Indian Graduate Student Association Budget
FY2015 (July 1, 2014 - June 30, 2015)
The purpose of the Indian Graduate Students' Association as stated in the By-Laws is to: 1. Act as a forum for Indian students to meet and present their views. 2. Unite Indians and people of other races by celebrating and learning from diversity. 3. Act as a conduit for Indian students to experience the rich culture of America and encourage cultural exchange. 4. Co-ordinate with other organizations on campus and in Pittsburgh to organize events of mutual interest. 5. Organize get-togethers and fun events for graduate student holidays; arrange information sessions regarding academics/jobs; and welcome and guide the new graduate students.
JFC Rep: Elena Karras (ekarras)
Summary
| Requested | |
|---|---|
| Expenditures | $24,710.00 |
| Capital | $350.00 |
| Revenue | ($13,170.00) |
| Final | $11,540.00 |
| Recommended | |
|---|---|
| Expenditures | $22,505.00 |
| Capital | $0.00 |
| Revenue | ($13,370.00) |
| Final | $9,135.00 |
| Final | |
|---|---|
| Expenditures | $21,555.00 |
| Capital | $0.00 |
| Revenue | ($13,370.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $8,185.00 |
| FY15 Starting Balance | $8,185.00 |
Debt/Rollover Explanation:
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Revenue-Rental and Sales Income (-) | $3,910.00 | $3,910.00 | $3,910.00 |
Diwali Celebrations: Diwali ticket sales for 500 people coming for the event. [30 tickets @$5 (kick-start), 125 tickets @$8(early bird), 240 tickets @$10(pre-event), 30 tickets @$12(door sales)] Covers food expenses for everything except Diwali and Holi. Those two events fall under the JFC metrics. |
| Revenue-Outside Funding (-) | $1,000.00 | $1,000.00 | $1,000.00 |
Diwali Celebrations: We have 1/2 Indian restaurants partially sponsoring our event |
| Revenue-Outside Funding (-) | $800.00 | $800.00 | $800.00 |
SV Temple Trip: Sri Venteshwara [SV] Temple Grant. |
| Revenue-Rental and Sales Income (-) | $300.00 | $300.00 | $300.00 |
ISKON Temple Trip: Tickets priced at $6/person, with 50 students going. |
| Revenue-Rental and Sales Income (-) | $750.00 | $750.00 | $750.00 |
Indian Movie Screening: Revenue from ticket sales. Subsidized price: $5. 150 students Total = 150x5 = $750. In the future, the JFC advises you to make the full ticket purchase out of your account and get your members to reimburse you. |
| Revenue-Rental and Sales Income (-) | $600.00 | $800.00 | $800.00 |
Food Tasting: Tickets priced at $6 /person Completely cover your food tasting food. |
| Revenue-Rental and Sales Income (-) | $60.00 | $60.00 | $60.00 |
Tickets for Sanskrit lessons. $3 / person, with an estimated 20 people coming |
| Revenue-Rental and Sales Income (-) | $100.00 | $100.00 | $100.00 |
Tickets for Meditation/Yoga Workshop. $2/person, with an estimated 50 people |
| Revenue-Rental and Sales Income (-) | $3,550.00 | $3,550.00 | $3,550.00 |
Holi Celebrations: Holi ticket sales for 450 people coming for the event. [50 tickets @$5 (kick-start), 125 tickets @$8(early bird), 200 tickets @$10(pre-event), 25 tickets @$12(door sales)] |
| Revenue-Outside Funding (-) | $900.00 | $900.00 | $900.00 |
Holi Celebrations: We have two Indian restaurants partially sponsoring our event |
| Revenue-Rental and Sales Income (-) | $200.00 | $200.00 | $200.00 |
Bowling Trip: Tickets priced at $5 /person |
| Revenue-Rental and Sales Income (-) | $1,000.00 | $1,000.00 | $1,000.00 |
Summer Picnic: Tickets priced at $10 per person (which covers their food cost) for 100 people |
| Sub-Total | -$13,170.00 | -$13,370.00 | -$13,370.00 |
Election and GBM
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Refreshments for General Body Meetings (+) | $210.00 | $210.00 | $210.00 |
2 GBMs, One per semester, 15 members in each, Total = 2x15x7 = $210 |
