Rugby Football Club Budget
FY2014 (July 1, 2013 - June 30, 2014)
Competitive athletic team that plays rugby against other schools. Requires no experience, builds teamwork, and provides an opportunity for exercise and good health.
JFC Rep: Big Roy (sohinir)
Summary
| Requested | |
|---|---|
| Expenditures | $18,356.00 |
| Capital | $580.00 |
| Revenue | ($6,600.00) |
| Final | $11,756.00 |
| Recommended | |
|---|---|
| Expenditures | $12,950.64 |
| Capital | $290.00 |
| Revenue | ($6,600.00) |
| Final | $6,350.64 |
| Final | |
|---|---|
| Expenditures | $12,950.64 |
| Capital | $290.00 |
| Revenue | ($6,600.00) |
| Debt | ($206.86) |
| Rollover | ($0.00) |
| Total Subsidy | $6,350.64 |
| FY14 Starting Balance | $6,143.78 |
Debt/Rollover Explanation:
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Revenue-Membership Dues (-) | $1,700.00 | $1,700.00 | $1,700.00 |
Fall Dues - $85/member (20 members) Fall dues are partially put towards any bus fees that go over the budgeted amount. With games in Ohio and West Virginia sometimes travel and games (we play 2 games A side and B side each weekend) take longer than the allocated time by the bus company. 25 towards league dues per person. Rest goes towards travel/lodging |
| Revenue-Membership Dues (-) | $1,700.00 | $1,700.00 | $1,700.00 |
Spring Dues - $85/member (20 members) Spring dues are partially put towards housing accommodations. The amount of money that the school gives us for housing is not enough for anywhere decent at all. Last year we stayed at a Motel 6 at a reduced group rate and we still had to pay out of pocket. Other spring dues will go to other local tournament registration fees that are not annual, or referee fees for games scheduled in the Spring. 25 towards league dues per person. Rest goes towards travel/lodging |
| Revenue-Fundraising Income (-) | $3,200.00 | $3,200.00 | $3,200.00 |
Average $400/month (8 months) - Sale of team gear through Boathouse Sports - Egg fundraiser - Team takeover (Wendy's) $500 goes towards travel/lodging, $200 goes towards food/snacks for games |
| Sub-Total | -$6,600.00 | -$6,600.00 | -$6,600.00 |
Personnel
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Salary-Consulting Services (+) | $1,000.00 | $1,000.00 | $1,000.00 |
Referees - $100/game (10 games) |
| Salary-Instructors and Coaching (+) | $1,000.00 | $0.00 | $0.00 |
Assistant Coach - 15+ years of experience - Runs weekly practices (2-3 practices/week @ 2 hours/practice) - Manages the team during games Will be funded by athletics |
| Sub-Total | $2,000.00 | $1,000.00 | $1,000.00 |
Equipment
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Equipment Repair (+) | $800.00 | $500.00 | $500.00 |
Rugby Balls - Due to intensive use our rugby balls will need to be replaced (e.g. broken bladders, loss of grip) - Training balls $30/ball (10 balls) - Pass developer $60/ball (5 balls) - Match balls $100/ball (2 balls) Will fund half practice balls and all match balls |
| Ops-General Supplies (+) | $500.00 | $200.00 | $200.00 |
Club sports has put an increased emphasis on safety, since we do not have the funding for CPR training they have asked us to keep medical kits with us at all times (during practice and at games), as in past years we have used on average 4 heavy duty rugby medical kits On par with other organizations requiring first aid kits for next year |
| Capital Expense Fund (+) | $480.00 | $240.00 | $240.00 |
Rucking Shields - Due to intensive use our rucking shields will need to be replaced (e.g. torn plastic exterior, interior stuffing loss) - The football team had given us tackle dummies that served a similar purpose, but due to the nature of the sport of football the interior of their tackle dummies included solid metal poles, which made them of no use to us in rugby where we do not wear pads - Rucking shields $120/shield (4 shields) Will fund 2 |
