Mayur - South Asian Student Alliance Budget

FY2012 (July 1 2011 - June 30, 2012)

Mayur - The South Asian Student Alliance, Carnegie Mellon's largest South Asian organization, is a highly-active, non-profit organization that sponsors and organizes various social and cultural activities for students. Mayur SASA reaches out not only to the South Asian community, but also strives to promote unity, diversity, and interest in the South Asian culture by reaching out to students of other nations and cultures. Our events our social, cultural, and educational in nature and cater to a variety of interests and motivations and thus attempt to attract all of the student body.

JFC Rep:

Summary

Requested
Expenditures $24,550.00
Capital $0.00
Revenue ($8,525.00)
Final $16,025.00
Recommended
Expenditures $13,530.33
Capital $0.00
Revenue ($18,775.00)
Final -$5,244.67
Final
Expenditures $14,730.33
Capital $0.00
Revenue ($8,775.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $5,955.33
FY12 Starting Balance $5,955.33

Revenue

Object Code Requested Recommended Final Description
Other Sales (-) $250.00 $300.00 $300.00

Organization T-Shirt Sales

Should cover t-shirts

Other Sales (-) $4,500.00 $4,500.00 $4,500.00

Mayur Show Ticket Sales

Donations/Contributions (-) $2,500.00 $2,500.00 $2,500.00

Alumni Relations for AB Tech (Diwali-Eid) [If Bhangra in the Burgh is a homecoming event, BUT it will not be under the name Mayur SASA, then this amount will be higher than stated]

Other Sales (-) $250.00 $300.00 $300.00

Homecooked Indian Food Sales

Should break even

Donations/Contributions (-) $1,025.00 $1,175.00 $1,175.00

Booth Contributions & Fundraising

50% booth

Donations/Contributions (-) $0.00 $10,000.00 $0.00

General Fundraising

Sub-Total -$8,525.00 -$18,775.00 -$8,775.00

Freshmen Orientation Week BBQ

Object Code Requested Recommended Final Description
Meals Foreign (+) $150.00 $60.00 $60.00

Food for BBQ, condiments, and drinks

In line with last year

Other Supplies (+) $80.00 $15.33 $15.33

Lighting Fluid

In line with last year

Sub-Total $230.00 $75.33 $75.33

Activities Fair

Object Code Requested Recommended Final Description
Other Supplies (+) $20.00 $20.00 $20.00

Candy for New Members

Sub-Total $20.00 $20.00 $20.00

General Body Meetings

Object Code Requested Recommended Final Description
Meals Foreign (+) $320.00 $50.00 $50.00

Refreshments for the 6 different General Body Meetings we have through the year

2 total, including samosas

Refreshments (+) $80.00 $80.00 $80.00

Samosas for the 1st General Body Meeting to welcome freshman

Sub-Total $400.00 $130.00 $130.00

Movie Night

Object Code Requested Recommended Final Description
Rental-Equipment (+) $30.00 $30.00 $30.00

Rental for 6 Movies

Sub-Total $30.00 $30.00 $30.00

Gandhi's Birthday

Object Code Requested Recommended Final Description
Printing & Publishing External (+) $150.00 $150.00 $150.00

Placards Along the Cut

Refreshments (+) $50.00 $0.00 $0.00

Refreshments for those attending the event

Travel Local (+) $250.00 $250.00 $250.00

Bus Rental to Service Project

Sub-Total $450.00 $400.00 $400.00

Homecooked Indian Food Event

Object Code Requested Recommended Final Description
Other Supplies (+) $250.00 $250.00 $250.00

Cooking Ingredients

Other Supplies (+) $50.00 $50.00 $50.00

Eating Utensils and Decorations

Sub-Total $300.00 $300.00 $300.00

Diwali-Eid

Object Code Requested Recommended Final Description
Printing & Publishing External (+) $50.00 $50.00 $50.00

