Colleges Against Cancer Budget
FY2014 (July 1, 2013 - June 30, 2014)
Colleges Against Cancer is the student arm of the American Cancer Society, with over 300 chapters nationwide. CAC focuses on four strategic directions: advocacy, cancer education, survivorship, and our main event, Relay For Life. During Relay For Life, teams of up to 15 people take turns walking around a track for 12 straight hours. While waiting their turn on the track, teams camp out at the site and enjoy live entertainment, games, and food. All money raised supports cancer research, local cancer patient services and public education. We had great success this year with several students and a good deal of members of the community attending our event and helping us raise over $36,000! Come be a part of an awesome organization for a great cause!
JFC Rep: Jeff He (jmhe)
Summary
| Requested | |
|---|---|
| Expenditures | $40,130.00 |
| Capital | $0.00 |
| Revenue | ($30,500.00) |
| Final | $9,630.00 |
| Recommended | |
|---|---|
| Expenditures | $34,870.00 |
| Capital | $0.00 |
| Revenue | ($30,300.00) |
| Final | $4,570.00 |
| Final | |
|---|---|
| Expenditures | $34,870.00 |
| Capital | $0.00 |
| Revenue | ($30,300.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $4,570.00 |
| FY14 Starting Balance | $4,570.00 |
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Revenue-Donations/Other Income (-) | $200.00 | $0.00 | $0.00 |
Funding from Student Activities for a Late Night events during spring semester Don't assume you can get this |
| Revenue-Fundraising Income (-) | $100.00 | $100.00 | $100.00 |
Colleges Against Cancer Annual Holiday Bake Sale--all cookies/baked goods are homemade and are available for purchase on campus. Prices are $1 per baked good, $5 for 6 baked goods, and $8 for 12 baked goods. Traditionally, each committee member will bake at least two dozens of cookies/baked goods their choice for this event. |
| Revenue-Fundraising Income (-) | $200.00 | $200.00 | $200.00 |
Revenue from cancer-themed T-shirt sales |
| Revenue-Fundraising Income (-) | $30,000.00 | $30,000.00 | $30,000.00 |
Last year we raised over $28,000.00 and our fundraising income has been growing every year, and this amount is all donated to ACS. The donation we send to ACS is categorized as "program expenses". The donation we put right underneath as an expense to negate our net revenue from donations, which is zero since we do not keep the amount we raised. |
| Ops-Program Expenses (+) | $30,000.00 | $30,000.00 | $30,000.00 |
We donate all the money raised, as per ACS policy. |
| Equip-Clothing (+) | $0.00 | $0.00 | $0.00 | |
| Sub-Total | -$500.00 | -$300.00 | -$300.00 |
Fall Kick-off Event
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Refreshments for Events (+) | $150.00 | $100.00 | $100.00 |
Food and drinks to be served at the kick-off. This event is open to the public, marks the start of College Against Cancer's series of cancer education events, and helps to gain campus attention about the upcoming Relay For Life. |
| Ops-Advertising and Publicity (+) | $50.00 | $40.00 | $40.00 |
Printing posters and flyers for advertisement, as well as cancer education pamphlets to be distributed at the event. JFC Funds $40/event for advertisitng as per metric |
| Sub-Total | $200.00 | $140.00 | $140.00 |
Relay For Life
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Charges, Fees and Fines (+) | $600.00 | $600.00 | $600.00 |
Campus police for entire night of the event (12 hours, $50/hour) |
| Equip-Non-Capital Equipment (+) | $250.00 | $250.00 | $250.00 |
Trash cans and recycling bins as specifically requested by FMS |
| Equip-Non-Capital Equipment (+) | $300.00 | $300.00 | $300.00 |
Lap counters (beads and ribbons) for participants to track the number of laps they have walked, and be motivated to stay longer at the event.This CMU Relay For Life tradition has worked very well during past years' Relay. (Usually over 500 participate at the relay.) |
| Ops-Gifts and Prizes (+) | $150.00 | $0.00 | $0.00 |
Prizes for game winners during the relay, top fundraisers and fundraiser raffle baskets. |
| Food-Refreshments for Events (+) | $300.00 | $300.00 | $300.00 |
Water,coffee,tea,and hot chocolate available for Relay participants throughout the night. Breakfast items (bagels, donut,juice)served at 5:30 am for participants who stayed for the entire night/present at the closing ceremony |
| Ops-Professional Services and Performers (+) | $300.00 | $250.00 | $250.00 |
DJ for the entire night. (This pricing is from averages over the past few years.) |
| Ops-Decorations (+) | $300.00 | $100.00 | $100.00 |
Decorations and tools such as ribbon, balloon arch, track signs, paint, and brush for Paint the Campus Purple Week (usually the week before Relay For Life) |
| Ops-Charges, Fees and Fines (+) | $350.00 | $350.00 | $350.00 |
Power supply for the event. (Need lights to light up the relay, 2 big ones around stage area, 1 more around Doherty area. This amount was charged for previous outdoor relay.) |
| Food-Meals for Members (+) | $300.00 | $0.00 | $0.00 |
We usually have a cancer survivor dinner for cancer survivor's and their families. There are usually about 10 families so usually about 30-50 people. Costs cover the food, drink, and table cloth. We don't fund personal meals |
| Ops-General Supplies (+) | $100.00 | $25.00 | $25.00 |
Event signs: Parking sign, track sign. To guide participants and services (like Taylor table rental). |
| Ops-Decorations (+) | $300.00 | $100.00 | $100.00 |
Decorations for Relay For Life to fit each year's Relay theme - different each year. |
| Ops-Rental Equipment (+) | $1,600.00 | $1,600.00 | $1,600.00 |
22 6' tables, 44 folding chairs, 16'x24' canopy for registration tables or to cover stage, 2 14'x14' canopies for Luminaria sales/Survivor check-in/other stations, 1 12'x16' stage(Taylor Rental)- prices increase each year for rental so this is an estimate based on cost for this past year |
| Ops-Rental Facilities (+) | $1,500.00 | $400.00 | $400.00 |
Charged by ABTech for speakers/mics, ambient lighting around track, extension cords, and man power at the event. For the most recent outdoor Relay For Life, we were asked total of $1500 for equipment and services listed above Based on actual AB costs for next year. |
| Ops-Gifts and Prizes (+) | $150.00 | $150.00 | $150.00 |
American Cancer Society designated prizes for participants who've raised over a certain amount of money ($100, $250, $500 and so on). This expense used to be covered by the ACS budget but will be passed down to Relay For Life organizers from this year onward. |
| Sub-Total | $6,500.00 | $4,425.00 | $4,425.00 |
Spring Kick-off Event
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Refreshments for Events (+) | $100.00 | $100.00 | $100.00 |
Food and drinks to be served at the event-open to public |
| Ops-Advertising and Publicity (+) | $100.00 | $40.00 | $40.00 |
Flyers, posters to advertise the kick-off as well as flyers and informational sheets about Relay & CMU tradition, also cancer prevention/information, at the event JFC Funds $40/event for advertisitng as per metric |
| Sub-Total | $200.00 | $140.00 | $140.00 |
Tabling and Advocacy Events
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Advertising and Publicity (+) | $50.00 | $40.00 | $40.00 |
Flyers and pamphlets to be handed out to people regarding cancer research funding, as well as cancer education materials corresponding to each cancer awareness month, also include petitions (such as no smoking, no tanning under 18) for people to sign at the events JFC Funds $40/event for advertisitng as per metric |
| Ops-Event Supplies (+) | $100.00 | $25.00 | $25.00 |
Candies and treats for people who participated in our cancer education events and/or signed the petitions. Also include sun tan lotions to give out for Sun Safety promotional event. |
| Ops-General Supplies (+) | $100.00 | $100.00 | $100.00 |
For spring team recruitment event. Ideally it would be a team sport tournament (dodge ball most likely),so that Relay teams can start recruiting members fundraising for Relay in the spring semester; while the actual relay is Oct/Nov each year. |
| Sub-Total | $250.00 | $165.00 | $165.00 |
Relay For Life (Indoor Alternative in Case of Cold Weather)
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Decorations (+) | $500.00 | $0.00 | $0.00 |
Decoration items to fit each year's Relay For Life theme. This is a higher amount compared to the outdoor plan because we would have more options with decoration items when Relay is held indoors without weather interference. We provided you the money for the larger event, as to your advantage. |
| Ops-Gifts and Prizes (+) | $150.00 | $0.00 | $0.00 |
Prizes for game winners during the relay, top fundraisers and fundraiser raffle baskets. |
| Ops-Gifts and Prizes (+) | $150.00 | $0.00 | $0.00 |
American Cancer Society designated prizes for participants who've raised over a certain amount of money ($100, $250, $500 and so on). This expense used to be covered by the ACS budget but will be passed down to Relay For Life organizers from this year onward. |
| Ops-Charges, Fees and Fines (+) | $480.00 | $0.00 | $0.00 |
Campus Police (1 person, entire 12 hours). This is the amount we were charged for last year for security during the indoor Relay. |
| Food-Catering (+) | $300.00 | $0.00 | $0.00 |
Food, drink and table cloth for survivor dinner of 50 people |
| Food-Refreshments for Events (+) | $300.00 | $0.00 | $0.00 |
Water,coffee,tea,and hot chocolate available for Relay participants throughout the night. Breakfast items (bagels, donut,juice)served at 5:30 am for participants who stayed for the entire night/present at the closing ceremony |
| Ops-General Supplies (+) | $100.00 | $0.00 | $0.00 |
Event signs, track signs |
| Ops-Charges, Fees and Fines (+) | $200.00 | $0.00 | $0.00 |
Charged by ABTech for opening power box in Rangos (most probable venue in case of indoor Relay) |
| Ops-Rental Equipment (+) | $500.00 | $0.00 | $0.00 |
Rental fee for games that suits the Relay theme, as part of activities and entertainment of indoor Relay. |
| Ops-Professional Services and Performers (+) | $300.00 | $0.00 | $0.00 |
DJ fee |
| Sub-Total | $2,980.00 | $0.00 | $0.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equip-Clothing (+) | $0.00 | $0.00 | $0.00 | |
| Equip-Non-Capital Equipment (+) | $250.00 | $250.00 | $250.00 | Trash cans and recycling bins as specifically requested by FMS |
| Equip-Non-Capital Equipment (+) | $300.00 | $300.00 | $300.00 | Lap counters (beads and ribbons) for participants to track the number of laps they have walked, and be motivated to stay longer at the event.This CMU Relay For Life tradition has worked very well during past years' Relay. (Usually over 500 participate at the relay.) |
| Food-Catering (+) | $300.00 | $0.00 | $0.00 | Food, drink and table cloth for survivor dinner of 50 people |
| Food-Meals for Members (+) | $300.00 | $0.00 | $0.00 | We usually have a cancer survivor dinner for cancer survivor's and their families. There are usually about 10 families so usually about 30-50 people. Costs cover the food, drink, and table cloth. |
| Food-Refreshments for Events (+) | $150.00 | $100.00 | $100.00 | Food and drinks to be served at the kick-off. This event is open to the public, marks the start of College Against Cancer's series of cancer education events, and helps to gain campus attention about the upcoming Relay For Life. |
| Food-Refreshments for Events (+) | $300.00 | $300.00 | $300.00 | Water,coffee,tea,and hot chocolate available for Relay participants throughout the night. Breakfast items (bagels, donut,juice)served at 5:30 am for participants who stayed for the entire night/present at the closing ceremony |
| Food-Refreshments for Events (+) | $100.00 | $100.00 | $100.00 | Food and drinks to be served at the event-open to public |
| Food-Refreshments for Events (+) | $300.00 | $0.00 | $0.00 | Water,coffee,tea,and hot chocolate available for Relay participants throughout the night. Breakfast items (bagels, donut,juice)served at 5:30 am for participants who stayed for the entire night/present at the closing ceremony |
| Ops-Advertising and Publicity (+) | $50.00 | $40.00 | $40.00 | Printing posters and flyers for advertisement, as well as cancer education pamphlets to be distributed at the event. |
| Ops-Advertising and Publicity (+) | $100.00 | $40.00 | $40.00 | Flyers, posters to advertise the kick-off as well as flyers and informational sheets about Relay & CMU tradition, also cancer prevention/information, at the event |
| Ops-Advertising and Publicity (+) | $50.00 | $40.00 | $40.00 | Flyers and pamphlets to be handed out to people regarding cancer research funding, as well as cancer education materials corresponding to each cancer awareness month, also include petitions (such as no smoking, no tanning under 18) for people to sign at the events |
| Ops-Charges, Fees and Fines (+) | $600.00 | $600.00 | $600.00 | Campus police for entire night of the event (12 hours, $50/hour) |
| Ops-Charges, Fees and Fines (+) | $350.00 | $350.00 | $350.00 | Power supply for the event. (Need lights to light up the relay, 2 big ones around stage area, 1 more around Doherty area. This amount was charged for previous outdoor relay.) |
| Ops-Charges, Fees and Fines (+) | $480.00 | $0.00 | $0.00 | Campus Police (1 person, entire 12 hours). This is the amount we were charged for last year for security during the indoor Relay. |
| Ops-Charges, Fees and Fines (+) | $200.00 | $0.00 | $0.00 | Charged by ABTech for opening power box in Rangos (most probable venue in case of indoor Relay) |
| Ops-Decorations (+) | $300.00 | $100.00 | $100.00 | Decorations and tools such as ribbon, balloon arch, track signs, paint, and brush for Paint the Campus Purple Week (usually the week before Relay For Life) |
| Ops-Decorations (+) | $300.00 | $100.00 | $100.00 | Decorations for Relay For Life to fit each year's Relay theme - different each year. |
| Ops-Decorations (+) | $500.00 | $0.00 | $0.00 | Decoration items to fit each year's Relay For Life theme. This is a higher amount compared to the outdoor plan because we would have more options with decoration items when Relay is held indoors without weather interference. |
| Ops-Event Supplies (+) | $100.00 | $25.00 | $25.00 | Candies and treats for people who participated in our cancer education events and/or signed the petitions. Also include sun tan lotions to give out for Sun Safety promotional event. |
| Ops-General Supplies (+) | $100.00 | $25.00 | $25.00 | Event signs: Parking sign, track sign. To guide participants and services (like Taylor table rental). |
| Ops-General Supplies (+) | $100.00 | $0.00 | $0.00 | Event signs, track signs |
| Ops-General Supplies (+) | $100.00 | $100.00 | $100.00 | For spring team recruitment event. Ideally it would be a team sport tournament (dodge ball most likely),so that Relay teams can start recruiting members fundraising for Relay in the spring semester; while the actual relay is Oct/Nov each year. |
| Ops-Gifts and Prizes (+) | $150.00 | $0.00 | $0.00 | Prizes for game winners during the relay, top fundraisers and fundraiser raffle baskets. |
| Ops-Gifts and Prizes (+) | $150.00 | $150.00 | $150.00 | American Cancer Society designated prizes for participants who've raised over a certain amount of money ($100, $250, $500 and so on). This expense used to be covered by the ACS budget but will be passed down to Relay For Life organizers from this year onward. |
| Ops-Gifts and Prizes (+) | $150.00 | $0.00 | $0.00 | Prizes for game winners during the relay, top fundraisers and fundraiser raffle baskets. |
| Ops-Gifts and Prizes (+) | $150.00 | $0.00 | $0.00 | American Cancer Society designated prizes for participants who've raised over a certain amount of money ($100, $250, $500 and so on). This expense used to be covered by the ACS budget but will be passed down to Relay For Life organizers from this year onward. |
| Ops-Professional Services and Performers (+) | $300.00 | $250.00 | $250.00 | DJ for the entire night. (This pricing is from averages over the past few years.) |
| Ops-Professional Services and Performers (+) | $300.00 | $0.00 | $0.00 | DJ fee |
| Ops-Program Expenses (+) | $30,000.00 | $30,000.00 | $30,000.00 | We donate all the money raised, as per ACS policy. |
| Ops-Rental Equipment (+) | $1,600.00 | $1,600.00 | $1,600.00 | 22 6' tables, 44 folding chairs, 16'x24' canopy for registration tables or to cover stage, 2 14'x14' canopies for Luminaria sales/Survivor check-in/other stations, 1 12'x16' stage(Taylor Rental)- prices increase each year for rental so this is an estimate based on cost for this past year |
| Ops-Rental Equipment (+) | $500.00 | $0.00 | $0.00 | Rental fee for games that suits the Relay theme, as part of activities and entertainment of indoor Relay. |
| Ops-Rental Facilities (+) | $1,500.00 | $400.00 | $400.00 | Charged by ABTech for speakers/mics, ambient lighting around track, extension cords, and man power at the event. For the most recent outdoor Relay For Life, we were asked total of $1500 for equipment and services listed above |
| Revenue-Donations/Other Income (-) | $200.00 | $0.00 | $0.00 | Funding from Student Activities for a Late Night events during spring semester |
| Revenue-Fundraising Income (-) | $100.00 | $100.00 | $100.00 | Colleges Against Cancer Annual Holiday Bake Sale--all cookies/baked goods are homemade and are available for purchase on campus. Prices are $1 per baked good, $5 for 6 baked goods, and $8 for 12 baked goods. Traditionally, each committee member will bake at least two dozens of cookies/baked goods their choice for this event. |
| Revenue-Fundraising Income (-) | $200.00 | $200.00 | $200.00 | Revenue from cancer-themed T-shirt sales |
| Revenue-Fundraising Income (-) | $30,000.00 | $30,000.00 | $30,000.00 | Last year we raised over $28,000.00 and our fundraising income has been growing every year, and this amount is all donated to ACS. The donation we send to ACS is categorized as "program expenses". The donation we put right underneath as an expense to negate our net revenue from donations, which is zero since we do not keep the amount we raised. |
By Ocode
| Requested | |
|---|---|
| Equip-Clothing | $0.00 |
| Equip-Non-Capital Equipment | $550.00 |
| Food-Catering | $300.00 |
| Food-Meals for Members | $300.00 |
| Food-Refreshments for Events | $850.00 |
| Ops-Advertising and Publicity | $200.00 |
| Ops-Charges, Fees and Fines | $1,630.00 |
| Ops-Decorations | $1,100.00 |
| Ops-Event Supplies | $100.00 |
| Ops-General Supplies | $300.00 |
| Ops-Gifts and Prizes | $600.00 |
| Ops-Professional Services and Performers | $600.00 |
| Ops-Program Expenses | $30,000.00 |
| Ops-Rental Equipment | $2,100.00 |
| Ops-Rental Facilities | $1,500.00 |
| Revenue-Donations/Other Income | $200.00 |
| Revenue-Fundraising Income | $30,300.00 |
| Recommended | |
|---|---|
| Equip-Clothing | $0.00 |
| Equip-Non-Capital Equipment | $550.00 |
| Food-Catering | $0.00 |
| Food-Meals for Members | $0.00 |
| Food-Refreshments for Events | $500.00 |
| Ops-Advertising and Publicity | $120.00 |
| Ops-Charges, Fees and Fines | $950.00 |
| Ops-Decorations | $200.00 |
| Ops-Event Supplies | $25.00 |
| Ops-General Supplies | $125.00 |
| Ops-Gifts and Prizes | $150.00 |
| Ops-Professional Services and Performers | $250.00 |
| Ops-Program Expenses | $30,000.00 |
| Ops-Rental Equipment | $1,600.00 |
| Ops-Rental Facilities | $400.00 |
| Revenue-Donations/Other Income | $0.00 |
| Revenue-Fundraising Income | $30,300.00 |
| Final | |
|---|---|
| Equip-Clothing | $0.00 |
| Equip-Non-Capital Equipment | $550.00 |
| Food-Catering | $0.00 |
| Food-Meals for Members | $0.00 |
| Food-Refreshments for Events | $500.00 |
| Ops-Advertising and Publicity | $120.00 |
| Ops-Charges, Fees and Fines | $950.00 |
| Ops-Decorations | $200.00 |
| Ops-Event Supplies | $25.00 |
| Ops-General Supplies | $125.00 |
| Ops-Gifts and Prizes | $150.00 |
| Ops-Professional Services and Performers | $250.00 |
| Ops-Program Expenses | $30,000.00 |
| Ops-Rental Equipment | $1,600.00 |
| Ops-Rental Facilities | $400.00 |
| Revenue-Donations/Other Income | $0.00 |
| Revenue-Fundraising Income | $30,300.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $40,130.00 |
| Capital | $0.00 |
| Revenue | ($30,500.00) |
| Final | $9,630.00 |
| Recommended | |
|---|---|
| Expenditures | $34,870.00 |
| Capital | $0.00 |
| Revenue | ($30,300.00) |
| Final | $4,570.00 |
| Final | |
|---|---|
| Expenditures | $34,870.00 |
| Capital | $0.00 |
| Revenue | ($30,300.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $4,570.00 |
| FY14 Starting Balance | $4,570.00 |