Carnegie Mellon Solar Splash Budget
FY2014 (July 1, 2013 - June 30, 2014)
Carnegie Mellon Solar Splash (CMSS) is an undergraduate engineering organization dedicated to the promotion and use of solar energy. CMSS researches, designs, and engineers all aspects of a solar-electric boat and compete yearly in Solar Splash, the world championship of intercollegiate solar boating.
JFC Rep: Jonathan Mark (jemark)
Summary
| Requested | |
|---|---|
| Expenditures | $31,744.00 |
| Capital | $700.00 |
| Revenue | ($10,320.00) |
| Final | $21,424.00 |
| Recommended | |
|---|---|
| Expenditures | $13,130.00 |
| Capital | $200.00 |
| Revenue | ($9,340.00) |
| Final | $3,790.00 |
| Final | |
|---|---|
| Expenditures | $13,880.00 |
| Capital | $0.00 |
| Revenue | ($9,340.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $4,540.00 |
| FY14 Starting Balance | $4,540.00 |
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Revenue-Donations/Other Income (-) | $1,000.00 | $0.00 | $0.00 |
SURG grant SURG funding is not for clubs |
| Revenue-Donations/Other Income (-) | $2,500.00 | $2,500.00 | $2,500.00 |
Seed Fund |
| Revenue-Donations/Other Income (-) | $3,000.00 | $3,000.00 | $3,000.00 |
Lockheed Martin |
| Revenue-Donations/Other Income (-) | $3,500.00 | $0.00 | $0.00 |
CIT don't count on this |
| Revenue-Rental and Sales Income (-) | $320.00 | $320.00 | $320.00 |
Sale of teeshirts to members Covers 100% cost of teeshirts |
| Revenue-Donations/Other Income (-) | $0.00 | $20.00 | $20.00 |
The JFC will fund $100 per semester for food for rush/recruitment, $2 per person per semester for meeting food, $200 per semester for food at events, and will not fund personal meals. |
| Revenue-Donations/Other Income (-) | $0.00 | $0.00 | $0.00 |
The JFC will fund hotels 80%, capped at $150 per room per night per four people, 50% of transportation, and up to $500 per person traveling for the year |
| Revenue-Donations/Other Income (-) | $0.00 | $3,500.00 | $3,500.00 |
Additional on campus funding or outside sponsorship |
| Sub-Total | -$10,320.00 | -$9,340.00 | -$9,340.00 |
Power Management Group Supplies
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equip-Non-Capital Equipment (+) | $900.00 | $900.00 | $900.00 |
Solar Cells and EVA Solar Cell Encapsulation Film |
| Equip-Non-Capital Equipment (+) | $1,200.00 | $1,200.00 | $1,200.00 |
Auxiliary batteries (this is an item that we need annually, as their performance is effected by time). Also, the lead-acid batteries we need for Solar Splash are different than the hydrogen cells we need for the DONG Challenge. |
| Ops-Equipment Repair (+) | $200.00 | $200.00 | $200.00 |
Maintenance (replacement cells) |
| Sub-Total | $2,300.00 | $2,300.00 | $2,300.00 |
Hull Group Supplies
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equip-Non-Capital Equipment (+) | $3,500.00 | $3,500.00 | $3,500.00 |
Carbon fiber to build a new hull for the DONG Challenge. |
| Ops-General Supplies (+) | $300.00 | $300.00 | $300.00 |
Polyurethane foam for creating the hull mold bodies (for prototypes and the competition hull) (we use foam cross sections to construct molds for any sort of boat we construct) |
| Ops-General Supplies (+) | $80.00 | $80.00 | $80.00 |
Foam glue to use on the foam for the hull molds (this adheres the cross sections to one another |
| Ops-General Supplies (+) | $150.00 | $150.00 | $150.00 |
Epoxy resin for the boat hull for prototypes and the competition hull (this keeps our fiberglass layups of the molds together) |
| Ops-General Supplies (+) | $500.00 | $500.00 | $500.00 |
Composite layup materials to make the fiberglass boat hulls (release film, cotton breather, vacuum bagging) |
| Equip-Non-Capital Equipment (+) | $200.00 | $200.00 | $200.00 |
120 Yard Roll, 10 Oz Fiberglass for construction of boat dashboard, housing and internal structures |