| Food-Refreshments for General Body Meetings (+) | $140.00 | $140.00 | $140.00 |
1 election, 20 members [new and old], Total = 1x20x7 = $140 |
| Sub-Total | $350.00 | $350.00 | $350.00 |
Fall Welcome Party
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Refreshments for Events (+) | $1,680.00 | $1,680.00 | $1,680.00 |
Indian food for all graduate incoming students. 280 students, $6/person . Increased due to overwhelming response. |
| Ops-Gifts and Prizes (+) | $50.00 | $50.00 | $50.00 |
Prizes for games to be organized during the welcome party. More than last year's recommended due to the turnout. |
| Ops-General Supplies (+) | $100.00 | $100.00 | $100.00 |
Compostable cutlery. Continuing striving for Zero-Waste events. Increased due to overwhelming response. |
| Ops-Event Supplies (+) | $50.00 | $50.00 | $50.00 |
Group Activity Games and Office Supplies. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $25.00 | $25.00 | $25.00 |
Printing supplies for publicity of the event. |
| Ops-Event Supplies (+) | $50.00 | $0.00 | $0.00 |
We tested introducing the life of graduate students at CMU through a play which was extremely well received. Explain |
| Sub-Total | $1,955.00 | $1,905.00 | $1,905.00 |
IGSA Open House
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Refreshments for Events (+) | $180.00 | $180.00 | $180.00 |
Light refreshments for 60 people, $3 /person |
| Ops-Gifts and Prizes (+) | $25.00 | $25.00 | $25.00 |
Organization of group games and their prizes |
| Ops-General Supplies (+) | $20.00 | $20.00 | $20.00 |
Cutlery: Increased from last year's budget to allow for purchasing compostable cutlery |
| Ops-Event Supplies (+) | $50.00 | $50.00 | $50.00 |
Organization of group games and office supplies |
| Sub-Total | $275.00 | $275.00 | $275.00 |
Diwali Celebrations
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equip-Uniforms (+) | $100.00 | $100.00 | $100.00 |
Dance costume rentals |
| Equip-Uniforms (+) | $100.00 | $100.00 | $100.00 |
Drama costume rentals |
| Food-Refreshments for Events (+) | $4,500.00 | $4,500.00 | $4,500.00 |
Indian food for everyone (500 people x $9) |
| Ops-Decorations (+) | $250.00 | $250.00 | $250.00 |
Backdrop [10'x25' banner for Rangos' stage] printing costs and stage decorations |
| Ops-Advertising and Publicity (+) | $250.00 | $250.00 | $250.00 |
Advertising, banners, notices, posters and other publicity supplies building up to the Diwali event. |
| Ops-General Supplies (+) | $450.00 | $0.00 | $0.00 |
We plan to make Diwali 2014 a campus Zero-Waste event like last year Again, appeal with more information. |
| Ops-Professional Services and Performers (+) | $800.00 | $800.00 | $800.00 |
For sound and light. ABTech has not been available for the sound&light 3 times in the past 6 events and we have over-spent than the allocated budget due to late changes. Also, given the larger turnout we want better sound and light equipment. Hence we most likely will not have ABTech. |
| Ops-Professional Services and Performers (+) | $250.00 | $0.00 | $0.00 |
Diwali Night DJ Performance [2 hours of Bollywood Music] You all have not paid for a DJ in the past 2 fiscal years. Come in and appeal if you can explain why we haven't seen this transaction. |
| Ops-CMUTV (+) | $300.00 | $300.00 | $300.00 |
Cost based on CMUTv prices for - 1 camera, 2 projectors and 2 screens |
| Food-Refreshments for General Body Meetings (+) | $150.00 | $0.00 | $0.00 |
Testing new idea - General body meeting for feedback from last year's event and suggestions for this event. What does this mean? Appeal with more info. |
| Equip-Non-Capital Equipment (+) | $150.00 | $150.00 | $150.00 |
Musical instruments rental |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $100.00 | $100.00 | $100.00 |