| Equip-Non-Capital Equipment (+) | $240.00 | $0.00 | $0.00 |
Since rugby is not a well-known sport in the United States, we would like to buy 3 informational DVDs at $80 each, to teach the team more about the game and its history, and some famous players and matches. This will help to maintain our membership. A lot of new members get discouraged with their lack of knowledge on the game and a lot of the rules are difficult to understand without a visual aid. However the season is so close to the beginning of school that we do not have time to catch other players up, otherwise we will be unprepared for the games. Youtube has great resources! |
| Ops-General Supplies (+) | $256.00 | $20.64 | $20.64 |
Big emphasis on safety this year after all of our injuries in the past few years Ice - $16/bag (16 bags: 12 games 4 tournaments) Save-Mor beer and pop has bags of ice for 1.29/bag |
| Ops-General Supplies (+) | $360.00 | $180.00 | $180.00 |
Big emphasis on safety this year after all of our injuries in the past few years Pre-wrap - $8/roll (20 rolls) Medical tape - $10/roll (20 rolls) In past year pre-wrap is funded, while medical tape was not funded. Pre-wrap is used before applying (wrapping) medical tape. It is used as a form of injury prevention and is necessary for also prevention of certain common rugby injuries such as cauliflower ear in the front row position (the players who bump heads against the opposing team). Look at Amazon.com for a good deal. |
| Capital Expense Fund (+) | $100.00 | $50.00 | $50.00 |
Agility Ladders - $50/ladder (2 ladders) - The rungs on our agility ladders are actually broken, we have been using a teammates during the time being Buy one |
| Sub-Total | $2,156.00 | $900.64 | $900.64 |
Registration
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Registration and Tournaments (+) | $1,000.00 | $1,000.00 | $1,000.00 |
National Registration - $50/player (20 players) USA Rugby requires that each player is registered to play |
| Ops-Registration and Tournaments (+) | $250.00 | $250.00 | $250.00 |
National Registration - $250/team USA Rugby requires that each team is registered to play |
| Ops-Registration and Tournaments (+) | $150.00 | $150.00 | $150.00 |
National Registration - $75/coach (2 coaches) USA Rugby requires that each coach is registered to coach (including USA Rugby's new initiative to have all coaches take a Safe Sport course and background screened) |
| Sub-Total | $1,400.00 | $1,400.00 | $1,400.00 |
Recruitment
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Advertising and Publicity (+) | $200.00 | $100.00 | $100.00 |
Printing - Posters to advertise yearly alumni game, fundraisers, and recruit new members - Business cards to pass out at the activities fair JFC subsidizes $100 for club promotion |
| Sub-Total | $200.00 | $100.00 | $100.00 |
Tournament Fees
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Travel-Professional Vehicle Services (+) | $1,200.00 | $1,050.00 | $1,050.00 |
Transportation to and from our 3 local tournaments - $400/bus (3 buses) Actual cost is about 350 per bus |
| Travel-Hotel and Lodging (+) | $750.00 | $750.00 | $750.00 |
Motel accommodations for Cherry Blossom Tournament - 2 nights, 20 players & 2 coaches, 4 players/room, the reason more money is being requested than in the previous year is because we have realized that the prices for lodging rise around D.C. during the Cherry Blossom Festival because of lots of outside tourists |
| Travel-Rental Car (+) | $1,500.00 | $1,200.00 | $1,200.00 |