| Ops-General Supplies (+) | $190.00 | $190.00 | $190.00 |
Tooling gelcoat for boat mold (this is a top coat for the fiberglass to strengthen the mold) |
| Ops-General Supplies (+) | $160.00 | $160.00 | $160.00 |
Polyester Resin for boat mold (this soaks up the excess epoxy during our layups) |
| Ops-General Supplies (+) | $140.00 | $140.00 | $140.00 |
Plastic squeegees, brushes, rollers, gloves (basic layup tools for handling epoxy) |
| Ops-General Supplies (+) | $180.00 | $180.00 | $180.00 |
Polyester surface primer for boat mold (so we can reuse our foam boat molds) |
| Sub-Total | $5,400.00 | $5,400.00 | $5,400.00 |
Propulsion Group Supplies
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Expense Fund (+) | $500.00 | $0.00 | $0.00 |
We are looking to invest in different motors in order to stay competitive. The motors necessary for DONG are different than the ones for Solar Splash. Not paying for dong, so you don't need this |
| Equip-Non-Capital Equipment (+) | $400.00 | $400.00 | $400.00 |
Supplies for steering system (propeller/rudder) |
| Equip-Non-Capital Equipment (+) | $900.00 | $0.00 | $0.00 |
For three propellors for DONG challenge ($300 each) Not paying for dong |
| Equip-Non-Capital Equipment (+) | $100.00 | $100.00 | $100.00 |
Bearings, gears for propeller/rudder attachment |
| Equip-Non-Capital Equipment (+) | $600.00 | $600.00 | $600.00 |
Stock materials for machining the motor mount (aluminum, steel, brass) |
| Sub-Total | $2,000.00 | $1,100.00 | $1,100.00 |
Community Outreach Group
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Program Expenses (+) | $50.00 | $50.00 | $50.00 |
Travel expenses to visit schools and present sessions on environmentalism and projects with engineering. |
| Ops-Event Supplies (+) | $200.00 | $100.00 | $100.00 |
Supplies for school demonstrations and hands on projects |
| Sub-Total | $250.00 | $150.00 | $150.00 |
Testing Fees
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Travel-Gas (+) | $500.00 | $500.00 | $500.00 |
Transportation to local testing sight. |
| Ops-Rental Equipment (+) | $200.00 | $200.00 | $200.00 |
Boat rental to monitor and test boat on lake. |
| Ops-General Supplies (+) | $300.00 | $300.00 | $300.00 |
Emergency hardwear, gas, testing supplies |
| Sub-Total | $1,000.00 | $1,000.00 | $1,000.00 |
Club Operations Fees
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equip-Clothing (+) | $320.00 | $320.00 | $320.00 |
This money is requested to purchase new team t-shirts for our members (there are about 40 members). We have found the least expensive custom shirts fitting our specifications to be $8.00 each. Covered 100% by revenue |
| Sub-Total | $320.00 | $320.00 | $320.00 |
Business, Marketing and General Expenses
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Refreshments for General Body Meetings (+) | $100.00 | $100.00 | $100.00 |
Food for our Fall and Spring information sessions |
| Food-Refreshments for Events (+) | $150.00 | $150.00 | $150.00 |
Annual team and sponsor barbeque |
| Ops-Equipment Repair (+) | $200.00 | $200.00 | $200.00 |
To replace broken tools, etc. |
| Ops-Advertising and Publicity (+) | $50.00 | $50.00 | $50.00 |
For posters, flyers and cards for recruitment No more than 100 for recruitment |
| Ops-Postal Services (+) | $60.00 | $60.00 | $60.00 |
Postage for thank you cards, gifts for sponsors and donation letters |
| Ops-Operational Computing Expenses (+) | $20.00 | $20.00 | $20.00 |
Domain renewal (cmusolar.org) |
| Ops-General Supplies (+) | $80.00 | $80.00 | $80.00 |
Restocking first aid supplies in our space |
| Ops-Charges, Fees and Fines (+) | $200.00 | $200.00 | $200.00 |
Freight charges on raw materials (Metals, Composite Materials) |
| Sub-Total | $860.00 | $860.00 | $860.00 |
Competitions (DONG and Solar Splash)
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Expense Fund (+) | $200.00 | $200.00 | $0.00 |
