Indian Graduate Student Association Budget

FY2012 (July 1 2011 - June 30, 2012)

The purpose of the Indian Graduate Students' Association as stated in the By-Laws is to: 1. Act as a forum for Indian students to meet and present their views. 2. Unite Indians and people of other races by celebrating and learning from diversity. 3. Act as a conduit for Indian students to experience the rich culture of America and encourage cultural exchange. 4. Co-ordinate with other organizations on campus and in Pittsburgh to organize events of mutual interest. 5. Organize get-togethers and fun events for graduate student holidays; arrange information sessions regarding academics/jobs; and welcome and guide the new graduate students.

JFC Rep:

Summary

Requested
Expenditures $27,315.00
Capital $0.00
Revenue ($13,320.00)
Final $13,995.00
Recommended
Expenditures $25,505.00
Capital $0.00
Revenue ($21,930.00)
Final $3,575.00
Final
Expenditures $26,005.00
Capital $0.00
Revenue ($18,280.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $7,725.00
FY12 Starting Balance $7,725.00

Revenue

Object Code Requested Recommended Final Description
Membership and Dues (-) $2,000.00 $2,000.00 $2,000.00

Fall Membership Drive

Events and Activities (-) $2,750.00 $5,500.00 $3,500.00

Diwali: Ticket Sales

Should at least cover food, $10 tickets; appeal granted

Advertising Income (-) $1,100.00 $1,100.00 $1,100.00

Diwali: Sponsorships

Donations/Contributions (-) $600.00 $600.00 $600.00

Temple (L): Temple Grant

Events and Activities (-) $100.00 $800.00 $400.00

Temple (I): Student Tickets (50 x $2)

appeal granted

Events and Activities (-) $750.00 $900.00 $900.00

Movie: Student Ticket (150 x $5)

We will subsidize $600 total

Events and Activities (-) $600.00 $1,255.00 $1,255.00

Food Tasting: Student Ticket (200 x $3)

This should be covered by tickets

Events and Activities (-) $60.00 $60.00 $60.00

Sanskrit: Student Ticket (20 x $3)

Events and Activities (-) $1,200.00 $1,200.00 $1,200.00

Chaat: Student Ticket (4 events x 100 students x $3/event/student)

Membership and Dues (-) $300.00 $300.00 $300.00

Spring Membership Drive

Events and Activities (-) $2,150.00 $3,900.00 $2,650.00

Holi: Ticket Sales

Tickets + sponsorships should cover the food price; appeal granted

Advertising Income (-) $1,100.00 $1,100.00 $1,100.00

Holi: Sponsorships

Events and Activities (-) $150.00 $345.00 $345.00

Bowling: Student Ticket Sales (50 x $3)

Not germane to promoting Indian culture

Events and Activities (-) $460.00 $1,000.00 $1,000.00

Summer Picnic: Student Ticket Sales

Should cover the food

Donations/Contributions (-) $0.00 $770.00 $770.00

Contributions for Fall Farewell Party

We support this event on the basis that you fund it

Donations/Contributions (-) $0.00 $525.00 $525.00

Spring Welcome Party Contributions

We support this event on the basis that you fund it

Donations/Contributions (-) $0.00 $575.00 $575.00

Spring Farewell Party Contributions

We support this event on the basis that you fund it

Sub-Total -$13,320.00 -$21,930.00 -$18,280.00

Elections & General Body Meetings

Object Code Requested Recommended Final Description
Meals Domestic (+) $300.00 $100.00 $100.00

Refreshments for Main General Body Meetings and Annual Election Meet

Sub-Total $300.00 $100.00 $100.00

Fall Membership Drive

Object Code Requested Recommended Final Description
Advertising Public Relations (+) $200.00 $50.00 $50.00

Publicity Expenses for Membership Drive (Activities Desk Giveaways (100 x $2))

Sub-Total $200.00 $50.00 $50.00

Fall Welcome Party

Object Code Requested Recommended Final Description
Meals Foreign (+) $1,500.00 $600.00 $1,100.00

Fall Welcome: Indian Food for New International Students (250 x $6)

