Indian Graduate Student Association Budget
FY2014 (July 1, 2013 - June 30, 2014)
The purpose of the Indian Graduate Students' Association as stated in the By-Laws is to: 1. Act as a forum for Indian students to meet and present their views. 2. Unite Indians and people of other races by celebrating and learning from diversity. 3. Act as a conduit for Indian students to experience the rich culture of America and encourage cultural exchange. 4. Co-ordinate with other organizations on campus and in Pittsburgh to organize events of mutual interest. 5. Organize get-togethers and fun events for graduate student holidays; arrange information sessions regarding academics/jobs; and welcome and guide the new graduate students.
JFC Rep: Andrew Minton (aminton)
Summary
| Requested | |
|---|---|
| Expenditures | $25,450.00 |
| Capital | $0.00 |
| Revenue | ($15,730.00) |
| Final | $9,720.00 |
| Recommended | |
|---|---|
| Expenditures | $23,330.00 |
| Capital | $0.00 |
| Revenue | ($15,730.00) |
| Final | $7,600.00 |
| Final | |
|---|---|
| Expenditures | $23,330.00 |
| Capital | $0.00 |
| Revenue | ($15,730.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $7,600.00 |
| FY14 Starting Balance | $7,600.00 |
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Revenue-Rental and Sales Income (-) | $300.00 | $300.00 | $300.00 |
ISKON Temple Trip: Tickets priced at $6/person, with 50 students going. |
| Revenue-Rental and Sales Income (-) | $1,000.00 | $1,000.00 | $1,000.00 |
Discount Card Sales: New revenue generation involving discount cards for Indian stores and restaurants. From selling discount cards for Indian stores. 200 cards to be sold, $5 per card. Total = 5x200 = $1000 |
| Revenue-Rental and Sales Income (-) | $4,270.00 | $4,270.00 | $4,270.00 |
Diwali Celebrations: Diwali ticket sales for 500 people coming for the event. [125 tickets @$8(early bird), 240 tickets @$10(pre-event), 60 tickets @$12(door sales), 75 tickets @$2(for volunteers, singers, organizers and dancers)] |
| Revenue-Outside Funding (-) | $1,000.00 | $1,000.00 | $1,000.00 |
Diwali Celebrations: We have two Indian restaurants partially sponsoring our event |
| Revenue-Outside Funding (-) | $800.00 | $800.00 | $800.00 |
SV Temple Trip: Sri Venteshwara [SV] Temple Grant. |
| Revenue-Rental and Sales Income (-) | $1,500.00 | $1,500.00 | $1,500.00 |
Indian Movie Screening: Revenue from ticket sales. Subsidized price: $5. 150 students, 2 movies. Total = 2x150x5 = $1500. |
| Revenue-Rental and Sales Income (-) | $600.00 | $600.00 | $600.00 |
Food Tasting: Tickets priced at $6 /person, in accordance to last year's recommendation |
| Revenue-Rental and Sales Income (-) | $60.00 | $60.00 | $60.00 |
Sanskrit Language Lessons: Lessons priced at $3 / person, with an estimated 20 people coming |
| Revenue-Rental and Sales Income (-) | $100.00 | $100.00 | $100.00 |
Meditation/Yoga workshop: Tickets will be priced at $2/person, with an estimated 50 people turning up for this new event. |
| Revenue-Rental and Sales Income (-) | $4,000.00 | $4,000.00 | $4,000.00 |
Holi Celebrations: Holi ticket sales for 450 people coming for the event. [125 tickets @$8(early bird), 200 tickets @$10(pre-event), 75 tickets @$12(door sales), 50 tickets @$2(for volunteers, singers, organizers and dancers)] |
| Revenue-Outside Funding (-) | $900.00 | $900.00 | $900.00 |
Holi Celebrations: We have two Indian restaurants partially sponsoring our event |
| Revenue-Rental and Sales Income (-) | $200.00 | $200.00 | $200.00 |
Bowling Trip: Tickets priced at $5 /person, which has been increased from last year's ticket price |
| Revenue-Rental and Sales Income (-) | $1,000.00 | $1,000.00 | $1,000.00 |
Summer Picnic: Tickets priced at $10 per person (which covers their food cost) for 100 people |
| Sub-Total | -$15,730.00 | -$15,730.00 | -$15,730.00 |
ISKON Temple Trip
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Travel-Rental Car (+) | $400.00 | $400.00 | $400.00 |
