Mayur - South Asian Student Alliance Budget
FY2015 (July 1, 2014 - June 30, 2015)
Mayur - The South Asian Student Alliance, Carnegie Mellon's largest South Asian organization, is a highly-active, non-profit organization that sponsors and organizes various social and cultural activities for students. Mayur SASA reaches out not only to the South Asian community, but also strives to promote unity, diversity, and interest in the South Asian culture by reaching out to students of other nations and cultures. Our events our social, cultural, and educational in nature and cater to a variety of interests and motivations and thus attempt to attract all of the student body.
JFC Rep: Jeffrey Yan (jyan)
Summary
| Requested | |
|---|---|
| Expenditures | $22,380.00 |
| Capital | $0.00 |
| Revenue | ($10,540.00) |
| Final | $11,840.00 |
| Recommended | |
|---|---|
| Expenditures | $8,995.00 |
| Capital | $0.00 |
| Revenue | ($5,340.00) |
| Final | $3,655.00 |
| Final | |
|---|---|
| Expenditures | $8,995.00 |
| Capital | $0.00 |
| Revenue | ($5,340.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $3,655.00 |
| FY15 Starting Balance | $3,655.00 |
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food Recruitment (+) | $360.00 | $0.00 | $0.00 |
During Orientation week BBQ held to familiarize freshman with South Asian Culture and draw interest. Food (Beef patties, Veg Patties, Hot Dogs, Buns and Soft drinks) This isn't revenue or income |
| Ops-Event Supplies (+) | $40.00 | $0.00 | $0.00 |
Lighter Fluids, Charcoal, Spatula and other BBQ supplies. (Last year capital goods were stolen from locker) This isn't revenue or income |
| Revenue-Fundraising Income (-) | $240.00 | $240.00 | $240.00 |
Make other South Asian Orgs contribute to share the BBQ. |
| Sub-Total | $160.00 | -$240.00 | -$240.00 |
Activities Fair
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Advertising and Publicity (+) | $50.00 | $50.00 | $50.00 |
Giveaways and candy along with PR material to use at the activities fair |
| Sub-Total | $50.00 | $50.00 | $50.00 |
General Body Meetings
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Refreshments for General Body Meetings (+) | $50.00 | $50.00 | $50.00 |
Soda and other soft drinks for the meetings. |
| Food-Refreshments for General Body Meetings (+) | $125.00 | $125.00 | $125.00 |
Samosas and Bhel Puri and other Indian snacks for the year |
| Food-Refreshments for General Body Meetings (+) | $40.00 | $25.00 | $25.00 |
Indian Sweets for the first meeting of the year The JFC will fund up to $200 for GBM's |
| Sub-Total | $215.00 | $200.00 | $200.00 |
Freshman Social
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Refreshments for Events (+) | $75.00 | $75.00 | $75.00 |
Pizza and Beverages for the Event |
| Sub-Total | $75.00 | $75.00 | $75.00 |
Diwali Eid
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Advertising and Publicity (+) | $200.00 | $40.00 | $40.00 |
PR materials for around campus and DH posters |
| Ops-Event Supplies (+) | $200.00 | $100.00 | $100.00 |
Table Cloths, Plates, Cups, Utensils, and etc Go to Costco |
| Ops-AB Tech (+) | $500.00 | $500.00 | $500.00 |
AB Tech (Stage and Lights) |
| Ops-Rental Equipment (+) | $600.00 | $350.00 | $350.00 |
Cost of Weigand Gym to rent Costs 350 to put down mats for gym |
| Ops-Rental Equipment (+) | $300.00 | $0.00 | $0.00 |
Deposit on renting the Gym. Not necessary |
| Ops-CMUTV (+) | $500.00 | $500.00 | $500.00 |
CMU TV - Projection of performances and cultural activities. Two Projectors used during the show. Huge Alumnus attendance. |