In line with last year

Office Supplies (+) $110.00 $50.00 $50.00

Fall Welcome: Group Activity Games + Office Supplies

In line with last year

Other Supplies (+) $62.50 $62.50 $62.50

Fall Welcome: Disposable Cutlery

Printing & Publishing External (+) $25.00 $25.00 $25.00

Fall Welcome: Posters and Notices

Sub-Total $1,697.50 $737.50 $1,237.50

Open House

Object Code Requested Recommended Final Description
Refreshments (+) $125.00 $125.00 $125.00

Open House: Food for Students (50 x $2.50)

Office Supplies (+) $80.00 $80.00 $80.00

Open House: Group Activities + Office Supplies

Other Supplies (+) $12.50 $12.50 $12.50

Open House: Disposable Cutlery

Printing & Publishing External (+) $10.00 $10.00 $10.00

Open House: Posters and Notices

Sub-Total $227.50 $227.50 $227.50

Diwali Celebrations

Object Code Requested Recommended Final Description
Meals Foreign (+) $4,950.00 $4,950.00 $4,950.00

Diwali: Indian Food for Guests (550x$9)

Office Supplies (+) $600.00 $600.00 $600.00

Diwali: Art Supplies for Stage Decorations

Other Supplies (+) $400.00 $400.00 $400.00

Diwali: Disposable Cutlery

Printing & Publishing External (+) $600.00 $100.00 $100.00

Diwali: Banners, Posters, Notices & other Publicity

Rental-Facilities (+) $600.00 $600.00 $600.00

Diwali: Sound & Light Services at Rangos Hall

Rental-Facilities (+) $500.00 $500.00 $500.00

Diwali: Videography Rental

Professional Services (+) $350.00 $350.00 $350.00

Diwali: DJ

Non-capital Equipment (+) $500.00 $500.00 $500.00

Musical Instruments (One Time Investment)

Sub-Total $8,500.00 $8,000.00 $8,000.00

Temple Trips (Local)

Object Code Requested Recommended Final Description
Other Travel Domestic (+) $600.00 $600.00 $600.00

Temple (L): 6 trips per year

Sub-Total $600.00 $600.00 $600.00

Temple Trip (ISKCON)

Object Code Requested Recommended Final Description
Other Travel Domestic (+) $800.00 $800.00 $800.00

Temple (I): 1 trip per year, 2 buses (Wheeling,VA)

Sub-Total $800.00 $800.00 $800.00

Movie Screening

Object Code Requested Recommended Final Description
Office Supplies (+) $30.00 $30.00 $30.00

Movie: Publicity Expenses (Notice, Posters)

Rental-Facilities (+) $1,500.00 $1,500.00 $1,500.00

Movie: Theater Ticket Purchase (150x$10)

Sub-Total $1,530.00 $1,530.00 $1,530.00

Fall Farewell Party

Object Code Requested Recommended Final Description
Meals Foreign (+) $600.00 $600.00 $600.00

Fall Farewell: Indian Food (100 x $6)

Office Supplies (+) $85.00 $85.00 $85.00

Fall Farewell: Group Activity Games + Office Supplies

Other Supplies (+) $35.00 $35.00 $35.00

Fall Farewell: Disposable Cutlery

Printing & Publishing External (+) $50.00 $50.00 $50.00

Fall Farewell: Notices, Posters

Sub-Total $770.00 $770.00 $770.00

Food Tasting

Object Code Requested Recommended Final Description
Meals Foreign (+) $1,200.00 $1,200.00 $1,200.00

Food Tasting: Indian Food (200 x $6)

Office Supplies (+) $10.00 $10.00 $10.00

Food Tasting: Notices, Posters

Other Supplies (+) $25.00 $25.00 $25.00

Food Tasting: Disposable Cutlery

Printing & Publishing External (+) $20.00 $20.00 $20.00

Food Tasting: Notices, Posters

Sub-Total $1,255.00 $1,255.00 $1,255.00

Sanskrit Lessons

Object Code Requested Recommended Final Description
Office Supplies (+) $60.00 $60.00 $60.00

Sanskrit: Books, Paper, Pens

Sub-Total $60.00 $60.00 $60.00

Pav Bhaaji (Chaat) Stalls

Object Code Requested Recommended Final Description
Meals Foreign (+) $1,200.00 $1,200.00 $1,200.00

Chaat: Indian Snacks with Local Ingredients (4 events x $300 per event)