Rental charges for one bus. We arrived at this figure from previous years' rental costs. [The ISKON temple complex is very beautiful, with several nice eateries. This is more of a socio-cultural trip, rather than a religious one.] |
| Ops-General Supplies (+) | $50.00 | $40.00 | $40.00 |
Office and Publicity supplies for selling tickets for the event. JFC will only fund up to $40 per small event for advertising. |
| Sub-Total | $450.00 | $440.00 | $440.00 |
Elections and General Body Meetings [GBMs]
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Refreshments for General Body Meetings (+) | $210.00 | $210.00 | $210.00 |
2 GBMs, One per semester, 15 members in each, Total = 2x15x7 = $210 |
| Food-Refreshments for General Body Meetings (+) | $140.00 | $140.00 | $140.00 |
1 election, 20 members [new and old], Total = 1x20x7 = $140 |
| Sub-Total | $350.00 | $350.00 | $350.00 |
Fall Party Welcome
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Refreshments for Events (+) | $1,500.00 | $1,500.00 | $1,500.00 |
Indian food for all graduate incoming students. 250 students, $6/person |
| Ops-Gifts and Prizes (+) | $60.00 | $25.00 | $25.00 |
Prizes for games to be organized during the welcome party. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $25.00 | $25.00 | $25.00 |
Printing supplies for publicity of the event. |
| Ops-General Supplies (+) | $75.00 | $75.00 | $75.00 |
Cutlery: Increased from last year's budget to allow for purchasing compostable cutlery. |
| Ops-Event Supplies (+) | $50.00 | $50.00 | $50.00 |
Group Activity Games and Office Supplies. |
| Sub-Total | $1,710.00 | $1,675.00 | $1,675.00 |
Discount Card Sales
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Advertising and Publicity (+) | $20.00 | $20.00 | $20.00 |
Printing supplies for publicity of the event. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $100.00 | $100.00 | $100.00 |
Costs for printing 200 Discount cards, need to be glossy color print outs, on thick paper. Estimated cost ~50c per card. |
| Sub-Total | $120.00 | $120.00 | $120.00 |
IGSA Open House
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Event Supplies (+) | $30.00 | $0.00 | $0.00 |
Office supplies and stationary costs |
| Food-Refreshments for Events (+) | $180.00 | $180.00 | $180.00 |
Light refreshments for 60 people, $3 /person |
| Ops-Gifts and Prizes (+) | $50.00 | $25.00 | $25.00 |
Organization of group games and their prizes |
| Ops-General Supplies (+) | $20.00 | $20.00 | $20.00 |
Cutlery: Increased from last year's budget to allow for purchasing compostable cutlery |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $10.00 | $0.00 | $0.00 |
Printing supplies and publicity costs for event Use print quota |
| Sub-Total | $290.00 | $225.00 | $225.00 |
Diwali celebrations
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Rental Equipment (+) | $50.00 | $50.00 | $50.00 |
Projector rental costs for PowerPoint slides explaining the dances. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $200.00 | $100.00 | $100.00 |
Office Supplies, Stationary costs, Ticket printing, Brochure/Handout printouts. Save money by using your oracle string and cutting back on printed materials |
| Equip-Uniforms (+) | $100.00 | $100.00 | $100.00 |
Added over last year's budget as dance costumes purchase/rentals were required. |
| Food-Refreshments for Events (+) | $4,500.00 | $4,500.00 | $4,500.00 |
Indian food for everyone (500 people x $9) |
| Ops-Decorations (+) | $250.00 | $250.00 | $250.00 |
Backdrop [10'x25' banner for Rangos' stage] printing costs and stage decorations |
| Ops-Advertising and Publicity (+) | $350.00 | $250.00 | $250.00 |
Advertising, banners, notices, posters and other publicity supplies building up to the Diwali event. Capped at $250 |
| Ops-General Supplies (+) | $450.00 | $450.00 | $450.00 |
Compostable cutlery is more expensive and expense has been increased from last year. We plan to make Diwali 2013 a campus Zero-Waste event with the CMU Green Practices Committee, hence this amount is required [~90cents/person] |