| Ops-Decorations (+) | $75.00 | $75.00 | $75.00 |
Powder Decorations for the event along with charts and colors. Many fresh flower arrangements and table centerpieces. |
| Food-Meals for Members (+) | $2,800.00 | $750.00 | $750.00 |
Food for the people who come to see the show from catering company. This quantity was ordered based on request from the Alumni Association(500 guests expected) This figure is very interesting. How did you spend EXACTLY $2800.00 on food this year? Why was it 'NOTcatered'? JFC will fund food for members, but Alumni do not go to this school and are not members. |
| Revenue-Fundraising Income (-) | $500.00 | $500.00 | $500.00 |
Through some food sales and external funding through campus academic departments Where are you planning to get this food to sell? |
| Ops-Advertising and Publicity (+) | $150.00 | $0.00 | $0.00 |
PR materials and momento's for the alumni made by the board for their appreciation and to share about South Asian culture JFC doesn't fund mementos for alumni |
| Sub-Total | $4,825.00 | $1,815.00 | $1,815.00 |
Chai Chats
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food Recruitment (+) | $1,000.00 | $0.00 | $0.00 |
Chai and samosas for discussion on events on South Asian Culture Held on a biweekly basis. Topics include South Asian Culture, Politics, Art, Religion, etc. $200 food cap already met |
| Sub-Total | $1,000.00 | $0.00 | $0.00 |
Mayur SASA Formal
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Rental Facilities (+) | $3,500.00 | $0.00 | $0.00 |
For the rental of Phipps Conservatory Events Room |
| Ops-Decorations (+) | $1,000.00 | $0.00 | $0.00 |
Decorations for the event Hall Get cheaper decorations |
| Ops-AB Tech (+) | $500.00 | $0.00 | $0.00 |
For equipment, lighting, music setup |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $250.00 | $0.00 | $0.00 |
Ticket Printing for the event Get cheaper ticket printing. It shouldn't cost $1 per piece of printed paper. You also have access to the UC 3rd floor printer for student orgs (talk to student activities to get your org's code to use it). |
| Ops-Advertising and Publicity (+) | $500.00 | $0.00 | $0.00 |
For PR Flyers, table cards, and posters |
| Food-Alcohol (+) | $1,500.00 | $0.00 | $0.00 |
Open Beverage Station for guests in Tropical Room Aren't you guys an undergraduate organization? Subtle, I like it. |
| Revenue-Fundraising Income (-) | $5,000.00 | $0.00 | $0.00 |
Ticket Revenue expected How much are you charging? How many people are coming? |
| Sub-Total | $2,250.00 | $0.00 | $0.00 |
Mayur Show
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Advertising and Publicity (+) | $20.00 | $20.00 | $20.00 |
Teaser Fliers for PR (color, black and white, and 11x17) |
| Sub-Total | $20.00 | $20.00 | $20.00 |
Mayur Show
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Advertising and Publicity (+) | $75.00 | $75.00 | $75.00 |
Fliers for PR |
| Ops-Advertising and Publicity (+) | $75.00 | $75.00 | $75.00 |
Mini-Flyers for PR |
| Ops-Rental Equipment (+) | $120.00 | $120.00 | $120.00 |
FMS Charge for Putting up Banner on Doherty Hall |
| Ops-Program Expenses (+) | $50.00 | $20.00 | $20.00 |
Mayur Show Tickets from Purnell Based on actual cost |
| Ops-Rental Equipment (+) | $1,100.00 | $1,100.00 | $1,100.00 |
Stage Rental with Extension for Fashion Show Segment |
| Ops-AB Tech (+) | $2,000.00 | $1,500.00 | $1,500.00 |
AB Tech Sound and Lighting |
| Ops-Program Expenses (+) | $75.00 | $75.00 | $75.00 |
Printing of Programs |
| Food-Refreshments for Events (+) | $300.00 | $300.00 | $300.00 |
Samosas for Audience Members |