Poster for Doherty Hall

Other Supplies (+) $80.00 $80.00 $80.00

Tea Light Holders

Other Supplies (+) $60.00 $60.00 $60.00

Tea Lights

Other Supplies (+) $200.00 $200.00 $200.00

Paper Products for Food

Gifts Unallowable (+) $125.00 $0.00 $0.00

Gifts for Alumni

Other Supplies (+) $125.00 $125.00 $125.00

Glass Bowls to hold Flowers/Potpourri

Gifts Unallowable (+) $400.00 $0.00 $0.00

Prizes for Participating in Small Activities

Printing & Publishing External (+) $275.00 $275.00 $275.00

Fliers for PR

Rental-Equipment (+) $1,500.00 $1,500.00 $1,500.00

Taylor Rental for Stage

Rental-Equipment (+) $2,500.00 $2,500.00 $2,500.00

AB Tech Pipe and Drape

Rental-Equipment (+) $800.00 $800.00 $800.00

AB Tech Sound and Lighting

Sub-Total $6,115.00 $5,590.00 $5,590.00

Mayur Mentor Program

Object Code Requested Recommended Final Description
Refreshments (+) $50.00 $50.00 $50.00

Supplies for Baked Goods

Sub-Total $50.00 $50.00 $50.00

Freshmen Committee Philanthropy Event

Object Code Requested Recommended Final Description
Travel Local (+) $40.00 $40.00 $40.00

Transportation to Local Charity

Other Supplies (+) $70.00 $70.00 $70.00

Polyfill for Making Teddy Bears

Other Supplies (+) $70.00 $70.00 $70.00

Teddy Bear Skins

Other Supplies (+) $40.00 $40.00 $40.00

Accessories for Teddy Bears

Sub-Total $220.00 $220.00 $220.00

Freshmen Committee Social Event

Object Code Requested Recommended Final Description
Other Supplies (+) $70.00 $70.00 $70.00

Lodhi Celebration Ornaments

Refreshments (+) $70.00 $70.00 $70.00

Refreshments for those attending the event

Sub-Total $140.00 $140.00 $140.00

Sledding at Flagstaff Hill

Object Code Requested Recommended Final Description
Non-capital Equipment (+) $70.00 $0.00 $0.00

Plastic Sleds

Refreshments (+) $30.00 $0.00 $0.00

Hot Chocolate and Cookies

Sub-Total $100.00 $0.00 $0.00

Finals Giveaway

Object Code Requested Recommended Final Description
Other Supplies (+) $40.00 $40.00 $40.00

Candy for those studying in Hunt Library

Sub-Total $40.00 $40.00 $40.00

Mayur Mela

Object Code Requested Recommended Final Description
Other Supplies (+) $100.00 $100.00 $100.00

Games and Activities

Other Supplies (+) $100.00 $100.00 $100.00

Decorations

Refreshments (+) $100.00 $100.00 $100.00

Refreshments for those attending the event

Sub-Total $300.00 $300.00 $300.00

Multicultural Reception

Object Code Requested Recommended Final Description
Refreshments (+) $60.00 $60.00 $60.00

Light Desserts for Participants

Sub-Total $60.00 $60.00 $60.00

Holiday Party

Object Code Requested Recommended Final Description
Other Supplies (+) $200.00 $200.00 $200.00

Supplies for 8-10 Participating Organizations

Travel Local (+) $250.00 $250.00 $250.00

Transportation for kids from orphanage

Other Supplies (+) $175.00 $175.00 $175.00

Decorations for Rangos

Sub-Total $625.00 $625.00 $625.00

End of the Year BBQ

Object Code Requested Recommended Final Description
Meals Foreign (+) $100.00 $100.00 $100.00

food for the BBQ, condiments, and drinks [less people attend this BBQ, which is why the amount is less than that of Freshmen Orientation BBQ]

Other Supplies (+) $80.00 $80.00 $80.00

Lighting Fluid

Sub-Total $180.00 $180.00 $180.00

South Asian Conference

Object Code Requested Recommended Final Description
Other Travel Domestic (+) $250.00 $250.00 $250.00

Subsidized Transportation Cost for 12 Board Members

Lodging Domestic (+) $250.00 $250.00 $250.00

Subsidized Hotel Expenses for 12 Board Members

Legal Fees (+) $100.00 $100.00 $100.00

Registration Fees

Sub-Total $600.00 $600.00 $600.00

Booth

Object Code Requested Recommended Final Description
Non-capital Equipment (+) $250.00 $250.00 $250.00