| Ops-AB Tech (+) | $800.00 | $500.00 | $500.00 |
Diwali Sound & Light Rental facilities [ABTech's rental charges]. This has been increased by $200 from last year's budget, since we weren't able to use ABTech's facilities last year [due to ABTech's unavailability on that day], and external rentals cost us around $2000. We are not asking for that amount, but in case we face a similar situation this year, the extra funds would help buffer the situation. Based on AB Tech costs for next year |
| Ops-Professional Services and Performers (+) | $350.00 | $250.00 | $250.00 |
Diwali Night DJ Performance [2 hours of Bollywood Music] |
| Ops-CMUTV (+) | $300.00 | $160.00 | $160.00 |
Videography rental facilities covering the event Based on actual CMU Tv costs for next year |
| Food-Meals for Members (+) | $150.00 | $0.00 | $0.00 |
For our music and dance dress rehearsal, snacks & refreshments for the performers. Energy Drinks for performers during the event Personal meals |
| Equip-Non-Capital Equipment (+) | $150.00 | $150.00 | $150.00 |
Musical instruments rental |
| Sub-Total | $7,650.00 | $6,760.00 | $6,760.00 |
SV Temple Trip
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Travel-Rental Car (+) | $800.00 | $800.00 | $800.00 |
Bus rentals for temple trip [2 buses] = 2x400 = $800 |
| Sub-Total | $800.00 | $800.00 | $800.00 |
Indian Movie Screening
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Program Expenses (+) | $3,000.00 | $3,000.00 | $3,000.00 |
Purchasing tickets for 2 Indian movie screenings [one per semester][one being India's official entry to the Foreign Language Film for the Academy Awards] at 10$/person for 150 people = 2x10x150 = $3000 |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $60.00 | $60.00 | $60.00 |
Printing posters, notices for the publicity of the movie screening [for two movie screening] |
| Sub-Total | $3,060.00 | $3,060.00 | $3,060.00 |
Cultural Social
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Refreshments for Events (+) | $600.00 | $600.00 | $600.00 |
Light refreshments for 100 students, at $6/person |
| Ops-Gifts and Prizes (+) | $85.00 | $25.00 | $25.00 |
Office supplies for organising Games and prizes for the event |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $50.00 | $40.00 | $40.00 |
Stationary Supplies and Publicity supplies for advertising the event |
| Ops-General Supplies (+) | $45.00 | $45.00 | $45.00 |
Compostable Cutlery: Increased from last year to use compostable cutlery |
| Sub-Total | $780.00 | $710.00 | $710.00 |
Food Tasting
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Refreshments for Events (+) | $800.00 | $800.00 | $800.00 |
Authentic Indian food items [Indian sweets, samosas, snacks, Mango Lassi], with stalls put up for tasting, for 100 students, at $8/person |
| Ops-General Supplies (+) | $45.00 | $45.00 | $45.00 |
Compostable Cutlery: Increased from last year to use compostable cutlery |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $10.00 | $0.00 | $0.00 |
Office supplies and stationary for the event Use print quota |
| Ops-Advertising and Publicity (+) | $30.00 | $30.00 | $30.00 |
Supplies for publicising and advertising the event |
| Sub-Total | $885.00 | $875.00 | $875.00 |
Sanskrit Language Lessons
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-General Supplies (+) | $60.00 | $60.00 | $60.00 |
Expenses for books, notebooks, pens |
| Sub-Total | $60.00 | $60.00 | $60.00 |
Fence Painting
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-General Supplies (+) | $200.00 | $120.00 | $120.00 |
Cans of paint for painting the fence on days of Indian national importance, like Independence Day, Republic Day and festivals like Holi [the festival of colors]. Total 20 cans of paint, at $10/can. $40 X 3 times |
| Sub-Total | $200.00 | $120.00 | $120.00 |
Meditation/Yoga Workshop
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $50.00 | $0.00 | $0.00 |
Office Supplies and Stationary for this new event. We plan to have a new Meditation and Yoga workshop in Fall for Indian graduate students Use print quota |
