Indian Graduate Student Association Budget
FY2013 (July 1 2012 - June 30, 2013)
The purpose of the Indian Graduate Students' Association as stated in the By-Laws is to: 1. Act as a forum for Indian students to meet and present their views. 2. Unite Indians and people of other races by celebrating and learning from diversity. 3. Act as a conduit for Indian students to experience the rich culture of America and encourage cultural exchange. 4. Co-ordinate with other organizations on campus and in Pittsburgh to organize events of mutual interest. 5. Organize get-togethers and fun events for graduate student holidays; arrange information sessions regarding academics/jobs; and welcome and guide the new graduate students.
JFC Rep: My Le (mle)
Summary
| Requested | |
|---|---|
| Expenditures | $24,327.50 |
| Capital | $0.00 |
| Revenue | ($11,420.00) |
| Final | $12,907.50 |
| Recommended | |
|---|---|
| Expenditures | $22,577.50 |
| Capital | $0.00 |
| Revenue | ($15,735.00) |
| Final | $6,842.50 |
| Final | |
|---|---|
| Expenditures | $22,777.50 |
| Capital | $0.00 |
| Revenue | ($15,335.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $7,442.50 |
| FY13 Starting Balance | $7,442.50 |
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Membership and Dues (-) | $2,000.00 | $2,000.00 | $2,000.00 |
Fall Incoming Membership |
| Events and Activities (-) | $2,750.00 | $4,150.00 | $4,150.00 |
Diwali: Ticket sales should be covering cost of food at this event; in line with other groups |
| Advertising Income (-) | $800.00 | $800.00 | $800.00 |
Diwali: Sponsorships |
| Donations/Contributions (-) | $800.00 | $800.00 | $800.00 |
Temple (Local, SV temple): Temple grant |
| Events and Activities (-) | $100.00 | $800.00 | $400.00 |
Temple ( ISKCON, West Virginia): Student tickets ( 50 x $2 ) fund half the cost of travel; charge $8/ticket |
| Events and Activities (-) | $750.00 | $1,500.00 | $1,500.00 |
Movie: Student tickets ( 150 x $5 ) break even on this event' doesn't seem germane to the purpose of this org |
| Events and Activities (-) | $500.00 | $600.00 | $600.00 |
Food tasting: Student tickets ( 100 x $5 ) cover food at this event |
| Events and Activities (-) | $60.00 | $60.00 | $60.00 |
Sanskrit classes: Student tickets ( 20 x $3 ) |
| Events and Activities (-) | $2,250.00 | $3,000.00 | $3,000.00 |
Holi: Ticket sales (slightly smaller than Diwali) cover food cost at this event |
| Advertising Income (-) | $500.00 | $500.00 | $500.00 |
Holi: Sponsorships (slightly smaller than Diwali) |
| Events and Activities (-) | $150.00 | $325.00 | $325.00 |
Bowling Trip: Ticket Sales ( $3 x 50 ) cover this cost, this doesn't seem germane to the purpose of this org |
| Membership and Dues (-) | $200.00 | $200.00 | $200.00 |
Spring Incoming Membership |
| Events and Activities (-) | $560.00 | $1,000.00 | $1,000.00 |
Summer Picnic: Ticket Sales cover food cost at this event |
| Sub-Total | -$11,420.00 | -$15,735.00 | -$15,335.00 |
Elections and General Body Meetings (GBM)
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Meals Domestic (+) | $300.00 | $150.00 | $150.00 |
Refreshments for all Main General Body Meetings and Annual Election Meet fund 2 GBMs, one per semester, $75 each |
| Sub-Total | $300.00 | $150.00 | $150.00 |
Fall Membership Drive
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Advertising Public Relations (+) | $200.00 | $200.00 | $200.00 |
Publicity Expenses for Membership Drive (Activities Desk Giveaways (100 x $2)) |
| Sub-Total | $200.00 | $200.00 | $200.00 |
Fall Welcome Party
