Alternative Break Budget
FY2013 (July 1 2012 - June 30, 2013)
Alternative Break is a student-managed organization which endeavors to provide service-learning experiences to the Carnegie Mellon community. Alternative Break accomplishes this goal by planning student trips that involve participating in experimental service-learning opportunities, pre-departure educational sessions, academic credit, and outreach sessions to share these experiences with the larger campus and regional community. Previous Alternative Break trips include Immigration Studies in the United States and Mexico border region, Hurricane Relief in the Gulf Coast, and environmentalism and Spanish culture at the Congal Biomarine Reserve in Ecuador. we have also rebuilt homes damaged in Hurricane Katrina in New Orleans, helped teach english in Peru and worked at an orphanage in the Dominican Republic.
JFC Rep: Lindsay Elliott-Foose (lve)
Summary
| Requested | |
|---|---|
| Expenditures | $30,457.00 |
| Capital | $0.00 |
| Revenue | ($12,220.00) |
| Final | $18,237.00 |
| Recommended | |
|---|---|
| Expenditures | $29,457.00 |
| Capital | $0.00 |
| Revenue | ($29,253.00) |
| Final | $204.00 |
| Final | |
|---|---|
| Expenditures | $29,457.00 |
| Capital | $0.00 |
| Revenue | ($29,253.00) |
| Debt | ($65.31) |
| Rollover | ($0.00) |
| Total Subsidy | $204.00 |
| FY13 Starting Balance | $138.69 |
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Membership and Dues (-) | $4,500.00 | $4,500.00 | $4,500.00 |
Deposits from participants. $300 from each participant assuming 15 participants. |
| Educational Programs (-) | $3,000.00 | $3,000.00 | $3,000.00 |
Anticipated contribution from Tartan's Abroad Scholarship |
| Donations/Contributions (-) | $2,000.00 | $2,000.00 | $2,000.00 |
Anticipated revenue from mid-year letter writing campaign. |
| Donations/Contributions (-) | $500.00 | $500.00 | $500.00 |
Anticipated revenue from corporate sponsors. |
| Other Sales (-) | $520.00 | $520.00 | $520.00 |
Anticipated revenue from selling food in front Doherty. Expecting to make about $65 per week. This includes two days of sale per week for 8 weeks. |
| Other Sales (-) | $300.00 | $300.00 | $300.00 |
Anticipated revenue from food sales on Friday nights by AB film movies. Expecting to make about $50 per night for 8 weeks. |
| Other Sales (-) | $100.00 | $100.00 | $100.00 |
Anticipated revenue from Valentine's Day card sale. Members will produce and sell custom-made cards. |
| Educational Programs (-) | $500.00 | $500.00 | $500.00 |
Scholarships from other campus programs such as the Gelfand Center. |
| Membership and Dues (-) | $0.00 | $0.00 | $0.00 |
Additional membership contribution needed to close expenditures and revenue gap. |
| Sub-Total | -$11,420.00 | -$11,420.00 | -$11,420.00 |
Travel Expenses
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Airfare Foreign (+) | $17,000.00 | $17,000.00 | $17,000.00 |
Plane tickets for 15 participants to another country. |
| Student Programs-Other Expense (+) | $9,000.00 | $9,000.00 | $9,000.00 |
Mandatory program fee from volunteer-planning organization for all 15 participants for 1 week while doing service abroad. |
| Other Travel Foreign (+) | $368.00 | $368.00 | $368.00 |
ISIC cards needed for 15 participants to go abroad. |
| Other Travel Foreign (+) | $200.00 | $200.00 | $200.00 |
Emergency Funds for Unexpected Expenses |
| Uniforms (+) | $225.00 | $225.00 | $225.00 |
Recognizable uniform shirts so that students will be able to identify each other in crowded areas abroad. |
| Other Travel Foreign (+) | $750.00 | $750.00 | $750.00 |
Basic vaccinations needed to travel abroad. Approximately $50 each for 15 participants. |
| Other Travel Foreign (+) | $910.00 | $910.00 | $910.00 |
Visas and postage. Approximately $60 per participant and $10 for postage. |
| Sub-Total | $28,453.00 | $28,453.00 | $28,453.00 |
Fundraising Expenses
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Postage (+) | $54.00 | $54.00 | $54.00 |
Used during the fundraiser letter writing campaign. $44 for 100 stamps at $0.44 each. $10 used for 100 envelopes. |
| Other Supplies (+) | $100.00 | $100.00 | $100.00 |
Anticipated expenditure for ingredients for bake sale, popcorn sale, and general food sale items. |
| Advertising Public Relations (+) | $50.00 | $50.00 | $50.00 |
For supplies for printing posters, chalking, and potentially painting the fence throughout the course of the year. This will be used to advertise to gain new members and to advertise fundraising events. |
| Sub-Total | $204.00 | $204.00 | $204.00 |
Pittsburgh Trip Expenses
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Meals Domestic (+) | $1,800.00 | $800.00 | $800.00 |
Breakfast, lunch, and dinner (all homemade) for the week of spring break. $15 per day for 20 people for 6 days. break even on this trip |
| Sub-Total | $1,800.00 | $800.00 | $800.00 |
Pittsburgh Trip Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Membership and Dues (-) | $800.00 | $800.00 | $800.00 |
Participation fee of $40 per trip participant. |
| Other Sales (-) | $0.00 | $17,033.00 | $17,033.00 |
the JFC has voted this year to not fund direct costs for international trips |
| Sub-Total | -$800.00 | -$17,833.00 | -$17,833.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Advertising Public Relations (+) | $50.00 | $50.00 | $50.00 | For supplies for printing posters, chalking, and potentially painting the fence throughout the course of the year. This will be used to advertise to gain new members and to advertise fundraising events. |
| Airfare Foreign (+) | $17,000.00 | $17,000.00 | $17,000.00 | Plane tickets for 15 participants to another country. |
| Donations/Contributions (-) | $2,000.00 | $2,000.00 | $2,000.00 | Anticipated revenue from mid-year letter writing campaign. |
| Donations/Contributions (-) | $500.00 | $500.00 | $500.00 | Anticipated revenue from corporate sponsors. |
| Educational Programs (-) | $3,000.00 | $3,000.00 | $3,000.00 | Anticipated contribution from Tartan's Abroad Scholarship |
| Educational Programs (-) | $500.00 | $500.00 | $500.00 | Scholarships from other campus programs such as the Gelfand Center. |
| Meals Domestic (+) | $1,800.00 | $800.00 | $800.00 | Breakfast, lunch, and dinner (all homemade) for the week of spring break. $15 per day for 20 people for 6 days. |
| Membership and Dues (-) | $4,500.00 | $4,500.00 | $4,500.00 | Deposits from participants. $300 from each participant assuming 15 participants. |
| Membership and Dues (-) | $0.00 | $0.00 | $0.00 | Additional membership contribution needed to close expenditures and revenue gap. |
| Membership and Dues (-) | $800.00 | $800.00 | $800.00 | Participation fee of $40 per trip participant. |
| Other Sales (-) | $520.00 | $520.00 | $520.00 | Anticipated revenue from selling food in front Doherty. Expecting to make about $65 per week. This includes two days of sale per week for 8 weeks. |
| Other Sales (-) | $300.00 | $300.00 | $300.00 | Anticipated revenue from food sales on Friday nights by AB film movies. Expecting to make about $50 per night for 8 weeks. |
| Other Sales (-) | $100.00 | $100.00 | $100.00 | Anticipated revenue from Valentine's Day card sale. Members will produce and sell custom-made cards. |
| Other Sales (-) | $0.00 | $17,033.00 | $17,033.00 | |
| Other Supplies (+) | $100.00 | $100.00 | $100.00 | Anticipated expenditure for ingredients for bake sale, popcorn sale, and general food sale items. |
| Other Travel Foreign (+) | $368.00 | $368.00 | $368.00 | ISIC cards needed for 15 participants to go abroad. |
| Other Travel Foreign (+) | $200.00 | $200.00 | $200.00 | Emergency Funds for Unexpected Expenses |
| Other Travel Foreign (+) | $750.00 | $750.00 | $750.00 | Basic vaccinations needed to travel abroad. Approximately $50 each for 15 participants. |
| Other Travel Foreign (+) | $910.00 | $910.00 | $910.00 | Visas and postage. Approximately $60 per participant and $10 for postage. |
| Postage (+) | $54.00 | $54.00 | $54.00 | Used during the fundraiser letter writing campaign. $44 for 100 stamps at $0.44 each. $10 used for 100 envelopes. |
| Student Programs-Other Expense (+) | $9,000.00 | $9,000.00 | $9,000.00 | Mandatory program fee from volunteer-planning organization for all 15 participants for 1 week while doing service abroad. |
| Uniforms (+) | $225.00 | $225.00 | $225.00 | Recognizable uniform shirts so that students will be able to identify each other in crowded areas abroad. |
By Ocode
| Requested | |
|---|---|
| Advertising Public Relations | $50.00 |
| Airfare Foreign | $17,000.00 |
| Donations/Contributions | $2,500.00 |
| Educational Programs | $3,500.00 |
| Meals Domestic | $1,800.00 |
| Membership and Dues | $5,300.00 |
| Other Sales | $920.00 |
| Other Supplies | $100.00 |
| Other Travel Foreign | $2,228.00 |
| Postage | $54.00 |
| Student Programs-Other Expense | $9,000.00 |
| Uniforms | $225.00 |
| Recommended | |
|---|---|
| Advertising Public Relations | $50.00 |
| Airfare Foreign | $17,000.00 |
| Donations/Contributions | $2,500.00 |
| Educational Programs | $3,500.00 |
| Meals Domestic | $800.00 |
| Membership and Dues | $5,300.00 |
| Other Sales | $17,953.00 |
| Other Supplies | $100.00 |
| Other Travel Foreign | $2,228.00 |
| Postage | $54.00 |
| Student Programs-Other Expense | $9,000.00 |
| Uniforms | $225.00 |
| Final | |
|---|---|
| Advertising Public Relations | $50.00 |
| Airfare Foreign | $17,000.00 |
| Donations/Contributions | $2,500.00 |
| Educational Programs | $3,500.00 |
| Meals Domestic | $800.00 |
| Membership and Dues | $5,300.00 |
| Other Sales | $17,953.00 |
| Other Supplies | $100.00 |
| Other Travel Foreign | $2,228.00 |
| Postage | $54.00 |
| Student Programs-Other Expense | $9,000.00 |
| Uniforms | $225.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $30,457.00 |
| Capital | $0.00 |
| Revenue | ($12,220.00) |
| Final | $18,237.00 |
| Recommended | |
|---|---|
| Expenditures | $29,457.00 |
| Capital | $0.00 |
| Revenue | ($29,253.00) |
| Final | $204.00 |
| Final | |
|---|---|
| Expenditures | $29,457.00 |
| Capital | $0.00 |
| Revenue | ($29,253.00) |
| Debt | ($65.31) |
| Rollover | ($0.00) |
| Total Subsidy | $204.00 |
| FY13 Starting Balance | $138.69 |