| Ops-Advertising and Publicity (+) | $50.00 | $40.00 | $40.00 |
Printing posters and publicity supplies for the event JFC will only fund up to $40 per small event for advertising. |
| Food-Refreshments for Events (+) | $100.00 | $100.00 | $100.00 |
Light samosa and tea for 50 people at $2 per person |
| Sub-Total | $200.00 | $140.00 | $140.00 |
Parivarthan
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Refreshments for Events (+) | $240.00 | $240.00 | $240.00 |
Light refreshments for people turning up for the Indian discussion/reading event, held once every month. 8 meetings in all, with an average of 10 people turning up, $3/person. Total = 8x10x3 = $240 |
| Ops-General Supplies (+) | $20.00 | $20.00 | $20.00 |
Disposable cutlery |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $30.00 | $30.00 | $30.00 |
Publicity and office supplies for the event |
| Sub-Total | $290.00 | $290.00 | $290.00 |
Holi Celebrations
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Rental Equipment (+) | $50.00 | $50.00 | $50.00 |
Projector rental costs for PowerPoint slides explaining the dances. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $200.00 | $100.00 | $100.00 |
Office Supplies, Stationary costs, Ticket printing, Brochure/Handout printouts. See comment above |
| Equip-Uniforms (+) | $100.00 | $100.00 | $100.00 |
Added over last year's budget as dance costumes purchase/rentals were required. |
| Ops-Decorations (+) | $250.00 | $250.00 | $250.00 |
Backdrop [10'x25' banner for Rangos' stage] printing costs and stage decorations |
| Food-Refreshments for Events (+) | $4,050.00 | $4,050.00 | $4,050.00 |
Indian food for everyone (450 people x $9) |
| Ops-Advertising and Publicity (+) | $350.00 | $250.00 | $250.00 |
Advertising, banners, notices, posters and other publicity supplies building up to the Holi event Capped at $250 |
| Ops-General Supplies (+) | $405.00 | $405.00 | $405.00 |
Compostable cutlery is more expensive and expense has been increased from last year. We plan to make Holi 2014 a campus Zero-Waste event with the CMU Green Practices Committee, hence this amount is required [~90cents/person] |
| Ops-AB Tech (+) | $800.00 | $500.00 | $500.00 |
Holi Sound & Light Rental facilities [ABTech's rental charges]. This has been increased by $200 from last year's budget, since we weren't able to use ABTech's facilities last year [due to ABTech's unavailability on that day], and external rentals cost us around $2000. We are not asking for that amount, but in case we face a similar situation this year, the extra funds would help buffer the situation. Based on AB Tech costs for next year |
| Ops-Professional Services and Performers (+) | $350.00 | $250.00 | $250.00 |
Holi Night DJ Performance [2 hours of Bollywood music] |
| Ops-Rental Equipment (+) | $300.00 | $160.00 | $160.00 |
Videography rental facilities covering the event Based on CMUtv costs for next year |
| Food-Meals for Members (+) | $150.00 | $0.00 | $0.00 |
For our music and dance dress rehearsal, snacks & refreshments for the performers. Energy Drinks for performers during the event. Can't fund personal meals |
| Equip-Non-Capital Equipment (+) | $150.00 | $150.00 | $150.00 |
Music instruments rental |
| Ops-Event Supplies (+) | $150.00 | $150.00 | $150.00 |
We plan to collaborate with OM and buy color packers to celebrate the Spring festival of India |
| Sub-Total | $7,305.00 | $6,415.00 | $6,415.00 |
Bowling Trip
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Rental Facilities (+) | $200.00 | $200.00 | $200.00 |
Alley rental for 40 people |
| Ops-Advertising and Publicity (+) | $20.00 | $20.00 | $20.00 |
Publicity and office supplies for event |
| Sub-Total | $220.00 | $220.00 | $220.00 |
Summer Picnic
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Catering (+) | $1,000.00 | $1,000.00 | $1,000.00 |
Expenses for Indian food for 100 people (at $ 10/person) |
| Ops-Advertising and Publicity (+) | $20.00 | $20.00 | $20.00 |
Advertising, posters and notices inviting people for this event |
| Ops-General Supplies (+) | $50.00 | $50.00 | $50.00 |
Disposable cutlery |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $10.00 | $0.00 | $0.00 |
Stationary and office supplies Use print quota |
| Sub-Total | $1,080.00 | $1,070.00 | $1,070.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equip-Non-Capital Equipment (+) | $150.00 | $150.00 | $150.00 | Musical instruments rental |
| Equip-Non-Capital Equipment (+) | $150.00 | $150.00 | $150.00 | Music instruments rental |
| Equip-Uniforms (+) | $100.00 | $100.00 | $100.00 | Added over last year's budget as dance costumes purchase/rentals were required. |
| Equip-Uniforms (+) | $100.00 | $100.00 | $100.00 | Added over last year's budget as dance costumes purchase/rentals were required. |
| Food-Catering (+) | $1,000.00 | $1,000.00 | $1,000.00 | Expenses for Indian food for 100 people (at $ 10/person) |
| Food-Meals for Members (+) | $150.00 | $0.00 | $0.00 | For our music and dance dress rehearsal, snacks & refreshments for the performers. Energy Drinks for performers during the event |
| Food-Meals for Members (+) | $150.00 | $0.00 | $0.00 | For our music and dance dress rehearsal, snacks & refreshments for the performers. Energy Drinks for performers during the event. |
| Food-Refreshments for Events (+) | $1,500.00 | $1,500.00 | $1,500.00 | Indian food for all graduate incoming students. 250 students, $6/person |
| Food-Refreshments for Events (+) | $180.00 | $180.00 | $180.00 | Light refreshments for 60 people, $3 /person |
| Food-Refreshments for Events (+) | $4,500.00 | $4,500.00 | $4,500.00 | Indian food for everyone (500 people x $9) |
| Food-Refreshments for Events (+) | $600.00 | $600.00 | $600.00 | Light refreshments for 100 students, at $6/person |
| Food-Refreshments for Events (+) | $800.00 | $800.00 | $800.00 | Authentic Indian food items [Indian sweets, samosas, snacks, Mango Lassi], with stalls put up for tasting, for 100 students, at $8/person |
| Food-Refreshments for Events (+) | $100.00 | $100.00 | $100.00 | Light samosa and tea for 50 people at $2 per person |
| Food-Refreshments for Events (+) | $240.00 | $240.00 | $240.00 | Light refreshments for people turning up for the Indian discussion/reading event, held once every month. 8 meetings in all, with an average of 10 people turning up, $3/person. Total = 8x10x3 = $240 |
| Food-Refreshments for Events (+) | $4,050.00 | $4,050.00 | $4,050.00 | Indian food for everyone (450 people x $9) |
| Food-Refreshments for General Body Meetings (+) | $210.00 | $210.00 | $210.00 | 2 GBMs, One per semester, 15 members in each, Total = 2x15x7 = $210 |
| Food-Refreshments for General Body Meetings (+) | $140.00 | $140.00 | $140.00 | 1 election, 20 members [new and old], Total = 1x20x7 = $140 |
| Ops-AB Tech (+) | $800.00 | $500.00 | $500.00 | Diwali Sound & Light Rental facilities [ABTech's rental charges]. This has been increased by $200 from last year's budget, since we weren't able to use ABTech's facilities last year [due to ABTech's unavailability on that day], and external rentals cost us around $2000. We are not asking for that amount, but in case we face a similar situation this year, the extra funds would help buffer the situation. |
| Ops-AB Tech (+) | $800.00 | $500.00 | $500.00 | Holi Sound & Light Rental facilities [ABTech's rental charges]. This has been increased by $200 from last year's budget, since we weren't able to use ABTech's facilities last year [due to ABTech's unavailability on that day], and external rentals cost us around $2000. We are not asking for that amount, but in case we face a similar situation this year, the extra funds would help buffer the situation. |
| Ops-Advertising and Publicity (+) | $350.00 | $250.00 | $250.00 | Advertising, banners, notices, posters and other publicity supplies building up to the Diwali event. |
| Ops-Advertising and Publicity (+) | $20.00 | $20.00 | $20.00 | Printing supplies for publicity of the event. |
| Ops-Advertising and Publicity (+) | $30.00 | $30.00 | $30.00 | Supplies for publicising and advertising the event |
| Ops-Advertising and Publicity (+) | $50.00 | $40.00 | $40.00 | Printing posters and publicity supplies for the event |
| Ops-Advertising and Publicity (+) | $350.00 | $250.00 | $250.00 | Advertising, banners, notices, posters and other publicity supplies building up to the Holi event |
| Ops-Advertising and Publicity (+) | $20.00 | $20.00 | $20.00 | Publicity and office supplies for event |
| Ops-Advertising and Publicity (+) | $20.00 | $20.00 | $20.00 | Advertising, posters and notices inviting people for this event |
| Ops-CMUTV (+) | $300.00 | $160.00 | $160.00 | Videography rental facilities covering the event |
| Ops-Decorations (+) | $250.00 | $250.00 | $250.00 | Backdrop [10'x25' banner for Rangos' stage] printing costs and stage decorations |
| Ops-Decorations (+) | $250.00 | $250.00 | $250.00 | Backdrop [10'x25' banner for Rangos' stage] printing costs and stage decorations |
| Ops-Event Supplies (+) | $30.00 | $0.00 | $0.00 | Office supplies and stationary costs |
| Ops-Event Supplies (+) | $50.00 | $50.00 | $50.00 | Group Activity Games and Office Supplies. |
| Ops-Event Supplies (+) | $150.00 | $150.00 | $150.00 | We plan to collaborate with OM and buy color packers to celebrate the Spring festival of India |
| Ops-General Supplies (+) | $75.00 | $75.00 | $75.00 | Cutlery: Increased from last year's budget to allow for purchasing compostable cutlery. |
| Ops-General Supplies (+) | $20.00 | $20.00 | $20.00 | Cutlery: Increased from last year's budget to allow for purchasing compostable cutlery |
| Ops-General Supplies (+) | $450.00 | $450.00 | $450.00 | Compostable cutlery is more expensive and expense has been increased from last year. We plan to make Diwali 2013 a campus Zero-Waste event with the CMU Green Practices Committee, hence this amount is required [~90cents/person] |
| Ops-General Supplies (+) | $200.00 | $120.00 | $120.00 | Cans of paint for painting the fence on days of Indian national importance, like Independence Day, Republic Day and festivals like Holi [the festival of colors]. Total 20 cans of paint, at $10/can. |
| Ops-General Supplies (+) | $50.00 | $40.00 | $40.00 | Office and Publicity supplies for selling tickets for the event. |
| Ops-General Supplies (+) | $45.00 | $45.00 | $45.00 | Compostable Cutlery: Increased from last year to use compostable cutlery |
| Ops-General Supplies (+) | $45.00 | $45.00 | $45.00 | Compostable Cutlery: Increased from last year to use compostable cutlery |
| Ops-General Supplies (+) | $60.00 | $60.00 | $60.00 | Expenses for books, notebooks, pens |
| Ops-General Supplies (+) | $20.00 | $20.00 | $20.00 | Disposable cutlery |
| Ops-General Supplies (+) | $405.00 | $405.00 | $405.00 | Compostable cutlery is more expensive and expense has been increased from last year. We plan to make Holi 2014 a campus Zero-Waste event with the CMU Green Practices Committee, hence this amount is required [~90cents/person] |
| Ops-General Supplies (+) | $50.00 | $50.00 | $50.00 | Disposable cutlery |
| Ops-Gifts and Prizes (+) | $60.00 | $25.00 | $25.00 | Prizes for games to be organized during the welcome party. |
| Ops-Gifts and Prizes (+) | $50.00 | $25.00 | $25.00 | Organization of group games and their prizes |
| Ops-Gifts and Prizes (+) | $85.00 | $25.00 | $25.00 | Office supplies for organising Games and prizes for the event |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $25.00 | $25.00 | $25.00 | Printing supplies for publicity of the event. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $10.00 | $0.00 | $0.00 | Printing supplies and publicity costs for event |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $200.00 | $100.00 | $100.00 | Office Supplies, Stationary costs, Ticket printing, Brochure/Handout printouts. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $60.00 | $60.00 | $60.00 | Printing posters, notices for the publicity of the movie screening [for two movie screening] |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $50.00 | $40.00 | $40.00 | Stationary Supplies and Publicity supplies for advertising the event |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $10.00 | $0.00 | $0.00 | Office supplies and stationary for the event |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $50.00 | $0.00 | $0.00 | Office Supplies and Stationary for this new event. We plan to have a new Meditation and Yoga workshop in Fall for Indian graduate students |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $30.00 | $30.00 | $30.00 | Publicity and office supplies for the event |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $200.00 | $100.00 | $100.00 | Office Supplies, Stationary costs, Ticket printing, Brochure/Handout printouts. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $10.00 | $0.00 | $0.00 | Stationary and office supplies |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $100.00 | $100.00 | $100.00 | Costs for printing 200 Discount cards, need to be glossy color print outs, on thick paper. Estimated cost ~50c per card. |
| Ops-Professional Services and Performers (+) | $350.00 | $250.00 | $250.00 | Diwali Night DJ Performance [2 hours of Bollywood Music] |
| Ops-Professional Services and Performers (+) | $350.00 | $250.00 | $250.00 | Holi Night DJ Performance [2 hours of Bollywood music] |
| Ops-Program Expenses (+) | $3,000.00 | $3,000.00 | $3,000.00 | Purchasing tickets for 2 Indian movie screenings [one per semester][one being India's official entry to the Foreign Language Film for the Academy Awards] at 10$/person for 150 people = 2x10x150 = $3000 |
| Ops-Rental Equipment (+) | $50.00 | $50.00 | $50.00 | Projector rental costs for PowerPoint slides explaining the dances. |
| Ops-Rental Equipment (+) | $50.00 | $50.00 | $50.00 | Projector rental costs for PowerPoint slides explaining the dances. |
| Ops-Rental Equipment (+) | $300.00 | $160.00 | $160.00 | Videography rental facilities covering the event |
| Ops-Rental Facilities (+) | $200.00 | $200.00 | $200.00 | Alley rental for 40 people |
| Revenue-Outside Funding (-) | $1,000.00 | $1,000.00 | $1,000.00 | Diwali Celebrations: We have two Indian restaurants partially sponsoring our event |
| Revenue-Outside Funding (-) | $800.00 | $800.00 | $800.00 | SV Temple Trip: Sri Venteshwara [SV] Temple Grant. |
| Revenue-Outside Funding (-) | $900.00 | $900.00 | $900.00 | Holi Celebrations: We have two Indian restaurants partially sponsoring our event |
| Revenue-Rental and Sales Income (-) | $300.00 | $300.00 | $300.00 | ISKON Temple Trip: Tickets priced at $6/person, with 50 students going. |
| Revenue-Rental and Sales Income (-) | $1,000.00 | $1,000.00 | $1,000.00 | Discount Card Sales: New revenue generation involving discount cards for Indian stores and restaurants. From selling discount cards for Indian stores. 200 cards to be sold, $5 per card. Total = 5x200 = $1000 |
| Revenue-Rental and Sales Income (-) | $4,270.00 | $4,270.00 | $4,270.00 | Diwali Celebrations: Diwali ticket sales for 500 people coming for the event. [125 tickets @$8(early bird), 240 tickets @$10(pre-event), 60 tickets @$12(door sales), 75 tickets @$2(for volunteers, singers, organizers and dancers)] |
| Revenue-Rental and Sales Income (-) | $1,500.00 | $1,500.00 | $1,500.00 | Indian Movie Screening: Revenue from ticket sales. Subsidized price: $5. 150 students, 2 movies. Total = 2x150x5 = $1500. |
| Revenue-Rental and Sales Income (-) | $600.00 | $600.00 | $600.00 | Food Tasting: Tickets priced at $6 /person, in accordance to last year's recommendation |
| Revenue-Rental and Sales Income (-) | $60.00 | $60.00 | $60.00 | Sanskrit Language Lessons: Lessons priced at $3 / person, with an estimated 20 people coming |
| Revenue-Rental and Sales Income (-) | $100.00 | $100.00 | $100.00 | Meditation/Yoga workshop: Tickets will be priced at $2/person, with an estimated 50 people turning up for this new event. |
| Revenue-Rental and Sales Income (-) | $4,000.00 | $4,000.00 | $4,000.00 | Holi Celebrations: Holi ticket sales for 450 people coming for the event. [125 tickets @$8(early bird), 200 tickets @$10(pre-event), 75 tickets @$12(door sales), 50 tickets @$2(for volunteers, singers, organizers and dancers)] |
| Revenue-Rental and Sales Income (-) | $200.00 | $200.00 | $200.00 | Bowling Trip: Tickets priced at $5 /person, which has been increased from last year's ticket price |
| Revenue-Rental and Sales Income (-) | $1,000.00 | $1,000.00 | $1,000.00 | Summer Picnic: Tickets priced at $10 per person (which covers their food cost) for 100 people |
| Travel-Rental Car (+) | $800.00 | $800.00 | $800.00 | Bus rentals for temple trip [2 buses] = 2x400 = $800 |
| Travel-Rental Car (+) | $400.00 | $400.00 | $400.00 | Rental charges for one bus. We arrived at this figure from previous years' rental costs. [The ISKON temple complex is very beautiful, with several nice eateries. This is more of a socio-cultural trip, rather than a religious one.] |
By Ocode
| Requested | |
|---|---|
| Equip-Non-Capital Equipment | $300.00 |
| Equip-Uniforms | $200.00 |
| Food-Catering | $1,000.00 |
| Food-Meals for Members | $300.00 |
| Food-Refreshments for Events | $11,970.00 |
| Food-Refreshments for General Body Meetings | $350.00 |
| Ops-AB Tech | $1,600.00 |
| Ops-Advertising and Publicity | $840.00 |
| Ops-CMUTV | $300.00 |
| Ops-Decorations | $500.00 |
| Ops-Event Supplies | $230.00 |
| Ops-General Supplies | $1,420.00 |
| Ops-Gifts and Prizes | $195.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $745.00 |
| Ops-Professional Services and Performers | $700.00 |
| Ops-Program Expenses | $3,000.00 |
| Ops-Rental Equipment | $400.00 |
| Ops-Rental Facilities | $200.00 |
| Revenue-Outside Funding | $2,700.00 |
| Revenue-Rental and Sales Income | $13,030.00 |
| Travel-Rental Car | $1,200.00 |
| Recommended | |
|---|---|
| Equip-Non-Capital Equipment | $300.00 |
| Equip-Uniforms | $200.00 |
| Food-Catering | $1,000.00 |
| Food-Meals for Members | $0.00 |
| Food-Refreshments for Events | $11,970.00 |
| Food-Refreshments for General Body Meetings | $350.00 |
| Ops-AB Tech | $1,000.00 |
| Ops-Advertising and Publicity | $630.00 |
| Ops-CMUTV | $160.00 |
| Ops-Decorations | $500.00 |
| Ops-Event Supplies | $200.00 |
| Ops-General Supplies | $1,330.00 |
| Ops-Gifts and Prizes | $75.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $455.00 |
| Ops-Professional Services and Performers | $500.00 |
| Ops-Program Expenses | $3,000.00 |
| Ops-Rental Equipment | $260.00 |
| Ops-Rental Facilities | $200.00 |
| Revenue-Outside Funding | $2,700.00 |
| Revenue-Rental and Sales Income | $13,030.00 |
| Travel-Rental Car | $1,200.00 |
| Final | |
|---|---|
| Equip-Non-Capital Equipment | $300.00 |
| Equip-Uniforms | $200.00 |
| Food-Catering | $1,000.00 |
| Food-Meals for Members | $0.00 |
| Food-Refreshments for Events | $11,970.00 |
| Food-Refreshments for General Body Meetings | $350.00 |
| Ops-AB Tech | $1,000.00 |
| Ops-Advertising and Publicity | $630.00 |
| Ops-CMUTV | $160.00 |
| Ops-Decorations | $500.00 |
| Ops-Event Supplies | $200.00 |
| Ops-General Supplies | $1,330.00 |
| Ops-Gifts and Prizes | $75.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $455.00 |
| Ops-Professional Services and Performers | $500.00 |
| Ops-Program Expenses | $3,000.00 |
| Ops-Rental Equipment | $260.00 |
| Ops-Rental Facilities | $200.00 |
| Revenue-Outside Funding | $2,700.00 |
| Revenue-Rental and Sales Income | $13,030.00 |
| Travel-Rental Car | $1,200.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $25,450.00 |
| Capital | $0.00 |
| Revenue | ($15,730.00) |
| Final | $9,720.00 |
| Recommended | |
|---|---|
| Expenditures | $23,330.00 |
| Capital | $0.00 |
| Revenue | ($15,730.00) |
| Final | $7,600.00 |
| Final | |
|---|---|
| Expenditures | $23,330.00 |
| Capital | $0.00 |
| Revenue | ($15,730.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $7,600.00 |
| FY14 Starting Balance | $7,600.00 |