Alternative Break Budget
FY2014 (July 1, 2013 - June 30, 2014)
Alternative Break is a student-managed organization which endeavors to provide service-learning experiences to the Carnegie Mellon community. Alternative Break accomplishes this goal by planning student trips that involve participating in experimental service-learning opportunities, pre-departure educational sessions, academic credit, and outreach sessions to share these experiences with the larger campus and regional community. Previous Alternative Break trips include Immigration Studies in the United States and Mexico border region, Hurricane Relief in the Gulf Coast, and environmentalism and Spanish culture at the Congal Biomarine Reserve in Ecuador. we have also rebuilt homes damaged in Hurricane Katrina in New Orleans, helped teach english in Peru and worked at an orphanage in the Dominican Republic.
JFC Rep: Jonathan Mark (jemark)
Summary
| Requested | |
|---|---|
| Expenditures | $21,514.00 |
| Capital | $0.00 |
| Revenue | ($13,050.00) |
| Final | $8,464.00 |
| Recommended | |
|---|---|
| Expenditures | $18,514.00 |
| Capital | $0.00 |
| Revenue | ($15,545.00) |
| Final | $2,969.00 |
| Final | |
|---|---|
| Expenditures | $18,514.00 |
| Capital | $0.00 |
| Revenue | ($15,545.00) |
| Debt | ($1,313.85) |
| Rollover | ($0.00) |
| Total Subsidy | $2,969.00 |
| FY14 Starting Balance | $1,655.15 |
Debt/Rollover Explanation:
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Revenue-Membership Dues (-) | $1,500.00 | $1,500.00 | $1,500.00 |
Each participant is required to pay a nonrefundable $100 deposit before formerly accepting their spot on the trip. Assumes 15 participants. These deposits are used to partially pay for plane tickets. Covers cost of air trasportation |
| Revenue-Membership Dues (-) | $3,750.00 | $3,750.00 | $3,750.00 |
$250 deposits from an anticipated 15 trip participants. This money goes directly to trip provider International Volunteer Headquarters for program registration fees. Covers 100% of registration expense |
| Revenue-Membership Dues (-) | $0.00 | $0.00 | $0.00 |
Participants are responsible for paying any gap between revenue and expenditures. Amount currently unknown, but this acts as our promise to end in the black. |
| Revenue-Fundraising Income (-) | $500.00 | $500.00 | $500.00 |
Anticipated revenue from annual CMU Zombie Run. 50 runners each pay a registration fee of $500. Covers cost of air trasportation |
| Revenue-Fundraising Income (-) | $500.00 | $500.00 | $500.00 |
Anticipated money from food sales outside of Doherty. Expecting to make about $60-$65 per week, tabling once or twice each week. Covers cost of air trasportation |
| Revenue-Fundraising Income (-) | $500.00 | $500.00 | $500.00 |
Anticipated money from other miscellaneous fundraisers, such as selling Valentine's Day Cards or hosting an All-You-Can-Eat-Dinner. Covers cost of air trasportation |
| Revenue-Donations/Other Income (-) | $2,000.00 | $2,000.00 | $2,000.00 |
Anticipated contribution from annual letter writing campaign to friends and families of participants. Covers cost of air trasportation |
| Revenue-Donations/Other Income (-) | $3,500.00 | $0.00 | $0.00 |
Anticipated award from Tartans Abroad. Were given $3500 in FY12. Don't assume you can get this money |
| Revenue-Membership Dues (-) | $800.00 | $800.00 | $800.00 |
For the Pittsburgh trip; each participant pays $40 for their food for the week so that the trip breaks even. Covers 100% of expenses for Pittsburgh Trip |
| Revenue-Fundraising Income (-) | $0.00 | $2,495.00 | $2,495.00 |
JFC Addition The JFC will fund hotels 80%, capped at $150 per room per night per four people, 50% of transportation, and up to $500 per person traveling for the year. |
| Revenue-Donations/Other Income (-) | $0.00 | $3,500.00 | $3,500.00 |
Other funding sources (including the possibility of mid year funding sources and Tartans Abroad) and/or corporate sponsorship |
| Sub-Total | -$13,050.00 | -$15,545.00 | -$15,545.00 |
Expenditures - Travel
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Travel-Airfare Foreign (+) | $10,500.00 | $7,500.00 | $7,500.00 |
Plane tickets abroad for 15 students. Assuming tickets will be an average of $700 per person. 5000 of air travel covered by revenue |