Office Supplies, Stationary costs, Ticket printing, Brochure/Handout printouts. |
| Sub-Total | $7,400.00 | $6,550.00 | $6,550.00 |
SV Temple Trip
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Travel-Rental Car (+) | $800.00 | $800.00 | $800.00 |
Bus rentals for temple trip [2 buses] = 2x400 = $800 |
| Sub-Total | $800.00 | $800.00 | $800.00 |
ISKON Temple Trip
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Travel-Rental Car (+) | $400.00 | $400.00 | $400.00 |
Rental charges for one bus. |
| Ops-General Supplies (+) | $40.00 | $40.00 | $40.00 |
Office and Publicity supplies for selling tickets for the event. |
| Sub-Total | $440.00 | $440.00 | $440.00 |
Indian Movie Screening
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Program Expenses (+) | $1,500.00 | $1,500.00 | $1,500.00 |
Purchasing tickets for 2 Indian movie screenings [one per semester] at 10$/person for 150 people = 10x150 = $1500 |
| Ops-Advertising and Publicity (+) | $30.00 | $30.00 | $30.00 |
Printing posters, notices for the publicity of the movie screening [for two movie screening] |
| Sub-Total | $1,530.00 | $1,530.00 | $1,530.00 |
Cultural Social
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Refreshments for Events (+) | $600.00 | $600.00 | $600.00 |
Light refreshments for 100 students, at $6/person |
| Ops-Gifts and Prizes (+) | $25.00 | $25.00 | $25.00 |
prizes for the event |
| Ops-Event Supplies (+) | $60.00 | $60.00 | $60.00 |
Supplies for organising Games |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $50.00 | $50.00 | $50.00 |
Supplies for publicising and advertising the event |
| Ops-Event Supplies (+) | $45.00 | $45.00 | $45.00 |
Compostable Cutlery |
| Sub-Total | $780.00 | $780.00 | $780.00 |
Food Tasting
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Event Supplies (+) | $50.00 | $50.00 | $50.00 |
Compostable Cutlery |
| Ops-General Supplies (+) | $10.00 | $10.00 | $10.00 |
Office supplies and stationary for the event |
| Ops-Advertising and Publicity (+) | $30.00 | $30.00 | $30.00 |
Supplies for publicising and advertising the event |
| Food-Catering (+) | $800.00 | $800.00 | $800.00 |
An event to taste Indian cuisine from restaurants not easily accessible to students. |
| Sub-Total | $890.00 | $890.00 | $890.00 |
Sanskrit Language Lessons
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Event Supplies (+) | $60.00 | $60.00 | $60.00 |
Expenses for books, notebooks, pens |
| Sub-Total | $60.00 | $60.00 | $60.00 |
Fence Painting
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Event Supplies (+) | $160.00 | $160.00 | $160.00 |
Cans of paint for painting the fence on days of Indian national importance, like Independence Day, Holi, Diwali, Republic Day. |
| Sub-Total | $160.00 | $160.00 | $160.00 |
Meditation/Yoga Workshop
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-General Supplies (+) | $50.00 | $0.00 | $0.00 |
Office Supplies and Stationary for this new event. Not germane to the event. |
| Ops-Advertising and Publicity (+) | $50.00 | $40.00 | $40.00 |
Printing posters and publicity supplies for the event JFC will only fund up to $40 per small event for advertising. |
| Food-Refreshments for Events (+) | $100.00 | $100.00 | $100.00 |
Light samosa and tea for 50 people at $2 per person |
| Sub-Total | $200.00 | $140.00 | $140.00 |
Parivarthan
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Expense Fund (+) | $0.00 | $0.00 | $0.00 |
Sorry, could not delete this group. |
| Sub-Total | $0.00 | $0.00 | $0.00 |
Holi Celebrations
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equip-Uniforms (+) | $100.00 | $100.00 | $100.00 |
Dance costume rentals |
| Equip-Uniforms (+) | $75.00 | $75.00 | $75.00 |
Drama costume rentals |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $100.00 | $25.00 | $25.00 |