Sub-Total $1,200.00 $1,200.00 $1,200.00

Spring Welcome Party

Object Code Requested Recommended Final Description
Meals Foreign (+) $450.00 $450.00 $450.00

Indian Food for New International Students (75 x $6)

Office Supplies (+) $40.00 $40.00 $40.00

Spring Welcome: Group Activity Games and Stationery

Other Supplies (+) $20.00 $20.00 $20.00

Spring Welcome: Disposable Cutlery

Printing & Publishing External (+) $15.00 $15.00 $15.00

Spring Welcome: Posters, Notices

Sub-Total $525.00 $525.00 $525.00

Holi Celebrations

Object Code Requested Recommended Final Description
Meals Foreign (+) $4,500.00 $4,500.00 $4,500.00

Holi: Indian Food for Guests (500 x $9)

Office Supplies (+) $600.00 $600.00 $600.00

Holi: Art Supplies for Stage Decorations

Other Supplies (+) $400.00 $400.00 $400.00

Holi: Disposable Cutlery

Printing & Publishing External (+) $600.00 $600.00 $600.00

Holi: Banners, Posters, Notices

Rental-Facilities (+) $600.00 $600.00 $600.00

Holi: Sound & Light Services

Rental-Facilities (+) $500.00 $500.00 $500.00

Holi: Videography Services

Professional Services (+) $350.00 $350.00 $350.00

Holi: DJ

Non-capital Equipment (+) $100.00 $100.00 $100.00

Musical Instruments (One Time Investment)

Sub-Total $7,650.00 $7,650.00 $7,650.00

Bowling Trip

Object Code Requested Recommended Final Description
Rental-Facilities (+) $325.00 $325.00 $325.00

Bowling: Alley Rental (50 x $6.5)

Office Supplies (+) $20.00 $20.00 $20.00

Bowling: Notices, Stationery

Sub-Total $345.00 $345.00 $345.00

Spring Farewell

Object Code Requested Recommended Final Description
Meals Foreign (+) $500.00 $500.00 $500.00

Spring Farewell: Indian Food (100 x $5)

Office Supplies (+) $40.00 $40.00 $40.00

Spring Farewell: Group Activity Games and Stationery

Other Supplies (+) $20.00 $20.00 $20.00

Spring Farewell: Disposable Cutlery

Printing & Publishing External (+) $15.00 $15.00 $15.00

Spring Farewell: Posters, Notices

Sub-Total $575.00 $575.00 $575.00

Summer Picnic

Object Code Requested Recommended Final Description
Meals Foreign (+) $1,000.00 $1,000.00 $1,000.00

Picnic: Indian Food (100 x $10)