Travel accommodations for 2 twelve seater vans to take the team of 20 players & 2 coaches to the Cherry Blossom Tournament in D.C. (includes the price of gas) Based on actual cost |
| Ops-Registration and Tournaments (+) | $1,350.00 | $1,350.00 | $1,350.00 |
Registration $450/tournament (4 tournaments) - Cherry Blossom Tournament - hosted by the Washington D.C. Rugby Football Club the Cherry Blossom Tournament is a large national invite only tournament held over 3 days in Washington D.C. - Pittsburgh Rugby Collegiate Classic - hosted by the Pittsburgh Rugby Football Club the Pittsburgh Rugby Collegiate Classic is a tournament featuring men and women from the Midwest and Mid-Atlantic regions - Annual Gaelic Cup - hosted by the Westmoreland Highlanders Rugby Club the Annual Gaelic Cup is held between teams from Pennsylvania, Ohio, and West Virginia - Annual Frostbite Tournament - hosted by the Hempfield Knightmare Rugby Club the Annual Frostbite Tournament is a tournament meant for team preparation held in the early Spring |
| Sub-Total | $4,800.00 | $4,350.00 | $4,350.00 |
Regular Season
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Travel-Professional Vehicle Services (+) | $4,800.00 | $2,400.00 | $2,400.00 |
Transportation to and from games - $400/bus (12 buses) Will fund half based on previous spending. Please do not buy a bus to your formal as you have in past year. Seeing this on your FY14 actual spending will flag an automatic probation |
| Food-Meals for Members (+) | $200.00 | $0.00 | $0.00 |
Water and energy bars for halftime Personal expense |
| Ops-Rental Facilities (+) | $2,800.00 | $2,800.00 | $2,800.00 |
Carnegie Mellon does not have regulation sized rugby fields so we rent Founder's Field from the Pittsburgh Harlequins Rugby Football Club - $350/game (8 games) |
| Sub-Total | $7,800.00 | $5,200.00 | $5,200.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Expense Fund (+) | $480.00 | $240.00 | $240.00 | Rucking Shields - Due to intensive use our rucking shields will need to be replaced (e.g. torn plastic exterior, interior stuffing loss) - The football team had given us tackle dummies that served a similar purpose, but due to the nature of the sport of football the interior of their tackle dummies included solid metal poles, which made them of no use to us in rugby where we do not wear pads - Rucking shields $120/shield (4 shields) |
| Capital Expense Fund (+) | $100.00 | $50.00 | $50.00 | Agility Ladders - $50/ladder (2 ladders) - The rungs on our agility ladders are actually broken, we have been using a teammates during the time being |
| Equip-Non-Capital Equipment (+) | $240.00 | $0.00 | $0.00 | Since rugby is not a well-known sport in the United States, we would like to buy 3 informational DVDs at $80 each, to teach the team more about the game and its history, and some famous players and matches. This will help to maintain our membership. A lot of new members get discouraged with their lack of knowledge on the game and a lot of the rules are difficult to understand without a visual aid. However the season is so close to the beginning of school that we do not have time to catch other players up, otherwise we will be unprepared for the games. |
| Food-Meals for Members (+) | $200.00 | $0.00 | $0.00 | Water and energy bars for halftime |
| Ops-Advertising and Publicity (+) | $200.00 | $100.00 | $100.00 | Printing - Posters to advertise yearly alumni game, fundraisers, and recruit new members - Business cards to pass out at the activities fair |
| Ops-Equipment Repair (+) | $800.00 | $500.00 | $500.00 | Rugby Balls - Due to intensive use our rugby balls will need to be replaced (e.g. broken bladders, loss of grip) - Training balls $30/ball (10 balls) - Pass developer $60/ball (5 balls) - Match balls $100/ball (2 balls) |