| Ops-Event Supplies (+) | $500.00 | $500.00 | $500.00 |
Set Design for Skit Segment |
| Ops-Event Supplies (+) | $1,000.00 | $1,000.00 | $1,000.00 |
Costumes and Makeup for Fashion Show Segment |
| Revenue-Rental and Sales Income (-) | $2,000.00 | $4,000.00 | $4,000.00 |
Mayur Show Ticket Sales You need to cover more of your costs. With $2000 of ticket sales, you will go -2765 dollars. |
| Sub-Total | $3,295.00 | $765.00 | $765.00 |
Jai Ho Jam
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-AB Tech (+) | $500.00 | $120.00 | $120.00 |
Props needed for performances and AB Tech Costs (Mics, sound system setup etc) AB Tech cost; adjusted based on AB Tech request. |
| Food-Refreshments for Events (+) | $400.00 | $0.00 | $0.00 |
Food and drinks Cap already met |
| Equip-Clothing (+) | $400.00 | $0.00 | $0.00 |
Food sales Since when are food sales under "equipment-clothing"? |
| Ops-Event Supplies (+) | $100.00 | $100.00 | $100.00 |
Decorations, Props, Purchased Sheet Music |
| Sub-Total | $1,400.00 | $220.00 | $220.00 |
Booth
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equip-Clothing (+) | $750.00 | $750.00 | $750.00 |
Flat Fee for Blitz Booth |
| Sub-Total | $750.00 | $750.00 | $750.00 |
T-Shirts
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equip-Clothing (+) | $600.00 | $600.00 | $600.00 |
Buy Tshirts for anyone who'd like to buy to spread the South Asian Culture |
| Revenue-Fundraising Income (-) | $400.00 | $600.00 | $600.00 |
Income from Sales of Shirts Break even |
| Revenue-Fundraising Income (-) | $400.00 | $0.00 | $0.00 |
Income from Sales of Shirts Repeated line item |
| Revenue-Fundraising Income (-) | $400.00 | $0.00 | $0.00 |
Income from Sales of Shirts Repeated line item |
| Revenue-Fundraising Income (-) | $400.00 | $0.00 | $0.00 |
Income from Sales of Shirts Repeated line item |
| Revenue-Fundraising Income (-) | $400.00 | $0.00 | $0.00 |
Income from Sales of Shirts Repeated line item |
| Revenue-Fundraising Income (-) | $400.00 | $0.00 | $0.00 |
Income from Sales of Shirts Repeated line item |
| Revenue-Fundraising Income (-) | $400.00 | $0.00 | $0.00 |
Income from Sales of Shirts Repeated line item |
| Sub-Total | -$2,200.00 | $0.00 | $0.00 |
JFC Comments
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equip-Clothing (+) | $0.00 | $0.00 | $0.00 |
Where are you club parties? |
| Sub-Total | $0.00 | $0.00 | $0.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equip-Clothing (+) | $400.00 | $0.00 | $0.00 | Food sales |
| Equip-Clothing (+) | $750.00 | $750.00 | $750.00 | Flat Fee for Blitz Booth |
| Equip-Clothing (+) | $600.00 | $600.00 | $600.00 | Buy Tshirts for anyone who'd like to buy to spread the South Asian Culture |
| Equip-Clothing (+) | $0.00 | $0.00 | $0.00 | |
| Food Recruitment (+) | $360.00 | $0.00 | $0.00 | During Orientation week BBQ held to familiarize freshman with South Asian Culture and draw interest. Food (Beef patties, Veg Patties, Hot Dogs, Buns and Soft drinks) |
| Food Recruitment (+) | $1,000.00 | $0.00 | $0.00 | Chai and samosas for discussion on events on South Asian Culture Held on a biweekly basis. Topics include South Asian Culture, Politics, Art, Religion, etc. |
| Food-Alcohol (+) | $1,500.00 | $0.00 | $0.00 | Open Beverage Station for guests in Tropical Room |
| Food-Meals for Members (+) | $2,800.00 | $750.00 | $750.00 | Food for the people who come to see the show from catering company. This quantity was ordered based on request from the Alumni Association(500 guests expected) |
| Food-Refreshments for Events (+) | $75.00 | $75.00 | $75.00 | Pizza and Beverages for the Event |