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Meals Foreign (+) | $1,500.00 | $1,500.00 | $1,500.00 |
Fall Welcome: Indian Food for New International Students (250 x $6) |
| Office Supplies (+) | $110.00 | $110.00 | $110.00 |
Fall Welcome: Group Activity Games + Office Supplies |
| Other Supplies (+) | $62.50 | $62.50 | $62.50 |
Fall Welcome: Disposable Cutlery |
| Printing & Publishing External (+) | $25.00 | $25.00 | $25.00 |
Fall Welcome: Posters and Notices |
| Sub-Total | $1,697.50 | $1,697.50 | $1,697.50 |
Open House
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Refreshments (+) | $187.50 | $187.50 | $187.50 |
Open House: Food for Students (75 x $2.50) |
| Office Supplies (+) | $80.00 | $80.00 | $80.00 |
Open House: Group Activities + Office Supplies |
| Other Supplies (+) | $12.50 | $12.50 | $12.50 |
Open House: Disposable Cutlery |
| Printing & Publishing External (+) | $10.00 | $10.00 | $10.00 |
Open House: Posters and Notices |
| Sub-Total | $290.00 | $290.00 | $290.00 |
Diwali Celebrations
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Meals Foreign (+) | $4,950.00 | $4,950.00 | $4,950.00 |
Diwali: Indian Food for Guests (550x$9) |
| Office Supplies (+) | $600.00 | $600.00 | $600.00 |
Diwali: Art Supplies for Stage Decorations |
| Other Supplies (+) | $400.00 | $100.00 | $100.00 |
Diwali: Disposable Cutlery |
| Printing & Publishing External (+) | $300.00 | $100.00 | $100.00 |
Diwali: Banners, Posters, Notices & other Publicity |
| Rental-Facilities (+) | $600.00 | $600.00 | $600.00 |
Diwali: Sound & Light Services at Rangos Hall |
| Rental-Facilities (+) | $300.00 | $300.00 | $300.00 |
Diwali: Videography Rental |
| Professional Services (+) | $350.00 | $350.00 | $350.00 |
Diwali: DJ |
| Non-capital Equipment (+) | $250.00 | $0.00 | $100.00 |
Diwali: Musical instrumental rentals appeal granted |
| Sub-Total | $7,750.00 | $7,000.00 | $7,100.00 |
Temple Trip ( Local, SV temple )
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Other Travel Domestic (+) | $800.00 | $800.00 | $800.00 |
Temple (L): 6 trips per year |
| Sub-Total | $800.00 | $800.00 | $800.00 |
Temple Trip ( ISKCON )
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Other Travel Domestic (+) | $800.00 | $800.00 | $800.00 |
Temple (I): 1 trip per year, 2 buses (Wheeling,VA) |
| Sub-Total | $800.00 | $800.00 | $800.00 |
Movie Screening
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Office Supplies (+) | $30.00 | $30.00 | $30.00 |
Movie: Publicity Expenses (Notice, Posters) |
| Rental-Facilities (+) | $1,500.00 | $1,500.00 | $1,500.00 |
Movie: Theater Ticket Purchase (150x$10) |
| Sub-Total | $1,530.00 | $1,530.00 | $1,530.00 |
Cultural Social
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Meals Domestic (+) | $600.00 | $600.00 | $600.00 |
Cultural: Food for all gathered ( 100 x $6 ) |
| Office Supplies (+) | $85.00 | $85.00 | $85.00 |
Cultural: Group Activity Games + Office Supplies |
| Other Supplies (+) | $35.00 | $35.00 | $35.00 |
Cultural: Dispopsable cutlery |
| Printing & Publishing External (+) | $50.00 | $50.00 | $50.00 |
Cultural: Posters, Notices & other Publicity |
| Sub-Total | $770.00 | $770.00 | $770.00 |
Fence Painting
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Other Supplies (+) | $150.00 | $150.00 | $150.00 |
Painting: Paint the fence on Indian Independence day, Repblic Day and events of National importance. |
| Sub-Total | $150.00 | $150.00 | $150.00 |
Food Tasting
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Meals Foreign (+) | $600.00 | $600.00 | $600.00 |