| Ops-General Supplies (+) | $500.00 | $200.00 | $200.00 | Club sports has put an increased emphasis on safety, since we do not have the funding for CPR training they have asked us to keep medical kits with us at all times (during practice and at games), as in past years we have used on average 4 heavy duty rugby medical kits |
| Ops-General Supplies (+) | $256.00 | $20.64 | $20.64 | Big emphasis on safety this year after all of our injuries in the past few years Ice - $16/bag (16 bags: 12 games 4 tournaments) |
| Ops-General Supplies (+) | $360.00 | $180.00 | $180.00 | Big emphasis on safety this year after all of our injuries in the past few years Pre-wrap - $8/roll (20 rolls) Medical tape - $10/roll (20 rolls) In past year pre-wrap is funded, while medical tape was not funded. Pre-wrap is used before applying (wrapping) medical tape. It is used as a form of injury prevention and is necessary for also prevention of certain common rugby injuries such as cauliflower ear in the front row position (the players who bump heads against the opposing team). |
| Ops-Registration and Tournaments (+) | $1,350.00 | $1,350.00 | $1,350.00 | Registration $450/tournament (4 tournaments) - Cherry Blossom Tournament - hosted by the Washington D.C. Rugby Football Club the Cherry Blossom Tournament is a large national invite only tournament held over 3 days in Washington D.C. - Pittsburgh Rugby Collegiate Classic - hosted by the Pittsburgh Rugby Football Club the Pittsburgh Rugby Collegiate Classic is a tournament featuring men and women from the Midwest and Mid-Atlantic regions - Annual Gaelic Cup - hosted by the Westmoreland Highlanders Rugby Club the Annual Gaelic Cup is held between teams from Pennsylvania, Ohio, and West Virginia - Annual Frostbite Tournament - hosted by the Hempfield Knightmare Rugby Club the Annual Frostbite Tournament is a tournament meant for team preparation held in the early Spring |
| Ops-Registration and Tournaments (+) | $1,000.00 | $1,000.00 | $1,000.00 | National Registration - $50/player (20 players) USA Rugby requires that each player is registered to play |
| Ops-Registration and Tournaments (+) | $250.00 | $250.00 | $250.00 | National Registration - $250/team USA Rugby requires that each team is registered to play |
| Ops-Registration and Tournaments (+) | $150.00 | $150.00 | $150.00 | National Registration - $75/coach (2 coaches) USA Rugby requires that each coach is registered to coach (including USA Rugby's new initiative to have all coaches take a Safe Sport course and background screened) |
| Ops-Rental Facilities (+) | $2,800.00 | $2,800.00 | $2,800.00 | Carnegie Mellon does not have regulation sized rugby fields so we rent Founder's Field from the Pittsburgh Harlequins Rugby Football Club - $350/game (8 games) |
| Revenue-Fundraising Income (-) | $3,200.00 | $3,200.00 | $3,200.00 | Average $400/month (8 months) - Sale of team gear through Boathouse Sports - Egg fundraiser - Team takeover (Wendy's) |
| Revenue-Membership Dues (-) | $1,700.00 | $1,700.00 | $1,700.00 | Fall Dues - $85/member (20 members) Fall dues are partially put towards any bus fees that go over the budgeted amount. With games in Ohio and West Virginia sometimes travel and games (we play 2 games A side and B side each weekend) take longer than the allocated time by the bus company. |
| Revenue-Membership Dues (-) | $1,700.00 | $1,700.00 | $1,700.00 | Spring Dues - $85/member (20 members) Spring dues are partially put towards housing accommodations. The amount of money that the school gives us for housing is not enough for anywhere decent at all. Last year we stayed at a Motel 6 at a reduced group rate and we still had to pay out of pocket. Other spring dues will go to other local tournament registration fees that are not annual, or referee fees for games scheduled in the Spring. |