| Travel-Rental Car (+) | $400.00 | $400.00 | $400.00 |
May up to three rental cars to get from Pittsburgh to the airport with the cheapest flights. In 2012, took rental cars to Newark, and in 2013, will take rental cars to Chicago. |
| Ops-Program Expenses (+) | $3,750.00 | $3,750.00 | $3,750.00 |
The 250 program registration fee for fifteen students. This allows the students to register with in country provider IVHQ. This fee is paid for directly by the students. Revenue is declared above. Covered 100% by revenue |
| Travel-Other (+) | $4,500.00 | $4,500.00 | $4,500.00 |
The program sign-up fee that accompanies the registration fee. This fee is on average, $300 per person for fifteen people. |
| Travel-Other (+) | $345.00 | $345.00 | $345.00 |
ISIC (essentially travel insurance) cards for participants. $23 for 15 people. |
| Travel-Professional Vehicle Services (+) | $750.00 | $750.00 | $750.00 |
Cost for general transportation while in country. $50 a person for 15 people. |
| Sub-Total | $20,245.00 | $17,245.00 | $17,245.00 |
Expenditures - Fundraising
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Postal Services (+) | $54.00 | $54.00 | $54.00 |
Used to mail 120 letters in the letter writing campaign. $45 for a roll of 100 stamps, and $9 for another roll of 20 stamps. |
| Ops-General Supplies (+) | $150.00 | $150.00 | $150.00 |
Anticipated expenditure for ingredients for any food sales (bake sales, popcorn sales, etc.) |
| Ops-Event Supplies (+) | $100.00 | $100.00 | $100.00 |
Giant Eagle supplies for CMU Zombie Run. Used to buy zombie make-up for 30-40 people, water and snacks for 50 anticipated participants and 30-40 anticipated zombie participants, as well as materials to make about 20 course signs. |
| Ops-Event Supplies (+) | $40.00 | $40.00 | $40.00 |
Fabric, velcro, and glue used to assemble flag football esque belts for all 50 anticipated runners. |
| Ops-Event Supplies (+) | $125.00 | $125.00 | $125.00 |
City of Pittsburgh Permit application fee; used to rent Schenley Park for 4 hours for the CMU Zombie Run. |
| Sub-Total | $469.00 | $469.00 | $469.00 |
Expenditures - Pittsburgh Trip
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Program Expenses (+) | $800.00 | $800.00 | $800.00 |
Participant fee of $40 per person. Used to pay for that participant's food for the week. Covered 100% by revenue |
| Sub-Total | $800.00 | $800.00 | $800.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Event Supplies (+) | $100.00 | $100.00 | $100.00 | Giant Eagle supplies for CMU Zombie Run. Used to buy zombie make-up for 30-40 people, water and snacks for 50 anticipated participants and 30-40 anticipated zombie participants, as well as materials to make about 20 course signs. |
| Ops-Event Supplies (+) | $40.00 | $40.00 | $40.00 | Fabric, velcro, and glue used to assemble flag football esque belts for all 50 anticipated runners. |
| Ops-Event Supplies (+) | $125.00 | $125.00 | $125.00 | City of Pittsburgh Permit application fee; used to rent Schenley Park for 4 hours for the CMU Zombie Run. |
| Ops-General Supplies (+) | $150.00 | $150.00 | $150.00 | Anticipated expenditure for ingredients for any food sales (bake sales, popcorn sales, etc.) |
| Ops-Postal Services (+) | $54.00 | $54.00 | $54.00 | Used to mail 120 letters in the letter writing campaign. $45 for a roll of 100 stamps, and $9 for another roll of 20 stamps. |
| Ops-Program Expenses (+) | $3,750.00 | $3,750.00 | $3,750.00 | The 250 program registration fee for fifteen students. This allows the students to register with in country provider IVHQ. This fee is paid for directly by the students. Revenue is declared above. |
| Ops-Program Expenses (+) | $800.00 | $800.00 | $800.00 | Participant fee of $40 per person. Used to pay for that participant's food for the week. |
| Revenue-Donations/Other Income (-) | $2,000.00 | $2,000.00 | $2,000.00 | Anticipated contribution from annual letter writing campaign to friends and families of participants. |
| Revenue-Donations/Other Income (-) | $3,500.00 | $0.00 | $0.00 | Anticipated award from Tartans Abroad. Were given $3500 in FY12. |
| Revenue-Donations/Other Income (-) | $0.00 | $3,500.00 | $3,500.00 | |