Office Supplies, Stationary costs, Brochure/Handout printouts. Use 3rd floor printer. |
| Ops-Event Supplies (+) | $50.00 | $50.00 | $50.00 |
Ticket printing |
| Ops-Decorations (+) | $250.00 | $0.00 | $0.00 |
Backdrop [10'x25' banner for Rangos' stage] printing costs and stage decorations Reuse the backdrop from fy14. |
| Food-Refreshments for Events (+) | $4,050.00 | $4,050.00 | $4,050.00 |
Indian food for everyone (450 people x $9) |
| Ops-Advertising and Publicity (+) | $250.00 | $250.00 | $250.00 |
Advertising, banners, notices, posters and other publicity supplies building up to the Holi event |
| Ops-Event Supplies (+) | $405.00 | $405.00 | $405.00 |
Compostable cutlery. We plan to uphold Holi 2015 as a Zero-Waste event |
| Ops-AB Tech (+) | $800.00 | $500.00 | $500.00 |
For sound and light. ABTech has not been available for the sound&light 3 times in the past 6 events and we have over-spent than the allocated budget due to late changes. Also, given the larger turnout we want better sound and light equipment. Hence we most likely will not have ABTech. Ask AB Tech early. If they can't do the event go to the VPF. |
| Ops-Professional Services and Performers (+) | $250.00 | $0.00 | $0.00 |
Holi Night DJ Performance [2 hours of Bollywood music] You all have not paid for a DJ in the past 2 fiscal years. Come in and appeal if you can explain why we haven't seen this transaction. |
| Ops-CMUTV (+) | $300.00 | $300.00 | $300.00 |
Cost based on CMUTv prices for - 1 camera, 2 projectors and 2 screens |
| Food-Refreshments for General Body Meetings (+) | $150.00 | $0.00 | $0.00 |
Testing new idea - General body meeting for feedback from last year's event and suggestions for this event. What is this? Appeal with more info. |
| Equip-Non-Capital Equipment (+) | $150.00 | $150.00 | $150.00 |
Music instruments rental |
| Ops-Event Supplies (+) | $150.00 | $150.00 | $150.00 |
We plan to collaborate with OM and buy color packers to celebrate the Spring festival of India (Holi) |
| Sub-Total | $7,080.00 | $6,055.00 | $6,055.00 |
Bowling Trip
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Rental Facilities (+) | $200.00 | $0.00 | $0.00 |
Alley rental for 40 people |
| Ops-Advertising and Publicity (+) | $20.00 | $0.00 | $0.00 |
Publicity and office supplies for event |
| Sub-Total | $220.00 | $0.00 | $0.00 |
Summer Picnic
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Advertising and Publicity (+) | $20.00 | $20.00 | $20.00 |
Advertising, posters and notices inviting people for this event |
| Ops-Event Supplies (+) | $50.00 | $50.00 | $50.00 |
Disposable cutlery |
| Food-Refreshments for Events (+) | $1,000.00 | $1,000.00 | $1,000.00 |
Expenses for Indian food for 100 people (at $ 10/person) |
| Sub-Total | $1,070.00 | $1,070.00 | $1,070.00 |
IGSA Discussion club
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Refreshments for Events (+) | $480.00 | $480.00 | $480.00 |
Light refreshments for people turning up for the discussing relevant issues faced by India - political, social, cultural. Held once every month for the entire year. 16 meetings in all, with an average of 10 people turning up, $3/person. Total = 16x10x3 = $480 |
| Ops-Event Supplies (+) | $40.00 | $40.00 | $40.00 |
Disposable Cutlery |
| Ops-Advertising and Publicity (+) | $30.00 | $30.00 | $30.00 |
Advertising material for monthly event |
| Sub-Total | $550.00 | $550.00 | $550.00 |
Cricket Club
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Expense Fund (+) | $200.00 | $0.00 | $0.00 |
We plan to start a new club for playing cricket informally. Currently there is no group/facility for students to meet and play this sport (a mass favorite in India) except at a competitive level. We want students to be able to play it informally as well. To enable this we would like to provide them with equipment - bats, balls and stumps at the very least. |