| Salary-Consulting Services (+) | $1,000.00 | $1,000.00 | $1,000.00 | Referees - $100/game (10 games) |
| Salary-Instructors and Coaching (+) | $1,000.00 | $0.00 | $0.00 | Assistant Coach - 15+ years of experience - Runs weekly practices (2-3 practices/week @ 2 hours/practice) - Manages the team during games |
| Travel-Hotel and Lodging (+) | $750.00 | $750.00 | $750.00 | Motel accommodations for Cherry Blossom Tournament - 2 nights, 20 players & 2 coaches, 4 players/room, the reason more money is being requested than in the previous year is because we have realized that the prices for lodging rise around D.C. during the Cherry Blossom Festival because of lots of outside tourists |
| Travel-Professional Vehicle Services (+) | $4,800.00 | $2,400.00 | $2,400.00 | Transportation to and from games - $400/bus (12 buses) |
| Travel-Professional Vehicle Services (+) | $1,200.00 | $1,050.00 | $1,050.00 | Transportation to and from our 3 local tournaments - $400/bus (3 buses) |
| Travel-Rental Car (+) | $1,500.00 | $1,200.00 | $1,200.00 | Travel accommodations for 2 twelve seater vans to take the team of 20 players & 2 coaches to the Cherry Blossom Tournament in D.C. (includes the price of gas) |
By Ocode
| Requested | |
|---|---|
| Capital Expense Fund | $580.00 |
| Equip-Non-Capital Equipment | $240.00 |
| Food-Meals for Members | $200.00 |
| Ops-Advertising and Publicity | $200.00 |
| Ops-Equipment Repair | $800.00 |
| Ops-General Supplies | $1,116.00 |
| Ops-Registration and Tournaments | $2,750.00 |
| Ops-Rental Facilities | $2,800.00 |
| Revenue-Fundraising Income | $3,200.00 |
| Revenue-Membership Dues | $3,400.00 |
| Salary-Consulting Services | $1,000.00 |
| Salary-Instructors and Coaching | $1,000.00 |
| Travel-Hotel and Lodging | $750.00 |
| Travel-Professional Vehicle Services | $6,000.00 |
| Travel-Rental Car | $1,500.00 |
| Recommended | |
|---|---|
| Capital Expense Fund | $290.00 |
| Equip-Non-Capital Equipment | $0.00 |
| Food-Meals for Members | $0.00 |
| Ops-Advertising and Publicity | $100.00 |
| Ops-Equipment Repair | $500.00 |
| Ops-General Supplies | $400.64 |
| Ops-Registration and Tournaments | $2,750.00 |
| Ops-Rental Facilities | $2,800.00 |
| Revenue-Fundraising Income | $3,200.00 |
| Revenue-Membership Dues | $3,400.00 |
| Salary-Consulting Services | $1,000.00 |
| Salary-Instructors and Coaching | $0.00 |
| Travel-Hotel and Lodging | $750.00 |
| Travel-Professional Vehicle Services | $3,450.00 |
| Travel-Rental Car | $1,200.00 |
| Final | |
|---|---|
| Capital Expense Fund | $290.00 |
| Equip-Non-Capital Equipment | $0.00 |
| Food-Meals for Members | $0.00 |
| Ops-Advertising and Publicity | $100.00 |
| Ops-Equipment Repair | $500.00 |
| Ops-General Supplies | $400.64 |
| Ops-Registration and Tournaments | $2,750.00 |
| Ops-Rental Facilities | $2,800.00 |
| Revenue-Fundraising Income | $3,200.00 |
| Revenue-Membership Dues | $3,400.00 |
| Salary-Consulting Services | $1,000.00 |
| Salary-Instructors and Coaching | $0.00 |
| Travel-Hotel and Lodging | $750.00 |
| Travel-Professional Vehicle Services | $3,450.00 |
| Travel-Rental Car | $1,200.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $18,356.00 |
| Capital | $580.00 |
| Revenue | ($6,600.00) |
| Final | $11,756.00 |
| Recommended | |
|---|---|
| Expenditures | $12,950.64 |
| Capital | $290.00 |
| Revenue | ($6,600.00) |
| Final | $6,350.64 |
| Final | |
|---|---|
| Expenditures | $12,950.64 |
| Capital | $290.00 |
| Revenue | ($6,600.00) |
| Debt | ($206.86) |
| Rollover | ($0.00) |
| Total Subsidy | $6,350.64 |
| FY14 Starting Balance | $6,143.78 |
Debt/Rollover Explanation: