.00

Non-Capital Materials

Object Code Requested Recommended Final Description
Non-capital Equipment (+) $1,500.00 $1,500.00 $1,500.00

Lumber. For each of its 5 shows S'n'S constructs its stage. Given changing set designs it is often necessary to purchase new lumber to either make new standard platforms or flats, specialty platforms or flats, or unique set pieces for shows.

Non-capital Equipment (+) $750.00 $750.00 $750.00

Paint. Each of our sets for our 5 shows needs to be painted and often new paint has to be purchased for each show. If possible we resuse paint, but typically we purchase only as much of a color as we need for a particular show as all shows are different and thus require different paint.

Non-capital Equipment (+) $600.00 $600.00 $600.00

Screws, hinges, brackets bolts, other hardware. These items are materials required to construct set pieces like doors, cabinets etc.

Non-capital Equipment (+) $2,000.00 $2,000.00 $2,000.00

Costume supplies and materials. Though we often rent costumes we also typically buy costume pieces when they are not too specialized (ie shoes, modern style dresses, basic mens pants) or construct costumes when they are intricate (requiring fabric and other costume materials such as tassles, fringe etc). As it is typically frowned upon to send actors on stage naked costumes are fairly important.

Other Supplies (+) $1,000.00 $1,000.00 $1,000.00

Non-Furniture Props. Ie hand props. Any time an actor walks onstage holding an item this is a prop and these are a very important part of theatre. Hand props include things like guns, swords, flowers, letters, magic wands etc.

Non-capital Furniture (+) $1,500.00 $600.00 $600.00

Set Props. This is typically furniture used as set dressings in shows. As an example, in our Homecoming show Urinetown we used several tables chairs and other furniture items to set the scene.

modest increase from last year

Other Supplies (+) $750.00 $500.00 $500.00

Make-up and Hair supplies. As we are charging people to look at a bunch of actors for a few hours it is usually nice if the actors look good. Therefore makeup is required. More importantly, understage lights actors who are not wearing proper makeup appear washed out and inhuman. Makeup and hair effects are commonly used to establish a character -- ie an old person is made up in a specific manor. These items typically include normal stage makeup, makeup wipes, hairspray, etc.

same as last year

Non-capital Equipment (+) $800.00 $0.00 $0.00

Tools, ie. hammers, wrenches,m screw guns, bolt head bits etc. Basic tools required for building our stages. As many of our stages are quite complicated it is good to have as many working tools as possible. These tools are unfortunatly the exact sort of item that obsolesce quickly and so they need to be replaced often.

gave you this last year, use equipment repair money to fix existing tools

Lecture Fees and Honorariums (+) $200.00 $200.00 $200.00

Safety Training Session. Given that we work with a lot of heavy duty power tools (ie saws) and work long hours constructing sets it is a good idea to have a safety training session each year. We have in the past recieved this session from EMS for $200.

Sub-Total $9,100.00 $7,150.00 $7,150.00

Alumni Development

Object Code Requested Recommended Final Description
Conference/Tournament Reg Domestic (+) $1,000.00 $1,000.00 $1,000.00

Materials for 75th Anniversary Event Set up. S'n'S is about to have its 75th birthday (Carnival 2013) and as such alumni relations and the S'n'S alumni board have decieded to host a big event to celebrate. The specific details for this event are still being worked out but there will almost certainly be a large dinner and presentation detailing the history and progress made by the org in the last 74 years. This will require money to rent tables, chairs, food, presentation equipment etc.

Advertising Public Relations (+) $1,000.00 $1,000.00 $1,000.00

75th Anniversary Apparel for members, alumni and interested audience members at our Carnival 2013 show. Having specific promational apparel for this event will help excite members and alumni alike. This apparel would likely be sold close to cost. It will solidify the event in peoples minds and hopefully inspire S'n'S alumni to give back both to S'n'S and the school. This apparel will also be available to the general public for purchase.