Food Tasting: Indian Food (200 x $6) |
| Office Supplies (+) | $10.00 | $10.00 | $10.00 |
Food Tasting: Notices, Posters |
| Other Supplies (+) | $25.00 | $25.00 | $25.00 |
Food Tasting: Disposable Cutlery |
| Printing & Publishing External (+) | $20.00 | $20.00 | $20.00 |
Food Tasting: Notices, Posters |
| Sub-Total | $655.00 | $655.00 | $655.00 |
Sanskrit Classes
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Office Supplies (+) | $60.00 | $60.00 | $60.00 |
Sanskrit: Books, Paper, Pens |
| Sub-Total | $60.00 | $60.00 | $60.00 |
Holi Celebrations
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Meals Foreign (+) | $4,500.00 | $4,500.00 | $4,500.00 |
Holi: Indian food for guests (500 x $9) |
| Office Supplies (+) | $600.00 | $600.00 | $600.00 |
Holi: Art Supplies for Stage Decorations |
| Other Supplies (+) | $400.00 | $400.00 | $400.00 |
Holi: Disposable cutlery |
| Printing & Publishing External (+) | $600.00 | $100.00 | $100.00 |
Holi: Banners, Posters, Notices & other Publicity |
| Rental-Facilities (+) | $600.00 | $600.00 | $600.00 |
Holi: Sound & Light Services at Rangos Hall |
| Rental-Facilities (+) | $350.00 | $350.00 | $350.00 |
Holi: Videography rental |
| Professional Services (+) | $500.00 | $500.00 | $500.00 |
Holi: DJ |
| Non-capital Equipment (+) | $100.00 | $0.00 | $100.00 |
Holi: Musical instrument rental appeal granted |
| Sub-Total | $7,650.00 | $7,050.00 | $7,150.00 |
Parivarthan (New)
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Meals Foreign (+) | $200.00 | $0.00 | $0.00 |
Refreshments and snacks don't have the capacity to fund a new event this year, sorry. |
| Other Supplies (+) | $20.00 | $0.00 | $0.00 |
Disposable cutlery |
| Printing & Publishing External (+) | $30.00 | $0.00 | $0.00 |
Printing and advertising |
| Sub-Total | $250.00 | $0.00 | $0.00 |
Bowling Trip
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Rental-Facilities (+) | $325.00 | $325.00 | $325.00 |
Alley rental for 50 people |
| Printing & Publishing External (+) | $20.00 | $20.00 | $20.00 |
Publicity and advertising |
| Sub-Total | $345.00 | $345.00 | $345.00 |
Summer Picnic
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Meals Foreign (+) | $1,000.00 | $1,000.00 | $1,000.00 |
Indian food for guests (100 x $10) |
| Office Supplies (+) | $60.00 | $60.00 | $60.00 |
Disposable cutlery |
| Printing & Publishing External (+) | $20.00 | $20.00 | $20.00 |
Publicity and advertising |
| Sub-Total | $1,080.00 | $1,080.00 | $1,080.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Advertising Income (-) | $800.00 | $800.00 | $800.00 | Diwali: Sponsorships |
| Advertising Income (-) | $500.00 | $500.00 | $500.00 | Holi: Sponsorships (slightly smaller than Diwali) |
| Advertising Public Relations (+) | $200.00 | $200.00 | $200.00 | Publicity Expenses for Membership Drive (Activities Desk Giveaways (100 x $2)) |
| Donations/Contributions (-) | $800.00 | $800.00 | $800.00 | Temple (Local, SV temple): Temple grant |
| Events and Activities (-) | $2,750.00 | $4,150.00 | $4,150.00 | Diwali: Ticket sales |
| Events and Activities (-) | $100.00 | $800.00 | $400.00 | Temple ( ISKCON, West Virginia): Student tickets ( 50 x $2 ) |
| Events and Activities (-) | $750.00 | $1,500.00 | $1,500.00 | Movie: Student tickets ( 150 x $5 ) |
| Events and Activities (-) | $500.00 | $600.00 | $600.00 | Food tasting: Student tickets ( 100 x $5 ) |
| Events and Activities (-) | $60.00 | $60.00 | $60.00 | Sanskrit classes: Student tickets ( 20 x $3 ) |