| Sub-Total | $0.00 | $0.00 | $0.00 |
Storage Cabinet
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Expense Fund (+) | $150.00 | $0.00 | $0.00 |
We need a cabinet to organize and store our equipment in the room allotted to us in UC. We share the room with 2 other organizations, hence the only way all of us can store our equipment/costumes etc. is by organizing it properly. |
| Ops-Charges, Fees and Fines (+) | $950.00 | $950.00 |
Appealed amount |
|
| Sub-Total | $950.00 | $950.00 | $0.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Expense Fund (+) | $0.00 | $0.00 | $0.00 | Sorry, could not delete this group. |
| Capital Expense Fund (+) | $200.00 | $0.00 | $0.00 | We plan to start a new club for playing cricket informally. Currently there is no group/facility for students to meet and play this sport (a mass favorite in India) except at a competitive level. We want students to be able to play it informally as well. To enable this we would like to provide them with equipment - bats, balls and stumps at the very least. |
| Capital Expense Fund (+) | $150.00 | $0.00 | $0.00 | We need a cabinet to organize and store our equipment in the room allotted to us in UC. We share the room with 2 other organizations, hence the only way all of us can store our equipment/costumes etc. is by organizing it properly. |
| Equip-Non-Capital Equipment (+) | $150.00 | $150.00 | $150.00 | Musical instruments rental |
| Equip-Non-Capital Equipment (+) | $150.00 | $150.00 | $150.00 | Music instruments rental |
| Equip-Uniforms (+) | $100.00 | $100.00 | $100.00 | Dance costume rentals |
| Equip-Uniforms (+) | $100.00 | $100.00 | $100.00 | Drama costume rentals |
| Equip-Uniforms (+) | $100.00 | $100.00 | $100.00 | Dance costume rentals |
| Equip-Uniforms (+) | $75.00 | $75.00 | $75.00 | Drama costume rentals |
| Food-Catering (+) | $800.00 | $800.00 | $800.00 | An event to taste Indian cuisine from restaurants not easily accessible to students. |
| Food-Refreshments for Events (+) | $1,680.00 | $1,680.00 | $1,680.00 | Indian food for all graduate incoming students. 280 students, $6/person . Increased due to overwhelming response. |
| Food-Refreshments for Events (+) | $180.00 | $180.00 | $180.00 | Light refreshments for 60 people, $3 /person |
| Food-Refreshments for Events (+) | $4,500.00 | $4,500.00 | $4,500.00 | Indian food for everyone (500 people x $9) |
| Food-Refreshments for Events (+) | $600.00 | $600.00 | $600.00 | Light refreshments for 100 students, at $6/person |
| Food-Refreshments for Events (+) | $100.00 | $100.00 | $100.00 | Light samosa and tea for 50 people at $2 per person |
| Food-Refreshments for Events (+) | $4,050.00 | $4,050.00 | $4,050.00 | Indian food for everyone (450 people x $9) |
| Food-Refreshments for Events (+) | $1,000.00 | $1,000.00 | $1,000.00 | Expenses for Indian food for 100 people (at $ 10/person) |
| Food-Refreshments for Events (+) | $480.00 | $480.00 | $480.00 | Light refreshments for people turning up for the discussing relevant issues faced by India - political, social, cultural. Held once every month for the entire year. 16 meetings in all, with an average of 10 people turning up, $3/person. Total = 16x10x3 = $480 |
| Food-Refreshments for General Body Meetings (+) | $210.00 | $210.00 | $210.00 | 2 GBMs, One per semester, 15 members in each, Total = 2x15x7 = $210 |
| Food-Refreshments for General Body Meetings (+) | $140.00 | $140.00 | $140.00 | 1 election, 20 members [new and old], Total = 1x20x7 = $140 |
| Food-Refreshments for General Body Meetings (+) | $150.00 | $0.00 | $0.00 | Testing new idea - General body meeting for feedback from last year's event and suggestions for this event. |