For a standard 10-12 person tent for the DONG challenge, where all competitors must bring their own tent to camp at stops along the 200km route. Cut because part of DONG competition |
| Travel-Airfare Foreign (+) | $7,000.00 | $0.00 | $0.00 |
Airfare to the Netherlands for the Dong Challenge will be about $700 per person. We will need a team to assist with the boat setup and to troubleshoot onsite, as well as our organization advisor. |
| Travel-Other (+) | $5,000.00 | $0.00 | $0.00 |
The shipping cost to get our boat to the Netherlands is $2500 each way. |
| Travel-Gas (+) | $1,300.00 | $400.00 | $700.00 |
Gas to/from Competition Based on actual cost; appeal granted based on estimate for how much it will cost to travel |
| Ops-Charges, Fees and Fines (+) | $500.00 | $500.00 | $500.00 |
Competition fee for Solar Splash |
| Ops-Charges, Fees and Fines (+) | $3,364.00 | $0.00 | $0.00 |
Competition fee for DONG Challenge (2500 Euros) The JFC thinks this trip is fantastic for your membership and the University, but cannot fund it at this time. If we can be of any help in finding other revenue sources, please let the SBVPF know. |
| Ops-Equipment Repair (+) | $500.00 | $0.00 | $0.00 |
Replacement hardware for emergency repairs during competition No contingency |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $50.00 | $50.00 | $50.00 |
Presentation Supplies for the presentation section of Solar Splash |
| Travel-Rental Car (+) | $700.00 | $300.00 | $300.00 |
Passenger van rental to drive team to Iowa for Solar Splash Based on actual cost |
| Travel-Hotel and Lodging (+) | $1,200.00 | $750.00 | $1,200.00 |
Lodging in Iowa for Solar Splash. 20 people. Assuming 1 night, 5 rooms at 150 a night; appeal granted based on actual cost of travel for 5 nights, not 1 |
| Sub-Total | $19,614.00 | $2,000.00 | $2,750.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Expense Fund (+) | $200.00 | $200.00 | $0.00 | For a standard 10-12 person tent for the DONG challenge, where all competitors must bring their own tent to camp at stops along the 200km route. |
| Capital Expense Fund (+) | $500.00 | $0.00 | $0.00 | We are looking to invest in different motors in order to stay competitive. The motors necessary for DONG are different than the ones for Solar Splash. |
| Equip-Clothing (+) | $320.00 | $320.00 | $320.00 | This money is requested to purchase new team t-shirts for our members (there are about 40 members). We have found the least expensive custom shirts fitting our specifications to be $8.00 each. |
| Equip-Non-Capital Equipment (+) | $900.00 | $900.00 | $900.00 | Solar Cells and EVA Solar Cell Encapsulation Film |
| Equip-Non-Capital Equipment (+) | $1,200.00 | $1,200.00 | $1,200.00 | Auxiliary batteries (this is an item that we need annually, as their performance is effected by time). Also, the lead-acid batteries we need for Solar Splash are different than the hydrogen cells we need for the DONG Challenge. |
| Equip-Non-Capital Equipment (+) | $3,500.00 | $3,500.00 | $3,500.00 | Carbon fiber to build a new hull for the DONG Challenge. |
| Equip-Non-Capital Equipment (+) | $400.00 | $400.00 | $400.00 | Supplies for steering system (propeller/rudder) |
| Equip-Non-Capital Equipment (+) | $200.00 | $200.00 | $200.00 | 120 Yard Roll, 10 Oz Fiberglass for construction of boat dashboard, housing and internal structures |
| Equip-Non-Capital Equipment (+) | $900.00 | $0.00 | $0.00 | For three propellors for DONG challenge ($300 each) |
| Equip-Non-Capital Equipment (+) | $100.00 | $100.00 | $100.00 | Bearings, gears for propeller/rudder attachment |
| Equip-Non-Capital Equipment (+) | $600.00 | $600.00 | $600.00 | Stock materials for machining the motor mount (aluminum, steel, brass) |
| Food-Refreshments for Events (+) | $150.00 | $150.00 | $150.00 | Annual team and sponsor barbeque |