| Events and Activities (-) | $2,250.00 | $3,000.00 | $3,000.00 | Holi: Ticket sales (slightly smaller than Diwali) |
| Events and Activities (-) | $150.00 | $325.00 | $325.00 | Bowling Trip: Ticket Sales ( $3 x 50 ) |
| Events and Activities (-) | $560.00 | $1,000.00 | $1,000.00 | Summer Picnic: Ticket Sales |
| Meals Domestic (+) | $300.00 | $150.00 | $150.00 | Refreshments for all Main General Body Meetings and Annual Election Meet |
| Meals Domestic (+) | $600.00 | $600.00 | $600.00 | Cultural: Food for all gathered ( 100 x $6 ) |
| Meals Foreign (+) | $1,500.00 | $1,500.00 | $1,500.00 | Fall Welcome: Indian Food for New International Students (250 x $6) |
| Meals Foreign (+) | $4,950.00 | $4,950.00 | $4,950.00 | Diwali: Indian Food for Guests (550x$9) |
| Meals Foreign (+) | $600.00 | $600.00 | $600.00 | Food Tasting: Indian Food (200 x $6) |
| Meals Foreign (+) | $4,500.00 | $4,500.00 | $4,500.00 | Holi: Indian food for guests (500 x $9) |
| Meals Foreign (+) | $200.00 | $0.00 | $0.00 | Refreshments and snacks |
| Meals Foreign (+) | $1,000.00 | $1,000.00 | $1,000.00 | Indian food for guests (100 x $10) |
| Membership and Dues (-) | $2,000.00 | $2,000.00 | $2,000.00 | Fall Incoming Membership |
| Membership and Dues (-) | $200.00 | $200.00 | $200.00 | Spring Incoming Membership |
| Non-capital Equipment (+) | $250.00 | $0.00 | $100.00 | Diwali: Musical instrumental rentals |
| Non-capital Equipment (+) | $100.00 | $0.00 | $100.00 | Holi: Musical instrument rental |
| Office Supplies (+) | $110.00 | $110.00 | $110.00 | Fall Welcome: Group Activity Games + Office Supplies |
| Office Supplies (+) | $80.00 | $80.00 | $80.00 | Open House: Group Activities + Office Supplies |
| Office Supplies (+) | $600.00 | $600.00 | $600.00 | Diwali: Art Supplies for Stage Decorations |
| Office Supplies (+) | $30.00 | $30.00 | $30.00 | Movie: Publicity Expenses (Notice, Posters) |
| Office Supplies (+) | $85.00 | $85.00 | $85.00 | Cultural: Group Activity Games + Office Supplies |
| Office Supplies (+) | $10.00 | $10.00 | $10.00 | Food Tasting: Notices, Posters |
| Office Supplies (+) | $60.00 | $60.00 | $60.00 | Sanskrit: Books, Paper, Pens |
| Office Supplies (+) | $600.00 | $600.00 | $600.00 | Holi: Art Supplies for Stage Decorations |
| Office Supplies (+) | $60.00 | $60.00 | $60.00 | Disposable cutlery |
| Other Supplies (+) | $62.50 | $62.50 | $62.50 | Fall Welcome: Disposable Cutlery |
| Other Supplies (+) | $12.50 | $12.50 | $12.50 | Open House: Disposable Cutlery |
| Other Supplies (+) | $400.00 | $100.00 | $100.00 | Diwali: Disposable Cutlery |
| Other Supplies (+) | $35.00 | $35.00 | $35.00 | Cultural: Dispopsable cutlery |
| Other Supplies (+) | $150.00 | $150.00 | $150.00 | Painting: Paint the fence on Indian Independence day, Repblic Day and events of National importance. |
| Other Supplies (+) | $25.00 | $25.00 | $25.00 | Food Tasting: Disposable Cutlery |
| Other Supplies (+) | $400.00 | $400.00 | $400.00 | Holi: Disposable cutlery |
| Other Supplies (+) | $20.00 | $0.00 | $0.00 | Disposable cutlery |
| Other Travel Domestic (+) | $800.00 | $800.00 | $800.00 | Temple (L): 6 trips per year |
| Other Travel Domestic (+) | $800.00 | $800.00 | $800.00 | Temple (I): 1 trip per year, 2 buses (Wheeling,VA) |
| Printing & Publishing External (+) | $25.00 | $25.00 | $25.00 | Fall Welcome: Posters and Notices |
| Printing & Publishing External (+) | $10.00 | $10.00 | $10.00 | Open House: Posters and Notices |
| Printing & Publishing External (+) | $300.00 | $100.00 | $100.00 | Diwali: Banners, Posters, Notices & other Publicity |
