Graduate Biomedical Engineering Society Budget
FY2013 (July 1 2012 - June 30, 2013)
The mission of the Graduate Biomedical Engineering Society (GBMES) is to bring knowledge and networking opportunities in the field of biomedical engineering both at Carnegie Mellon University and in the professional community to its members. GBMES shall also exist as a forum for discussion among the Carnegie Mellon community who would like to share ideas or opinions regarding biomedical engineering at Carnegie Mellon University or abroad. GBMES membership is open to all Carnegie Mellon students and does not discriminate based on race, gender, religion, ethnicity, country of origin, or sexual orientation. Graduate students of the BME department are automatically members of this organization.
JFC Rep: Nicholai Guzman (ndeguzma)
Summary
| Requested | |
|---|---|
| Expenditures | $5,660.00 |
| Capital | $0.00 |
| Revenue | ($2,500.00) |
| Final | $3,160.00 |
| Recommended | |
|---|---|
| Expenditures | $4,080.00 |
| Capital | $0.00 |
| Revenue | ($2,500.00) |
| Final | $1,580.00 |
| Final | |
|---|---|
| Expenditures | $4,080.00 |
| Capital | $0.00 |
| Revenue | ($2,500.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $1,580.00 |
| FY13 Starting Balance | $1,580.00 |
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Donations/Contributions (-) | $2,000.00 | $2,000.00 | $2,000.00 |
BME (Biomedical Engineering) department GSA Student Activities fee funds, contribution dedicated to funding GBMES events throughout the year. |
| Donations/Contributions (-) | $500.00 | $500.00 | $500.00 |
The Biomedical Engineering department (as mandated by our dept. head Dr. Yu-li Wang) has dedicated money to covering all travel expenses (including airfare, hotel, meals, transportation, etc.) for the Distinguished Speaker that is invited for our "GBMES Distinguished Speaker Symposium" event. Note: $500 is an estimate of the required expenses - could be more or less depending on the cost of travel; but the full travel amount for the speaker will be covered by the department. |
| Other Sales (-) | $0.00 | $0.00 | $0.00 | |
| Sub-Total | -$2,500.00 | -$2,500.00 | -$2,500.00 |
National BMES Chapter Charter Renewal
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Memberships and Dues (+) | $300.00 | $300.00 | $300.00 |
Renewal fee required by national professional society (BMES) for official recognition of university student chapters in the form of 10 student memberships. |
| Sub-Total | $300.00 | $300.00 | $300.00 |
GBMES Professional Development Events
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Refreshments (+) | $300.00 | $150.00 | $150.00 |
Food and drink provided for every-other-month professional dev. events, such as industry speaker seminars, general body meetings. Average headcount 40. fund 2 GBMs |
| Advertising Public Relations (+) | $180.00 | $50.00 | $50.00 |
Flyer printing costs to advertise professional dev. events/seminars to greater CMU community. |
| Sub-Total | $480.00 | $200.00 | $200.00 |
GBMES Academic Development Events
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Refreshments (+) | $200.00 | $200.00 | $200.00 |
Food and drinks provided for Practice Qualifying Exam Sessions that are held once per semester ($100 per semester (Fall & Spring) = $200 total). Purpose: to help students practice their talks and receive constructive comments and feedback in preparation for the exam. This event also helps students, who will be taking the exam in future semesters, know what to expect. Average headcount 25. |
| Sub-Total | $200.00 | $200.00 | $200.00 |
GBMES Distinguished Speaker Symposium
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Advertising Public Relations (+) | $200.00 | $50.00 | $50.00 |
Flyer printing costs, program printing cost. This symposium is centered around a world-renowned, interdisciplinary Distinguished Speaker that will be of interest to many departments across CMU. Main events include a panel discussion, lunch, student presentations, the keynote seminar, and a networking poster session. Events are open and will be advertised to everyone in the CMU community - including both graduate and undergraduate students. |
| Office Supplies (+) | $50.00 | $50.00 | $50.00 |
Supplies to make conference style signs for venue day-of, secure posters, create conference style participant nametags. |
| Gifts Unallowable (+) | $50.00 | $0.00 | $0.00 |
Carnegie Mellon sweatshirt (or small gift) for keynote guest lecturer. can't fund gift for non-CMU |
| Rental-Facilities (+) | $600.00 | $0.00 | $0.00 |
Room rental and setup fees (Carnegie Mellon Events and Conferences) use cmu spacequest |
| Rental-Facilities (+) | $500.00 | $500.00 | $500.00 |
Conference style tables, chairs, table cloth rental, and poster boards (Carnegie Mellon Events and Conferences) |
| Professional Services (+) | $30.00 | $30.00 | $30.00 |
FMS service fee to setup |
| Refreshments (+) | $850.00 | $850.00 | $850.00 |
Conference style catered buffet lunch and drinks, headcount 80 |
| Refreshments (+) | $400.00 | $100.00 | $100.00 |
Light refreshments such as donuts and coffee will be provided during the panel discussion, headcount 80. |
| Refreshments (+) | $300.00 | $100.00 | $100.00 |
Conference style networking hour refreshments during the evening poster session, headcount 50. |
| Lecture Fees and Honorariums (+) | $500.00 | $500.00 | $500.00 |
Offered to the invited speaker in return for his participation in the symposium. |
| Sub-Total | $3,480.00 | $2,180.00 | $2,180.00 |
GBMES Monthly Social Events
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Refreshments (+) | $600.00 | $600.00 | $600.00 |
Food and drink at monthly mixers, headcount 40; These events are often held in conjunction with other graduate departments (such as Mechanical Eng, Entertainment Technology Center, Pitt Bioengineering, etc.); for joint events, both departments contribute evenly towards funding. |
| Rental-Facilities (+) | $100.00 | $100.00 | $100.00 |
Room rental fee at some external venues to host larger group. |
| Student Programs-Other Expense (+) | $200.00 | $200.00 | $200.00 |
Subsidize tickets to attend/support CMU cultural event, such as School of Drama production or CMU’s Master of Fine Arts Exhibition at Bakery Square. (Headcount 40 students, subsidize $5 per ticket = $200) |
| Refreshments (+) | $300.00 | $300.00 | $300.00 |
New BME Graduate Student Orientation Events sponsored by GBMES, to be held in August 2012. Past events have included: orientation lunch; BBQ with students and faculty; trip to the Strip District; picnic & movie in Schenley park; happy hour where appetizers are provided by GBMES. use department GSA funds |
| Sub-Total | $1,200.00 | $1,200.00 | $1,200.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Advertising Public Relations (+) | $180.00 | $50.00 | $50.00 | Flyer printing costs to advertise professional dev. events/seminars to greater CMU community. |
| Advertising Public Relations (+) | $200.00 | $50.00 | $50.00 | Flyer printing costs, program printing cost. This symposium is centered around a world-renowned, interdisciplinary Distinguished Speaker that will be of interest to many departments across CMU. Main events include a panel discussion, lunch, student presentations, the keynote seminar, and a networking poster session. Events are open and will be advertised to everyone in the CMU community - including both graduate and undergraduate students. |
| Donations/Contributions (-) | $2,000.00 | $2,000.00 | $2,000.00 | BME (Biomedical Engineering) department GSA Student Activities fee funds, contribution dedicated to funding GBMES events throughout the year. |
| Donations/Contributions (-) | $500.00 | $500.00 | $500.00 | The Biomedical Engineering department (as mandated by our dept. head Dr. Yu-li Wang) has dedicated money to covering all travel expenses (including airfare, hotel, meals, transportation, etc.) for the Distinguished Speaker that is invited for our "GBMES Distinguished Speaker Symposium" event. Note: $500 is an estimate of the required expenses - could be more or less depending on the cost of travel; but the full travel amount for the speaker will be covered by the department. |
| Gifts Unallowable (+) | $50.00 | $0.00 | $0.00 | Carnegie Mellon sweatshirt (or small gift) for keynote guest lecturer. |
| Lecture Fees and Honorariums (+) | $500.00 | $500.00 | $500.00 | Offered to the invited speaker in return for his participation in the symposium. |
| Memberships and Dues (+) | $300.00 | $300.00 | $300.00 | Renewal fee required by national professional society (BMES) for official recognition of university student chapters in the form of 10 student memberships. |
| Office Supplies (+) | $50.00 | $50.00 | $50.00 | Supplies to make conference style signs for venue day-of, secure posters, create conference style participant nametags. |
| Other Sales (-) | $0.00 | $0.00 | $0.00 | |
| Professional Services (+) | $30.00 | $30.00 | $30.00 | FMS service fee to setup |
| Refreshments (+) | $300.00 | $150.00 | $150.00 | Food and drink provided for every-other-month professional dev. events, such as industry speaker seminars, general body meetings. Average headcount 40. |
| Refreshments (+) | $200.00 | $200.00 | $200.00 | Food and drinks provided for Practice Qualifying Exam Sessions that are held once per semester ($100 per semester (Fall & Spring) = $200 total). Purpose: to help students practice their talks and receive constructive comments and feedback in preparation for the exam. This event also helps students, who will be taking the exam in future semesters, know what to expect. Average headcount 25. |
| Refreshments (+) | $850.00 | $850.00 | $850.00 | Conference style catered buffet lunch and drinks, headcount 80 |
| Refreshments (+) | $400.00 | $100.00 | $100.00 | Light refreshments such as donuts and coffee will be provided during the panel discussion, headcount 80. |
| Refreshments (+) | $300.00 | $100.00 | $100.00 | Conference style networking hour refreshments during the evening poster session, headcount 50. |
| Refreshments (+) | $600.00 | $600.00 | $600.00 | Food and drink at monthly mixers, headcount 40; These events are often held in conjunction with other graduate departments (such as Mechanical Eng, Entertainment Technology Center, Pitt Bioengineering, etc.); for joint events, both departments contribute evenly towards funding. |
| Refreshments (+) | $300.00 | $300.00 | $300.00 | New BME Graduate Student Orientation Events sponsored by GBMES, to be held in August 2012. Past events have included: orientation lunch; BBQ with students and faculty; trip to the Strip District; picnic & movie in Schenley park; happy hour where appetizers are provided by GBMES. |
| Rental-Facilities (+) | $600.00 | $0.00 | $0.00 | Room rental and setup fees (Carnegie Mellon Events and Conferences) |
| Rental-Facilities (+) | $500.00 | $500.00 | $500.00 | Conference style tables, chairs, table cloth rental, and poster boards (Carnegie Mellon Events and Conferences) |
| Rental-Facilities (+) | $100.00 | $100.00 | $100.00 | Room rental fee at some external venues to host larger group. |
| Student Programs-Other Expense (+) | $200.00 | $200.00 | $200.00 | Subsidize tickets to attend/support CMU cultural event, such as School of Drama production or CMU’s Master of Fine Arts Exhibition at Bakery Square. (Headcount 40 students, subsidize $5 per ticket = $200) |
By Ocode
| Requested | |
|---|---|
| Advertising Public Relations | $380.00 |
| Donations/Contributions | $2,500.00 |
| Gifts Unallowable | $50.00 |
| Lecture Fees and Honorariums | $500.00 |
| Memberships and Dues | $300.00 |
| Office Supplies | $50.00 |
| Other Sales | $0.00 |
| Professional Services | $30.00 |
| Refreshments | $2,950.00 |
| Rental-Facilities | $1,200.00 |
| Student Programs-Other Expense | $200.00 |
| Recommended | |
|---|---|
| Advertising Public Relations | $100.00 |
| Donations/Contributions | $2,500.00 |
| Gifts Unallowable | $0.00 |
| Lecture Fees and Honorariums | $500.00 |
| Memberships and Dues | $300.00 |
| Office Supplies | $50.00 |
| Other Sales | $0.00 |
| Professional Services | $30.00 |
| Refreshments | $2,300.00 |
| Rental-Facilities | $600.00 |
| Student Programs-Other Expense | $200.00 |
| Final | |
|---|---|
| Advertising Public Relations | $100.00 |
| Donations/Contributions | $2,500.00 |
| Gifts Unallowable | $0.00 |
| Lecture Fees and Honorariums | $500.00 |
| Memberships and Dues | $300.00 |
| Office Supplies | $50.00 |
| Other Sales | $0.00 |
| Professional Services | $30.00 |
| Refreshments | $2,300.00 |
| Rental-Facilities | $600.00 |
| Student Programs-Other Expense | $200.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $5,660.00 |
| Capital | $0.00 |
| Revenue | ($2,500.00) |
| Final | $3,160.00 |
| Recommended | |
|---|---|
| Expenditures | $4,080.00 |
| Capital | $0.00 |
| Revenue | ($2,500.00) |
| Final | $1,580.00 |
| Final | |
|---|---|
| Expenditures | $4,080.00 |
| Capital | $0.00 |
| Revenue | ($2,500.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $1,580.00 |
| FY13 Starting Balance | $1,580.00 |