| Food-Refreshments for General Body Meetings (+) | $100.00 | $100.00 | $100.00 | Food for our Fall and Spring information sessions |
| Ops-Advertising and Publicity (+) | $50.00 | $50.00 | $50.00 | For posters, flyers and cards for recruitment |
| Ops-Charges, Fees and Fines (+) | $500.00 | $500.00 | $500.00 | Competition fee for Solar Splash |
| Ops-Charges, Fees and Fines (+) | $3,364.00 | $0.00 | $0.00 | Competition fee for DONG Challenge (2500 Euros) |
| Ops-Charges, Fees and Fines (+) | $200.00 | $200.00 | $200.00 | Freight charges on raw materials (Metals, Composite Materials) |
| Ops-Equipment Repair (+) | $200.00 | $200.00 | $200.00 | To replace broken tools, etc. |
| Ops-Equipment Repair (+) | $500.00 | $0.00 | $0.00 | Replacement hardware for emergency repairs during competition |
| Ops-Equipment Repair (+) | $200.00 | $200.00 | $200.00 | Maintenance (replacement cells) |
| Ops-Event Supplies (+) | $200.00 | $100.00 | $100.00 | Supplies for school demonstrations and hands on projects |
| Ops-General Supplies (+) | $80.00 | $80.00 | $80.00 | Restocking first aid supplies in our space |
| Ops-General Supplies (+) | $300.00 | $300.00 | $300.00 | Polyurethane foam for creating the hull mold bodies (for prototypes and the competition hull) (we use foam cross sections to construct molds for any sort of boat we construct) |
| Ops-General Supplies (+) | $80.00 | $80.00 | $80.00 | Foam glue to use on the foam for the hull molds (this adheres the cross sections to one another |
| Ops-General Supplies (+) | $150.00 | $150.00 | $150.00 | Epoxy resin for the boat hull for prototypes and the competition hull (this keeps our fiberglass layups of the molds together) |
| Ops-General Supplies (+) | $500.00 | $500.00 | $500.00 | Composite layup materials to make the fiberglass boat hulls (release film, cotton breather, vacuum bagging) |
| Ops-General Supplies (+) | $190.00 | $190.00 | $190.00 | Tooling gelcoat for boat mold (this is a top coat for the fiberglass to strengthen the mold) |
| Ops-General Supplies (+) | $160.00 | $160.00 | $160.00 | Polyester Resin for boat mold (this soaks up the excess epoxy during our layups) |
| Ops-General Supplies (+) | $140.00 | $140.00 | $140.00 | Plastic squeegees, brushes, rollers, gloves (basic layup tools for handling epoxy) |
| Ops-General Supplies (+) | $180.00 | $180.00 | $180.00 | Polyester surface primer for boat mold (so we can reuse our foam boat molds) |
| Ops-General Supplies (+) | $300.00 | $300.00 | $300.00 | Emergency hardwear, gas, testing supplies |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $50.00 | $50.00 | $50.00 | Presentation Supplies for the presentation section of Solar Splash |
| Ops-Operational Computing Expenses (+) | $20.00 | $20.00 | $20.00 | Domain renewal (cmusolar.org) |
| Ops-Postal Services (+) | $60.00 | $60.00 | $60.00 | Postage for thank you cards, gifts for sponsors and donation letters |
| Ops-Program Expenses (+) | $50.00 | $50.00 | $50.00 | Travel expenses to visit schools and present sessions on environmentalism and projects with engineering. |
| Ops-Rental Equipment (+) | $200.00 | $200.00 | $200.00 | Boat rental to monitor and test boat on lake. |
| Revenue-Donations/Other Income (-) | $1,000.00 | $0.00 | $0.00 | SURG grant |
| Revenue-Donations/Other Income (-) | $2,500.00 | $2,500.00 | $2,500.00 | Seed Fund |
| Revenue-Donations/Other Income (-) | $3,000.00 | $3,000.00 | $3,000.00 | Lockheed Martin |
| Revenue-Donations/Other Income (-) | $3,500.00 | $0.00 | $0.00 | CIT |
| Revenue-Donations/Other Income (-) | $0.00 | $20.00 | $20.00 | |
| Revenue-Donations/Other Income (-) | $0.00 | $0.00 | $0.00 | |
| Revenue-Donations/Other Income (-) | $0.00 | $3,500.00 | $3,500.00 | |
| Revenue-Rental and Sales Income (-) | $320.00 | $320.00 | $320.00 | Sale of teeshirts to members |