| Food-Refreshments for General Body Meetings (+) | $150.00 | $0.00 | $0.00 | Testing new idea - General body meeting for feedback from last year's event and suggestions for this event. |
| Ops-AB Tech (+) | $800.00 | $500.00 | $500.00 | For sound and light. ABTech has not been available for the sound&light 3 times in the past 6 events and we have over-spent than the allocated budget due to late changes. Also, given the larger turnout we want better sound and light equipment. Hence we most likely will not have ABTech. |
| Ops-Advertising and Publicity (+) | $250.00 | $250.00 | $250.00 | Advertising, banners, notices, posters and other publicity supplies building up to the Diwali event. |
| Ops-Advertising and Publicity (+) | $30.00 | $30.00 | $30.00 | Printing posters, notices for the publicity of the movie screening [for two movie screening] |
| Ops-Advertising and Publicity (+) | $30.00 | $30.00 | $30.00 | Supplies for publicising and advertising the event |
| Ops-Advertising and Publicity (+) | $50.00 | $40.00 | $40.00 | Printing posters and publicity supplies for the event |
| Ops-Advertising and Publicity (+) | $20.00 | $20.00 | $20.00 | Advertising, posters and notices inviting people for this event |
| Ops-Advertising and Publicity (+) | $20.00 | $0.00 | $0.00 | Publicity and office supplies for event |
| Ops-Advertising and Publicity (+) | $250.00 | $250.00 | $250.00 | Advertising, banners, notices, posters and other publicity supplies building up to the Holi event |
| Ops-Advertising and Publicity (+) | $30.00 | $30.00 | $30.00 | Advertising material for monthly event |
| Ops-CMUTV (+) | $300.00 | $300.00 | $300.00 | Cost based on CMUTv prices for - 1 camera, 2 projectors and 2 screens |
| Ops-CMUTV (+) | $300.00 | $300.00 | $300.00 | Cost based on CMUTv prices for - 1 camera, 2 projectors and 2 screens |
| Ops-Charges, Fees and Fines (+) | $950.00 | $950.00 | Appealed amount | |
| Ops-Decorations (+) | $250.00 | $250.00 | $250.00 | Backdrop [10'x25' banner for Rangos' stage] printing costs and stage decorations |
| Ops-Decorations (+) | $250.00 | $0.00 | $0.00 | Backdrop [10'x25' banner for Rangos' stage] printing costs and stage decorations |
| Ops-Event Supplies (+) | $50.00 | $50.00 | $50.00 | Group Activity Games and Office Supplies. |
| Ops-Event Supplies (+) | $50.00 | $0.00 | $0.00 | We tested introducing the life of graduate students at CMU through a play which was extremely well received. |
| Ops-Event Supplies (+) | $50.00 | $50.00 | $50.00 | Organization of group games and office supplies |
| Ops-Event Supplies (+) | $60.00 | $60.00 | $60.00 | Supplies for organising Games |
| Ops-Event Supplies (+) | $45.00 | $45.00 | $45.00 | Compostable Cutlery |
| Ops-Event Supplies (+) | $50.00 | $50.00 | $50.00 | Compostable Cutlery |
| Ops-Event Supplies (+) | $60.00 | $60.00 | $60.00 | Expenses for books, notebooks, pens |
| Ops-Event Supplies (+) | $160.00 | $160.00 | $160.00 | Cans of paint for painting the fence on days of Indian national importance, like Independence Day, Holi, Diwali, Republic Day. |
| Ops-Event Supplies (+) | $50.00 | $50.00 | $50.00 | Disposable cutlery |
| Ops-Event Supplies (+) | $50.00 | $50.00 | $50.00 | Ticket printing |
| Ops-Event Supplies (+) | $405.00 | $405.00 | $405.00 | Compostable cutlery. We plan to uphold Holi 2015 as a Zero-Waste event |
| Ops-Event Supplies (+) | $150.00 | $150.00 | $150.00 | We plan to collaborate with OM and buy color packers to celebrate the Spring festival of India (Holi) |
| Ops-Event Supplies (+) | $40.00 | $40.00 | $40.00 | Disposable Cutlery |
| Ops-General Supplies (+) | $100.00 | $100.00 | $100.00 | Compostable cutlery. Continuing striving for Zero-Waste events. Increased due to overwhelming response. |