Office Supplies (+) $10.00 $10.00 $10.00

Picnic: Stationery Supplies

Other Supplies (+) $50.00 $50.00 $50.00

Picnic: Disposable Cutlery

Printing & Publishing External (+) $20.00 $20.00 $20.00

Picnic: Posters, Notices

Sub-Total $1,080.00 $1,080.00 $1,080.00

By Object Code

Object Code Requested Recommended Final Description
Advertising Income (-) $1,100.00 $1,100.00 $1,100.00 Diwali: Sponsorships
Advertising Income (-) $1,100.00 $1,100.00 $1,100.00 Holi: Sponsorships
Advertising Public Relations (+) $200.00 $50.00 $50.00 Publicity Expenses for Membership Drive (Activities Desk Giveaways (100 x $2))
Donations/Contributions (-) $600.00 $600.00 $600.00 Temple (L): Temple Grant
Donations/Contributions (-) $0.00 $770.00 $770.00 Contributions for Fall Farewell Party
Donations/Contributions (-) $0.00 $525.00 $525.00 Spring Welcome Party Contributions
Donations/Contributions (-) $0.00 $575.00 $575.00 Spring Farewell Party Contributions
Events and Activities (-) $2,750.00 $5,500.00 $3,500.00 Diwali: Ticket Sales
Events and Activities (-) $100.00 $800.00 $400.00 Temple (I): Student Tickets (50 x $2)
Events and Activities (-) $750.00 $900.00 $900.00 Movie: Student Ticket (150 x $5)
Events and Activities (-) $600.00 $1,255.00 $1,255.00 Food Tasting: Student Ticket (200 x $3)
Events and Activities (-) $60.00 $60.00 $60.00 Sanskrit: Student Ticket (20 x $3)
Events and Activities (-) $1,200.00 $1,200.00 $1,200.00 Chaat: Student Ticket (4 events x 100 students x $3/event/student)
Events and Activities (-) $2,150.00 $3,900.00 $2,650.00 Holi: Ticket Sales
Events and Activities (-) $150.00 $345.00 $345.00 Bowling: Student Ticket Sales (50 x $3)
Events and Activities (-) $460.00 $1,000.00 $1,000.00 Summer Picnic: Student Ticket Sales
Meals Domestic (+) $300.00 $100.00 $100.00 Refreshments for Main General Body Meetings and Annual Election Meet
Meals Foreign (+) $1,500.00 $600.00 $1,100.00 Fall Welcome: Indian Food for New International Students (250 x $6)
Meals Foreign (+) $4,950.00 $4,950.00 $4,950.00 Diwali: Indian Food for Guests (550x$9)
Meals Foreign (+) $600.00 $600.00 $600.00 Fall Farewell: Indian Food (100 x $6)
Meals Foreign (+) $1,200.00 $1,200.00 $1,200.00 Food Tasting: Indian Food (200 x $6)
Meals Foreign (+) $1,200.00 $1,200.00 $1,200.00 Chaat: Indian Snacks with Local Ingredients (4 events x $300 per event)
Meals Foreign (+) $450.00 $450.00 $450.00 Indian Food for New International Students (75 x $6)
Meals Foreign (+) $4,500.00 $4,500.00 $4,500.00 Holi: Indian Food for Guests (500 x $9)
Meals Foreign (+) $500.00 $500.00 $500.00 Spring Farewell: Indian Food (100 x $5)
Meals Foreign (+) $1,000.00 $1,000.00 $1,000.00 Picnic: Indian Food (100 x $10)
Membership and Dues (-) $2,000.00 $2,000.00 $2,000.00 Fall Membership Drive
Membership and Dues (-) $300.00 $300.00 $300.00 Spring Membership Drive
Non-capital Equipment (+) $500.00 $500.00 $500.00 Musical Instruments (One Time Investment)
Non-capital Equipment (+) $100.00 $100.00 $100.00 Musical Instruments (One Time Investment)
Office Supplies (+) $110.00 $50.00 $50.00 Fall Welcome: Group Activity Games + Office Supplies
Office Supplies (+) $80.00 $80.00 $80.00 Open House: Group Activities + Office Supplies
Office Supplies (+) $600.00 $600.00 $600.00 Diwali: Art Supplies for Stage Decorations
Office Supplies (+) $30.00 $30.00 $30.00 Movie: Publicity Expenses (Notice, Posters)
Office Supplies (+) $85.00 $85.00 $85.00 Fall Farewell: Group Activity Games + Office Supplies
Office Supplies (+) $10.00 $10.00 $10.00 Food Tasting: Notices, Posters
Office Supplies (+) $60.00 $60.00 $60.00 Sanskrit: Books, Paper, Pens
Office Supplies (+) $40.00 $40.00 $40.00 Spring Welcome: Group Activity Games and Stationery
Office Supplies (+) $600.00 $600.00 $600.00 Holi: Art Supplies for Stage Decorations
Office Supplies (+) $20.00 $20.00 $20.00 Bowling: Notices, Stationery
Office Supplies (+) $40.00 $40.00 $40.00 Spring Farewell: Group Activity Games and Stationery
Office Supplies (+) $10.00 $10.00 $10.00 Picnic: Stationery Supplies
Other Supplies (+) $62.50 $62.50 $62.50 Fall Welcome: Disposable Cutlery
Other Supplies (+) $12.50 $12.50 $12.50 Open House: Disposable Cutlery
Other Supplies (+) $400.00 $400.00 $400.00 Diwali: Disposable Cutlery
Other Supplies (+) $35.00 $35.00 $35.00 Fall Farewell: Disposable Cutlery
Other Supplies (+) $25.00 $25.00 $25.00 Food Tasting: Disposable Cutlery
Other Supplies (+) $20.00 $20.00 $20.00 Spring Welcome: Disposable Cutlery
Other Supplies (+) $400.00 $400.00 $400.00 Holi: Disposable Cutlery
Other Supplies (+) $20.00 $20.00 $20.00 Spring Farewell: Disposable Cutlery
Other Supplies (+) $50.00 $50.00 $50.00 Picnic: Disposable Cutlery
Other Travel Domestic (+) $600.00 $600.00 $600.00 Temple (L): 6 trips per year
Other Travel Domestic (+) $800.00 $800.00 $800.00 Temple (I): 1 trip per year, 2 buses (Wheeling,VA)
Printing & Publishing External (+) $25.00 $25.00 $25.00 Fall Welcome: Posters and Notices
Printing & Publishing External (+) $10.00 $10.00 $10.00 Open House: Posters and Notices
Printing & Publishing External (+) $600.00 $100.00 $100.00 Diwali: Banners, Posters, Notices & other Publicity
Printing & Publishing External (+) $50.00 $50.00 $50.00 Fall Farewell: Notices, Posters
Printing & Publishing External (+) $20.00 $20.00 $20.00 Food Tasting: Notices, Posters
Printing & Publishing External (+) $15.00 $15.00 $15.00 Spring Welcome: Posters, Notices
Printing & Publishing External (+) $600.00 $600.00 $600.00 Holi: Banners, Posters, Notices
Printing & Publishing External (+) $15.00 $15.00 $15.00 Spring Farewell: Posters, Notices
Printing & Publishing External (+) $20.00 $20.00 $20.00 Picnic: Posters, Notices
Professional Services (+) $350.00 $350.00 $350.00 Diwali: DJ
Professional Services (+) $350.00 $350.00 $350.00 Holi: DJ
Refreshments (+) $125.00 $125.00 $125.00 Open House: Food for Students (50 x $2.50)
Rental-Facilities (+) $600.00 $600.00 $600.00 Diwali: Sound & Light Services at Rangos Hall
Rental-Facilities (+) $500.00 $500.00 $500.00 Diwali: Videography Rental
Rental-Facilities (+) $1,500.00 $1,500.00 $1,500.00 Movie: Theater Ticket Purchase (150x$10)
Rental-Facilities (+) $600.00 $600.00 $600.00 Holi: Sound & Light Services
Rental-Facilities (+) $500.00 $500.00 $500.00 Holi: Videography Services
Rental-Facilities (+) $325.00 $325.00 $325.00 Bowling: Alley Rental (50 x $6.5)