| Food-Refreshments for Events (+) | $300.00 | $300.00 | $300.00 | Samosas for Audience Members |
| Food-Refreshments for Events (+) | $400.00 | $0.00 | $0.00 | Food and drinks |
| Food-Refreshments for General Body Meetings (+) | $50.00 | $50.00 | $50.00 | Soda and other soft drinks for the meetings. |
| Food-Refreshments for General Body Meetings (+) | $125.00 | $125.00 | $125.00 | Samosas and Bhel Puri and other Indian snacks for the year |
| Food-Refreshments for General Body Meetings (+) | $40.00 | $25.00 | $25.00 | Indian Sweets for the first meeting of the year |
| Ops-AB Tech (+) | $500.00 | $500.00 | $500.00 | AB Tech (Stage and Lights) |
| Ops-AB Tech (+) | $500.00 | $0.00 | $0.00 | For equipment, lighting, music setup |
| Ops-AB Tech (+) | $2,000.00 | $1,500.00 | $1,500.00 | AB Tech Sound and Lighting |
| Ops-AB Tech (+) | $500.00 | $120.00 | $120.00 | Props needed for performances and AB Tech Costs (Mics, sound system setup etc) |
| Ops-Advertising and Publicity (+) | $50.00 | $50.00 | $50.00 | Giveaways and candy along with PR material to use at the activities fair |
| Ops-Advertising and Publicity (+) | $200.00 | $40.00 | $40.00 | PR materials for around campus and DH posters |
| Ops-Advertising and Publicity (+) | $150.00 | $0.00 | $0.00 | PR materials and momento's for the alumni made by the board for their appreciation and to share about South Asian culture |
| Ops-Advertising and Publicity (+) | $500.00 | $0.00 | $0.00 | For PR Flyers, table cards, and posters |
| Ops-Advertising and Publicity (+) | $20.00 | $20.00 | $20.00 | Teaser Fliers for PR (color, black and white, and 11x17) |
| Ops-Advertising and Publicity (+) | $75.00 | $75.00 | $75.00 | Fliers for PR |
| Ops-Advertising and Publicity (+) | $75.00 | $75.00 | $75.00 | Mini-Flyers for PR |
| Ops-CMUTV (+) | $500.00 | $500.00 | $500.00 | CMU TV - Projection of performances and cultural activities. Two Projectors used during the show. Huge Alumnus attendance. |
| Ops-Decorations (+) | $75.00 | $75.00 | $75.00 | Powder Decorations for the event along with charts and colors. Many fresh flower arrangements and table centerpieces. |
| Ops-Decorations (+) | $1,000.00 | $0.00 | $0.00 | Decorations for the event Hall |
| Ops-Event Supplies (+) | $40.00 | $0.00 | $0.00 | Lighter Fluids, Charcoal, Spatula and other BBQ supplies. (Last year capital goods were stolen from locker) |
| Ops-Event Supplies (+) | $200.00 | $100.00 | $100.00 | Table Cloths, Plates, Cups, Utensils, and etc |
| Ops-Event Supplies (+) | $500.00 | $500.00 | $500.00 | Set Design for Skit Segment |
| Ops-Event Supplies (+) | $1,000.00 | $1,000.00 | $1,000.00 | Costumes and Makeup for Fashion Show Segment |
| Ops-Event Supplies (+) | $100.00 | $100.00 | $100.00 | Decorations, Props, Purchased Sheet Music |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $250.00 | $0.00 | $0.00 | Ticket Printing for the event |
| Ops-Program Expenses (+) | $50.00 | $20.00 | $20.00 | Mayur Show Tickets from Purnell |
| Ops-Program Expenses (+) | $75.00 | $75.00 | $75.00 | Printing of Programs |
| Ops-Rental Equipment (+) | $600.00 | $350.00 | $350.00 | Cost of Weigand Gym to rent |
| Ops-Rental Equipment (+) | $300.00 | $0.00 | $0.00 | Deposit on renting the Gym. |
| Ops-Rental Equipment (+) | $120.00 | $120.00 | $120.00 | FMS Charge for Putting up Banner on Doherty Hall |
| Ops-Rental Equipment (+) | $1,100.00 | $1,100.00 | $1,100.00 | Stage Rental with Extension for Fashion Show Segment |
| Ops-Rental Facilities (+) | $3,500.00 | $0.00 | $0.00 | For the rental of Phipps Conservatory Events Room |