| Ops-General Supplies (+) | $20.00 | $20.00 | $20.00 | Cutlery: Increased from last year's budget to allow for purchasing compostable cutlery |
| Ops-General Supplies (+) | $450.00 | $0.00 | $0.00 | We plan to make Diwali 2014 a campus Zero-Waste event like last year |
| Ops-General Supplies (+) | $40.00 | $40.00 | $40.00 | Office and Publicity supplies for selling tickets for the event. |
| Ops-General Supplies (+) | $10.00 | $10.00 | $10.00 | Office supplies and stationary for the event |
| Ops-General Supplies (+) | $50.00 | $0.00 | $0.00 | Office Supplies and Stationary for this new event. |
| Ops-Gifts and Prizes (+) | $50.00 | $50.00 | $50.00 | Prizes for games to be organized during the welcome party. More than last year's recommended due to the turnout. |
| Ops-Gifts and Prizes (+) | $25.00 | $25.00 | $25.00 | Organization of group games and their prizes |
| Ops-Gifts and Prizes (+) | $25.00 | $25.00 | $25.00 | prizes for the event |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $25.00 | $25.00 | $25.00 | Printing supplies for publicity of the event. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $100.00 | $100.00 | $100.00 | Office Supplies, Stationary costs, Ticket printing, Brochure/Handout printouts. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $50.00 | $50.00 | $50.00 | Supplies for publicising and advertising the event |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $100.00 | $25.00 | $25.00 | Office Supplies, Stationary costs, Brochure/Handout printouts. |
| Ops-Professional Services and Performers (+) | $800.00 | $800.00 | $800.00 | For sound and light. ABTech has not been available for the sound&light 3 times in the past 6 events and we have over-spent than the allocated budget due to late changes. Also, given the larger turnout we want better sound and light equipment. Hence we most likely will not have ABTech. |
| Ops-Professional Services and Performers (+) | $250.00 | $0.00 | $0.00 | Diwali Night DJ Performance [2 hours of Bollywood Music] |
| Ops-Professional Services and Performers (+) | $250.00 | $0.00 | $0.00 | Holi Night DJ Performance [2 hours of Bollywood music] |
| Ops-Program Expenses (+) | $1,500.00 | $1,500.00 | $1,500.00 | Purchasing tickets for 2 Indian movie screenings [one per semester] at 10$/person for 150 people = 10x150 = $1500 |
| Ops-Rental Facilities (+) | $200.00 | $0.00 | $0.00 | Alley rental for 40 people |
| Revenue-Outside Funding (-) | $1,000.00 | $1,000.00 | $1,000.00 | Diwali Celebrations: We have 1/2 Indian restaurants partially sponsoring our event |
| Revenue-Outside Funding (-) | $800.00 | $800.00 | $800.00 | SV Temple Trip: Sri Venteshwara [SV] Temple Grant. |
| Revenue-Outside Funding (-) | $900.00 | $900.00 | $900.00 | Holi Celebrations: We have two Indian restaurants partially sponsoring our event |
| Revenue-Rental and Sales Income (-) | $3,910.00 | $3,910.00 | $3,910.00 | Diwali Celebrations: Diwali ticket sales for 500 people coming for the event. [30 tickets @$5 (kick-start), 125 tickets @$8(early bird), 240 tickets @$10(pre-event), 30 tickets @$12(door sales)] |
| Revenue-Rental and Sales Income (-) | $300.00 | $300.00 | $300.00 | ISKON Temple Trip: Tickets priced at $6/person, with 50 students going. |
| Revenue-Rental and Sales Income (-) | $750.00 | $750.00 | $750.00 | Indian Movie Screening: Revenue from ticket sales. Subsidized price: $5. 150 students Total = 150x5 = $750. |
| Revenue-Rental and Sales Income (-) | $600.00 | $800.00 | $800.00 | Food Tasting: Tickets priced at $6 /person |
| Revenue-Rental and Sales Income (-) | $60.00 | $60.00 | $60.00 | Tickets for Sanskrit lessons. $3 / person, with an estimated 20 people coming |
| Revenue-Rental and Sales Income (-) | $100.00 | $100.00 | $100.00 | Tickets for Meditation/Yoga Workshop. $2/person, with an estimated 50 people |