Paint and Brushes

Non-capital Equipment (+) $600.00 $600.00 $600.00

2" by 4" Wood

Non-capital Equipment (+) $600.00 $600.00 $600.00

Other Wood

Legal Fees (+) $125.00 $125.00 $125.00

Registration Fees

Non-capital Equipment (+) $250.00 $250.00 $250.00

Accessories and Miscellaneous

Non-capital Equipment (+) $400.00 $400.00 $400.00

Tools (1 drill + extra battery, 1 circular saw, 1 sander)

Non-capital Equipment (+) $125.00 $125.00 $125.00

Electrical (Lighting and Wires)

Sub-Total $2,350.00 $2,350.00 $2,350.00

Pakistan Awareness Week

Object Code Requested Recommended Final Description
Rental-Facilities (+) $150.00 $150.00 $150.00

Cost for moving Black Chairs to Perimeter of Kirr Commons

Rental-Equipment (+) $100.00 $100.00 $100.00

AB Tech for 2 Events

Printing & Publishing External (+) $130.00 $130.00 $130.00

Fliers for PR

Other Supplies (+) $200.00 $200.00 $200.00

Speaker

Refreshments (+) $50.00 $50.00 $50.00

Refreshments for those attending the event

Sub-Total $630.00 $630.00 $630.00

Mayur Show

Object Code Requested Recommended Final Description
Printing & Publishing External (+) $25.00 $25.00 $25.00

Teaser Fliers for PR

Printing & Publishing External (+) $150.00 $150.00 $150.00

Fliers for PR

Printing & Publishing External (+) $235.00 $235.00 $235.00

Mini-Flyers for PR

Printing & Publishing External (+) $100.00 $100.00 $100.00

Banner for Doherty Hall

Printing & Publishing External (+) $30.00 $30.00 $30.00

Mayur Show Tickets from Purnell

Rental-Facilities (+) $350.00 $0.00

Weigand Gym Rental (floor mats)

Rental-Equipment (+) $2,500.00 $200.00

Stage Rental with Extension for Fashion Show Segment

Scotch and Soda

Rental-Equipment (+) $3,170.00 $0.00

AB Tech Pipe and Drape

Rental-Equipment (+) $2,000.00 $1,000.00

AB Tech Sound and Lighting

Rental-Equipment (+) $1,600.00 $0.00

CMU TV (30 DVDS)