| Revenue-Fundraising Income (-) | $240.00 | $240.00 | $240.00 | Make other South Asian Orgs contribute to share the BBQ. |
| Revenue-Fundraising Income (-) | $500.00 | $500.00 | $500.00 | Through some food sales and external funding through campus academic departments |
| Revenue-Fundraising Income (-) | $5,000.00 | $0.00 | $0.00 | Ticket Revenue expected |
| Revenue-Fundraising Income (-) | $400.00 | $600.00 | $600.00 | Income from Sales of Shirts |
| Revenue-Fundraising Income (-) | $400.00 | $0.00 | $0.00 | Income from Sales of Shirts |
| Revenue-Fundraising Income (-) | $400.00 | $0.00 | $0.00 | Income from Sales of Shirts |
| Revenue-Fundraising Income (-) | $400.00 | $0.00 | $0.00 | Income from Sales of Shirts |
| Revenue-Fundraising Income (-) | $400.00 | $0.00 | $0.00 | Income from Sales of Shirts |
| Revenue-Fundraising Income (-) | $400.00 | $0.00 | $0.00 | Income from Sales of Shirts |
| Revenue-Fundraising Income (-) | $400.00 | $0.00 | $0.00 | Income from Sales of Shirts |
| Revenue-Rental and Sales Income (-) | $2,000.00 | $4,000.00 | $4,000.00 | Mayur Show Ticket Sales |
By Ocode
| Requested | |
|---|---|
| Equip-Clothing | $1,750.00 |
| Food Recruitment | $1,360.00 |
| Food-Alcohol | $1,500.00 |
| Food-Meals for Members | $2,800.00 |
| Food-Refreshments for Events | $775.00 |
| Food-Refreshments for General Body Meetings | $215.00 |
| Ops-AB Tech | $3,500.00 |
| Ops-Advertising and Publicity | $1,070.00 |
| Ops-CMUTV | $500.00 |
| Ops-Decorations | $1,075.00 |
| Ops-Event Supplies | $1,840.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $250.00 |
| Ops-Program Expenses | $125.00 |
| Ops-Rental Equipment | $2,120.00 |
| Ops-Rental Facilities | $3,500.00 |
| Revenue-Fundraising Income | $8,540.00 |
| Revenue-Rental and Sales Income | $2,000.00 |
| Recommended | |
|---|---|
| Equip-Clothing | $1,350.00 |
| Food Recruitment | $0.00 |
| Food-Alcohol | $0.00 |
| Food-Meals for Members | $750.00 |
| Food-Refreshments for Events | $375.00 |
| Food-Refreshments for General Body Meetings | $200.00 |
| Ops-AB Tech | $2,120.00 |
| Ops-Advertising and Publicity | $260.00 |
| Ops-CMUTV | $500.00 |
| Ops-Decorations | $75.00 |
| Ops-Event Supplies | $1,700.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $0.00 |
| Ops-Program Expenses | $95.00 |
| Ops-Rental Equipment | $1,570.00 |
| Ops-Rental Facilities | $0.00 |
| Revenue-Fundraising Income | $1,340.00 |
| Revenue-Rental and Sales Income | $4,000.00 |
| Final | |
|---|---|
| Equip-Clothing | $1,350.00 |
| Food Recruitment | $0.00 |
| Food-Alcohol | $0.00 |
| Food-Meals for Members | $750.00 |
| Food-Refreshments for Events | $375.00 |
| Food-Refreshments for General Body Meetings | $200.00 |
| Ops-AB Tech | $2,120.00 |
| Ops-Advertising and Publicity | $260.00 |
| Ops-CMUTV | $500.00 |
| Ops-Decorations | $75.00 |
| Ops-Event Supplies | $1,700.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $0.00 |
| Ops-Program Expenses | $95.00 |
| Ops-Rental Equipment | $1,570.00 |
| Ops-Rental Facilities | $0.00 |
| Revenue-Fundraising Income | $1,340.00 |
| Revenue-Rental and Sales Income | $4,000.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $22,380.00 |
| Capital | $0.00 |
| Revenue | ($10,540.00) |
| Final | $11,840.00 |
| Recommended | |
|---|---|
| Expenditures | $8,995.00 |
| Capital | $0.00 |
| Revenue | ($5,340.00) |
| Final | $3,655.00 |
| Final | |
|---|---|
| Expenditures | $8,995.00 |
| Capital | $0.00 |
| Revenue | ($5,340.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $3,655.00 |
| FY15 Starting Balance | $3,655.00 |