| Revenue-Fundraising Income (-) | $500.00 | $500.00 | $500.00 | Anticipated revenue from annual CMU Zombie Run. 50 runners each pay a registration fee of $500. |
| Revenue-Fundraising Income (-) | $500.00 | $500.00 | $500.00 | Anticipated money from food sales outside of Doherty. Expecting to make about $60-$65 per week, tabling once or twice each week. |
| Revenue-Fundraising Income (-) | $500.00 | $500.00 | $500.00 | Anticipated money from other miscellaneous fundraisers, such as selling Valentine's Day Cards or hosting an All-You-Can-Eat-Dinner. |
| Revenue-Fundraising Income (-) | $0.00 | $2,495.00 | $2,495.00 | JFC Addition |
| Revenue-Membership Dues (-) | $1,500.00 | $1,500.00 | $1,500.00 | Each participant is required to pay a nonrefundable $100 deposit before formerly accepting their spot on the trip. Assumes 15 participants. These deposits are used to partially pay for plane tickets. |
| Revenue-Membership Dues (-) | $3,750.00 | $3,750.00 | $3,750.00 | $250 deposits from an anticipated 15 trip participants. This money goes directly to trip provider International Volunteer Headquarters for program registration fees. |
| Revenue-Membership Dues (-) | $0.00 | $0.00 | $0.00 | Participants are responsible for paying any gap between revenue and expenditures. Amount currently unknown, but this acts as our promise to end in the black. |
| Revenue-Membership Dues (-) | $800.00 | $800.00 | $800.00 | For the Pittsburgh trip; each participant pays $40 for their food for the week so that the trip breaks even. |
| Travel-Airfare Foreign (+) | $10,500.00 | $7,500.00 | $7,500.00 | Plane tickets abroad for 15 students. Assuming tickets will be an average of $700 per person. |
| Travel-Other (+) | $4,500.00 | $4,500.00 | $4,500.00 | The program sign-up fee that accompanies the registration fee. This fee is on average, $300 per person for fifteen people. |
| Travel-Other (+) | $345.00 | $345.00 | $345.00 | ISIC (essentially travel insurance) cards for participants. $23 for 15 people. |
| Travel-Professional Vehicle Services (+) | $750.00 | $750.00 | $750.00 | Cost for general transportation while in country. $50 a person for 15 people. |
| Travel-Rental Car (+) | $400.00 | $400.00 | $400.00 | May up to three rental cars to get from Pittsburgh to the airport with the cheapest flights. In 2012, took rental cars to Newark, and in 2013, will take rental cars to Chicago. |
By Ocode
| Requested | |
|---|---|
| Ops-Event Supplies | $265.00 |
| Ops-General Supplies | $150.00 |
| Ops-Postal Services | $54.00 |
| Ops-Program Expenses | $4,550.00 |
| Revenue-Donations/Other Income | $5,500.00 |
| Revenue-Fundraising Income | $1,500.00 |
| Revenue-Membership Dues | $6,050.00 |
| Travel-Airfare Foreign | $10,500.00 |
| Travel-Other | $4,845.00 |
| Travel-Professional Vehicle Services | $750.00 |
| Travel-Rental Car | $400.00 |
| Recommended | |
|---|---|
| Ops-Event Supplies | $265.00 |
| Ops-General Supplies | $150.00 |
| Ops-Postal Services | $54.00 |
| Ops-Program Expenses | $4,550.00 |
| Revenue-Donations/Other Income | $5,500.00 |
| Revenue-Fundraising Income | $3,995.00 |
| Revenue-Membership Dues | $6,050.00 |
| Travel-Airfare Foreign | $7,500.00 |
| Travel-Other | $4,845.00 |
| Travel-Professional Vehicle Services | $750.00 |
| Travel-Rental Car | $400.00 |
| Final | |
|---|---|
| Ops-Event Supplies | $265.00 |
| Ops-General Supplies | $150.00 |
| Ops-Postal Services | $54.00 |
| Ops-Program Expenses | $4,550.00 |
| Revenue-Donations/Other Income | $5,500.00 |
| Revenue-Fundraising Income | $3,995.00 |
| Revenue-Membership Dues | $6,050.00 |
| Travel-Airfare Foreign | $7,500.00 |
| Travel-Other | $4,845.00 |
| Travel-Professional Vehicle Services | $750.00 |
| Travel-Rental Car | $400.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $21,514.00 |
| Capital | $0.00 |
| Revenue | ($13,050.00) |
| Final | $8,464.00 |
| Recommended | |
|---|---|
| Expenditures | $18,514.00 |
| Capital | $0.00 |
| Revenue | ($15,545.00) |
| Final | $2,969.00 |
| Final | |
|---|---|
| Expenditures | $18,514.00 |
| Capital | $0.00 |
| Revenue | ($15,545.00) |
| Debt | ($1,313.85) |
| Rollover | ($0.00) |
| Total Subsidy | $2,969.00 |
| FY14 Starting Balance | $1,655.15 |
Debt/Rollover Explanation: