Colleges Against Cancer Budget
FY2013 (July 1 2012 - June 30, 2013)
Colleges Against Cancer is the student arm of the American Cancer Society, with over 300 chapters nationwide. CAC focuses on four strategic directions: advocacy, cancer education, survivorship, and our main event, Relay For Life. During Relay For Life, teams of up to 15 people take turns walking around a track for 12 straight hours. While waiting their turn on the track, teams camp out at the site and enjoy live entertainment, games, and food. All money raised supports cancer research, local cancer patient services and public education. We had great success this year with several students and a good deal of members of the community attending our event and helping us raise over $36,000! Come be a part of an awesome organization for a great cause!
JFC Rep: Olga Zubashko (ozubashk)
Summary
| Requested | |
|---|---|
| Expenditures | $6,050.00 |
| Capital | $0.00 |
| Revenue | ($1,050.00) |
| Final | $5,000.00 |
| Recommended | |
|---|---|
| Expenditures | $4,520.00 |
| Capital | $0.00 |
| Revenue | ($1,350.00) |
| Final | $3,170.00 |
| Final | |
|---|---|
| Expenditures | $5,420.00 |
| Capital | $0.00 |
| Revenue | ($1,300.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $4,120.00 |
| FY13 Starting Balance | $4,120.00 |
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Donations/Contributions (-) | $800.00 | $800.00 | $800.00 |
UC Late Night (x2) |
| External Services (-) | $250.00 | $250.00 | $250.00 |
Colleges Against Cancer Holiday Cookie Sale--all cookies/baked goods are homemade and are available for purchase on campus. Prices are $1 per cookie, $5 for 6 cookies, and $8 for 12 cookies. Traditionally, over 300 baked goods have been made by the committee. |
| Other Sales (-) | $0.00 | $300.00 | $250.00 |
cover refreshment for Relay for Life |
| Sub-Total | -$1,050.00 | -$1,350.00 | -$1,300.00 |
Fall Kick off event
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Refreshments (+) | $100.00 | $100.00 | $100.00 |
Food and drinks for event, open to the public |
| Printing & Publishing External (+) | $50.00 | $50.00 | $50.00 |
Flyers, posters to advertise as well as flyers and informational sheets about Relay & CMU tradition, as well as cancer prevention/information, at the event |
| Sub-Total | $150.00 | $150.00 | $150.00 |
Relay for Life
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Campus Security (+) | $600.00 | $600.00 | $600.00 |
Campus police, needed all night ($50/hour for 12 hours) |
| Non-capital Equipment (+) | $250.00 | $250.00 | $250.00 |
FMS trash and recycling bins (specifically required by FMS) |
| Non-capital Equipment (+) | $300.00 | $300.00 | $300.00 |
Lap counters (beads and ribbons) to keep people motivated, prizes for participants who raised money and stayed all night, gifts for survivors. Was under-budgeted for this year and many people approached CAC committee afterwards and expressed a desire to continue this tradition, as they really enjoy it. |
| Non-capital Equipment (+) | $200.00 | $200.00 | $200.00 |
Decorations for event such as ribbons for Paint the Campus Purple Week, balloon arch, informational signs around the track |
| Equipment Maint Contracts (+) | $350.00 | $350.00 | $350.00 |
FMS charge to use power on The Cut |
| Rental-Equipment (+) | $1,600.00 | $700.00 | $1,600.00 |
22 6' tables, 44 folding chairs, 16'x24' canopy for registration tables or to cover stage, 2 14'x14' canopies for Luminaria sales/Survivor check-in/other stations, 1 12'x16' stage(Taylor Rental)- prices increase each year for rental so this is an estimate based on cost for this past year appeal granted,reflects true costs |
| Refreshments (+) | $300.00 | $300.00 | $250.00 |
Water, hot chocolate and tea available all night for participants; honorary breakfast for those participants who stay all night/are present at closing ceremonies at 5:30am |
| Rental-Facilities (+) | $350.00 | $300.00 | $300.00 |
DJ for music all night same as last year |
| Rental-Facilities (+) | $1,200.00 | $1,200.00 | $1,200.00 |
ABTech- speakers/mics, ambient lighting around track, extension cords, man power. For this past year, about $850 was budgeted, but ABTech ended up charging us over $1,500 |
| Printing & Publishing External (+) | $250.00 | $0.00 | $0.00 |
Flyers, brochures, chalk, posters, signs, 3'x5' outdoor banner ($180) to publicize. gave you money for a reusable banner last year |
| Sub-Total | $5,400.00 | $4,200.00 | $5,050.00 |
Spring Kick Off
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Refreshments (+) | $300.00 | $100.00 | $100.00 |
Food and drinks- open to all of campus same as Fall kick off |
| Printing & Publishing External (+) | $100.00 | $50.00 | $50.00 |
Flyers, posters to advertise as well as flyers and informational sheets about Relay & CMU tradition, as well as cancer prevention/information, at the event same as Fall kick off |
| Sub-Total | $400.00 | $150.00 | $150.00 |
Advocacy Event
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Printing & Publishing External (+) | $50.00 | $20.00 | $20.00 |
Includes: small flyers to hand to people with information regarding cancer research funding while asking them to sign petitions (aka "Stop Smoking", etc); Breast Cancer Awareness pins materials (made by committee members or those participating in event) |
| Sub-Total | $50.00 | $20.00 | $20.00 |
Winter Cookie Sale
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Printing & Publishing External (+) | $50.00 | $0.00 | $50.00 |
Small 3'x5' banner to put up on Doherty (currently do not own 1, so cannot reuse. Could be a one-time investment) make sure this is a reusable banner |
| Sub-Total | $50.00 | $0.00 | $50.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Campus Security (+) | $600.00 | $600.00 | $600.00 | Campus police, needed all night ($50/hour for 12 hours) |
| Donations/Contributions (-) | $800.00 | $800.00 | $800.00 | UC Late Night (x2) |
| Equipment Maint Contracts (+) | $350.00 | $350.00 | $350.00 | FMS charge to use power on The Cut |
| External Services (-) | $250.00 | $250.00 | $250.00 | Colleges Against Cancer Holiday Cookie Sale--all cookies/baked goods are homemade and are available for purchase on campus. Prices are $1 per cookie, $5 for 6 cookies, and $8 for 12 cookies. Traditionally, over 300 baked goods have been made by the committee. |
| Non-capital Equipment (+) | $250.00 | $250.00 | $250.00 | FMS trash and recycling bins (specifically required by FMS) |
| Non-capital Equipment (+) | $300.00 | $300.00 | $300.00 | Lap counters (beads and ribbons) to keep people motivated, prizes for participants who raised money and stayed all night, gifts for survivors. Was under-budgeted for this year and many people approached CAC committee afterwards and expressed a desire to continue this tradition, as they really enjoy it. |
| Non-capital Equipment (+) | $200.00 | $200.00 | $200.00 | Decorations for event such as ribbons for Paint the Campus Purple Week, balloon arch, informational signs around the track |
| Other Sales (-) | $0.00 | $300.00 | $250.00 | |
| Printing & Publishing External (+) | $50.00 | $50.00 | $50.00 | Flyers, posters to advertise as well as flyers and informational sheets about Relay & CMU tradition, as well as cancer prevention/information, at the event |
| Printing & Publishing External (+) | $250.00 | $0.00 | $0.00 | Flyers, brochures, chalk, posters, signs, 3'x5' outdoor banner ($180) to publicize. |
| Printing & Publishing External (+) | $100.00 | $50.00 | $50.00 | Flyers, posters to advertise as well as flyers and informational sheets about Relay & CMU tradition, as well as cancer prevention/information, at the event |
| Printing & Publishing External (+) | $50.00 | $20.00 | $20.00 | Includes: small flyers to hand to people with information regarding cancer research funding while asking them to sign petitions (aka "Stop Smoking", etc); Breast Cancer Awareness pins materials (made by committee members or those participating in event) |
| Printing & Publishing External (+) | $50.00 | $0.00 | $50.00 | Small 3'x5' banner to put up on Doherty (currently do not own 1, so cannot reuse. Could be a one-time investment) |
| Refreshments (+) | $100.00 | $100.00 | $100.00 | Food and drinks for event, open to the public |
| Refreshments (+) | $300.00 | $300.00 | $250.00 | Water, hot chocolate and tea available all night for participants; honorary breakfast for those participants who stay all night/are present at closing ceremonies at 5:30am |
| Refreshments (+) | $300.00 | $100.00 | $100.00 | Food and drinks- open to all of campus |
| Rental-Equipment (+) | $1,600.00 | $700.00 | $1,600.00 | 22 6' tables, 44 folding chairs, 16'x24' canopy for registration tables or to cover stage, 2 14'x14' canopies for Luminaria sales/Survivor check-in/other stations, 1 12'x16' stage(Taylor Rental)- prices increase each year for rental so this is an estimate based on cost for this past year |
| Rental-Facilities (+) | $350.00 | $300.00 | $300.00 | DJ for music all night |
| Rental-Facilities (+) | $1,200.00 | $1,200.00 | $1,200.00 | ABTech- speakers/mics, ambient lighting around track, extension cords, man power. For this past year, about $850 was budgeted, but ABTech ended up charging us over $1,500 |
By Ocode
| Requested | |
|---|---|
| Campus Security | $600.00 |
| Donations/Contributions | $800.00 |
| Equipment Maint Contracts | $350.00 |
| External Services | $250.00 |
| Non-capital Equipment | $750.00 |
| Other Sales | $0.00 |
| Printing & Publishing External | $500.00 |
| Refreshments | $700.00 |
| Rental-Equipment | $1,600.00 |
| Rental-Facilities | $1,550.00 |
| Recommended | |
|---|---|
| Campus Security | $600.00 |
| Donations/Contributions | $800.00 |
| Equipment Maint Contracts | $350.00 |
| External Services | $250.00 |
| Non-capital Equipment | $750.00 |
| Other Sales | $300.00 |
| Printing & Publishing External | $120.00 |
| Refreshments | $500.00 |
| Rental-Equipment | $700.00 |
| Rental-Facilities | $1,500.00 |
| Final | |
|---|---|
| Campus Security | $600.00 |
| Donations/Contributions | $800.00 |
| Equipment Maint Contracts | $350.00 |
| External Services | $250.00 |
| Non-capital Equipment | $750.00 |
| Other Sales | $250.00 |
| Printing & Publishing External | $170.00 |
| Refreshments | $450.00 |
| Rental-Equipment | $1,600.00 |
| Rental-Facilities | $1,500.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $6,050.00 |
| Capital | $0.00 |
| Revenue | ($1,050.00) |
| Final | $5,000.00 |
| Recommended | |
|---|---|
| Expenditures | $4,520.00 |
| Capital | $0.00 |
| Revenue | ($1,350.00) |
| Final | $3,170.00 |
| Final | |
|---|---|
| Expenditures | $5,420.00 |
| Capital | $0.00 |
| Revenue | ($1,300.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $4,120.00 |
| FY13 Starting Balance | $4,120.00 |