| Travel-Airfare Foreign (+) | $7,000.00 | $0.00 | $0.00 | Airfare to the Netherlands for the Dong Challenge will be about $700 per person. We will need a team to assist with the boat setup and to troubleshoot onsite, as well as our organization advisor. |
| Travel-Gas (+) | $500.00 | $500.00 | $500.00 | Transportation to local testing sight. |
| Travel-Gas (+) | $1,300.00 | $400.00 | $700.00 | Gas to/from Competition |
| Travel-Hotel and Lodging (+) | $1,200.00 | $750.00 | $1,200.00 | Lodging in Iowa for Solar Splash. 20 people. |
| Travel-Other (+) | $5,000.00 | $0.00 | $0.00 | The shipping cost to get our boat to the Netherlands is $2500 each way. |
| Travel-Rental Car (+) | $700.00 | $300.00 | $300.00 | Passenger van rental to drive team to Iowa for Solar Splash |
By Ocode
| Requested | |
|---|---|
| Capital Expense Fund | $700.00 |
| Equip-Clothing | $320.00 |
| Equip-Non-Capital Equipment | $7,800.00 |
| Food-Refreshments for Events | $150.00 |
| Food-Refreshments for General Body Meetings | $100.00 |
| Ops-Advertising and Publicity | $50.00 |
| Ops-Charges, Fees and Fines | $4,064.00 |
| Ops-Equipment Repair | $900.00 |
| Ops-Event Supplies | $200.00 |
| Ops-General Supplies | $2,080.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $50.00 |
| Ops-Operational Computing Expenses | $20.00 |
| Ops-Postal Services | $60.00 |
| Ops-Program Expenses | $50.00 |
| Ops-Rental Equipment | $200.00 |
| Revenue-Donations/Other Income | $10,000.00 |
| Revenue-Rental and Sales Income | $320.00 |
| Travel-Airfare Foreign | $7,000.00 |
| Travel-Gas | $1,800.00 |
| Travel-Hotel and Lodging | $1,200.00 |
| Travel-Other | $5,000.00 |
| Travel-Rental Car | $700.00 |
| Recommended | |
|---|---|
| Capital Expense Fund | $200.00 |
| Equip-Clothing | $320.00 |
| Equip-Non-Capital Equipment | $6,900.00 |
| Food-Refreshments for Events | $150.00 |
| Food-Refreshments for General Body Meetings | $100.00 |
| Ops-Advertising and Publicity | $50.00 |
| Ops-Charges, Fees and Fines | $700.00 |
| Ops-Equipment Repair | $400.00 |
| Ops-Event Supplies | $100.00 |
| Ops-General Supplies | $2,080.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $50.00 |
| Ops-Operational Computing Expenses | $20.00 |
| Ops-Postal Services | $60.00 |
| Ops-Program Expenses | $50.00 |
| Ops-Rental Equipment | $200.00 |
| Revenue-Donations/Other Income | $9,020.00 |
| Revenue-Rental and Sales Income | $320.00 |
| Travel-Airfare Foreign | $0.00 |
| Travel-Gas | $900.00 |
| Travel-Hotel and Lodging | $750.00 |
| Travel-Other | $0.00 |
| Travel-Rental Car | $300.00 |
| Final | |
|---|---|
| Capital Expense Fund | $0.00 |
| Equip-Clothing | $320.00 |
| Equip-Non-Capital Equipment | $6,900.00 |
| Food-Refreshments for Events | $150.00 |
| Food-Refreshments for General Body Meetings | $100.00 |
| Ops-Advertising and Publicity | $50.00 |
| Ops-Charges, Fees and Fines | $700.00 |
| Ops-Equipment Repair | $400.00 |
| Ops-Event Supplies | $100.00 |
| Ops-General Supplies | $2,080.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $50.00 |
| Ops-Operational Computing Expenses | $20.00 |
| Ops-Postal Services | $60.00 |
| Ops-Program Expenses | $50.00 |
| Ops-Rental Equipment | $200.00 |
| Revenue-Donations/Other Income | $9,020.00 |
| Revenue-Rental and Sales Income | $320.00 |
| Travel-Airfare Foreign | $0.00 |
| Travel-Gas | $1,200.00 |
| Travel-Hotel and Lodging | $1,200.00 |
| Travel-Other | $0.00 |
| Travel-Rental Car | $300.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $31,744.00 |
| Capital | $700.00 |
| Revenue | ($10,320.00) |
| Final | $21,424.00 |
| Recommended | |
|---|---|
| Expenditures | $13,130.00 |
| Capital | $200.00 |
| Revenue | ($9,340.00) |
| Final | $3,790.00 |
| Final | |
|---|---|
| Expenditures | $13,880.00 |
| Capital | $0.00 |
| Revenue | ($9,340.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $4,540.00 |
| FY14 Starting Balance | $4,540.00 |