Other Sales (-) $0.00 $1,500.00 $1,500.00

we will subsidize event for current cmu students ($500)

Sub-Total $2,000.00 $500.00 $500.00

By Object Code

Object Code Requested Recommended Final Description
Advertising Public Relations (+) $1,000.00 $1,000.00 $1,000.00 Promotional Apparel to be sold to membership and at shows. Swag is the gift that keeps on giving because it offers free publicity every time someone uses it. Also membership seems to like them. In the past this has included Track jackets or t-shirts, sometimes glasses and we are looking into water bottles.
Advertising Public Relations (+) $2,000.00 $2,000.00 $2,000.00 Show shirts. For each of our 5 shows we typically order shirts. This has the double benefit of being a nice keepsake for membership, and an effective piece of promotional material. We sell these shirts at or around cost to membership and at the door to anyone who comes to see our shows and wants to purchase a shirt.
Advertising Public Relations (+) $500.00 $500.00 $500.00 No parking players is a troupe that exists within S'n'S. They are a self sufficient daughter organization that does improv comedy. They hold workshops every week and shows every other week. They typically spend $500 a year on publicity and events.
Advertising Public Relations (+) $300.00 $300.00 $300.00 Tisbert is the newest troupe of Scotch'n'Soda. Like NPP they are a daughter organization run through S'n'S. They write direct and perform sketch comedy in a model simmilar to the Cambridge Footlights. As they were just founded this year they have not been assigned any money, but they will need about $300 to publicize and run events.
Advertising Public Relations (+) $1,000.00 $1,000.00 $1,000.00 75th Anniversary Apparel for members, alumni and interested audience members at our Carnival 2013 show. Having specific promational apparel for this event will help excite members and alumni alike. This apparel would likely be sold close to cost. It will solidify the event in peoples minds and hopefully inspire S'n'S alumni to give back both to S'n'S and the school. This apparel will also be available to the general public for purchase.
Advertising Public Relations (+) $0.00 $0.00 $0.00
Books (+) $200.00 $200.00 $200.00 Scripts and Scores. For all of our shows it is necessary to print scripts (and sometimes scores) for our actors.
Capital Expense Fund (+) $244.00 $244.00 $244.00 Theatre Mangaement Software ie ipad apps for stage management, lighting design, production management and budgeting.
Computing Services External (+) $456.00 $100.00 $456.00 Hosting fee for website. S'n'S maintains several websites and pays a hosting fee to slicehost.com of $38/month.
Computing Services External (+) $50.00 $10.00 $10.00 Website fee for domains. To hold our website domains we pay $50 annually.
Conference Reg Foreign (+) $96.00 $0.00 $0.00 Correspondence with companies (rights companies and suppliers) via fax, long distance calls etc
Conference/Tournament Reg Domestic (+) $1,000.00 $1,000.00 $1,000.00 Materials for 75th Anniversary Event Set up. S'n'S is about to have its 75th birthday (Carnival 2013) and as such alumni relations and the S'n'S alumni board have decieded to host a big event to celebrate. The specific details for this event are still being worked out but there will almost certainly be a large dinner and presentation detailing the history and progress made by the org in the last 74 years. This will require money to rent tables, chairs, food, presentation equipment etc.
Copying and Reproduction External (+) $150.00 $150.00 $150.00 Photocopying items such as reciepts, shipping confirmations, photos, scripts and scores.
Equipment Repair (+) $500.00 $500.00 $500.00 Equipment repair.
Events and Activities (-) $9,000.00 $9,000.00 $10,500.00 Ticket Sales from shows. Each year we have 5 shows, four of which we sell tickets for. Two shows typically sell at $5 for students and $10 for non-students, the other two typically sell for $3 students, $5 non-students. Given the sizes of our houses and the fact that Homecoming weekend will now occur on a weekend when we can not have a show next year, we anticipate revenue from ticket sales to be significantly less than it was this year.
Express Mail & Delivery Svcs (+) $200.00 $200.00 $200.00 shipping fees for equipment and show materials. Often items which we order are time sensitive and need to arrive on a hard deadline for shows. Other times we simply have to pay shipping fees for materials ordered online (unfortunately amazon prime doesn't work on everything)
Freight Charges (+) $100.00 $100.00 $100.00 Postage fees for shipping larger items (typically boxes of scripts, scores and show materials) back to rights companies.
Internet Services - External (+) $204.00 $204.00 $204.00 Tele lines monthly charge. S'n'S is charged $17.00 a month for internet usage in our office by the UC
Lecture Fees and Honorariums (+) $3,000.00 $3,000.00 $3,000.00 Cambridge Footlights Royalty. For the last two years S'n'S has invited the Cambridge Footlights (a British Comedy Troupe) to come to CMU as part of their international tour. They typically perform two near sold out shows and are a lot of fun to have. The fee for their performance is $3000.