Printing & Publishing External (+) $50.00 $50.00 $50.00

Printing of Programs

Refreshments (+) $300.00 $300.00 $300.00

Samosas for Audience Members

Other Supplies (+) $500.00 $500.00 $500.00

Set Design for Skit Segment

Other Supplies (+) $200.00 $200.00 $200.00

Costumes and Makeup for Fashion Show Segment

Other Supplies (+) $200.00 $200.00 $200.00

Costumes and Makeup for Fashion Show Segment

Other Supplies (+) $300.00 $0.00

Subsidized Cost of T-Shirts

Sub-Total $11,710.00 $1,790.00 $2,990.00

By Object Code

Object Code Requested Recommended Final Description
Donations/Contributions (-) $2,500.00 $2,500.00 $2,500.00 Alumni Relations for AB Tech (Diwali-Eid) [If Bhangra in the Burgh is a homecoming event, BUT it will not be under the name Mayur SASA, then this amount will be higher than stated]
Donations/Contributions (-) $1,025.00 $1,175.00 $1,175.00 Booth Contributions & Fundraising
Donations/Contributions (-) $0.00 $10,000.00 $0.00 General Fundraising
Gifts Unallowable (+) $125.00 $0.00 $0.00 Gifts for Alumni
Gifts Unallowable (+) $400.00 $0.00 $0.00 Prizes for Participating in Small Activities
Legal Fees (+) $100.00 $100.00 $100.00 Registration Fees
Legal Fees (+) $125.00 $125.00 $125.00 Registration Fees
Lodging Domestic (+) $250.00 $250.00 $250.00 Subsidized Hotel Expenses for 12 Board Members
Meals Foreign (+) $150.00 $60.00 $60.00 Food for BBQ, condiments, and drinks
Meals Foreign (+) $320.00 $50.00 $50.00 Refreshments for the 6 different General Body Meetings we have through the year
Meals Foreign (+) $100.00 $100.00 $100.00 food for the BBQ, condiments, and drinks [less people attend this BBQ, which is why the amount is less than that of Freshmen Orientation BBQ]
Non-capital Equipment (+) $250.00 $250.00 $250.00 Paint and Brushes
Non-capital Equipment (+) $70.00 $0.00 $0.00 Plastic Sleds
Non-capital Equipment (+) $600.00 $600.00 $600.00 2" by 4" Wood
Non-capital Equipment (+) $600.00 $600.00 $600.00 Other Wood
Non-capital Equipment (+) $250.00 $250.00 $250.00 Accessories and Miscellaneous
Non-capital Equipment (+) $400.00 $400.00 $400.00 Tools (1 drill + extra battery, 1 circular saw, 1 sander)
Non-capital Equipment (+) $125.00 $125.00 $125.00 Electrical (Lighting and Wires)
Other Sales (-) $250.00 $300.00 $300.00 Organization T-Shirt Sales
Other Sales (-) $4,500.00 $4,500.00 $4,500.00 Mayur Show Ticket Sales
Other Sales (-) $250.00 $300.00 $300.00 Homecooked Indian Food Sales
Other Supplies (+) $80.00 $15.33 $15.33 Lighting Fluid
Other Supplies (+) $20.00 $20.00 $20.00 Candy for New Members
Other Supplies (+) $250.00 $250.00 $250.00 Cooking Ingredients
Other Supplies (+) $50.00 $50.00 $50.00 Eating Utensils and Decorations
Other Supplies (+) $80.00 $80.00 $80.00 Tea Light Holders
Other Supplies (+) $60.00 $60.00 $60.00 Tea Lights
Other Supplies (+) $200.00 $200.00 $200.00 Paper Products for Food
Other Supplies (+) $125.00 $125.00 $125.00 Glass Bowls to hold Flowers/Potpourri
Other Supplies (+) $70.00 $70.00 $70.00 Polyfill for Making Teddy Bears
Other Supplies (+) $70.00 $70.00 $70.00 Teddy Bear Skins
Other Supplies (+) $40.00 $40.00 $40.00 Accessories for Teddy Bears
Other Supplies (+) $70.00 $70.00 $70.00 Lodhi Celebration Ornaments
Other Supplies (+) $40.00 $40.00 $40.00 Candy for those studying in Hunt Library
Other Supplies (+) $200.00 $200.00 $200.00 Supplies for 8-10 Participating Organizations
Other Supplies (+) $175.00 $175.00 $175.00 Decorations for Rangos
Other Supplies (+) $100.00 $100.00 $100.00 Games and Activities
Other Supplies (+) $100.00 $100.00 $100.00 Decorations
Other Supplies (+) $80.00 $80.00 $80.00 Lighting Fluid
Other Supplies (+) $200.00 $200.00 $200.00 Speaker
Other Supplies (+) $500.00 $500.00 $500.00 Set Design for Skit Segment
Other Supplies (+) $200.00 $200.00 $200.00 Costumes and Makeup for Fashion Show Segment
Other Supplies (+) $200.00 $200.00 $200.00 Costumes and Makeup for Fashion Show Segment
Other Supplies (+) $300.00 $0.00 Subsidized Cost of T-Shirts
Other Travel Domestic (+) $250.00 $250.00 $250.00 Subsidized Transportation Cost for 12 Board Members
Printing & Publishing External (+) $50.00 $50.00 $50.00 Poster for Doherty Hall
Printing & Publishing External (+) $150.00 $150.00 $150.00 Placards Along the Cut
Printing & Publishing External (+) $275.00 $275.00 $275.00 Fliers for PR
Printing & Publishing External (+) $130.00 $130.00 $130.00 Fliers for PR
Printing & Publishing External (+) $25.00 $25.00 $25.00 Teaser Fliers for PR
Printing & Publishing External (+) $150.00 $150.00 $150.00 Fliers for PR
Printing & Publishing External (+) $235.00 $235.00 $235.00 Mini-Flyers for PR
Printing & Publishing External (+) $100.00 $100.00 $100.00 Banner for Doherty Hall
Printing & Publishing External (+) $30.00 $30.00 $30.00 Mayur Show Tickets from Purnell
Printing & Publishing External (+) $50.00 $50.00 $50.00 Printing of Programs
Refreshments (+) $80.00 $80.00 $80.00 Samosas for the 1st General Body Meeting to welcome freshman
Refreshments (+) $50.00 $0.00 $0.00 Refreshments for those attending the event
Refreshments (+) $50.00 $50.00 $50.00 Supplies for Baked Goods
Refreshments (+) $70.00 $70.00 $70.00 Refreshments for those attending the event
Refreshments (+) $30.00 $0.00 $0.00 Hot Chocolate and Cookies
Refreshments (+) $60.00 $60.00 $60.00 Light Desserts for Participants
Refreshments (+) $100.00 $100.00 $100.00 Refreshments for those attending the event
Refreshments (+) $50.00 $50.00 $50.00 Refreshments for those attending the event
Refreshments (+) $300.00 $300.00 $300.00 Samosas for Audience Members
Rental-Equipment (+) $30.00 $30.00 $30.00 Rental for 6 Movies
Rental-Equipment (+) $1,500.00 $1,500.00 $1,500.00 Taylor Rental for Stage
Rental-Equipment (+) $2,500.00 $2,500.00 $2,500.00 AB Tech Pipe and Drape
Rental-Equipment (+) $800.00 $800.00 $800.00 AB Tech Sound and Lighting
Rental-Equipment (+) $100.00 $100.00 $100.00 AB Tech for 2 Events
Rental-Equipment (+) $2,500.00 $200.00 Stage Rental with Extension for Fashion Show Segment
Rental-Equipment (+) $3,170.00 $0.00 AB Tech Pipe and Drape
Rental-Equipment (+) $2,000.00 $1,000.00 AB Tech Sound and Lighting
Rental-Equipment (+) $1,600.00 $0.00 CMU TV (30 DVDS)
Rental-Facilities (+) $150.00 $150.00 $150.00 Cost for moving Black Chairs to Perimeter of Kirr Commons
Rental-Facilities (+) $350.00 $0.00 Weigand Gym Rental (floor mats)
Travel Local (+) $250.00 $250.00 $250.00 Bus Rental to Service Project
Travel Local (+) $40.00 $40.00 $40.00 Transportation to Local Charity
Travel Local (+) $250.00 $250.00 $250.00 Transportation for kids from orphanage