| Printing & Publishing External (+) | $50.00 | $50.00 | $50.00 | Cultural: Posters, Notices & other Publicity |
| Printing & Publishing External (+) | $20.00 | $20.00 | $20.00 | Food Tasting: Notices, Posters |
| Printing & Publishing External (+) | $600.00 | $100.00 | $100.00 | Holi: Banners, Posters, Notices & other Publicity |
| Printing & Publishing External (+) | $30.00 | $0.00 | $0.00 | Printing and advertising |
| Printing & Publishing External (+) | $20.00 | $20.00 | $20.00 | Publicity and advertising |
| Printing & Publishing External (+) | $20.00 | $20.00 | $20.00 | Publicity and advertising |
| Professional Services (+) | $350.00 | $350.00 | $350.00 | Diwali: DJ |
| Professional Services (+) | $500.00 | $500.00 | $500.00 | Holi: DJ |
| Refreshments (+) | $187.50 | $187.50 | $187.50 | Open House: Food for Students (75 x $2.50) |
| Rental-Facilities (+) | $600.00 | $600.00 | $600.00 | Diwali: Sound & Light Services at Rangos Hall |
| Rental-Facilities (+) | $300.00 | $300.00 | $300.00 | Diwali: Videography Rental |
| Rental-Facilities (+) | $1,500.00 | $1,500.00 | $1,500.00 | Movie: Theater Ticket Purchase (150x$10) |
| Rental-Facilities (+) | $600.00 | $600.00 | $600.00 | Holi: Sound & Light Services at Rangos Hall |
| Rental-Facilities (+) | $350.00 | $350.00 | $350.00 | Holi: Videography rental |
| Rental-Facilities (+) | $325.00 | $325.00 | $325.00 | Alley rental for 50 people |
By Ocode
| Requested | |
|---|---|
| Advertising Income | $1,300.00 |
| Advertising Public Relations | $200.00 |
| Donations/Contributions | $800.00 |
| Events and Activities | $7,120.00 |
| Meals Domestic | $900.00 |
| Meals Foreign | $12,750.00 |
| Membership and Dues | $2,200.00 |
| Non-capital Equipment | $350.00 |
| Office Supplies | $1,635.00 |
| Other Supplies | $1,105.00 |
| Other Travel Domestic | $1,600.00 |
| Printing & Publishing External | $1,075.00 |
| Professional Services | $850.00 |
| Refreshments | $187.50 |
| Rental-Facilities | $3,675.00 |
| Recommended | |
|---|---|
| Advertising Income | $1,300.00 |
| Advertising Public Relations | $200.00 |
| Donations/Contributions | $800.00 |
| Events and Activities | $11,435.00 |
| Meals Domestic | $750.00 |
| Meals Foreign | $12,550.00 |
| Membership and Dues | $2,200.00 |
| Non-capital Equipment | $0.00 |
| Office Supplies | $1,635.00 |
| Other Supplies | $785.00 |
| Other Travel Domestic | $1,600.00 |
| Printing & Publishing External | $345.00 |
| Professional Services | $850.00 |
| Refreshments | $187.50 |
| Rental-Facilities | $3,675.00 |
| Final | |
|---|---|
| Advertising Income | $1,300.00 |
| Advertising Public Relations | $200.00 |
| Donations/Contributions | $800.00 |
| Events and Activities | $11,035.00 |
| Meals Domestic | $750.00 |
| Meals Foreign | $12,550.00 |
| Membership and Dues | $2,200.00 |
| Non-capital Equipment | $200.00 |
| Office Supplies | $1,635.00 |
| Other Supplies | $785.00 |
| Other Travel Domestic | $1,600.00 |
| Printing & Publishing External | $345.00 |
| Professional Services | $850.00 |
| Refreshments | $187.50 |
| Rental-Facilities | $3,675.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $24,327.50 |
| Capital | $0.00 |
| Revenue | ($11,420.00) |
| Final | $12,907.50 |
| Recommended | |
|---|---|
| Expenditures | $22,577.50 |
| Capital | $0.00 |
| Revenue | ($15,735.00) |
| Final | $6,842.50 |
| Final | |
|---|---|
| Expenditures | $22,777.50 |
| Capital | $0.00 |
| Revenue | ($15,335.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $7,442.50 |
| FY13 Starting Balance | $7,442.50 |