Lecture Fees and Honorariums (+) $200.00 $200.00 $200.00 Safety Training Session. Given that we work with a lot of heavy duty power tools (ie saws) and work long hours constructing sets it is a good idea to have a safety training session each year. We have in the past recieved this session from EMS for $200.
Memberships and Dues (+) $250.00 $0.00 $0.00 Membership cards and pins. Luckily for us we need more of these every year.
Non-capital Equipment (+) $100.00 $100.00 $100.00 Lighting gels and equipment. To light our shows we need to purchase materials such as gels (basically colored plastic sheets) to color our lights, gel holders (metal inserts which hold gels) and other basic lighting equipment like barn doors (to change directions and focus of lights) and gobos (to create patterns in light).
Non-capital Equipment (+) $400.00 $400.00 $400.00 lighting bulbs and lamps. This is more the actual lighting equipment. The lamps and bulbs are basically what produce the light and they are necessary to light our shows. Unfortunately due to planned obsolescence these items wear out and need to be replaced.
Non-capital Equipment (+) $200.00 $200.00 $200.00 spike tape. Spike tape is used to mark down where items placed on stage actually go. This is important to ensure that actors or set crew can consistently place set pieces (and sometimes their own bodies) on a stage. For 5 shows a year we go though a lot of this tape.
Non-capital Equipment (+) $100.00 $100.00 $100.00 Tie lines for cables. This is basically a special kind of rope used to tie things down. We use it to hang backdrops, tie up cords and cables so that people don't trip on them etc. Tie line is one of those things that often needs replacing and that things fall apart when you don't have it.
Non-capital Equipment (+) $100.00 $100.00 $100.00 Musical supplies for pit orchestra. This typically includes things like printing scores, acquiring music stands and gelling music stand lights.
Non-capital Equipment (+) $1,500.00 $1,500.00 $1,500.00 Lumber. For each of its 5 shows S'n'S constructs its stage. Given changing set designs it is often necessary to purchase new lumber to either make new standard platforms or flats, specialty platforms or flats, or unique set pieces for shows.
Non-capital Equipment (+) $750.00 $750.00 $750.00 Paint. Each of our sets for our 5 shows needs to be painted and often new paint has to be purchased for each show. If possible we resuse paint, but typically we purchase only as much of a color as we need for a particular show as all shows are different and thus require different paint.
Non-capital Equipment (+) $600.00 $600.00 $600.00 Screws, hinges, brackets bolts, other hardware. These items are materials required to construct set pieces like doors, cabinets etc.
Non-capital Equipment (+) $2,000.00 $2,000.00 $2,000.00 Costume supplies and materials. Though we often rent costumes we also typically buy costume pieces when they are not too specialized (ie shoes, modern style dresses, basic mens pants) or construct costumes when they are intricate (requiring fabric and other costume materials such as tassles, fringe etc). As it is typically frowned upon to send actors on stage naked costumes are fairly important.
Non-capital Equipment (+) $800.00 $0.00 $0.00 Tools, ie. hammers, wrenches,m screw guns, bolt head bits etc. Basic tools required for building our stages. As many of our stages are quite complicated it is good to have as many working tools as possible. These tools are unfortunatly the exact sort of item that obsolesce quickly and so they need to be replaced often.
Non-capital Furniture (+) $1,500.00 $600.00 $600.00 Set Props. This is typically furniture used as set dressings in shows. As an example, in our Homecoming show Urinetown we used several tables chairs and other furniture items to set the scene.
Non-capital Software (+) $200.00 $200.00 $200.00 Sound supplies. This usually involves acquiring software for sound mixing and recording. For our shows we often need sound effects which need to be recorded and played. Software is often required for this (ie. Qlab) .
Office Supplies (+) $50.00 $50.00 $50.00 Tape, Staples, Push pins, Folders, Labels, etc. Basic office supplies required for the upkeep of the administration of the org.
Other Sales (-) $1,500.00 $3,000.00 $3,000.00 T-shirt sales. For each show we typically purchase T-shirts for people working on shows and for audience members to purchase. We typically sell these shirts approximately at cost so the net profit for these shirts is typically $0. If we have extras we sell to audience members above cost.
Other Sales (-) $0.00 $1,500.00 $1,500.00
Other Supplies (+) $100.00 $100.00 $100.00 First aide equipment. ie band-aides and cold packs etc
Other Supplies (+) $700.00 $200.00 $700.00 Gaffers tape. Gaffers tape is a high quality theatrical tape used for almost everything around a theatre. It's like duct tape but better because it leaves less of a residue, is a good insulator and can be easily painted over. It is most often used to tape up the seams in a stage floor. It is very important and equally expensive. For two cases (which is how much we go though each year) the cost is $700.
Other Supplies (+) $100.00 $100.00 $100.00 miniDV tapes for filming our shows. We like to have records for the archives and for membership of what we have done. It is also nice to film auditions for shows or rehearsals to aid with the casting and show process.