By Ocode

Requested
Donations/Contributions $3,525.00
Gifts Unallowable $525.00
Legal Fees $225.00
Lodging Domestic $250.00
Meals Foreign $570.00
Non-capital Equipment $2,295.00
Other Sales $5,000.00
Other Supplies $3,210.00
Other Travel Domestic $250.00
Printing & Publishing External $1,195.00
Refreshments $790.00
Rental-Equipment $14,200.00
Rental-Facilities $500.00
Travel Local $540.00
Recommended
Donations/Contributions $13,675.00
Gifts Unallowable $0.00
Legal Fees $225.00
Lodging Domestic $250.00
Meals Foreign $210.00
Non-capital Equipment $2,225.00
Other Sales $5,100.00
Other Supplies $2,845.33
Other Travel Domestic $250.00
Printing & Publishing External $1,195.00
Refreshments $710.00
Rental-Equipment $4,930.00
Rental-Facilities $150.00
Travel Local $540.00
Final
Donations/Contributions $3,675.00
Gifts Unallowable $0.00
Legal Fees $225.00
Lodging Domestic $250.00
Meals Foreign $210.00
Non-capital Equipment $2,225.00
Other Sales $5,100.00
Other Supplies $2,845.33
Other Travel Domestic $250.00
Printing & Publishing External $1,195.00
Refreshments $710.00
Rental-Equipment $6,130.00
Rental-Facilities $150.00
Travel Local $540.00

Summary

Requested
Expenditures $24,550.00
Capital $0.00
Revenue ($8,525.00)
Final $16,025.00
Recommended
Expenditures $13,530.33
Capital $0.00
Revenue ($18,775.00)
Final -$5,244.67
Final
Expenditures $14,730.33
Capital $0.00
Revenue ($8,775.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $5,955.33
FY12 Starting Balance $5,955.33