| Revenue-Rental and Sales Income (-) | $3,550.00 | $3,550.00 | $3,550.00 | Holi Celebrations: Holi ticket sales for 450 people coming for the event. [50 tickets @$5 (kick-start), 125 tickets @$8(early bird), 200 tickets @$10(pre-event), 25 tickets @$12(door sales)] |
| Revenue-Rental and Sales Income (-) | $200.00 | $200.00 | $200.00 | Bowling Trip: Tickets priced at $5 /person |
| Revenue-Rental and Sales Income (-) | $1,000.00 | $1,000.00 | $1,000.00 | Summer Picnic: Tickets priced at $10 per person (which covers their food cost) for 100 people |
| Travel-Rental Car (+) | $800.00 | $800.00 | $800.00 | Bus rentals for temple trip [2 buses] = 2x400 = $800 |
| Travel-Rental Car (+) | $400.00 | $400.00 | $400.00 | Rental charges for one bus. |
By Ocode
| Requested | |
|---|---|
| Capital Expense Fund | $350.00 |
| Equip-Non-Capital Equipment | $300.00 |
| Equip-Uniforms | $375.00 |
| Food-Catering | $800.00 |
| Food-Refreshments for Events | $12,590.00 |
| Food-Refreshments for General Body Meetings | $650.00 |
| Ops-AB Tech | $800.00 |
| Ops-Advertising and Publicity | $680.00 |
| Ops-CMUTV | $600.00 |
| Ops-Charges, Fees and Fines | $950.00 |
| Ops-Decorations | $500.00 |
| Ops-Event Supplies | $1,220.00 |
| Ops-General Supplies | $670.00 |
| Ops-Gifts and Prizes | $100.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $275.00 |
| Ops-Professional Services and Performers | $1,300.00 |
| Ops-Program Expenses | $1,500.00 |
| Ops-Rental Facilities | $200.00 |
| Revenue-Outside Funding | $2,700.00 |
| Revenue-Rental and Sales Income | $10,470.00 |
| Travel-Rental Car | $1,200.00 |
| Recommended | |
|---|---|
| Capital Expense Fund | $0.00 |
| Equip-Non-Capital Equipment | $300.00 |
| Equip-Uniforms | $375.00 |
| Food-Catering | $800.00 |
| Food-Refreshments for Events | $12,590.00 |
| Food-Refreshments for General Body Meetings | $350.00 |
| Ops-AB Tech | $500.00 |
| Ops-Advertising and Publicity | $650.00 |
| Ops-CMUTV | $600.00 |
| Ops-Charges, Fees and Fines | $950.00 |
| Ops-Decorations | $250.00 |
| Ops-Event Supplies | $1,170.00 |
| Ops-General Supplies | $170.00 |
| Ops-Gifts and Prizes | $100.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $200.00 |
| Ops-Professional Services and Performers | $800.00 |
| Ops-Program Expenses | $1,500.00 |
| Ops-Rental Facilities | $0.00 |
| Revenue-Outside Funding | $2,700.00 |
| Revenue-Rental and Sales Income | $10,670.00 |
| Travel-Rental Car | $1,200.00 |
| Final | |
|---|---|
| Capital Expense Fund | $0.00 |
| Equip-Non-Capital Equipment | $300.00 |
| Equip-Uniforms | $375.00 |
| Food-Catering | $800.00 |
| Food-Refreshments for Events | $12,590.00 |
| Food-Refreshments for General Body Meetings | $350.00 |
| Ops-AB Tech | $500.00 |
| Ops-Advertising and Publicity | $650.00 |
| Ops-CMUTV | $600.00 |
| Ops-Charges, Fees and Fines | $0.00 |
| Ops-Decorations | $250.00 |
| Ops-Event Supplies | $1,170.00 |
| Ops-General Supplies | $170.00 |
| Ops-Gifts and Prizes | $100.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $200.00 |
| Ops-Professional Services and Performers | $800.00 |
| Ops-Program Expenses | $1,500.00 |
| Ops-Rental Facilities | $0.00 |
| Revenue-Outside Funding | $2,700.00 |
| Revenue-Rental and Sales Income | $10,670.00 |
| Travel-Rental Car | $1,200.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $24,710.00 |
| Capital | $350.00 |
| Revenue | ($13,170.00) |
| Final | $11,540.00 |
| Recommended | |
|---|---|
| Expenditures | $22,505.00 |
| Capital | $0.00 |
| Revenue | ($13,370.00) |
| Final | $9,135.00 |
| Final | |
|---|---|
| Expenditures | $21,555.00 |
| Capital | $0.00 |
| Revenue | ($13,370.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $8,185.00 |
| FY15 Starting Balance | $8,185.00 |
Debt/Rollover Explanation: