Alternative Break Budget
FY2012 (July 1 2011 - June 30, 2012)
Alternative Break is a student-managed organization which endeavors to provide service-learning experiences to the Carnegie Mellon community. Alternative Break accomplishes this goal by planning student trips that involve participating in experimental service-learning opportunities, pre-departure educational sessions, academic credit, and outreach sessions to share these experiences with the larger campus and regional community. Previous Alternative Break trips include Immigration Studies in the United States and Mexico border region, Hurricane Relief in the Gulf Coast, and environmentalism and Spanish culture at the Congal Biomarine Reserve in Ecuador. we have also rebuilt homes damaged in Hurricane Katrina in New Orleans, helped teach english in Peru and worked at an orphanage in the Dominican Republic.
JFC Rep:
Summary
| Requested | |
|---|---|
| Expenditures | $33,269.00 |
| Capital | $0.00 |
| Revenue | ($7,600.00) |
| Final | $25,669.00 |
| Recommended | |
|---|---|
| Expenditures | $30,584.00 |
| Capital | $0.00 |
| Revenue | ($27,734.00) |
| Final | $2,850.00 |
| Final | |
|---|---|
| Expenditures | $30,584.00 |
| Capital | $0.00 |
| Revenue | ($27,734.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $2,850.00 |
| FY12 Starting Balance | $2,850.00 |
Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Membership and Dues (-) | $3,000.00 | $3,000.00 | $3,000.00 |
Deposit from Participants ($200 per participant). |
| Donations/Contributions (-) | $500.00 | $500.00 | $500.00 |
Fundraising from corporate sponsors |
| Other Sales (-) | $750.00 | $750.00 | $750.00 |
Selling food in front of DH. ($50 during 15 days of sales). |
| Educational Programs (-) | $3,000.00 | $3,000.00 | $3,000.00 |
Tartans Abroad Scholarship Fund |
| Donations/Contributions (-) | $350.00 | $350.00 | $350.00 |
Donations from family and friends ($50 from 7 participants). |
| Membership and Dues (-) | $0.00 | $20,134.00 | $20,134.00 |
Member Contributions To bring your requested subsidy down to our limit of $190/person |
| Sub-Total | -$7,600.00 | -$27,734.00 | -$27,734.00 |
Travel Expenses
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Airfare Foreign (+) | $21,000.00 | $21,000.00 | $21,000.00 |
Plane tickets for 15 participants to another country. |
| Student Programs-Other Expense (+) | $9,000.00 | $9,000.00 | $9,000.00 |
Mandatory program fee from volunteer-planning organization for all 15 participants for 1 week while doing service abroad. |
| Other Travel Foreign (+) | $330.00 | $0.00 | $0.00 |
ISIC cards needed for 15 participants to go abroad. Personal Expense |
| Other Travel Foreign (+) | $200.00 | $200.00 | $200.00 |
Work/Safety Equipment (first aid kit, work gloves, mosquito nets). |
| Other Travel Foreign (+) | $200.00 | $200.00 | $200.00 |
Emergency Funds for Unexpected Expenses |
| Other Travel Foreign (+) | $100.00 | $0.00 | $0.00 |
Cell phone for use if an emergency were to occur while abroad. Personal Expense |
| Uniforms (+) | $225.00 | $0.00 | $0.00 |
Recognizable uniform shirts so that students will be able to identify each other in crowded areas abroad. Personal Expense |
| Other Travel Foreign (+) | $750.00 | $0.00 | $0.00 |
Basic vaccinations needed to travel abroad. ($50 each for 15 participants) Personal Expense |
| Other Travel Foreign (+) | $910.00 | $0.00 | $0.00 |
Visas and necessary postage ($60 each and $10 for postage). Personal Expense |
| Sub-Total | $32,715.00 | $30,400.00 | $30,400.00 |
Fundraising Expenses
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Postage (+) | $54.00 | $54.00 | $54.00 |
$44 for 100 stamps at $.44 each. $10 for 100 envelopes at $.10 each. These will be used to send during a fundraising campaign. |
| Sub-Total | $54.00 | $54.00 | $54.00 |
Promotional Events
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Refreshments (+) | $200.00 | $0.00 | $0.00 |
$100 for 2 promotional events to promote and advertise alternative break. (10 pizzas at $10 each) Already a well established organizaiton |
| Advertising Public Relations (+) | $250.00 | $80.00 | $80.00 |
Replacement of damaged banner to be used while fundraising during events such as tabling in front of DH. Banners don't cost this much |