Other Supplies (+) $1,000.00 $1,000.00 $1,000.00 Non-Furniture Props. Ie hand props. Any time an actor walks onstage holding an item this is a prop and these are a very important part of theatre. Hand props include things like guns, swords, flowers, letters, magic wands etc.
Other Supplies (+) $750.00 $500.00 $500.00 Make-up and Hair supplies. As we are charging people to look at a bunch of actors for a few hours it is usually nice if the actors look good. Therefore makeup is required. More importantly, understage lights actors who are not wearing proper makeup appear washed out and inhuman. Makeup and hair effects are commonly used to establish a character -- ie an old person is made up in a specific manor. These items typically include normal stage makeup, makeup wipes, hairspray, etc.
Paper Supplies (+) $50.00 $50.00 $50.00 printer paper. For basic office work, printing out receipts and receipt cover letters etc.
Paper Supplies (+) $300.00 $50.00 $50.00 Tickets. For 5 shows tickets have to be purchased. They usually cost around $300 for all 5 shows and are printed at Fedex
Patent and Copyright Fees (+) $5,000.00 $3,300.00 $5,000.00 Rights and Royalties for shows and show materials. 5 shows total, 3 straight plays at about $300 each, 2 musicals at about $2050 each. We cannot put on shows without rights.
Postage (+) $100.00 $100.00 $100.00 Postage fees for corresponding with companies -- ie mailing checks, contacts, packages etc.
Postage (+) $200.00 $200.00 $200.00 Shipping insurance for materials shipped to rights companies. Some rights companies (MTI in particular) are very snotty when it comes to the return of their materials and are quick to fine us for any materials that have not been received by specific dates. As such it is nice to be able to take out some insurance when shipping, so that if materials don't safely reach their final destination we are covered
Printing & Publishing External (+) $1,500.00 $700.00 $700.00 Posters, both 11x17s, 8.5x11 posters on regular and color paper and Doherty posters printed on vinyl. This covers all five of our shows, tech interest meeting posters for all shows, and open audition posters for each show. Printed at Kinkos
Printing & Publishing External (+) $250.00 $250.00 $250.00 Programs. For 5 shows the cost of programs for each show (typically around 3000 programs)runs about $250 for the cost of paper and printing.
Printing & Publishing External (+) $200.00 $200.00 $200.00 Materials for photobooks for historical archives and 75 anniversary. We are planning a 75th anni event and for this event we would like to have photo books so that alumni can reminisce. It is also nice for when we periodically have alumni events and activities fairs to show people what we do.
Refreshments (+) $300.00 $75.00 $75.00 Food for two start of advertising & recruitment events including one info session and a barbecue.
Refreshments (+) $100.00 $0.00 $0.00 Food for Woodscotch (our end of year membership appreciation event which occurs both semesters)
Refreshments (+) $100.00 $100.00 $100.00 Food for General Body Meetings
Rental-Equipment (+) $1,500.00 $0.00 $800.00 Lighting Rentals from Vincent Lighting and abTech. Often it becomes necessary for S'n'S to rent lights for our shows. The most common suppliers are Vincent Lighting and abTech. Each year we typically spend $1500 on rentals for lights from these locations.
Rental-Equipment (+) $2,000.00 $2,000.00 $2,000.00 Lighting Rentals from Three Rivers Entertainment. Because of the changing technical demands of the theatre, many of our shows have started using moving lights. We can occasionally rent these lights from abTech, but often they are using their lights already (like during homecoming this year when all of abTech and Dramas lights were being used to light an awards show) and so it is sometimes necessary to rent lights from Three Rivers Entertainment. They are a convenient but more expensive supplier. We typically spend $2000 on rentals from them.
Rental-Equipment (+) $1,000.00 $1,000.00 $1,000.00 Equipment Rentals from School of Drama.
Rental-Equipment (+) $2,000.00 $2,000.00 $2,000.00 Costume Rentals for all shows. For our 5 shows it is often necessary to rent costume pieces which are either too complicated to make or too specific to buy (ie period dresses such as will be needed for this years Carnival show) in order to put clothes on our actors we need to rent costumes. We usually rent from spotlight costumes.
Rental-Equipment (+) $2,000.00 $0.00 $0.00 Sound Rentals for abTech & other vendors. For all of our shows we have to rent sound boards. These are what allow us to play sound effects, run speakers and monitors etc for our shows. We typically rent from abTech.
Rental-Equipment (+) $900.00 $900.00 $900.00 Risers for Rangos for Carnival Show. Each year for carnival we have to rent risers for the last few rows or no one in the back of the house can see the show. This has cost us $900 for the last 4 years.
Travel Local (+) $100.00 $100.00 $100.00 Gas, Tolls, and ZipCar rental for traveling to rental locations. Occasionally we require the use of a Zip Truck in order to travel to home depot and purchase lumber to construct our sets.

By Ocode

Requested
Advertising Public Relations $4,800.00
Books $200.00
Capital Expense Fund $244.00
Computing Services External $506.00
Conference Reg Foreign $96.00
Conference/Tournament Reg Domestic $1,000.00
Copying and Reproduction External $150.00
Equipment Repair $500.00
Events and Activities $9,000.00
Express Mail & Delivery Svcs $200.00
Freight Charges $100.00
Internet Services - External $204.00
Lecture Fees and Honorariums $3,200.00
Memberships and Dues $250.00
Non-capital Equipment $6,550.00
Non-capital Furniture $1,500.00
Non-capital Software $200.00
Office Supplies $50.00
Other Sales $1,500.00
Other Supplies $2,650.00
Paper Supplies $350.00
Patent and Copyright Fees $5,000.00
Postage $300.00
Printing & Publishing External $1,950.00
Refreshments $500.00
Rental-Equipment $9,400.00
Travel Local $100.00
Recommended
Advertising Public Relations $4,800.00
Books $200.00
Capital Expense Fund $244.00
Computing Services External $110.00
Conference Reg Foreign $0.00
Conference/Tournament Reg Domestic $1,000.00
Copying and Reproduction External $150.00
Equipment Repair $500.00
Events and Activities $9,000.00
Express Mail & Delivery Svcs $200.00
Freight Charges $100.00
Internet Services - External $204.00
Lecture Fees and Honorariums $3,200.00
Memberships and Dues $0.00
Non-capital Equipment $5,750.00
Non-capital Furniture $600.00
Non-capital Software $200.00
Office Supplies $50.00
Other Sales $4,500.00
Other Supplies $1,900.00
Paper Supplies $100.00
Patent and Copyright Fees $3,300.00
Postage $300.00
Printing & Publishing External $1,150.00
Refreshments $175.00
Rental-Equipment $5,900.00
Travel Local $100.00
Final
Advertising Public Relations $4,800.00
Books $200.00
Capital Expense Fund $244.00
Computing Services External $466.00
Conference Reg Foreign $0.00
Conference/Tournament Reg Domestic $1,000.00
Copying and Reproduction External $150.00
Equipment Repair $500.00
Events and Activities $10,500.00
Express Mail & Delivery Svcs $200.00
Freight Charges $100.00
Internet Services - External $204.00
Lecture Fees and Honorariums $3,200.00
Memberships and Dues $0.00
Non-capital Equipment $5,750.00
Non-capital Furniture $600.00
Non-capital Software $200.00
Office Supplies $50.00
Other Sales $4,500.00
Other Supplies $2,400.00
Paper Supplies $100.00
Patent and Copyright Fees $5,000.00
Postage $300.00
Printing & Publishing External $1,150.00
Refreshments $175.00
Rental-Equipment $6,700.00
Travel Local $100.00

Summary

Requested
Expenditures $39,756.00
Capital $244.00
Revenue ($10,500.00)
Final $29,256.00
Recommended
Expenditures $29,989.00
Capital $244.00
Revenue ($13,500.00)
Final $16,489.00
Final
Expenditures $33,345.00
Capital $244.00
Revenue ($15,000.00)
Debt ($0.00)
Rollover ($7,300.88)
Total Subsidy $18,345.00
FY13 Starting Balance $25,645.88