By Ocode

Requested
Advertising Income $2,200.00
Advertising Public Relations $200.00
Donations/Contributions $600.00
Events and Activities $8,220.00
Meals Domestic $300.00
Meals Foreign $15,900.00
Membership and Dues $2,300.00
Non-capital Equipment $600.00
Office Supplies $1,685.00
Other Supplies $1,025.00
Other Travel Domestic $1,400.00
Printing & Publishing External $1,355.00
Professional Services $700.00
Refreshments $125.00
Rental-Facilities $4,025.00
Recommended
Advertising Income $2,200.00
Advertising Public Relations $50.00
Donations/Contributions $2,470.00
Events and Activities $14,960.00
Meals Domestic $100.00
Meals Foreign $15,000.00
Membership and Dues $2,300.00
Non-capital Equipment $600.00
Office Supplies $1,625.00
Other Supplies $1,025.00
Other Travel Domestic $1,400.00
Printing & Publishing External $855.00
Professional Services $700.00
Refreshments $125.00
Rental-Facilities $4,025.00
Final
Advertising Income $2,200.00
Advertising Public Relations $50.00
Donations/Contributions $2,470.00
Events and Activities $11,310.00
Meals Domestic $100.00
Meals Foreign $15,500.00
Membership and Dues $2,300.00
Non-capital Equipment $600.00
Office Supplies $1,625.00
Other Supplies $1,025.00
Other Travel Domestic $1,400.00
Printing & Publishing External $855.00
Professional Services $700.00
Refreshments $125.00
Rental-Facilities $4,025.00

Summary

Requested
Expenditures $27,315.00
Capital $0.00
Revenue ($13,320.00)
Final $13,995.00
Recommended
Expenditures $25,505.00
Capital $0.00
Revenue ($21,930.00)
Final $3,575.00
Final
Expenditures $26,005.00
Capital $0.00
Revenue ($18,280.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $7,725.00
FY12 Starting Balance $7,725.00