| Advertising Public Relations (+) | $50.00 | $50.00 | $50.00 |
For paint and brushes to advertise promotional events on the fence. |
| Sub-Total | $500.00 | $130.00 | $130.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Advertising Public Relations (+) | $250.00 | $80.00 | $80.00 | Replacement of damaged banner to be used while fundraising during events such as tabling in front of DH. |
| Advertising Public Relations (+) | $50.00 | $50.00 | $50.00 | For paint and brushes to advertise promotional events on the fence. |
| Airfare Foreign (+) | $21,000.00 | $21,000.00 | $21,000.00 | Plane tickets for 15 participants to another country. |
| Donations/Contributions (-) | $500.00 | $500.00 | $500.00 | Fundraising from corporate sponsors |
| Donations/Contributions (-) | $350.00 | $350.00 | $350.00 | Donations from family and friends ($50 from 7 participants). |
| Educational Programs (-) | $3,000.00 | $3,000.00 | $3,000.00 | Tartans Abroad Scholarship Fund |
| Membership and Dues (-) | $3,000.00 | $3,000.00 | $3,000.00 | Deposit from Participants ($200 per participant). |
| Membership and Dues (-) | $0.00 | $20,134.00 | $20,134.00 | Member Contributions |
| Other Sales (-) | $750.00 | $750.00 | $750.00 | Selling food in front of DH. ($50 during 15 days of sales). |
| Other Travel Foreign (+) | $330.00 | $0.00 | $0.00 | ISIC cards needed for 15 participants to go abroad. |
| Other Travel Foreign (+) | $200.00 | $200.00 | $200.00 | Work/Safety Equipment (first aid kit, work gloves, mosquito nets). |
| Other Travel Foreign (+) | $200.00 | $200.00 | $200.00 | Emergency Funds for Unexpected Expenses |
| Other Travel Foreign (+) | $100.00 | $0.00 | $0.00 | Cell phone for use if an emergency were to occur while abroad. |
| Other Travel Foreign (+) | $750.00 | $0.00 | $0.00 | Basic vaccinations needed to travel abroad. ($50 each for 15 participants) |
| Other Travel Foreign (+) | $910.00 | $0.00 | $0.00 | Visas and necessary postage ($60 each and $10 for postage). |
| Postage (+) | $54.00 | $54.00 | $54.00 | $44 for 100 stamps at $.44 each. $10 for 100 envelopes at $.10 each. These will be used to send during a fundraising campaign. |
| Refreshments (+) | $200.00 | $0.00 | $0.00 | $100 for 2 promotional events to promote and advertise alternative break. (10 pizzas at $10 each) |
| Student Programs-Other Expense (+) | $9,000.00 | $9,000.00 | $9,000.00 | Mandatory program fee from volunteer-planning organization for all 15 participants for 1 week while doing service abroad. |
| Uniforms (+) | $225.00 | $0.00 | $0.00 | Recognizable uniform shirts so that students will be able to identify each other in crowded areas abroad. |
By Ocode
| Requested | |
|---|---|
| Advertising Public Relations | $300.00 |
| Airfare Foreign | $21,000.00 |
| Donations/Contributions | $850.00 |
| Educational Programs | $3,000.00 |
| Membership and Dues | $3,000.00 |
| Other Sales | $750.00 |
| Other Travel Foreign | $2,490.00 |
| Postage | $54.00 |
| Refreshments | $200.00 |
| Student Programs-Other Expense | $9,000.00 |
| Uniforms | $225.00 |
| Recommended | |
|---|---|
| Advertising Public Relations | $130.00 |
| Airfare Foreign | $21,000.00 |
| Donations/Contributions | $850.00 |
| Educational Programs | $3,000.00 |
| Membership and Dues | $23,134.00 |
| Other Sales | $750.00 |
| Other Travel Foreign | $400.00 |
| Postage | $54.00 |
| Refreshments | $0.00 |
| Student Programs-Other Expense | $9,000.00 |
| Uniforms | $0.00 |
| Final | |
|---|---|
| Advertising Public Relations | $130.00 |
| Airfare Foreign | $21,000.00 |
| Donations/Contributions | $850.00 |
| Educational Programs | $3,000.00 |
| Membership and Dues | $23,134.00 |
| Other Sales | $750.00 |
| Other Travel Foreign | $400.00 |
| Postage | $54.00 |
| Refreshments | $0.00 |
| Student Programs-Other Expense | $9,000.00 |
| Uniforms | $0.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $33,269.00 |
| Capital | $0.00 |
| Revenue | ($7,600.00) |
| Final | $25,669.00 |
| Recommended | |
|---|---|
| Expenditures | $30,584.00 |
| Capital | $0.00 |
| Revenue | ($27,734.00) |
| Final | $2,850.00 |
| Final | |
|---|---|
| Expenditures | $30,584.00 |
| Capital | $0.00 |
| Revenue | ($27,734.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $2,850.00 |
| FY12 Starting Balance | $2,850.00 |